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38 results for Medical Receptionist in Emeryville Ca

Medical Receptionist We are offering a long term contract employment opportunity for a Medical Receptionist in the Healthcare/NHS industry. The role is based in Emeryville, California, 94608, United States. The Medical Receptionist will provide key administrative support within our healthcare team, ensuring smooth operations and high-quality patient service.<br><br>Responsibilities:<br><br>• Deliver exceptional customer service to all patients and guests, fostering a welcoming and friendly environment.<br>• Manage patient check-in and check-out processes, including verification of patient demographics and insurance details.<br>• Efficiently process authorizations for HMO and Medicare office visits.<br>• Respond to and direct incoming telephone calls, maintaining detail-oriented etiquette at all times.<br>• Handle routine inquiries, forwarding more complex inquiries to the appropriate personnel.<br>• Schedule and audit patient appointments, ensuring effective patient flow and care.<br>• Oversee the upkeep of the waiting room, ensuring it remains neat and well-stocked.<br>• Carry out a range of clerical and reception duties to support the wider team.<br>• Verify commercial insurance eligibility and benefits for all patients.<br>• Collect copayments and maintain accurate patient credit records. Medical Receptionist <p>We are looking for a proficient Medical Receptionist to join our team. The ideal candidate would be an organized, reliable, and welcoming individual who can assist our healthcare team in daily administrative tasks. The primary role includes welcoming and directing patients, answering phone calls, managing appointments, updating patient records, and complying with healthcare laws and regulations.</p><p><br></p><p>Responsibilities:</p><p>·      Greet and attend to patients in person and over the phone in a polite and efficient manner.</p><p>·      Administer patient registration and scheduling of appointments.</p><p>·      Maintain and update patients' health records in strict compliance with confidentiality regulations.</p><p>·      Handle billing processes and insurance verifications.</p><p>·      Coordinate communication between patients, family members, medical staff, and administrative staff.</p><p>·      Develop an efficient workflow system to manage patient volumes and maintain smooth office operations.</p><p>·      Facilitate patient flow by notifying the provider's team of patients' arrival, delaying, or canceling appointments.</p><p>·      Uphold a professional appearance at all times to enhance patient comfort and confidence.</p><p>·      Keep the reception area clean, organized, and supplied will all the necessary materials.</p><p>·      Assist with other administrative tasks and duties as needed.</p> Medical Receptionist <p>Join our fast-paced front desk team to support our growing office. You will manage scheduling, patient interactions, and office operations while maintaining a professional, patient-focused demeanor.</p><p><br></p><p>Key Responsibilities:</p><p> • Schedule appointments via Nextech software (in-person, online, phone) for 15 providers.</p><p> • Manage a multi-line phone system; respond to calls promptly.</p><p> • Handle cash transactions and pre-screen patients.</p><p> • Collaborate with providers for accurate scheduling and billing.</p><p> • Maintain medical records and ensure HIPAA compliance.</p><p> • Manage multiple tasks while ensuring a positive patient experience.</p><p> • Stock and maintain office supplies.</p><p> • Perform additional administrative duties as needed.</p> Medical Assistant <p>We are seeking an empathetic and efficient bilingual medical assistant fluent in English and Spanish to join our professional healthcare team. The successful candidate will be instrumental in enhancing patient communication, satisfaction, and care by serving as a bridge between Spanish-speaking patients and other healthcare providers. This role includes clinical and administrative duties, from documenting medical histories and interpreting during exams, to scheduling appointments and managing patient records.</p><p>Responsibilities:</p><p>·      Serve as the communication link between Spanish-speaking patients and healthcare providers to facilitate effective care.</p><p>·      Collect, organize, and record medical histories of patients.</p><p>·      Assist healthcare professionals during physical examinations and medical procedures.</p><p>·      Schedule patient appointments and manage patient flow within the office.</p><p>·      Update and maintain patient records while ensuring the strictest confidentiality.</p><p>·      Coordinate laboratory service, including phlebotomy, paperwork, and specimen storage.</p><p>·      Assist in patient education by providing appropriate bilingual materials and answering questions.</p><p>·      Monitor and manage inventory of medical supplies and equipment.</p><p>·      Answer incoming calls, attend to patient inquiries and relay messages as needed.</p><p>·      Comply with all safety and infection control regulations.</p><p><br></p> Bilingual Medical Assistant <p>We are seeking an empathetic and efficient bilingual medical assistant fluent in English and Spanish to join our professional healthcare team. The successful candidate will be instrumental in enhancing patient communication, satisfaction, and care by serving as a bridge between Spanish-speaking patients and other healthcare providers. This role includes clinical and administrative duties, from documenting medical histories and interpreting during exams, to scheduling appointments and managing patient records.