We are looking for a detail-oriented and personable Receptionist to join our team on a contract basis in Brooklyn, New York. In this role, you will serve as the first point of contact for clients and visitors, ensuring smooth and efficient front desk operations. If you have a knack for multitasking and delivering excellent customer service, we encourage you to apply.<br><br>Responsibilities:<br>• Greet and assist visitors in a friendly and attentive manner.<br>• Answer and manage multi-line phone systems efficiently, directing calls to the appropriate departments.<br>• Handle a high volume of inbound calls while maintaining a positive and courteous demeanor.<br>• Provide accurate information to callers and visitors regarding company services and policies.<br>• Perform clerical duties such as filing, data entry, and organizing front desk materials.<br>• Ensure the reception area remains tidy and presentable at all times.<br>• Coordinate and schedule appointments as needed.<br>• Communicate effectively with team members to relay important messages and updates.
<p>We are looking for a motivated and organized Receptionist to join our team in the Greater Philadelphia Region. In this long-term contract Receptionist role, you will serve as the first point of contact for visitors and staff, ensuring a meticulous and welcoming environment. This <strong></strong>Receptionist position offers an excellent opportunity to showcase your customer service skills and contribute to the smooth functioning of a dynamic workplace in the real estate and facilities management industry.</p><p><br></p><p>What you get to do every single day:</p><p>• Greet and assist visitors, staff, and vendors with a friendly and attentive demeanor, ensuring they feel welcomed and supported.</p><p>• Issue parking passes and provide guidance on parking arrangements for guests.</p><p>• Monitor security cameras to maintain a safe and secure office environment.</p><p>• Answer and direct incoming calls using a multi-line phone system, taking accurate messages when necessary.</p><p>• Manage inventory for kitchen, bathroom, and office supplies, ensuring items are stocked and organized.</p><p>• Keep shared spaces clean and orderly, including maintaining a stocked employee refrigerator with fresh items.</p><p>• Sort and distribute incoming mail and packages while preparing outgoing mail with proper labeling and postage.</p><p>• Coordinate lunch deliveries to ensure accuracy and timeliness.</p><p>• Provide administrative support for facilities-related tasks and projects as needed.</p>
We are looking for an organized and detail-oriented Receptionist to join our team on a contract basis in Teterboro, New Jersey. In this role, you will serve as the first point of contact, ensuring smooth communication and scheduling for key personnel while maintaining an efficient and welcoming office environment. This position requires excellent organizational skills, attention to detail, and the ability to multitask effectively.<br><br>Responsibilities:<br>• Operate the phone switchboard to handle incoming calls and direct them appropriately.<br>• Screen phone calls and inquiries for two C-suite executives.<br>• Schedule and coordinate meetings, including reserving conference rooms.<br>• Organize and maintain filing systems to ensure easy access to documents.<br>• Provide general administrative support to ensure the office runs smoothly.
We are looking for a meticulous Medical Receptionist to join our team on a contract basis in Florham Park, New Jersey. In this role, you will play a vital part in ensuring smooth daily operations within a healthcare setting, providing exceptional support to both patients and staff. This position offers an opportunity to contribute to a dynamic environment while leveraging your administrative and medical office expertise.<br><br>Responsibilities:<br>• Greet patients and visitors warmly, ensuring a welcoming and organized front desk experience.<br>• Manage patient check-in and check-out processes efficiently, verifying necessary documentation and information.<br>• Handle insurance verifications and ensure accurate input of details into the system.<br>• Coordinate appointments and maintain the calendar to optimize scheduling.<br>• Perform light billing tasks and assist with payment processing as needed.<br>• Utilize medical records software to update and manage patient files with precision.<br>• Address patient inquiries and resolve concerns promptly and professionally.<br>• Collaborate with healthcare staff to ensure seamless communication and workflow.<br>• Maintain confidentiality and adhere to HIPAA regulations at all times.
