35 results for Medical Receptionist in Emeryville, CA

Medical Receptionist Are you a detail-oriented and patient-focused professional with excellent organizational and communication skills? Robert Half is seeking a Medical Receptionist for a dynamic organization in the healthcare industry. In this hybrid onsite role, you will play a critical part in ensuring the smooth operation of a medical office by providing exceptional front-desk service and administrative support to patients, providers, and staff. Key Responsibilities:<ul><li>Front Desk Operations: Greet and assist patients and visitors in a professional, courteous manner. Manage check-in and check-out processes, schedule appointments, and provide general information about the practice.</li><li>Medical Records Handling: Maintain and update electronic medical records (EMRs), ensuring data accuracy and confidentiality. Experience with systems such as Epic or Cerner preferred.</li><li>Phone and Communication Management: Answer incoming phone calls promptly, direct calls to appropriate staff, and respond to inquiries regarding appointments, medical procedures, or billing.</li><li>Insurance Verification: Verify patient insurance coverage and eligibility prior to appointments, advising on any necessary forms or co-payments.</li><li>Billing Support: Collect patient payments, prepare and issue receipts, and provide basic billing-related guidance.</li><li>Collaboration with Staff: Work closely with medical office administrators, medical billers, doctors, and nurses to ensure seamless scheduling and workflow within the clinic or hospital setting.</li><li>Customer Service: Ensure patients feel welcome and valued by creating a positive and professional experience during all interactions.</li><li>Maintain Office Environment: Keep the reception area clean, organized, and stocked with necessary forms and materials.</li></ul>

Medical Receptionist Robert Half is seeking a Medical Receptionist to join one of our trusted healthcare clients. This is a fantastic opportunity to use your expertise in patient interaction and administrative tasks to contribute to a supportive and dynamic medical team. Key Responsibilities:<ul><li>Greet patients, visitors, and healthcare personnel, providing a warm and professional first point of contact.</li><li>Answer and direct phone calls, manage inquiries, and schedule patient appointments.</li><li>Facilitate check-in and check-out processes, including collecting patient forms and insurance information.</li><li>Maintain patient records in electronic medical record systems (e.g., Cerner, Epic) and ensure confidentiality.</li><li>Assist with billing inquiries, insurance verification, and other administrative support tasks.</li><li>Manage office supplies inventory and general office organization to ensure smooth operations.</li></ul>

Medical Front Desk Specialist We are in the healthcare industry, specifically in San Francisco, California, offering a long-term contract employment opportunity for a Medical Front Desk Specialist. This role will be located on-site and will require the successful candidate to fulfil a range of duties including processing patient details, maintaining up-to-date records, and handling patient inquiries. Responsibilities: • Process patient details efficiently, ensuring all information is accurate. • Answer inbound calls, providing excellent service and addressing patient inquiries. • Utilize software programs such as Allscripts, Cerner Technologies, Dentrix Dental Software, Eaglesoft, and EHR SYSTEM for various tasks. • Perform billing functions, ensuring all charges are accurate and properly documented. • Monitor patient accounts and ensure all information is current and accurate. • Create and maintain charts and graphs to effectively track patient data. • Check in patients, providing a welcoming and efficient experience. • Handle any patient-related issues or inquiries, escalating when necessary. • Ensure all patient records are up-to-date and accurate. • Maintain a clean and organized front desk area.

Medical Front Desk Specialist We are offering a permanent employment opportunity for a Medical Front Desk Specialist in San Francisco, California. The primary function of this role will be to manage key aspects of our office operations within the healthcare industry, including scheduling, patient interactions, and maintaining a detail-oriented demeanor at the workplace. Responsibilities: • Efficiently process and respond to all patient inquiries via phone, online, and in-person. • Ensure accurate and timely scheduling of appointments for multiple providers utilizing Nextech software. • Oversee a multi-line phone system, ensuring all calls are promptly answered. • Manage cash transactions and conduct patient pre-screening procedures. • Collaborate with providers to ensure accurate scheduling and billing processes. • Maintain comprehensive medical records while ensuring strict adherence to HIPAA compliance. • Multitask effectively to ensure a positive patient experience at all times. • Oversee the stocking and maintenance of office supplies. • Carry out additional administrative duties as required. • Utilize various software including Allscripts, Cerner Technologies, Dentrix Dental Software, Eaglesoft, and EHR SYSTEM for various functions. • Ensure appropriate responses to inbound calls and manage billing functions. • Create and manage charts and graphs as necessary. • Conduct regular checks on patients.