</p><p><br></p><p>Responsibilities:</p><p>·      Serve as the communication link between Spanish-speaking patients and healthcare providers to facilitate effective care.</p><p>·      Collect, organize, and record medical histories of patients.</p><p>·      Assist healthcare professionals during physical examinations and medical procedures.</p><p>·      Schedule patient appointments and manage patient flow within the office.</p><p>·      Update and maintain patient records while ensuring the strictest confidentiality.</p><p>·      Coordinate laboratory service, including phlebotomy, paperwork, and specimen storage.</p><p>·      Assist in patient education by providing appropriate bilingual materials and answering questions.</p><p>·      Monitor and manage inventory of medical supplies and equipment.</p><p>·      Answer incoming calls, attend to patient inquiries and relay messages as needed.</p><p>·      Comply with all safety and infection control regulations.</p><p><br></p> Medical Assistant <p>We are seeking a seasoned and detail-oriented <strong>Medical Assistant</strong> to join our dynamic healthcare team. This position requires a highly skilled professional with extensive experience in both clinical and administrative duties. As a key member of our practice, you will play an essential role in providing exceptional care to patients, supporting healthcare providers, and ensuring operational efficiency. If you are looking for a meaningful and engaging employment opportunity, this may be the perfect fit for you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><ul><li>Provide advanced support to physicians, nurse practitioners, and other healthcare providers during patient examinations and procedures.</li><li>Accurately collect and document patients' medical histories, vital signs, and lab specimens while ensuring strict adherence to safety standards.</li><li>Administer medications and vaccinations as directed, following all protocols.</li><li>Perform and assist with complex medical procedures and diagnostic testing, including EKGs, phlebotomy, and wound care.</li><li>Maintain a sterile and organized environment to ensure patient safety and infection control.</li></ul><p><strong>Administrative Duties:</strong></p><ul><li>Utilize electronic health record (EHR) systems to maintain accurate, detailed patient medical records.</li><li>Oversee insurance verification processes, claims, and pre-authorizations to ensure efficiency and compliance.</li><li>Act as a liaison between patients and providers by managing follow-up care, fielding patient concerns, and addressing inquiries with professionalism.</li><li>Take ownership of scheduling, patient check-in/check-out processes, and managing medical inventories.</li><li>Train and mentor junior medical assistants, fostering a collaborative and growth-oriented environment.</li></ul><p><br></p> Medical Assistant <p>We are seeking a dedicated and compassionate <strong>Medical Assistant</strong> to join our growing healthcare team. In this role, you will provide high-quality patient care by assisting providers with medical procedures, administrative duties, and front-office tasks to ensure the smooth operation of the practice. This is a fantastic opportunity for a motivated individual to make a meaningful impact in patient care while advancing your career in the medical field.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare patients for examinations, including taking vitals, medical histories, and other necessary information.</li><li>Assist healthcare providers during medical procedures, ensuring patient comfort and safety.</li><li>Perform basic laboratory tests, collect specimens, and administer medications under the supervision of a licensed provider.</li><li>Schedule appointments, answer phone calls, and handle patient inquiries.</li><li>Update and maintain accurate patient records in the electronic health records (EHR) system.</li><li>Process insurance authorizations and verify patient information.</li><li>Educate patients on healthcare procedures, follow-up care, and prescribed treatments.</li><li>Provide warm and professional communication to ensure patient satisfaction.</li></ul><p><br></p> Front Desk/Medical Billing Specialist <p>Robert Half Healthcare Group has a immediate opportunity for a Medical Biller/Front Desk Receptionist for a dynamic healthcare company in Emeryville. As the Medical Biller/Front Desk Receptionist, you will be responsible for medical billing, payment posting, and providing administrative support to the office. </p> Medical Front Desk Specialist <p>We are in the healthcare industry, specifically cosmetic dermatology, and are currently seeking a Medical Front Desk Specialist to join our team in San Francisco, California. In this role, you will be the first point of contact for our patients and play a crucial role in managing the day-to-day operations of our front desk. This includes scheduling appointments, managing patient interactions, and ensuring smooth office operations. </p><p><br></p><p>Responsibilities:</p><p>• Responding promptly to all incoming calls and managing a multi-line phone system</p><p>• Accurately scheduling appointments for multiple providers using Nextech software</p><p>• Handling cash transactions and patient pre-screening procedures</p><p>• Collaborating with medical providers to ensure accurate scheduling and billing</p><p>• Maintaining patient medical records in compliance with HIPAA regulations</p><p>• Juggling multiple tasks simultaneously while ensuring a positive patient experience</p><p>• Keeping office supplies stocked and managing administrative duties as required</p><p>• Utilizing various software systems including Allscripts, Cerner Technologies, Dentrix Dental Software, Eaglesoft, and EHR SYSTEM</p><p>• Answering inbound calls and performing billing functions as needed.