We are looking for an organized and personable Front Desk Coordinator to join our team in Denver, Colorado. This Contract-to-Permanent position is perfect for someone who excels at administrative tasks, customer service, and maintaining a welcoming environment. The ideal candidate will serve as the first point of contact, ensuring smooth day-to-day operations and providing exceptional support to both internal teams and external visitors.<br><br>Responsibilities:<br>• Greet and assist visitors and clients upon arrival, ensuring a positive first impression.<br>• Manage multi-line phone systems, including answering calls, directing inquiries, and handling messages efficiently.<br>• Coordinate scheduling and maintain accurate records for appointments and meetings.<br>• Perform administrative tasks such as data entry, file organization, and document preparation.<br>• Provide concierge services by addressing customer needs and resolving issues promptly.<br>• Assist with maintaining office supplies and ensuring a tidy work environment.<br>• Collaborate with team members to support daily operations and special projects.<br>• Utilize Microsoft Excel, Word, and Outlook for correspondence, reporting, and tracking tasks.<br>• Demonstrate strong communication and interpersonal skills in all interactions.<br>• Ensure confidentiality and accuracy in handling sensitive information.
We are looking for a highly organized and customer-focused Front Desk Coordinator to join our team in Boulder, Colorado. This is a Contract position within the Finance Consulting industry, where you will play a key role in ensuring the office operates efficiently while delivering exceptional hospitality to clients and vendors. Your responsibilities will also include supporting financial processes and maintaining a welcoming office environment.<br><br>Responsibilities:<br>• Welcome clients and vendors with professionalism and a friendly demeanor to create a positive experience.<br>• Receive and process deliveries from carriers such as FedEx and UPS, ensuring all packages are handled appropriately.<br>• Oversee daily office tasks, including tidying conference rooms and emptying dishwashers to maintain a clean workspace.<br>• Manage the inventory and stocking of office kitchens and pantries with food and beverages.<br>• Communicate effectively using tools like Microsoft Office Suite and Teams to support office operations.<br>• Process check requests by handling incoming mail, scanning checks, and submitting documentation to the operations team.<br>• Order and organize office supplies and groceries, ensuring proper storage and regular cleaning of refrigerators.<br>• Coordinate catering and food deliveries for employees, ensuring everything is prepared for the start of the week.<br>• Perform general office maintenance tasks as needed to support the smooth functioning of the workplace.
<p>Front Desk Coordinator </p><p><br></p><p><br></p><p>We are looking for a Front Desk Coordinator to join our team in Greenwood Village, Colorado. This Contract-to-permanent position involves a range of responsibilities, including greeting visitors, managing incoming calls, and providing support to various departments as needed. The role offers opportunities for growth and development in an engaging workplace environment. This position is in-office, Monday through Friday. </p><p><br></p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Welcome and assist visitors with professionalism, ensuring a positive first impression.</p><p><br></p><p>• Set up and break down lunches in the kitchen, coordinating with the chef when necessary.</p><p><br></p><p>• Handle a light volume of incoming calls and direct them appropriately.</p><p><br></p><p>• Receive and manage incoming packages, ensuring proper delivery or storage.</p><p><br></p><p>• Provide administrative support to other departments, including paperwork handling and other tasks as needed.</p><p><br></p><p>• Stay alert and available at the front desk during downtime.</p><p><br></p><p>• Collaborate closely with other front office staff to maintain seamless operations.</p><p><br></p><p>• Maintain a clean and organized front desk area, offering assistance proactively when needed.</p><p><br></p><p>• Demonstrate flexibility to adapt to additional tasks or responsibilities as required.</p>
<p><strong>Law Firm Receptionist </strong></p><p><br></p><p>Our client, a well-established immigration firm in Denver is seeking to add a bilingual (Spanish/English) Receptionist to their growing team on a direct-hire basis. Responsibilities include, but are not limited, to the following:<strong> </strong></p><p> </p><ul><li>Answering multi-line phone systems</li><li>Scheduling appointments for multiple paralegals and attorneys </li><li>Welcoming office guests as they arrive</li><li>Processing payments</li><li>Interpreting legal consultations over the phone and in person</li><li>Other administrative duties as assigned </li></ul><p> </p><p>Candidates must be bilingual (Spanish/English) and should be well organized. This desk requires the ability to handle many responsibilities at any given time while providing outstanding customer service. The working hours for this position are 9:00am-5:00pm Monday -Friday. Our client offers a competitive compensation range and benefits package, which includes health insurance coverage, PTO, paid holidays, 401(k) with a match, life insurance. If interested, send your resume to corey.tasker@roberthalf[[dot]]com for immediate consideration! Feel free to call Corey at 720.678.9447 with any questions. </p>
We are looking for a detail-oriented Administrative Coordinator to join our team in Boulder, Colorado. This is a long-term contract position where you will play a key role in managing administrative tasks, supporting event coordination, and ensuring seamless communication across various platforms. If you thrive in a fast-paced environment and enjoy contributing to organizational success, we encourage you to apply.<br><br>Responsibilities:<br>• Manage calendars, schedule appointments, and coordinate meetings to optimize workflow.<br>• Organize and oversee logistics for community events, ensuring smooth execution.<br>• Respond to inbound calls and emails with professionalism and promptness.<br>• Maintain accurate records through data entry and monitor CRM systems for updates.<br>• Coordinate event planning activities, including venue selection and resource allocation.<br>• Facilitate communication between departments and external stakeholders.<br>• Prepare reports and track progress using tools like Microsoft Excel.<br>• Assist in drafting and distributing email communications for various initiatives.<br>• Support ongoing administrative functions to enhance operational efficiency.<br>• Collaborate with team members to meet project deadlines and organizational goals.
