We are looking for a dedicated Payroll Clerk to join our team in Perris, California. In this role, you will play a pivotal part in ensuring the accurate and timely processing of payroll for both union and management staff. This position offers an excellent opportunity to contribute to a growing organization in the construction and manufacturing industry.<br><br>Responsibilities:<br>• Process weekly payroll for union employees and semi-monthly payroll for management staff, ensuring accuracy and compliance.<br>• Handle payroll for approximately 75 employees, with potential increases to 150-200 employees during peak periods.<br>• Manage payroll functions for multiple unions, ensuring adherence to specific union requirements.<br>• Assist in posting journal entries and reconciling payroll accounts to support general ledger processes.<br>• Prepare payroll-related reports and documentation for internal and external purposes.<br>• Collaborate with the accounts payable team for cross-training and coverage as needed.<br>• Maintain punctuality and reliability to meet strict payroll deadlines.<br>• Address payroll garnishments and other deductions in compliance with regulations.<br>• Support payroll compliance and audits by providing detailed records and information.<br>• Ensure familiarity with payroll processing systems and tools, such as Paychex.
Job Description: Coffey Engineering is seeking a detail-oriented and experienced Accounting Manager/Bookkeeper to join our team. The ideal candidate will have a four-year degree in accounting, as well as a strong background in accounting and finance, be fluent in QuickBooks, and have familiarity with payroll processing. This role will be responsible for a wide range of accounting and administrative duties, with significant emphasis on billing (professional services invoices following contract guidelines and client requirements). <br>Responsibilities:<br>• Billing: Create approximately 150 – 160 customized invoices per month. Experience in high volume billing for professional services utilizing contracts, timesheets, QuickBooks functions would be huge plus. <br>• Payroll: Review timesheets and process payroll for employees, payroll taxes, Simple IRA contributions, and handle quarterly and year-end payroll reporting. <br>• Accounts Payable (AP) and Accounts Receivable (AR): Pay bills, review AR aging and handle collections calls and emails. <br>• Financials & Reconciliations: Prepare financial statements and perform monthly bank & credit card reconciliations and maintain accurate financial records.<br>• Year-End Tax Package: Compile and prepare year-end tax packages for submission to CPA. Responsible for all tax payments as directed by CPA. <br>• HR & Benefits: Administer employee benefits including company medical insurance plans and SIMPLE IRA plans.<br>• Insurance: Oversee insurance policies including Errors & Omissions (E& O), Auto, Workers' Compensation, General Liability, and Property insurance. Prepare annual renewal applications and handle payments. <br>• Office Management: Ensure the smooth operation of office supplies and administrative functions.<br><br>Qualifications:<br>• Bachelor's degree in Accounting<br>• Proven experience working with QuickBooks<br>• Familiarity with payroll processing <br>• Experience in high volume billing for professional services and possibly engineering <br>• Experience with timesheets and resulting customized invoicing<br>• Excellent organizational and time management skills<br>• Strong attention to detail and accuracy<br>• Ability to handle multiple tasks and meet deadlines<br>• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Access)<br>Benefits:<br>• Competitive salary<br>• Medical insurance - company paid for employee<br>• Company-Sponsored Simple IRA retirement plan with up to 3% matching<br>• Professional development opportunities<br>• 8 paid holidays throughout the year<br>• 2 weeks of time-accrued paid vacation per year for the first 5 years of employment (with additional accrual after 5 years)<br>• 5 days of time-accrued sick time per year (non-vesting)<br>• Mileage reimbursement for non-commuting miles
<p>A growing construction services company in Oceanside is seeking an <strong>Accounts Payable Clerk</strong> to support project-based accounting functions. This role is ideal for someone who understands the importance of accurate job cost coding and enjoys collaborating with operations and project teams.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Enter vendor invoices and allocate costs to appropriate jobs</li><li>Review subcontractor invoices and supporting documentation</li><li>Process weekly payments and ensure proper approvals</li><li>Track lien releases and vendor compliance documentation</li><li>Reconcile vendor accounts and assist with discrepancy resolution</li><li>Support month-end close and job cost reporting</li><li>Maintain accurate and organized AP records</li></ul><p><br></p><p><br></p>
<p>Our client is seeking a motivated and detail-oriented Accounting Clerk to join their team. This opportunity is ideal for individuals looking to expand their experience in accounting while working in a collaborative and supportive environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process accounts payable and receivable transactions accurately and efficiently</li><li>Assist with data entry and maintenance of financial records</li><li>Reconcile bank statements and assist with other account reconciliations</li><li>Prepare and process invoices, expense reports, and other financial documents</li><li>Support month-end closing and reporting activities</li><li>Provide general administrative support to the accounting and finance team</li></ul><p><br></p>