</p><p><br></p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00416-0013150161**</p><p><br></p><p><br></p> Case Management Assistant Non-Clinical - Administrative <p>We are on the lookout for a Case Management Assistant or a Medical Assistant to be a part of our clients team in Oakland, California. In this role, you will be an integral part of our care management team, providing essential administrative support for care coordination and discharge planning activities. This opportunity offers a long-term contract employment.</p><p><br></p><p>Responsibilities: </p><p>• Provide administrative support to the care management team, which includes social workers and nurses.</p><p>• Ensure accurate and efficient data entry and tracking of critical information.</p><p>• Regularly reconcile census data as part of your duties.</p><p>• Collaborate effectively with a broad range of healthcare professionals in a team-based environment.</p><p>• Maintain the highest level of professionalism as defined by the company's standards of behavior policy and procedures.</p><p>• Assist in the creation of reports as required.</p><p>• Utilize your excellent organizational, prioritization, and problem-solving skills to provide top-notch customer service.</p><p>• Utilize your proficiency in Microsoft Office Word, Outlook, Excel, and PowerPoint to accomplish tasks efficiently.</p><p>• Engage in effective communication, both written and verbal, with a variety of individuals from various socioeconomic, ethnic, and cultural backgrounds.</p><p>• Demonstrate a strong understanding of medical terminology.</p><p><br></p><p>If you are interested in this role, please contact us immediately at (510)470-7450</p> Customer Access Assistant <p>Are you ready to join a dynamic and fast-paced environment as a <strong>Customer Access Assistant</strong>? As a <strong>Customer Access Assistant</strong>, you’ll play a vital role in ensuring patients and healthcare providers receive exceptional support by managing a high volume of calls, inquiries, and referrals. This position is essential to providing outstanding customer service and navigating complex healthcare systems with precision and care.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Respond to a high volume of inbound and outbound telephone calls and referrals.</li><li>Assist patients with registering, scheduling, and canceling appointments.</li><li>Accurately document and route calls to the appropriate department.</li><li>Identify urgent customer needs or operational issues and escalate them appropriately.</li><li>Efficiently navigate electronic medical records to ensure patient information is current and entered accurately.</li><li>Meet all regulatory and compliance standards while delivering exceptional customer service.</li><li>Follow documented protocols and guidelines to ensure accuracy and consistency.</li><li>Consistently meet or exceed departmental quality assurance standards.</li><li>Utilize reference documents and online tools to clearly articulate accurate information about healthcare services.</li><li>Operate telephone system functionalities effectively as required.</li><li>Perform additional departmental duties as assigned.</li></ul><p><br></p> Customer Assistant <p><strong>Our client is specifically looking for candidates who have:</strong></p><p>·        Six-months of customer service experience</p><p>·        Healthcare experience preferred but not required</p><p>·        High school diploma or GED equivalent Experience</p><p>·        Type 40 words per minute (Will need to take a typing assessment)</p><p>·        Excellent customer service skills</p><p>·        Demonstrated knowledge of proper English grammar in speaking and writing</p><p>·        Effectively listen to resolve patient's/customers inquiries</p><p>·        Maintain respect and composure in stressful situations</p><p>·        Navigate complex software tools and accurately input data</p><p>·        Effectively document caller notes into the medical record</p><p>·        Ability to adjust communication to fit the needs and level of understanding of the receiver</p><p>·        Ability to apply business logic to resolve patient/customer issues while managing multiple priorities</p> Assistant Controller - VC Firm with GREAT Benefits <p><strong>Please reach out to Ren Friedman via Linkedin with your updated resume to be considered for the opportunity below. Or email ren.friedman at roberthalf with your updated resume. </strong></p><p><br></p><p>Our client is a leading VC firm in San Francisco. They are seeking a strong and hands on Assistant Fund Controller to be based in the SF Bay area and available to go into the office once or twice a week. The ideal candidate will have a proven track record of success and advancement in prior roles and will be a person who has demonstrated strong technical fund and problem solving skills and is also someone who has a great appetite for knowledge and professional growth.