<ul><li><strong>Document Management:</strong> Manage the retrieval, copying, scanning, and filing of legal documents, case files, and correspondence to ensure accurate record-keeping (Source: SG25 US Legal.docx).</li><li><strong>Mail and Courier Services:</strong> Sort, distribute, and deliver office mail and coordinate courier services for legal documents (Source: SG25 US Legal.docx).</li><li><strong>Office Supplies and Inventory:</strong> Maintain inventory of office supplies, ordering as needed to ensure seamless day-to-day operations (Source: SG25 US Legal.docx).</li><li><strong>Meeting and Event Support:</strong> Assist with the setup and coordination of meetings, conferences, and staff events, including preparing materials and arranging meeting spaces (Source: SG25 US Legal.docx).</li><li><strong>Client Interaction:</strong> Provide professional and courteous assistance to clients and visitors, often acting as the first point of contact for the office (Source: SG25 US Legal.docx).</li><li><strong>Equipment Maintenance:</strong> Troubleshoot and maintain office equipment, such as printers, copiers, and scanners (Source: SG25 US Legal.docx).</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Englewood, Colorado. This long-term contract position requires a proactive individual who can provide comprehensive administrative support to the Director and the department. The ideal candidate will thrive in a collaborative environment, demonstrate excellent organizational skills, and possess the ability to handle sensitive information with discretion.<br><br>Responsibilities:<br>• Coordinate daily office operations to ensure seamless department functionality.<br>• Provide direct support to the Chief Marketing and Development Officer by managing schedules, calendars, and appointments.<br>• Facilitate meetings by preparing agendas, sending invitations, taking notes, and arranging meeting spaces.<br>• Organize and execute office events and team-building activities for approximately 40 team members.<br>• Act as a liaison between the department and other teams, members, and vendors, representing the department professionally.<br>• Manage confidential information with high levels of discretion and integrity.<br>• Process billing statements, submit reimbursement requests, and reconcile monthly financial reports.<br>• Assist in project planning by creating and maintaining spreadsheets.<br>• Handle travel arrangements, including reservations, itineraries, hotel bookings, and expense reporting.<br>• Support administrative tasks such as data entry and document preparation.
Great benefits for an Administrative Assistant! <br> Robert Half Finance and Accounting is partnering with a local firm seeking an Administrative Assistant. <br> The Administrative Assistant should have 2+ years of admin exp. and good customer service skills. <br> The Administrative Assistant should be good at multi-tasking and detail oriented. <br> The Administrative Assistant should be detail oriented and reliable. <br> If you or anyone you know is interested in this administrative assistant role please apply to this posting by Vanessa Sutton.
<p>We are looking for a meticulous and highly organized Part-Time (Monday - Friday 8am - 12pm) Admin Clerk to join a small debt collections firm in Colorado Springs, Colorado. This role is essential in ensuring accurate documentation and supporting administrative and legal tasks in a highly regulated industry. As a Contract-to-Ongoing position, it offers the opportunity to transition into a long-term role based on performance and organizational needs.</p><p><br></p><p>Responsibilities:</p><p>• Process incoming and outgoing mail, including sorting, organizing, and preparing correspondence.</p><p>• Scan and manipulate documents, such as rotating and separating pages, to ensure proper digital storage.</p><p>• Accurately input data into systems and manually handle incoming accounts.</p><p>• Review and proofread documents to verify compliance with company standards and regulatory requirements.</p><p>• Assist in preparing, filing, and processing legal documentation.</p><p>• Update and maintain spreadsheets to track essential information and support team operations.</p><p>• Perform routine filing and organizational tasks to maintain office efficiency.</p><p>• Answer and direct phone calls professionally after completing industry-specific training.</p><p>• Maintain confidentiality while handling sensitive legal and administrative documents.</p>