<p>A busy wholesale distribution company in San Marcos is seeking a proactive <strong>Accounts Receivable Clerk</strong> to manage customer billing and payment processing. This role is well-suited for someone who enjoys maintaining accurate records and communicating with customers to ensure timely payments.</p><p><br></p><p><strong>Primary Responsibilities</strong></p><ul><li>Generate and distribute customer invoices</li><li>Apply payments via check, ACH, wire, and credit card</li><li>Monitor aging reports and follow up on outstanding balances</li><li>Reconcile customer accounts and resolve discrepancies</li><li>Coordinate with sales and operations teams regarding billing issues</li><li>Maintain accurate customer account documentation</li><li>Assist with AR reporting and month-end support</li></ul>
<p>We are looking for an Accounts Payable Clerk to join our team in San Clemente, California. This is a long-term contract position that offers the opportunity to contribute to the efficient management of financial operations within the waste and environmental management industry. The ideal candidate will excel in processing invoices, performing check runs, and ensuring accuracy in coding and documentation.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor invoices accurately and in a timely manner to ensure proper payment schedules.</p><p>• Perform invoice coding and verify compliance with company policies and procedures.</p><p>• Conduct regular check runs and ensure all payments are completed as scheduled.</p><p>• Maintain accurate records of accounts payable transactions for auditing purposes.</p><p>• Resolve discrepancies related to invoices, payments, or vendor accounts.</p><p>• Communicate effectively with vendors and internal departments to address payment inquiries.</p><p>• Ensure adherence to financial regulations and company accounting standards.</p><p>• Assist in streamlining accounts payable processes to improve efficiency.</p><p>• Utilize Sage Intacct or similar systems for managing invoice processing and payment</p>
<p>Our client, a respected organization in the nonprofit sector, is seeking a detail-oriented and reliable Accounting Clerk to support their mission-driven operations. This role presents an excellent opportunity for a proactive professional to contribute to meaningful work while developing valuable skills within a dynamic and collaborative environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process accounts payable and accounts receivable transactions accurately and timely</li><li>Assist with bank and credit card reconciliations</li><li>Help maintain financial records and ensure proper documentation for compliance and audits</li><li>Support the preparation of reports, budgets, and grant documentation as needed</li><li>Perform data entry and verify the accuracy of invoices, payments, and receipts</li><li>Collaborate with team members to resolve discrepancies and answer inquiries</li><li>Uphold confidentiality and integrity in handling sensitive information</li></ul><p><br></p>
<p>A well-established manufacturing and distribution company in Vista is seeking a reliable and detail-oriented <strong>Accounts Payable Clerk</strong> to support high-volume vendor processing. This role is ideal for someone who enjoys structure, accuracy, and working within a fast-paced operational environment where timing and precision matter. You will play a key role in ensuring vendor invoices are processed efficiently and accurately, helping maintain strong supplier relationships and smooth financial operations.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process and enter high volumes of vendor invoices daily</li><li>Match purchase orders, receiving documents, and invoices (three-way match)</li><li>Verify coding and approvals prior to payment</li><li>Prepare weekly check runs and electronic payments</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Maintain organized AP files and digital documentation</li><li>Assist with month-end accruals and reporting</li><li>Communicate with vendors regarding payment status</li></ul><p><br></p>
<p>A professional services firm in Carlsbad is seeking an analytical and customer-focused <strong>Accounts Receivable Clerk</strong> to support billing accuracy and revenue tracking. This position blends transactional work with light collections follow-up and client communication.</p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and issue client invoices based on service agreements</li><li>Review billing for accuracy prior to distribution</li><li>Apply and post payments accurately</li><li>Track overdue accounts and send payment reminders</li><li>Maintain organized AR records and documentation</li><li>Support monthly revenue reconciliation and reporting</li><li>Assist accounting team during month-end close</li></ul>
<p>A well-established construction services company in San Marcos is seeking an experienced <strong>Office Manager</strong> to oversee daily administrative operations and serve as the organizational backbone of the business. This role combines leadership, coordination, and problem-solving, and is ideal for someone who enjoys ownership, structure, and improving office workflows.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee daily office operations and administrative staff</li><li>Manage vendor relationships, office supplies, and facilities needs</li><li>Support accounting functions including invoicing, AP, and payroll coordination</li><li>Coordinate communication between office and field teams</li><li>Maintain organized records, contracts, and compliance documentation</li><li>Assist leadership with reporting, scheduling, and special projects</li><li>Implement and improve office procedures and systems</li></ul><p><br></p>