</p><p><strong>Responsibilities:</strong></p><ul><li>Perform fund accounting work in our accounting systems</li><li>Responsible for detailed equity accounting and analysis, including complex partnership equity accounting analysis and management fee / carried interest computations</li><li>Active role in fund reporting including preparation of quarterly financial statements, performance returns, and LP-specific statements. Also prepare annual GAAP financial statements and coordination of audits with external auditors</li><li>Involvement with operational duties including capital calls, capital distributions, and liquidity management</li><li>Assist with ad-hoc requests, investor questions, and frequent interaction with our marketing / client management and legal departments</li><li>Frequent project coordination work</li><li>Assist in driving accounting, reporting and business process simplification and efficiency initiatives</li></ul> Bilingual Office Assistant <p>At Robert Half, we are seeking to employ a Full-Time Bilingual Spanish Administrative Assistant/ Receptionist. This position provides a comprehensive benefits package. Key responsibilities include answering phone calls, performing data entry tasks, and providing assistance to both our customers and sales team.</p><p>The ideal candidate is personable and friendly in phone interactions and face-to-face with office visitors. An exceptional eye for detail and the ability to remain focused amidst distractions is crucial. We are seeking a spirited individual who thrives when multitasking in a vibrant and energetic environment.</p> Office Assistant <p>Robert Half's client is seeking a proficient Office Assistant to join their team in the Financial Services industry, situated in Pleasant Hill, California. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. This opportunity offers a contract to permanent employment.</p><p><br></p><p>Office Assistant responsibilities:</p><p>• Manage front office reception and efficiently handle incoming telephone calls.</p><p>• Assist in the processing and assigning of worker comp claims to the appropriate claims staff.</p><p>• Oversee the processing of incoming U.S. Mail and inter-office mail.</p><p>• Keep an organized filing system and perform photocopying, faxing, and scanning of documents.</p><p>• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook to maintain records and manage scheduling appointments.</p><p>• Assist in the preparation and processing of purchase orders.</p><p>• Implement inventory control procedures to ensure adequate supplies and materials are available to meet the staff's needs.</p><p>• Professionally and promptly handle email communications.</p><p>• Provide support to other departments as needed, ensuring a coordinated approach to office management.</p><p>• Serve as a backup for Office Assistant II duties when necessary.</p><p><br></p><p>If you are interested in this Office Assistant position, please submit your resume today!</p> Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Oakland, California. As an Administrative Assistant, you will be tasked with various administrative and clerical tasks, supporting department directors, and undertaking other duties as needed within the industry. <br><br>Responsibilities:<br>• Handle a variety of administrative tasks and details, assisting department directors with administrative issues and procedures<br>• Receive, greet, and screen visitors and telephone calls, making suitable referrals<br>• Conduct detailed studies and independently analyze data<br>• Prepare administrative reports, type various materials, and communicate information on established programs and procedures<br>• Assist in the establishment of new programs and procedures, evaluating current operating programs and procedures<br>• Aid in the preparation of the budget and compose correspondence and procedural memoranda<br>• Monitor attendance records, process industrial claims, and handle certain aspects of payroll<br>• Maintain confidential and administrative files<br>• Coordinate schedules and schedule appointments<br>• Audit and create reports using Yardi software. Administrative Assistant <p>We are offering an exciting opportunity for an Administrative Assistant with a boutique litigation firm, based in Oakland, California. This role involves supporting our team by managing various administrative tasks, playing a crucial role in maintaining the smooth running of our office.</p><p><br></p><p>Responsibilities:</p><p>• Managing specific tasks and responsibilities to support the Office Manager</p><p>• Handling office supplies and inventory, and placing orders when necessary</p><p>• Ensuring efficient filing systems and records management</p><p>• Distributing incoming mail and packages appropriately</p><p>• Coordinating maintenance and repairs for office equipment and suite with building management</p><p>• Scheduling meetings and managing calendars for the team</p><p>• Assisting with accounts receivable, billing, and invoicing tasks</p><p>• Assisting with accounts payable when required</p><p>• Supporting the onboarding and training of new employees</p><p>• Assisting with staff performance reviews and implementation of office policies and procedures</p><p>• Participating in office-wide events and projects</p><p>• Assisting with firm operational expenses alongside the bookkeeper</p><p>• Addressing employee concerns and conflicts effectively.