Receptionist We are offering a short term contract employment opportunity for a Receptionist in San Francisco, California. In this role, you will be a pivotal figure in our office operations, managing office bookings, maintaining schedules and calendars, and ensuring a seamless experience for partners and clients. This role is primarily based at a desk, with a backup provided for breaks and lunches. Responsibilities: • Manage the booking requests for 25 office spaces using Manhattan One. • Greet and receive partners or clients, ensuring reservation details are accurate. • Handle room configurations and setups for different occasions. • Oversee catering or food ordering for office events and meetings. • Maintain up-to-date schedules and calendars, ensuring efficient office operations. • Answer and transfer calls on a multi-line phone system, maintaining detail-oriented communication at all times. • Accept and sort mail, as well as handle deliveries. • Handle sensitive and/or confidential documents and information with discretion. • Communicate with managers and clients on job or deadline issues. • Take on additional projects as assigned, exhibiting adaptability and initiative.

Medical Customer Access Assistant We are offering a contract for a Customer Access Assistant position in Newark, California. The role is primarily in the health care industry, where you will be the first point of contact for patients and providers, handling a multitude of communication channels. This role demands a high level of customer service, strong communication skills, and the ability to manage operations efficiently. Responsibilities: • Handle high volumes of both inbound and outbound calls, ensuring swift and accurate responses• Assist in the registration and cancellation of appointments for patients• Accurately document calls and route them to the appropriate department when necessary• Identify and escalate urgent customer needs or operational issues promptly• Navigate medical records to ensure patient information is up-to-date and accurately entered in the correct location• Adhere to all regulatory and compliance standards, delivering a high level of customer service• Follow documented protocols and guidelines to maintain consistency and quality of service• Use reference documents and online knowledgebase tools to provide accurate information regarding health care services• Utilize the functionality of the telephone system as required• Perform other duties as assigned within the department, maintaining a flexible and collaborative approach.

Legal Administrative Assistant We are seeking a Legal Administrative Assistant to join our team in Oakland, California. The successful candidate will be responsible for a wide range of administrative tasks, including managing phones, handling medical records, and maintaining documents. Responsibilities:• Answering incoming calls and directing them to the appropriate personnel• Handling and organizing medical records with diligence and confidentiality• Uploading and appropriately naming documents for easy retrieval• Managing the calendar to ensure smooth daily operations• Compiling and formatting documents as required• Indexing documents for easy tracking and retrieval• Scanning documents and ensuring they are correctly stored in the system• Managing export-import documents to ensure compliance with regulations.

Administrative Assistant We are offering a long-term contract employment opportunity within the Healthcare, Hospitals, and Social Assistance industry in Richmond, California, United States. The role of an Administrative Assistant is open for a candidate who is highly organized and detail-oriented. As an Administrative Assistant, you will be tasked with maintaining customer records, processing applications, and resolving inquiries. You will also monitor customer accounts and take the necessary action. Responsibilities:• Efficiently and accurately process customer credit applications• Maintain precise records of customer credit• Resolve customer inquiries in a timely and detail-oriented manner• Monitor customer accounts and take appropriate actions when required• Answer inbound calls providing excellent customer service• Facilitate email correspondence effectively and in a detail-oriented way• Manage inbound and outbound calls• Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) for various tasks• Schedule appointments as per requirements• Complete and process expense reports• Record meeting minutes accurately and promptly. If you are interested in the role, please call us at(510)470-7450

