20 results for Pt Administrator in Emeryville, CA

PT General Manager We are offering a short-term contract employment opportunity for a part time General Manager located in Oakland, California. The GM will be responsible for overseeing daily administrative activities in our organization, ensuring smooth workflow, and serving as a pivotal point of contact across different business areas. Responsibilities:• Supervise overall operations and facilitate effective leadership.• Handle administrative tasks such as schedule management and inventory control.• Serve as a crucial liaison between various business departments.• Ensure safety regulations are adhered to by coordinating and conducting relevant trainings.• Address and resolve human resources-related inquiries and issues.• Efficiently process customer credit applications.• Maintain precise records of customer credit.• Monitor customer accounts and take necessary action when required.• Use accounting software systems to streamline financial services.• Manage accounts payable and receivable effectively.

System Administrator Are you an experienced System Administrator looking to take on a dynamic role that combines remote work with on-site client support? We’re offering a long term temporary to permanent opportunity for a System Administrator to contribute to key IT initiatives while enjoying a mix of flexibility and hands-on engagement.This role involves remote work and travel to client sites across the Bay Area, requiring a candidate with both technical expertise and a customer-focused mindset. As a System Administrator, you’ll play a vital role in maintaining IT operations, resolving system challenges, and supporting hybrid environments. We’re seeking a proactive, solutions-driven professional comfortable working both independently and with teams in varied environments. Key Responsibilities:<ul><li>Manage and maintain O365 systems, including user account administration, email setup, and cloud migrations.</li><li>Configure and troubleshoot Active Directory (on-premise and Azure AD).</li><li>Provide networking support, resolving connectivity challenges to ensure smooth operations.</li><li>Leverage Hyper-V for virtualization and resource optimization.</li><li>Support hybrid Windows Server environments, maintaining performance and security.</li><li>Provide onsite support for clients at locations across the Bay Area as needed.</li><li>Mac familiarity is a plus: Address technical issues for users operating in diverse platforms.</li></ul>

Network/ Systems Administrator We’re seeking an experienced Network/Systems Administrator to join our team for a short-term project addressing advanced networking and server environment tasks. This role will focus on deploying, managing, and optimizing the full Cisco Suite of products in an evolving IT infrastructure. As we transition critical IT systems and roll out phased deployments, we need a candidate with expertise in Cisco products, server environments, and troubleshooting complex IT systems. The role requires a skilled professional familiar with Cisco Meraki, network switching, firewalls, and server architecture. Tasks will include infrastructure deployment, server application management (Okta, VMware storage), monitoring firewalls, managing server ports, and limited help desk support tied to Google Workspace. The individual will interact closely with IT and operations leadership, making strong communication and adaptability key qualifications. Key Responsibilities:<ul><li>Full deployment and optimization of the Cisco Suite, including Meraki, Wi-Fi, switches, firewalls, and server configuration.</li><li>Manage servers, including patching, monitoring, troubleshooting ports, and resolving performance issues.</li><li>Assist with solutions server applications such as Okta, VMware storage, and Google Workspace system management.</li><li>Oversee firewall performance, monitor logs, and align systems with network security standards.</li><li>Provide support for infrastructure across 10 IDFs/MDFs in a high-demand network environment.</li><li>Collaborate on the data center setup, ensuring cabling, configurations, and strategic server deployment.</li><li>Work effectively with the VP of Operations, IT Manager, and other leadership team members to ensure project goals are met.</li></ul>

Office Manager Responsibilities:<ul><li>Manage and supervise administrative staff, including receptionists, administrative assistants, and office clerks</li><li>Oversee the maintenance of office equipment and facilities</li><li>Develop and implement office policies and procedures</li><li>Coordinate office activities and operations to secure efficiency and compliance with company policies</li><li>Manage office budget, including expenses for supplies and equipment</li><li>Handle scheduling, appointments, and travel arrangements for senior management</li><li>Organize and oversee office events, meetings, and conferences</li><li>Ensure proper filing and record-keeping systems are in place</li><li>Handle sensitive and confidential information with integrity and discretion</li><li>Address employee queries regarding office management issues (e.g., stationery, equipment, and travel arrangements)</li></ul>