<p>A growing healthcare organization in Vista is seeking a detail-driven <strong>Human Resources Assistant</strong> to support the daily administrative and operational functions of the HR department. This role is ideal for someone who enjoys working behind the scenes to keep people operations organized, compliant, and efficient. You will work closely with HR leadership and serve as a key resource for employees throughout the employee lifecycle. This position offers hands-on exposure to HR processes in a regulated environment and is well-suited for a candidate looking to grow into an HR Generalist role over time.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support onboarding and offboarding processes, including new hire paperwork and system entry</li><li>Maintain accurate and confidential employee personnel files</li><li>Assist with recruitment coordination such as interview scheduling and candidate communication</li><li>Track employee certifications, licenses, and compliance documentation</li><li>Respond to employee inquiries related to HR policies and procedures</li><li>Assist with benefits administration and open enrollment support</li><li>Support payroll coordination and timekeeping audits</li><li>Prepare HR reports and assist with audits and internal reviews</li></ul>
<p>Our client, a leading property management company, is seeking a detail-oriented HR Assistant to join their dynamic team. This role offers the opportunity to support a fast-paced Human Resources department and ensure efficient daily operations within a collaborative setting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with recruitment activities such as job postings, screening resumes, scheduling interviews, and onboarding new hires.</li><li>Maintain and update employee records, ensuring accuracy and confidentiality.</li><li>Support benefits administration, including enrollments, changes, and responding to employee questions.</li><li>Prepare HR documents, reports, and correspondence as needed.</li><li>Help coordinate training sessions and compliance initiatives across locations.</li><li>Respond to employee inquiries regarding HR policies, procedures, and programs.</li><li>Provide administrative support for payroll and timekeeping processes as assigned.</li><li>Contribute to special HR projects and support the HR Manager and broader team.</li></ul><p><br></p>
<p>A well-established construction company in Fallbrook is looking for an <strong>Administrative Assistant</strong> to support office operations and field teams. This position blends traditional administrative duties with operational coordination, making it a great fit for someone who enjoys variety and working closely with multiple teams. You’ll serve as a central point of contact between the office and job sites.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Support daily office operations and project teams</li><li>Assist with scheduling, job tracking, and documentation</li><li>Prepare reports, spreadsheets, and project files</li><li>Answer phones and coordinate communication with clients and vendors</li><li>Assist with payroll support, timecard tracking, and invoicing</li><li>Maintain accurate records and organized filing systems</li><li>Support management with administrative and clerical tasks</li></ul>
<p>A healthcare organization in Vista is seeking a detail-oriented <strong>Human Resources Assistant</strong> to support the HR department with employee administration, compliance tracking, and recruitment coordination. This role is ideal for someone looking to grow their HR career while gaining hands-on experience in a regulated environment. You’ll work closely with HR leadership to ensure accurate records, smooth onboarding, and responsive employee support.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist with onboarding and offboarding processes</li><li>Maintain employee personnel files and HRIS data</li><li>Support recruitment efforts including interview scheduling</li><li>Track certifications, licenses, and compliance documentation</li><li>Assist with benefits administration and employee inquiries</li><li>Prepare HR reports and documentation</li><li>Support payroll and timekeeping coordination</li><li>Ensure confidentiality of sensitive employee information</li></ul>
<p>At Robert Half, we connect outstanding professionals with organizations that value growth, innovation, and collaboration. We are looking for an HR Assistant to support daily operations and ensure the seamless execution of our client’s human resources functions.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with new hire onboarding and orientation</li><li>Manage employee records and maintain HR databases</li><li>Provide administrative support for payroll and benefits processes</li><li>Respond to employee inquiries regarding HR policies and procedures</li><li>Schedule interviews, meetings, and training sessions</li><li>Help with compliance documentation and reporting</li><li>Support HR projects and contribute to a positive workplace culture</li><li>Handle confidential information with discretion</li></ul><p><br></p>
We are looking for a dedicated and experienced Human Resources (HR) Manager to join our team in Carlsbad, California. This long-term contract position offers an exciting opportunity to oversee key HR functions, including employee relations, benefits administration, and compliance. If you thrive in a fast-paced environment and have a passion for fostering a positive workplace culture, we encourage you to apply.<br><br>Responsibilities:<br>• Manage employee relations to ensure a harmonious and productive work environment.<br>• Oversee onboarding processes for new hires, ensuring a smooth transition into the organization.<br>• Administer benefits programs, providing guidance and support to employees.<br>• Ensure compliance with all applicable labor laws and company policies.<br>• Maintain and update HR systems to accurately reflect employee data.<br>• Support payroll processes by coordinating with relevant departments.<br>• Handle general HR tasks, including performance management and training initiatives.<br>• Collaborate with leadership to implement HR strategies that align with organizational goals.<br>• Provide guidance and solutions to address HR-related challenges.<br>• Foster communication and engagement across all levels of the organization.