Contact Center Assistant Manager We are offering a contract to permanent employment opportunity for a Contact Center Assistant Manager in Newark, California. This role is within the healthcare industry, and the Contact Center Assistant Manager will oversee the daily operations of our non-patient scheduling teams. The successful candidate will be responsible for ensuring quality service management, staff performance, process improvement, and regulatory compliance. Responsibilities • Oversee the daily operations of non-patient scheduling teams and ensure that systems and staff meet call center standards.• Train, select, and permanent staff while maintaining patient and employee confidentiality.• Monitor the quality of staff interactions and ensure excellent customer service, holding staff accountable for engaging customers courteously and helpfully.• Leverage new technologies and optimize operations to meet business needs and ensure a high level of service.• Plan, organize, direct, manage, and evaluate the work of staff and functions in the Contact Center.• Maintain cooperative and productive working relationships with medical, nursing, detail oriented, and clinic staff, regulatory agencies, customers, and others.• Plan, develop, implement, and revise policies, procedures, and standards in the Contact Center.• Conduct effective budget planning, including cost and volume projections, control cost, manage revenue, and provide insightful variance analysis and effective corrective action as needed.• Coordinate and integrate services within the practice area and with other practice areas and departments.• Monitor and evaluate the efficiency and effectiveness of service delivery methods and standards in the Contact Center and implement initiatives to improve and enhance performance and services.

Temporary Dental Front Desk Robert Half has an immediate need for a Front Desk Administrator for a dentist's office in San Carlos. Our client is a small, friendly, and patient-focused dental practice committed to providing high-quality dental care in a welcoming and comfortable environment. Their team is looking for a customer focused Front Desk Receptionist to be the first point of contact for our patients and ensure smooth operations at the front office. Please find the duties below and if interested, apply now. Our client is looking for immediate support. Do not wait, apply now! Responsibilities: <ul><li>Greet patients warmly, manage appointment scheduling, and handle phone inquiries with professionalism and care</li><li>Provide exceptional customer service and create a welcoming atmosphere for patients</li><li>Manage patient records, handle billing and insurance processing, and ensure smooth office operations</li></ul>

Legal Assistant We are partnering with a boutique plaintiff-side medical malpractice litigation firm in San Francisco to identify a Legal Assistant to provide a blend of legal and administrative support to the firm. This role is ideal for a detail-oriented, highly organized professional who is comfortable handling both legal support tasks and firm-wide administrative responsibilities as needed. We are looking for a candidate with at least one year of experience in a law firm setting, with exposure to or hands-on experience in document formatting and e-filing, who is also willing to assist with administrative responsibilities such as scanning mail, managing calendars, and handling client communication. This is a temporary-to-hire position, requiring four days onsite and one remote day per week. Responsibilities:<ul><li>Legal Support: Assist attorneys with document formatting, e-filing, and preparing proofs of service.</li><li>Administrative Tasks: Sort, scan, and organize incoming mail, maintain electronic and physical case files, and ensure firm-wide organization.</li><li>Scheduling & Calendar Management: Manage attorneys’ calendars, appointments, and deadlines.</li><li>Client Communication: Screen potential clients, handle incoming calls and emails, and serve as a point of contact for the firm.</li><li>Coordination & Support: Assist with scheduling meetings, depositions, and expert communications.</li><li>General Office Assistance: Support office operations, including copying, scanning, compiling documents, and other firm needs.</li></ul>

Bilingual Administrative Assistant Key Responsibilities:<ol><li>General Administrative Support:</li></ol><ul><li>Perform day-to-day administrative tasks, such as managing schedules, arranging appointments, and maintaining organized filing systems.</li><li>Answer and direct phone calls, emails, and other correspondences in both Spanish and English.</li></ul><ol><li>Customer and Client Support:</li></ol><ul><li>Serve as the primary point of contact for Spanish-speaking clients, providing exceptional customer service and resolving inquiries.</li><li>Translate documents and communications from English to Spanish and vice versa as needed.</li></ul><ol><li>Document Management:</li></ol><ul><li>Prepare and revise documents, reports, and presentation materials in both languages.</li><li>Handle data entry and maintain accurate records across digital and paper systems.</li></ul><ol><li>Meeting Coordination:</li></ol><ul><li>Schedule and prepare meetings, including arranging interpreters when necessary.</li><li>Take notes and prepare meeting minutes in either language for distribution.</li></ul><ol><li>Bilingual Communication:</li></ol><ul><li>Facilitate communication across teams or clients that require Spanish-to-English or English-to-Spanish translation support.</li><li>Assist in representing the company to bilingual or Spanish-speaking markets.</li></ul><ol><li>Office Operations Support:</li></ol><ul><li>Order office supplies, handle incoming mail, and manage office equipment needs.</li><li>Assist with travel arrangements for team members, including itineraries and expense reporting.</li></ul>