Facilities Manager Facilities Manager position available via Robert Half Robert Half is hiring on behalf of a facility company, we are seeking an experienced and highly motivated Facilities Manager to oversee the maintenance and operations of their facilities. As the Facilities Manager, you will play a crucial role in ensuring that the workplace remains safe, functional, and well-maintained to support the daily needs of the business. This position requires a proactive leader with a strong background in facilities management, vendor relations, and building systems. You will be responsible for managing the facilities team, maintaining compliance with health and safety regulations, and ensuring the efficient operation of the facility. Key Responsibilities:<ul><li>Oversee the day-to-day operations of the facility, ensuring all building systems, equipment, and infrastructure are maintained to high standards.</li><li>Coordinate and manage relationships with external vendors, contractors, and service providers, ensuring quality services and adherence to budget and timelines.</li><li>Ensure the facility remains compliant with all safety, health, and environmental regulations through regular audits, inspections, and reporting.</li><li>Develop and implement preventive maintenance plans to minimize equipment downtime and ensure continuous operations.</li><li>Lead and supervise a team of facilities staff, promoting a culture of excellence, training, and professional development.</li><li>Manage and monitor the facilities budget, focusing on cost optimization while maintaining high-quality service levels.</li><li>Oversee and maintain building systems such as HVAC, plumbing, electrical, security, and fire safety systems, ensuring they are operational and efficient.</li><li>Implement emergency preparedness plans, handling unexpected issues, and managing crisis situations when they arise.</li><li>Plan and manage office moves, renovations, and space utilization projects to optimize the workplace environment.</li><li>Maintain accurate records of all maintenance activities, repairs, and compliance documentation.</li><li>Serve as the primary point of contact for all internal teams and external partners for facilities-related inquiries and service requests.</li></ul>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-9504112753 **

Facility Manager We are seeking a Facility Manager for a temporary position. The Facility Manager will assist in overseeing operational duties, vendor coordination, and facility maintenance for a portfolio exceeding two million square feet. This role requires extensive fieldwork, including site inspections, project follow-ups, and compliance monitoring. The Facility Manager will ensure that all facilities are maintained to high standards, supporting safety, efficiency, and compliance. Responsibilities: <ul><li>Maintain a healthy and safe work environment through site inspections and observations.</li><li>Collect and report facility metrics for performance analysis.</li><li>Participate in the Facility Services Program (FSP) On-Call System.</li><li>Develop and maintain relationships with key stakeholders and coordinate Campus Council activities as applicable.</li><li>Conduct site visits with maintenance teams to address customer-generated issues.</li><li>Assist in monitoring emergency management (EM) metrics, including backlog and response times.</li><li>Support the execution of tasks that impact customers and facility users.</li><li>Manage and integrate facility services, including security, parking, cleaning, landscaping, and building system maintenance.</li><li>Participate in regular site inspections for condition, safety, and aesthetics.</li><li>Assist in landlord-property manager meetings to address facility issues and compliance.</li><li>Work in partnership with EM to ensure adherence to fire life safety regulations and lease terms.</li><li>Support emergency response efforts in coordination with EM personnel.</li><li>Assist in managing facility maintenance requests, vendor coordination, and workplace services.</li><li>Oversee workplace services such as conference room management and common area upkeep.</li><li>Support project execution, including new site activation, vendor coordination, and facility decommissioning.</li><li>Help manage cost efficiencies, budgets, and variance reports.</li><li>Assist in the creation of facility-related documentation, including welcome packets and compliance letters.</li></ul>

Legal Assistant We are partnering with a boutique law firm in San Francisco, CA to identify a Part-Time Legal Assistant to provide direct administrative and legal support to an executive partner. The Legal Assistant will play a key role in ensuring the attorney’s daily workflow runs smoothly by managing email communication, organizing documents, and handling administrative tasks. This long-term temporary position offers the flexibility to be fully remote, but candidates must be local to San Francisco to support onsite needs as required. Responsibilities:<ul><li>Monitor and review the attorney’s email inbox.</li><li>Draft and edit replies at the attorney’s direction.</li><li>Conduct basic research to assist in email responses.</li><li>Organize and file documents in cloud storage (Dropbox).</li><li>Review, edit, and format legal and administrative documents (Word, PDF, PowerPoint, Excel, etc.).</li><li>Manage attorney’s phone traffic and handle calls using VOIP software (training provided).</li><li>Assist with entering and tracking attorney’s billable time using timekeeping software (training provided).</li><li>Assist with legal research, drafting, and document revisions.</li><li>Provide general administrative support as needed.</li></ul>