<p>We are looking for a skilled and detail-oriented Front Desk Coordinator to join our team in the Greater Philadelphia, Pennsylvania Region. In this long-term contract role, as a Front Desk Coordinator you will be the first point of contact for visitors and callers, ensuring a welcoming and efficient office environment. This position is ideal for someone with strong organizational skills and a passion for customer service.</p><p><br></p><p>What you get to do every single day:</p><p>• Maintain a detail-oriented office atmosphere, ensuring all visitors and callers feel welcomed.</p><p>• Manage the answering service by activating and deactivating it as needed throughout the day.</p><p>• Greet and assist all visitors, directing them to the appropriate staff members or departments.</p><p>• Handle incoming calls efficiently, prioritizing urgent matters and routing them to the appropriate personnel.</p><p>• Provide clerical support to management, including preparing documents, photocopying, and filing critical records.</p><p>• Organize and update child-related documentation, such as ER files and audit materials, ensuring compliance with state and county requirements.</p><p>• Record and distribute meeting minutes, as well as assist with dictation tasks when requested.</p><p>• Support the team during audits by gathering and uploading required documentation.</p><p>• Perform additional administrative tasks and responsibilities as assigned.</p><p>• Adhere to business casual dress code and maintain a detail-oriented demeanor at all times.</p>
We are looking for a dedicated Property Administrator to join our team in Bronx, New York. This long-term contract position requires excellent organizational skills and the ability to manage reception duties effectively while providing top-notch customer service. If you thrive in a dynamic environment and have strong communication abilities, we encourage you to apply.<br><br>Responsibilities:<br>• Manage daily reception operations, including greeting visitors and handling inquiries with attention to detail.<br>• Operate and maintain a multi-line phone system, ensuring calls are directed appropriately.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Provide exceptional customer service to tenants, clients, and vendors.<br>• Coordinate appointments, meetings, and schedules as needed.<br>• Assist with administrative tasks such as filing, document preparation, and correspondence.<br>• Maintain a clean and organized reception area.<br>• Collaborate with team members to ensure seamless office operations.<br>• Handle incoming and outgoing mail and deliveries efficiently.<br>• Address tenant concerns or inquiries promptly and effectively.
We are looking for a skilled Administrative Assistant to join our team in New York, New York. This is a long-term contract position offering the opportunity to contribute to a dynamic office environment while supporting key operational tasks. The ideal candidate will be detail-oriented, organized, and capable of managing multiple priorities effectively. <br> Responsibilities: • Provide comprehensive administrative support to ensure smooth office operations. • Answer and direct inbound calls professionally, addressing inquiries and routing calls as needed. • Perform accurate data entry tasks to maintain and update records. • Assist in managing office supplies and coordinating maintenance requests. • Handle receptionist duties, including greeting visitors and managing appointment schedules. • Prepare and organize documents for meetings and presentations. • Support team members with scheduling and calendar management. • Maintain confidentiality when handling sensitive information. • Collaborate with colleagues to streamline administrative processes. <br> Administrative Support: Manage client correspondence, ensuring timely and accurate responses to inquiries and requests. Prepare sales reports, presentations, and documentation to support Account Managers during client interactions. Maintain organized and up-to-date client records in CRM systems. Sales Operations: Assist in processing orders, tracking delivery status, and ensuring clients receive timely updates. Handle administrative tasks related to proposals, contracts, invoices, and follow-ups. Coordinate internal resources needed for account-related projects and tasks. Customer Service: Help resolve client concerns, either independently or by coordinating with relevant teams. Act as a liaison between Account Managers and internal departments to guarantee seamless communication. Research and Analysis: Conduct market research and competitor analysis to equip Account Managers with actionable insights. Analyze customer data to identify potential upselling or cross-selling opportunities. <br> Skills and Qualifications Required Skills: Proficiency in CRM software (e.g., Salesforce) and ERP systems. Advanced knowledge of Microsoft Excel and familiarity with other Microsoft 365 tools. Exceptional organizational skills and the ability to prioritize tasks effectively. Strong written and verbal communication skills, with a customer-oriented mindset. Preferred Qualifications: Bachelor’s degree in business, marketing, or a related field. Experience in sales support, customer service, or account management. Certifications such as Certified Administrative detail oriented (CAP) or Certified Customer Service detail oriented (CCSP) are a plus.