Assistant Controller - VC Firm with GREAT Benefits Please reach out to Ren Friedman via Linkedin with your updated resume to be considered for the opportunity below. Or email ren.friedman at roberthalf with your updated resume. Our client is a leading VC firm in San Francisco. They are seeking a strong and hands on Assistant Fund Controller to be based in the SF Bay area and available to go into the office once or twice a week. The ideal candidate will have a proven track record of success and advancement in prior roles and will be a person who has demonstrated strong technical fund and problem solving skills and is also someone who has a great appetite for knowledge and professional growth.Responsibilities:<ul><li>Perform fund accounting work in our accounting systems</li><li>Responsible for detailed equity accounting and analysis, including complex partnership equity accounting analysis and management fee / carried interest computations</li><li>Active role in fund reporting including preparation of quarterly financial statements, performance returns, and LP-specific statements. Also prepare annual GAAP financial statements and coordination of audits with external auditors</li><li>Involvement with operational duties including capital calls, capital distributions, and liquidity management</li><li>Assist with ad-hoc requests, investor questions, and frequent interaction with our marketing / client management and legal departments</li><li>Frequent project coordination work</li><li>Assist in driving accounting, reporting and business process simplification and efficiency initiatives</li></ul>

Office Assistant Robert Half is working with a reputable Tax Firm in Foster City looking for a temp to hire Front Desk Receptionist. This is an on-site position Monday through Friday. The reason this role is open is because the current Front Desk is getting a promotion. There is most certainly room for growth within the company. We are looking to start someone ASAP! Please find the description below and if interested, please apply immediately. Do not wait! Apply now! Job Description<ul><li>Greeting Clients and Multi-Line Phone Management</li><li>Preparing financial documents such as invoices and tax filings</li><li>Maintaining files on account receivables and updating records as required.</li><li>Organizing files, invoices, purchase orders and receipts</li><li>Ensuring all calendars are accurate and organized</li><li>Scheduling and organizing meetings and events</li><li>Booking travel arrangements for executives</li><li>Greeting clients and visitors when they arrive at the office</li><li>Ensuring the office remains clean and organized</li><li>Operating and maintaining office equipment such as computers and copiers</li><li>Checking and maintaining office supply inventory, ordering new supplies as needed</li><li>Customer Service attitude meets the needs of those you serve</li><li>Willingness to be a team player & work in a team environment</li><li>Dependability and Independent Motivation</li></ul>

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant with a boutique litigation firm, based in Oakland, California. This role involves supporting our team by managing various administrative tasks, playing a crucial role in maintaining the smooth running of our office. Responsibilities:• Managing specific tasks and responsibilities to support the Office Manager• Handling office supplies and inventory, and placing orders when necessary• Ensuring efficient filing systems and records management• Distributing incoming mail and packages appropriately• Coordinating maintenance and repairs for office equipment and suite with building management• Scheduling meetings and managing calendars for the team• Assisting with accounts receivable, billing, and invoicing tasks• Assisting with accounts payable when required• Supporting the onboarding and training of new employees• Assisting with staff performance reviews and implementation of office policies and procedures• Participating in office-wide events and projects• Assisting with firm operational expenses alongside the bookkeeper• Addressing employee concerns and conflicts effectively.

Administrative Assistant Education client is looking for a temporary Administrative Assistant within their Student Support Services Department. Responsibilities Include:• Working directly with current students provide baseline advising to help student remain on track with registration and course progression.• Directing the students, as needed, with their questions and concerns to the Program Chairs.• Maintaining consistent communication with Program Chairs and specific faculty about student progress, needs, and requests for support.• Maintaining student files, both electronically and hard copies. • Auditing student files for appropriate paperwork, deadlines and tracking progress of coursework. • Monitoring students on Leave of Absence for return dates. • Monitoring students that have expiring Incomplete grades for completion of course work and submitting change of grade forms with program chair approval to the Registrar.• Provide audited student records to the Administrative Coordinator/Assistant – Credentials (Licensure) and Degree Completion Support Services for end of program processing• Assist with Master’s degree coordination (oversee the documentation of student work-thesis, research posters, DocuSign cover pages submitted to the Google Drive)• Assist in the planning and implementation of college events.• Assisting in maintaining the student information database (Box, Monday.com, Tableau, etc.)• Drafting memos, letters, and emails This temporary Administrative Assistant role will last through December 2025. If you are interested in the position, apply today! V