Part-Time Legal Secretary A respected law firm in Oakland, CA, is seeking a skilled and detail-oriented Legal Secretary for a part-time, contract-to-hire position. This role supports the firm’s legal team with litigation and administrative tasks and offers a flexible hybrid schedule. The ideal candidate is experienced, reliable, and adept at managing multiple responsibilities in a fast-paced legal environment. Key Responsibilities:• Prepare, format, and proofread legal documents, including pleadings, motions, discovery, and trial documents.• File legal documents in state and federal courts, including electronic filings via platforms such as Pacer, One Legal, and File & ServeXpress.• Create and organize document productions, including Bates stamping and converting documents to PDFs with bookmarks.• Manage litigation calendars, ensuring deadlines are tracked and communicated accurately using tools like Compulaw and ProLaw.• Generate tables of contents, tables of authorities, and other legal templates for court filings.• Handle administrative tasks, such as processing mail, scheduling appointments, and maintaining records.

Network Engineer We are seeking a skilled ERP Business Application Developer with extensive experience in the development, enhancement, and maintenance of ERP systems, specifically Epicor ERP. This role is pivotal in driving our mission to optimize system performance while providing robust solutions to meet our business needs. The ideal candidate will possess a strong technical background, have hands-on experience in ERP development, and a proven track record of supporting IT environments. Responsibilities: Assist in the ongoing development, customization, and maintenance of the Epicor ERP system to meet evolving business requirements. Support and optimize the Epicor system by designing, testing, and rolling out ERP solutions, enhancing functionalities, and resolving system bugs. Engage in data migration tasks using Epicor DMT ensuring smooth transitions and data integrity. Architect and develop custom SSRS (SQL Server Reporting Services) reports, dashboards, BAQs (Business Activity Queries), and BPMs (Business Process Management). Act as a Microsoft SQL Database Administrator to handle system management, data optimization, and database performance tuning. Develop and maintain databases, dashboards, and analytics as the Epicor Data Analytics administrator. Provide technical assistance, troubleshooting, and system training to ensure proper ERP usage across the organization.

Database Administrator We are seeking a knowledgeable Database Administrator with a wealth of experience in databases, system installation, administration, and SQL database language. The ideal candidate will demonstrate an ability to develop and modify database models, participate in systems analysis, implement system plans, and troubleshoot database performance. With a strong understanding of database principles, the candidate will effectively maintain our database management system and enhance system productivity. This role is a contract to hire, hybrid opportunity and will require 3 days working onsite in office. Key Responsibilities:-Develop, modify and maintain database models based on logical models, designs, and requirements.-Participate in system analysis, design, and implementation.-Develop standards and methodologies for the database management system.-Monitor and troubleshoot database performance.-Establish and manage relationships with all stakeholders.-Program and maintain business logic and consistent development.-Assess and implement improvements, changes, and/or replacements to existing technologies and/or systems.-Provide advisory and consultative services to application programmers.-Install, upgrade, and maintain software and patches for standard database management systems.-Establish procedures for database security, data backup, and disaster recovery solutions.-Plan for system capacity, technology succession planning, system upgrades, and migrations.

Office Manager Come join a long-standing, well-established company located in Santa Clara. This permanent, in-office position is an excellent quality of life role that pays hourly $50/hour and has great benefits. Apply for consideration!<ul><li>This is a hybrid role between office manager a light bookkeeping. </li><li>This is a client facing role so need strong communication skills</li><li>QuickBooks experience is a MUST</li><li>Organization skills is a must</li></ul>Benefits:<ul><li>Medical through Kaiser after 60 days of service - Company contributes $600 per month to the employee directly.</li><li>Group Dental through Delta Dental after 60 days of service - Average cost for employee around $19/mo.</li></ul>Company Profit Sharing Plan after one year of service.

Accounts Payable Specialist Part-Time Accounts Payable Specialist (15-20 hrs./week, Remote & On-Site in Portola Valley) Seeking a detail-oriented Accounts Payable Specialist to support our finance team with invoice processing, reconciliations, and expense management.This part-time role is primarily remote, with 1-2 days on-site in Portola Valley and flexibility to customize your schedule. Key Responsibilities:<ul><li>Process invoices, match, batch, and code transactions accurately.</li><li>Manage full-cycle A/P, including check validation, recording, and mailing.</li><li>Support internal and external audits.</li><li>Maintain organized records of invoices, checks, and financial documents.</li><li>Ensure compliance with company policies and deadlines.</li><li>Provide administrative and customer service support to the AP/Finance team.</li></ul>