</p> Administrative Assistant <p>We are seeking a highly organized and detail-oriented part-time Administrative Assistant to join our team for a 3-month term. </p><p><br></p><p>Responsibilities:</p><ul><li>Assist with maintaining, updating and reviewing financial spreadsheets</li><li>Accept and log donations accurately and promptly</li><li>Assist with year end and system support tasks</li><li>Other administrative tasks as required</li></ul> Administrative Assistant- Bilingual <p>We are offering an exciting contract to permanent employment opportunity for a School Administrative Assistant- Bilingual (Spanish and English) in Oakland, California.</p><p><br></p><p>In this position, you will play a pivotal role in a local educational institution, carrying out vital administrative duties and customer service tasks. Your role will involve supporting students and parents in a K-12 environment.</p><p><br></p><p>100% on-site. Work schedule is Monday-Friday 7:30AM-3:30PM.</p><p><br></p><p>Related experience in a similar school environment is required.</p><p><br></p><p>Responsibilities Include:</p><p><br></p><p>• Provide front desk support, including answering inbound and outbound calls and handling email correspondence</p><p>• Coordinate lunch needs, early student pickups and manage substitute teacher arrangements with vendors</p><p>• Monitor and record student attendance using the Power School system</p><p>• Utilize Microsoft Word, Excel, and Outlook for administrative tasks and data entry</p><p>• Maintain a high level of customer service at all times, processing applications and maintaining accurate records</p><p>• Schedule appointments as necessary.</p> Administrative Assistant <p>We are in search of a Front office administrator to join our team in Oakland, California. This role involves a variety of tasks within the industry, including managing inbound and outbound calls, email correspondence, and data entry tasks. This position offers a short term contract employment opportunity.</p><p><br></p><p>Responsibilities </p><p>• Manage and direct incoming and outgoing calls in a timely and efficient manner</p><p>• Handle email correspondence with professionalism and accuracy</p><p>• Utilize Microsoft Excel for data organization and management</p><p>• Deliver exceptional customer service, addressing and resolving inquiries and issues</p><p>• Schedule appointments accurately and ensure they are updated in the system</p><p>• Perform data entry tasks, maintaining the accuracy of records in the system</p><p>• Use Microsoft Outlook for communication and scheduling purposes</p><p><br></p><p>If you are interested, please call us at (510)470-7450</p> Administrative Assistant <p>Robert Half is working with one of our top coastal clients in Half Moon Bay. They are in need of a skilled administrator to assist in the admsintiration office. This will be a part time role 20 - 30 hours a week. Hours could increase depending on workload. This opportunity with provide you with municipality experience which could lead to a variety of opportunities with local government entities. Please find the description below and if interested, apply now. We are potentially looking to have someone start next week. Do not wait, apply now!</p><p><br></p><p><strong>Main Job Duties</strong></p><ul><li>Provides responsible, and complex administrative and executive support; types and proofreads a wide variety of complex and confidential reports, letters and memoranda; independently prepares correspondence; types from rough draft or verbal instructions; takes and transcribes dictation and composes correspondence not requiring the attention of a department director or other management personnel.</li><li>Maintains a wide variety of records files and logs related to departmental operations and activities; conducts periodic retention and purging of files in compliance with applicable guidelines</li><li>Prepares evaluations, reports, correspondence, and memoranda, many of which are of a highly confidential and sensitive nature utilizing word processing software.</li><li>Participates in special projects as assigned</li></ul><p><strong>Other Job Duties </strong></p><ul><li>Acts as a receptionist. Screens office and telephone callers; responds to complaints and requests for information on City regulations, procedures, systems and precedents relating to assigned responsibilities; receives and routes incoming mail. Refer inquiries as appropriate.</li><li>Maintains calendar of activities, meetings and various events for City management; arranges meetings and makes appointments; assists with task prioritization; follows up on assigned projects to meet deadlines; provides staff support to committees or commissions such as preparing agendas, materials and minutes; makes travel arrangements and prepares related expense reports; may be assigned to attend commission or committee meetings to serve as the recording secretary.</li><li>Recommend organizational and procedural changes affecting clerical activities.</li><li>Assists in budget preparation and control; assists in monitoring department expenditures and purchasing activities; prepares purchase orders; receives and records invoices and fees; recommends fund transfers as needed; prepares department payroll for processing; tracks overtime usage; retains and tracks personnel payroll records</li><li>Researches, compiles and analyzes data for special projects and various reports.