We are looking for a detail-oriented Payroll Specialist to join our team in Chula Vista, California. This Contract to permanent position involves managing payroll for a high-volume, manual environment while ensuring accuracy and compliance with California payroll regulations. The ideal candidate has extensive experience in payroll processing, thrives in fast-paced settings, and is eager to adapt quickly to new systems and workflows.<br><br>Responsibilities:<br>• Process complete payroll cycles for approximately 1,000 employees in California, ensuring accuracy and timeliness.<br>• Coordinate weekly payroll operations across two locations with alternating bi-weekly schedules.<br>• Utilize and master the company’s proprietary timekeeping system with provided training.<br>• Maintain payroll data integrity using advanced Excel functions such as pivot tables, VLOOKUPs, and complex formulas.<br>• Conduct regular reconciliations and audits to ensure payroll accuracy and compliance.<br>• Address and resolve discrepancies promptly to maintain smooth payroll operations.<br>• Adapt to a manual, high-volume payroll process with minimal onboarding support.<br>• Ensure timely submission of payroll data and reporting to meet strict deadlines.
<p>This Payroll Specialist role supports a growing renewable energy organization with field crews, engineers, and corporate staff. Payroll here isn’t cookie-cutter — it involves multiple pay types, project-based labor, and evolving compliance requirements. You’ll partner closely with finance and operations to keep payroll accurate as the company scales.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process payroll across multiple employee classifications</li><li>Manage project-based labor tracking and payroll allocation</li><li>Ensure compliance with state and federal payroll tax regulations</li><li>Prepare payroll reconciliations and variance reports</li><li>Support audits and internal compliance reviews</li><li>Maintain payroll data integrity across systems</li><li>Recommend improvements to payroll workflows and controls</li></ul>
<p>This role lives at the intersection of people, precision, and timing. Our client, a multi-location hospitality group, is seeking a Payroll Specialist who understands the rhythm of hourly, tipped, and salaried payroll environments. You’ll be trusted with sensitive employee data, responsible for clean payroll runs, and relied on as a resource when employees have questions about their pay.</p><p><br></p><p><strong>Core Responsibilities</strong></p><ul><li>Process weekly and bi-weekly payroll for a diverse workforce</li><li>Review timecards, overtime, tips, and shift differentials for accuracy</li><li>Ensure payroll complies with California wage and hour laws</li><li>Maintain payroll records, deductions, garnishments, and tax withholdings</li><li>Respond to employee payroll inquiries with clarity and professionalism</li><li>Support payroll reporting, audits, and reconciliations</li><li>Coordinate with HR on new hires, terminations, and status changes</li></ul>
<p>A growing manufacturing company in San Marcos is seeking an <strong>Accounting Assistant</strong> to support operational accounting functions in a fast-paced environment. This role provides hands-on exposure to inventory, cost accounting, and production-related financial processes, making it ideal for someone interested in manufacturing finance.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Support accounts payable, invoice processing, and vendor setup</li><li>Assist with inventory tracking and cost allocation</li><li>Help prepare reconciliations and financial schedules</li><li>Maintain accurate records in ERP systems</li><li>Assist with month-end close and reporting</li><li>Coordinate with operations and accounting teams</li><li>Support audits and internal reviews</li></ul>
<p>A respected professional services firm in Encinitas is seeking a detail-oriented <strong>Accounting Assistant</strong> to support day-to-day accounting operations. This role is ideal for someone looking to build a strong foundation in accounting while gaining exposure to multiple financial functions. You will work closely with senior accountants to ensure accurate records, timely processing, and smooth month-end close activities.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist with accounts payable and accounts receivable processing</li><li>Enter and reconcile financial transactions in accounting systems</li><li>Support bank and credit card reconciliations</li><li>Prepare journal entries under supervision</li><li>Maintain organized financial documentation</li><li>Assist with month-end close tasks and reporting</li><li>Respond to internal accounting inquiries</li><li>Support audits by gathering documentation</li></ul>