Administrative Assistant We are seeking an Administrative Assistant located in Napa, California. This role is crucial for the seamless functioning of our organization, involving a wide array of administrative tasks, meeting coordination, and front desk support. This opportunity offers a contract to permanent employment arrangement. Responsibilities: • Coordinating a variety of administrative tasks to ensure an effective workflow, including managing schedules and communications. • Providing front desk support, including greeting and directing visitors, managing incoming and outgoing mail, and fielding phone calls and inquiries. • Executing comprehensive meeting coordination, from scheduling and agenda preparation, to room and technology setup, to catering and event setup, and on-site coordination and cleanup. • Assisting with additional tasks as directed by leadership. • Collaborating with various departments to ensure smooth communication and coordination between teams. • Handling data entry and email correspondence. • Utilizing Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, for various administrative tasks. • Managing inbound and outbound calls and scheduling appointments. • Providing exceptional customer service.

Administrative Assistant We are offering a contract to permanent opportunity for an Administrative Assistant based in Pittsburg, California. This role is crucial to our operations, as it involves handling incoming court documents, auditing client files, maintaining communication channels, and implementing data management activities. You must be bilingual in Spanish to be considered. Responsibilities: • Handle incoming referrals and court papers• Conduct audits of client files to ensure accuracy and completeness• Respond to phone calls, faxes, and emails as needed• Perform daily data entry tasks, extraction, and monitor client attendance• Oversee all correspondence and maintain effective communication with clients• Manage class rosters and ensure they are up-to-date• Schedule intake appointments for clients • Input DMV terminations, completions, and certifications into the system• Perform additional tasks as required, contributing to the smooth functioning of operations. If you are interested in this bilingual Spanish Administrative Assistant role, apply today!

Non-Profit Administrative Assistant We are collaborating with non-profit organizations to support their efforts in hiring a dedicated Non-Profit Administrative Assistant. Key Responsibilities: <ul><li>Serve as a primary point of contact for internal and external communication, including answering calls, responding to email inquiries, and scheduling appointments.</li><li>Provide general administrative support, including maintaining accurate records, preparing documents, and filing invoices and contracts in compliance with organizational policies.</li><li>Coordinate meetings, workshops, and events, including preparing agendas, arranging logistics, and documenting notes or action items.</li><li>Assist with data entry and updates to donor or program databases, ensuring data integrity for reports and donor correspondence.</li><li>Manage office supplies and maintain an organized and efficient office space.</li><li>Support team members with travel arrangements, expense tracking, and other needs as they carry out fundraising campaigns or programmatic efforts.</li><li>Collaborate with leadership on special projects to advance mission-driven goals.</li></ul>

Office Assistant We are offering a short term contract employment opportunity for an Office Assistant in the Construction/Contractor industry, located in San Carlos, California. The job function primarily includes general office administration tasks and back office support. Responsibilities: • Organizing and managing files and records • Preparing the office for reentry • Handling basic inventory management • Assisting in the packing and shipping of backpacks • Moving boxes as per the requirements • Ensuring a well-maintained and organized workspace • Leveraging Microsoft Office Suite for administrative tasks • Ensuring accurate and efficient processing of customer credit applications • Maintaining accurate customer credit records.

Patient Admin Specialist (PAS) We are offering a long term contract employment opportunity for a Patient Admin Specialist (PAS) in Redwood City, California. The role focuses on handling new patient coordination, surgery scheduling, and other front office functions in an outpatient clinical setting. As a Patient Admin Specialist, you will support administrative tasks related to the daily operations of the clinic. Responsibilities: • Efficiently process patient check-ins and check-outs at the front desk• Handle initial patient inquiries about appointments, payment schedules, and more• Manage multi-line phone systems, screening and routing calls, and taking messages for clinic staff and physicians• Ensure all necessary verifications and authorizations are completed prior to patient-provider interactions• Liaise with providers regarding their scheduling preferences and urgent patient needs• Provide support between doctors and patients using various reference documents and tools• Conduct administrative tasks such as maintaining informational databases, paging directory, and processing internal forms• Utilize the telephone system and electronic medical records systems effectively in performing the assigned job tasks• Respond to non-clinical CRMs and patient messages, escalating where appropriate• Manage and distribute faxes, mail, and maintain the filing of clinic-specific documentation• Uphold the organizational and department service standards.