Litigation Legal Secretary A San Francisco-based law firm is seeking an experienced Litigation Legal Secretary to provide comprehensive support to a partner with a busy litigation practice focused on intellectual property, commercial disputes, and bankruptcy matters.This contract-to-hire position will start as part-time (minimum 20 hours per week) and transition to full-time hours as the candidate ramps up. The role requires onsite work four days per week in the firm's San Francisco office, with one remote day per week.This position requires a seasoned litigation support professional with extensive experience handling all aspects of litigation support, including e-filing, litigation calendaring, legal document formatting, and deadline management. The ideal candidate will have a proactive approach, strong attention to detail, and the ability to manage multiple litigation matters efficiently. Key Responsibilities<ul><li>Prepare, format, proofread, and e-file legal documents in California state and federal courts, ensuring compliance with court rules, formatting requirements, and deadlines. Track filings, confirm acceptance, and resolve any rejected submissions as needed.</li><li>Maintain and track a litigation calendar, monitoring all case deadlines, court hearings, discovery schedules, and trial dates. Ensure attorneys are informed of upcoming deadlines and procedural requirements.</li><li>Draft, revise, and finalize pleadings, motions, discovery requests, subpoenas, and trial-related materials, ensuring accuracy, proper formatting, and compliance with local and federal court rules.</li><li>Prepare and organize exhibits, deposition transcripts, TOCs, TOAs, and trial binders, ensuring all materials are properly compiled and formatted for court submission and trial preparation.</li><li>Manage and maintain case files and litigation documents, ensuring organization, accessibility, and compliance with firm and court policies for both electronic and physical files.</li><li>Coordinate service of process, court filings, and case-related correspondence, working with courts, opposing counsel, and third-party vendors to facilitate filings and document service.</li><li>Assist with trial preparation, including compiling exhibits, deposition summaries, witness materials, and other essential litigation documents.</li><li>Enter and track attorney time, assist with billing coordination, and process expense reports, ensuring accuracy and timely submission.</li><li>Provide administrative and legal support, including managing phone reception, scheduling, drafting correspondence, and maintaining litigation-related records.</li></ul>

Payroll Supervisor We are offering an exciting opportunity for a Payroll Supervisor in the Business Services industry, based in Oakland, California. You will have work/life balance working on-site for a very well-established company with a tenured accounting team! As a Payroll Supervisor, your role will be pivotal in processing payroll, maintaining records, and managing inquiries. Responsibilities:<ul><li>Supervise payroll team and manage semi-monthly, multi-state payroll processing and time tracking.</li><li>Ensure payroll accuracy and compliance with state/federal tax laws.</li><li>Oversee payroll tax deposits, filings, W-2s, and deductions/insurance premiums.</li><li>Audit employee transactions and commissions for data integrity and discrepancies.</li><li>Manage Worker Compensation payments and reconciliations.</li><li>Ensure compliance with legal requirements and prevailing wage regulations.</li><li>Handle payroll-related general ledger functions, including accruals and reconciliations.</li><li>Provide payroll insights through analytics and trends.</li><li>Assist in payroll audits and ensure compliance with documentation requirements.</li><li>Implement and maintain payroll policies, controls, and best practices.</li><li>Collaborate with HR on union compliance and benefits.</li><li>Identify ways to improve payroll processes and efficiency.</li><li>Protect payroll information confidentiality and maintain professional knowledge.</li><li>Lead or support payroll team meetings, fostering engagement and energy.</li></ul>

