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6 results for Administrative Assistant in El Dorado Hills Ca

Administrative Assistant <p>We are offering a long-term contract employment opportunity for an Administrative Assistant in Sacramento, California. This role is crucial in our industry, where the individual will be primarily engaged in project-based tasks, including monitoring backend testing and managing department projects. </p><p><br></p><p>Responsibilities: </p><p>• Conducting backend testing by sending documents via email to the test environment.</p><p>• Reviewing Acord applications in our Submissions Digital Assistant app.</p><p>• Ensuring information uploaded properly and documenting any error messages encountered.</p><p>• Summarizing experience and providing feedback to management for further improvement.</p><p>• Assisting with miscellaneous tasks such as proofreading project documentation to ensure accuracy.</p><p>• Utilizing QA experience to maintain serious attention to detail in all tasks performed.</p> Administrative Assistant <p>We are in the process of recruiting an Administrative Assistant for our firm in the Financial Services industry, based in Sacramento, California. In this role, you will be tasked with managing various administrative tasks such as scheduling, record maintenance, and client interaction.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Facilitate the coordination and scheduling of presentations, meetings, and office visits, employing various platforms like Zoom.</p><p>• Manage and update various contact records in our CRM, HubSpot, including those of clients, carriers, consultants, and administrative staff.</p><p>• Troubleshoot IT issues.</p><p>• Compile and prepare in-person presentations for both prospective and existing clients.</p><p>• Schedule appointments for IT, maintenance, and other needs, ensuring their smooth execution.</p><p>• Handle client paperwork processing, including applications and plan documents.</p><p>• Record meeting minutes and keep track of action items.</p><p>• Set up new client service agreements in DocuSign and prepare invoices and wire instructions.</p><p>• Run monthly client reports and ensure their prompt delivery.</p><p>• Prepare timelines and other relevant documents for potential client meetings.</p><p>• Delegate tasks within the CRM and ensure all client records are kept current.</p> Administrative Assistant <p>We are offering a long-term contract employment opportunity for an Administrative Assistant, located in Orangevale, California. As an Administrative Assistant, you will be tasked with providing essential administrative support to our team, ensuring efficient communication and organization within the workplace.</p><p><br></p><p>Responsibilities:</p><p>• Efficiently process and handle orders.</p><p>• Direct and handle incoming phone calls with professionalism.</p><p>• Distribute incoming mail and coordinate outgoing customer service mail.</p><p>• Maintain regular communication with both internal staff and external suppliers.</p><p>• Promptly fulfill requests for labels and manage changes related to phytosanitary certificates.</p><p>• Utilize office tools including Word, Excel, and Outlook to maintain records and manage data.</p><p>• Provide additional administrative support as necessary.</p> Executive Assistant We are in search of an Executive Assistant to join our team in Sacramento, California. In this role, you will act as a critical link between our CEO and other team members, manage various administrative tasks, and contribute to the smooth running of our office. This role offers a short term contract employment opportunity.<br><br>Responsibilities<br>• Provide efficient administrative support to the CEO and other executive staff as necessary, including managing calendars and coordinating meetings.<br>• Act as a liaison by transmitting instructions and assignments between the CEO and others, and follow up on the status of these tasks.<br>• Prepare a variety of documents such as agendas, minutes, reports, and articles with minimal supervision, ensuring their accuracy and professionalism.<br>• Coordinate logistics for board and committee meetings, including arranging meeting spaces, distributing agendas, recording minutes, and providing any other necessary support.<br>• Handle special projects as assigned, ensuring they are completed efficiently and on time.<br>• Collaborate with the administrative office staff to establish and maintain office procedures and policies.<br>• Develop and maintain administrative office systems to support daily operations, including managing paper and electronic files, facilitating communications, and overseeing interdependent work functions.<br>• Perform general administrative duties to ensure smooth office operations, such as operating office equipment and telecommunications devices, and assisting staff with audio/visual equipment setup for meetings and presentations.<br>• Safeguard confidential information by overseeing and controlling confidential matters and documents.<br>• Receive and screen calls and visitors to the administrative offices, prioritize them appropriately, take messages, arrange meetings as needed, and refer to appropriate staff or provide requested information. Executive Assistant We are offering a long term contract employment opportunity for an Executive Assistant in the Healthcare, Hospitals, and Social Assistance industry in San Andreas, California. This role will primarily involve providing administrative support to the executive management team within a large medical facility.<br><br>Responsibilities:<br>• Conducting internet research and utilizing Microsoft Word, Excel, PowerPoint, and Outlook to support management tasks<br>• Managing and coordinating schedules, including the arrangement of meetings and travel plans <br>• Supervising other support staff and ensuring efficient workflow coordination<br>• Handling customer relations and responding to inquiries<br>• Preparing financial data and reports for executive review<br>• Overseeing the setup and cleanup of conference rooms for meetings<br>• Training the support staff and ensuring the effective use of office resources<br>• Managing the switchboard and handling calls of varying volumes<br>• Coordinating conference calls and ensuring smooth communication channels<br>• Performing transcription and dictation tasks as required<br>• Organizing and maintaining accurate records, and handling filing tasks<br>• Ordering office supplies and managing inventory<br>• Overseeing expense reports and ensuring accurate tracking of expenditures. Sales Assistant <p>We are offering a temp to hire employment opportunity for a Sales Assistant in Sacramento, California. As a Sales Assistant, you will be tasked with a variety of functions including processing sales-related paperwork, maintaining relationships with internal and external clients, and providing excellent customer service. This position is in the industry of sales and requires skills in Microsoft Excel and Media Exposure.</p><p><br></p><p>Responsibilities:</p><p>• Accurately process and track advertising contracts, internal work orders, completion reports, and other related documents.</p><p>• Establish and cultivate positive relationships with all Account Executives, internal team members, and external clients, including advertising agencies.</p><p>• Provide exceptional customer service by promptly responding to all requests on behalf of the Account Executive.</p><p>• Monitor account production activities and provide accurate reports upon completion.</p><p>• Acquire a thorough understanding of the CMS / IMS systems to create effective proposals, contracts, and maps for the Account Executives.</p><p>• Uphold the sales and service philosophy through supportive and consistent behavior.</p><p>• Act as a representative of the Sales Department with diplomacy and professionalism.</p><p>• Perform other duties as required, related to the Sales Department.</p>