Administrative Assistant We are looking for a diligent Admin Clerk to support our client located in El Cerrito, California. The role focuses on providing excellent customer service, organizing and maintaining records, and ensuring data accuracy. This role offers a short term contract employment opportunity that is anticipated to last until around the end of June but may turn into a contract to permanent opportunity. This is a fully onsite role and work hours are Monday to Friday, from 8AM until 5PM. Responsibilities:• Facilitate customer interactions and provide high-quality service• Enter and manage data effectively• Maintain and organize files systematically• Utilize Microsoft tools for administrative tasks• Perform reconciliation tasks as needed

General Administrative Assistant Responsibilities:<ul><li>Manage daily office operations, including scheduling meetings, maintaining calendars, and arranging travel as needed.</li><li>Serve as the first point of contact for clients, customers, and staff, providing professional and friendly communication.</li><li>Handle correspondence, such as emails, phone calls, and written communication.</li><li>Organize and maintain physical and digital filing systems to ensure records are accurate and accessible.</li><li>Assist in inventory management, including ordering and maintaining office supplies.</li><li>Support team members with data entry, document preparation, and routine reporting.</li><li>Coordinate and assist with special projects or events, ensuring all administrative tasks are completed on time.</li><li>Perform other related administrative duties as assigned.</li></ul>

Bilingual Administrative Assistant (Mandarin, Cantonese, or Key Responsibilities:<ol><li>Administrative Support</li></ol><ul><li>Perform general administrative duties, such as managing calendars, scheduling meetings, and organizing travel arrangements (Source: PDQ context:RH Acronym Guide.docxin).</li><li>Handle correspondence (emails, phone calls, and documents) in both English and Mandarin/Cantonese to support clear and effective communication.</li><li>Prepare and translate documents, reports, and presentations between English and Mandarin/Cantonese, ensuring linguistic accuracy and cultural sensitivity.</li></ul><ol><li>Customer and Team Coordination</li></ol><ul><li>Act as a primary point of contact (POC) for internal employees and external stakeholders, facilitating bilingual communication (Source: POC context:RH Acronym Guide.docxin).</li><li>Respond to inquiries and assist clients, customers, and team members in both Chinese and English.</li><li>Coordinate meetings, training sessions, and events that involve multilingual participants.</li></ul><ol><li>Data Management</li></ol><ul><li>Accurately maintain records, including documentation and filing systems, in compliance with company policies and confidentiality guidelines.</li><li>Input and manage data in relevant systems, ensuring information is updated and accessible for business operations.</li></ul><ol><li>Problem-Solving and Multitasking</li></ol><ul><li>Manage competing priorities while delivering high-quality administrative solutions.</li><li>Troubleshoot issues related to language barriers, resolving communication gaps effectively.</li></ul>

HR Generalist We are offering a long term contract employment opportunity for an HR Generalist based in Newark, California. As an HR Generalist, you will play a crucial role in maintaining compliance, confidentiality and assisting in compensation and performance review processes. You will also handle administrative tasks related to employee relations, manage confidential HR files, and use Microsoft Excel for data management and analysis. Responsibilities: • Assisting in compensation and performance review processes, which includes data entry, tracking, and documentation filing. • Utilizing Microsoft Excel for data management and analysis, involving creation of datasheets and pulling and analysis of data. • Handling of administrative tasks related to employee relations issues, including filing forms upon closed ER cases. • Managing confidential HR files with discretion and integrity, ensuring the safeguarding of sensitive information. • Performing basic administrative duties, such as data entry, document filing, and assisting with badge creation. • Acting as a front desk presence, overseeing the entrance area and assisting employees as needed. • Providing support to HR Business Partners. • Ensuring compliance with all relevant regulations and policies.