Non-Profit Program Coordinator We are offering a hybrid contract to permanent employment opportunity for an Administrative Coordinator in Oakland, California. 1 day a week in office required (Oakland, CA) Non-profit Community Program CoordinatorLocation: Oakland, Hybrid (up to 4 in-person days per month)Employment Type:Full-timeTemp to hire $32/hr perm salary Responsibilities:<ul><li>Coordinate community engagement initiatives, including cultural programs, healing circles, and safety ambassador programs.</li><li>Support the planning and execution of events and outreach efforts.</li><li>Track and report key performance indicators (KPIs) for engagement programs.</li><li>Manage communication with community partners, stakeholders, and program participants.</li><li>Maintain organized records and documentation for program activities.</li><li>Assist in developing strategies to strengthen community connections.</li><li>Facilitate meetings, prepare agendas, and document action items.</li></ul> <ul><li>Support business development initiatives, including financial assistance, business incubation, and cultural markets (e.g., AKOMA Market).</li><li>Coordinate workshops, networking events, and economic empowerment programs.</li><li>Track and report key performance indicators (KPIs) for economic development efforts.</li><li>Communicate with businesses, entrepreneurs, and stakeholders.</li><li>Maintain records of program participants, funding applications, and business support activities.</li><li>Assist in developing strategies to promote economic growth and business success.</li><li>Facilitate meetings, prepare agendas, and document action items.</li></ul> Requirements:<ul><li>Strong organizational and project management skills.</li><li>Experience in business development, economic programs, or community outreach.</li><li>Ability to track data and generate reports.</li><li>Strong communication and stakeholder engagement skills.</li><li>Proficiency in Microsoft Office and data management tools.</li></ul>

Facilities Coordinator Job Description: Facilities Coordinator We are seeking a highly organized and detail-oriented Facilities Coordinator to manage and support the daily operations of our office environment. The ideal candidate will bring 1–3 years of relevant experience and demonstrate strong skills in facilities management, communication, and problem-solving. This role is key to ensuring our workspaces remain safe, functional, and efficient for all employees.Key Responsibilities:<ul><li>Oversee routine facility maintenance, repairs, and inspections to ensure compliance with safety and operational standards.</li><li>Coordinate with vendors, contractors, and service providers for building services, such as cleaning, security, and equipment maintenance.</li><li>Manage office supplies inventory and procurement to maintain a well-stocked work environment.</li><li>Serve as the primary point of contact for facility-related issues and inquiries from employees and stakeholders.</li><li>Assist with space planning, office moves, and furniture/equipment setups to accommodate organizational needs.</li><li>Maintain updated records of facility operations, maintenance schedules, and vendor agreements.</li><li>Support environmental health, safety, and sustainability initiatives within the workplace.</li></ul>

Facilities Coordinator 3 We are offering a long term contract employment opportunity for a Facilities Coordinator 3 in San Jose, California. As a Facilities Coordinator, your primary role will involve coordinating a small team of multi-skilled operatives, and closely working with key client stakeholders, landlords, managing agents, and all facilities vendors. You will be responsible for ensuring all tasks are accurately and promptly completed. Responsibilities: • Oversee small teams of multi-skilled operatives, ensuring optimal performance • Forge and maintain close working relationships with client stakeholders, landlords, managing agents, and facilities vendors • Manage onsite contractors, ensuring they adhere to required standards • Assist in the procurement of vendors and services as necessary • Contribute to financial processes for timely and accurate financial management • Manage purchase orders promptly and accurately within the internal financial management platform • Support in preparing monthly accrival reports and monitoring finance trackers • Conduct regular audits, site inspections, and assessments, and implement safety and building procedures • Assist in implementing property risk management programs and best practice operations • Maintain premises in a neat and functional condition at all times • Support the implementation and monitoring of disaster recovery and business continuity plans • Follow established escalation and incident reporting procedures • Provide support for regular management reports and projects as necessary • Achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets.

Test Automation Engineer About the RoleWe are looking for an outstanding Test Automation Engineer to join the Product Test Automation team.Responsibilities and objectives of the role are:<ul><li>Be responsible for the creation and maintenance of automated test ware for updates using best-of-breed proprietary Automation tools.</li><li>Collaborate with functional QA, Development, and Product Management on automation requirements for new and enhanced product functionality.</li><li>Diagnose test failures to report bugs and improvements to Development.</li><li>Drive efforts to improve all aspects of test inventory and coverage.</li><li>Participate to ensure build pipelines are operating efficiently.</li><li>Embrace values and diversity through our VIBE strategy - Value Inclusion, Belonging, and Equity.</li></ul>Basic Qualifications:<ul><li>5+ years of proven experience in Automation testing of SaaS and/or cloud-based Enterprise applications.</li><li>Hands-on experience with software development testing, developing reliable, performant, and maintainable automated tests.</li><li>Strong technical background required. Hands-on experience with object-oriented programming languages such as Java.</li><li>Strong triaging and debugging skills.</li><li>Solid understanding of how to embed test automation in CI/CD pipelines.</li><li>Must have experience in unit, integration, system, functional, and non-functional testing.</li><li>Bachelor's degree in Computer Science, IT, or equivalent work or educational experience is required.</li></ul>