<p>We are looking for an experienced Assistant Controller to join a dynamic hospitality organization based in Newport Beach, California. This role involves managing key financial functions and leading a team to ensure effective operations within a global environment. This is a contract-to-permanent position requiring a strong leadership background and expertise in accounting, payroll, and treasury.</p><p><br></p><p>Responsibilities:</p><p>• Supervise and guide a team of over seven professionals across accounting, payroll, and treasury functions.</p><p>• Oversee month-end closing processes and ensure accurate general ledger management.</p><p>• Prepare and review financial reports to support organizational decision-making.</p><p>• Collaborate with other directors and executives to align financial strategies with business goals.</p><p>• Manage compliance with accounting standards and regulations within a global framework.</p><p>• Lead the transition to Microsoft Dynamics 365 Business Central, ensuring effective system implementation.</p><p>• Monitor and analyze revenue data for a $140M organization with operations in 20 countries.</p><p>• Participate in meetings with C-suite executives and owners to present financial insights.</p><p>• Foster a culture of accountability and continuous improvement within the finance team.</p><p>• Ensure payroll processes are accurate and aligned with organizational policies.</p>
The company has had an accounting manager active in the business virtually since its inception. The accounting processes and procedures are well established although there is always room for improvement. The systems employed by the company are adequate but there will be a need to upgrade the systems and automate the collection of data from the field consultants in the future. The principal responsibilities encompass the accounting and reporting functions, and the position has dual reporting responsibilities to a part time chief financial officer and a permanent vice president. The position is also responsible for the bi-weekly payroll which is processed through ADP. The accounting system in use by the company is Sage 100. Duties and responsibilities will include billing and accounts receivable, accounts payable and cash disbursements, maintenance of the general ledger and monthly closings. Specific duties and responsibilities at the onset of the employment tenure include, but are not limited to, the following:<br>• Perform the monthly closing and prepare financial statements.<br>• Make journal entries as appropriate to maintain the accuracy of the general ledger including accruals and prepaids.<br>• Prepare a monthly closing schedule and post monthly closing journal entries.<br>• Prepare bi-weekly payroll for submission to ADP and prepare and post journal entries.<br>• Prepare a variety of account analyses related to hours and costs of consultants and other financial issues.<br>• Oversee the preparation and recording billings to the company’s clients.<br>• Maintain the accounts receivable sub ledger and post cash receipts.<br>• Oversee the collection activities in concert with other office personnel as required.<br>• Process vendor payments and related cash disbursements.<br>• Read and interpret client contracts.<br>• Communicate with client personnel as appropriate.<br>• Complete various tax filings as directed.<br>• Other duties as directed from time to time.
<p>Our client, a leading property management organization, is seeking a detail-oriented and resourceful Human Resources Coordinator to join their team. This is an excellent opportunity to support HR functioning within a dynamic and growing real estate environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with recruitment processes, including posting job openings, screening resumes, coordinating interviews, and onboarding new hires.</li><li>Maintain employee records and ensure documentation is up-to-date and compliant with company policies.</li><li>Support benefits administration, including enrollments, changes, and communicating with providers.</li><li>Coordinate HR-related training, workshops, and compliance initiatives across the company’s property portfolio.</li><li>Respond to employee inquiries on policies, procedures, and HR programs with professionalism and confidentiality.</li><li>Track key HR metrics such as attendance, turnover, and performance reviews.</li><li>Assist with payroll processing and timekeeping support as needed.</li><li>Support HR Manager and broader team with projects and administrative tasks.</li></ul><p><br></p>
<p>A growing construction company in Fallbrook is looking for an experienced <strong>Bookkeeper</strong> to support job-cost accounting and operational finance. This position plays a critical role in tracking project expenses, managing vendor payments, and ensuring financial accuracy across multiple jobs. The ideal candidate has prior experience in construction or a similar project-based environment.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Process accounts payable with proper job cost allocation</li><li>Manage accounts receivable and customer billing</li><li>Track project costs, labor, and expenses</li><li>Reconcile bank accounts and credit cards</li><li>Support payroll processing and certified payroll tracking</li><li>Maintain accurate job cost and financial records</li><li>Assist with month-end close activities</li><li>Prepare financial summaries for management</li></ul>