</li></ul><p><br></p> Part Time Administrative Assistant <p><strong>20-30 hours a week - hybrid</strong></p><p><br></p><p>We are offering a long term contract employment opportunity for an Administrative Assistant in the government sector, based in San Leandro, California. As an Administrative Assistant, your role will be crucial in handling data analysis, risk assessment, and mitigation strategies, as well as creating reports and presentations, collaborating with various departments, conducting research, and participating in special projects.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Analyze different data sources such as incident reports, insurance claims, financial data, and infrastructure reports to detect trends, patterns, and possible risk areas.</p><p>• Evaluate the probability and potential impact of various risks, including natural disasters, cyberattacks, infrastructure failures, liability claims, and financial losses.</p><p>• Assist in the development of strategies to reduce or mitigate identified risks. This may involve suggesting policy changes, developing training programs, implementing new safety procedures, or improving infrastructure.</p><p>• Prepare reports, presentations, and other documents that summarize risk assessments, mitigation plans, and other relevant information for city officials and other stakeholders.</p><p>• Collaborate closely with various city departments (e.g., Police, Fire, Public Works, Finance) to gather information, coordinate risk mitigation efforts, and ensure effective communication.</p><p>• Stay updated on best practices in risk management and conduct research on specific risk areas as needed.</p><p>• Participate in special projects related to risk management, such as updating emergency preparedness plans or conducting comprehensive risk assessments.</p><p>• Perform related administrative tasks, as assigned.</p> Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in San Jose, California. The successful candidate will work in a dynamic environment and will be expected to maintain a high level of accuracy.<br><br>Responsibilities<br><br>• Handle inbound and outbound calls, providing exemplary customer service.<br>• Take charge of data entry tasks, ensuring accuracy and efficiency.<br>• Correspond with customers via email, addressing their queries and concerns.<br>• Utilize Microsoft Excel, Outlook, PowerPoint, and Word to complete assigned tasks.<br>• Schedule appointments as needed, keeping an organized calendar.<br>• Maintain a positive and friendly demeanor in a fast-paced environment.<br>• Exhibit strong communication skills, both verbal and written, to interact with customers and team members.<br>• Prioritize tasks effectively, demonstrating strong time management skills.<br>• Foster an achievement-oriented personality while maintaining attention to detail. Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in the industry of Senior Housing, located in Palo Alto, California, United States. This role primarily involves coordinating resident services, ensuring smooth operation of activities and events, and providing administrative support.<br><br>Responsibilities:<br><br>• Efficiently manage and coordinate scheduled events such as chair yoga, movie nights, line dancing, holiday events, and social gatherings in collaboration with residents, staff, and external partners.<br>• Develop and implement new activity ideas such as art groups, educational presentations, exercise techniques, and coffee chat groups in conjunction with participants and the Resident Services Coordinator.<br>• Plan and facilitate special events within the given budget under the direction of the Resident Services Coordinator/Property Manager.<br>• Ensure minimal disruption to scheduled activities and provide coverage in coordination with the management team staff.<br>• Responsible for composing, producing, and distributing the monthly newsletter and activities calendar to staff and residents in a timely manner.<br>• Create content for digital displays about upcoming activities and events.<br>• Distribute flyers and memos to residents about programs and services.<br>• Welcome new residents, provide them with the current newsletter, and orient them to activities within the community.<br>• Oversee and assist volunteers for activities, programs, and events in the community.<br>• Proficiently use Office Suite and adapt to new software and systems as needed, and effectively communicate in Mandarin. Office Assistant We are offering a contract for a permanent position in Santa Clara, California for an experienced Office Assistant. Your role will be integral to our operations within the construction industry, where you will handle a variety of administrative tasks, ensure accurate record keeping and assist in project coordination.<br><br>Responsibilities:<br>• Manage data entry tasks with precision and efficiency<br>• Handle email correspondence professionally and promptly<br>• Keep files organized and up-to-date<br>• Operate fax machines and other office equipment as required<br>• Handle order entries accurately and efficiently<br>• Assist with project coordination and execution<br>• Scan documents and maintain digital records meticulously
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