<p><strong><em>Are you familiar with construction/architectural plans (not an expert, but familiar with how to read these plans)? This is a main requirement! If you have this experience, then:</em></strong></p><p><br></p><p>We are seeking a motivated and detail-oriented Administrative Assistant to join a dynamic team in Feasterville PA. The ideal candidate will have prior experience in the construction industry, specifically experience reading architectural or construction plans. This position will begin immediately as a temporary role, with the potential to become a permanent role for the right person. This role is 100% on site and is critical to ensuring smooth daily operations and providing exceptional support both internally and externally.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><p><br></p><p><strong>Administrative Support:</strong></p><ul><li>Perform general secretarial duties, including preparing correspondence, managing filings, scheduling meetings, and maintaining office supplies.</li><li>Handle incoming and outgoing mail, email, and phone calls professionally and efficiently.</li></ul><p><strong>Reception Duties:</strong></p><ul><li>Serve as the first point of contact for visitors, clients, and vendors.</li><li>Answer and route calls appropriately, greet visitors warmly, and provide accurate information.</li></ul><p><strong>Construction Industry Coordination:</strong></p><ul><li>Manage and update project documentation according to construction schedules and deadlines.</li><li>Assist with the preparation of bids, proposals, and contracts specific to construction projects.</li><li>Liaise with project managers, subcontractors, and other team members to ensure streamlined communication.</li></ul><p><strong>Scheduling and Meetings:</strong></p><ul><li>Coordinate appointments and meetings for upper management.</li><li>Prepare meeting agendas and take detailed minutes when required.</li></ul><p><strong>Data Entry and Reporting:</strong></p><ul><li>Maintain accurate records and assist with data entry related to ongoing or completed construction projects.</li><li>Prepare reports or summaries relevant to construction operations.</li></ul>
We are looking for an experienced Administrative Assistant to join our team in Woodside, New York. This is a Contract-to-permanent position, offering an opportunity to contribute to a dynamic and family-oriented business environment. The ideal candidate will excel in organizational tasks, communication, and attention to detail while supporting daily office operations.<br><br>Responsibilities:<br>• Manage daily administrative tasks to ensure smooth office operations.<br>• Answer incoming phone calls professionally and direct them to the appropriate departments.<br>• Perform accurate data entry and maintain organized records.<br>• Handle receptionist duties, including welcoming visitors and managing inquiries.<br>• Provide support to team members with scheduling, correspondence, and document preparation.<br>• Coordinate office supplies and ensure all materials are adequately stocked.<br>• Assist with filing, scanning, and other clerical tasks as needed.<br>• Collaborate with team members to ensure efficient workflow and task completion.
We are looking for a Training Specialist to join our team in New York, New York. This long-term contract position focuses on coordinating front desk operations while developing and delivering effective training programs. The ideal candidate will have strong communication skills, a proactive approach to problem-solving, and experience managing training materials and sessions.<br><br>Responsibilities:<br>• Coordinate front desk operations to ensure smooth daily workflows.<br>• Develop and deliver comprehensive training programs tailored to team needs.<br>• Create, maintain, and update training materials, including guides and presentations.<br>• Monitor and report on the effectiveness of training sessions and employee progress.<br>• Collaborate with stakeholders to gather feedback and refine training methods.<br>• Troubleshoot and resolve issues related to training tools, materials, or delivery.<br>• Manage documentation and reporting for all training activities, ensuring accuracy and accessibility.<br>• Utilize Microsoft Office 365 and SharePoint to organize and share training resources.<br>• Support project management tasks, including timeline planning and materials handling.<br>• Provide guidance on best practices for service desk and front desk operations.
<p>We are looking for a dedicated and detail-oriented Office Assistant to join our team in New Jersey. This is a long-term contract position that requires strong organizational skills and the ability to perform a variety of administrative and clerical tasks. The ideal candidate will be comfortable working in a dynamic environment and will contribute to maintaining efficient office operations.</p><p><br></p><p>Responsibilities:</p><p>• Perform a range of general clerical duties, including data entry, document filing, and photocopying.</p><p>• Organize and oversee document scanning and electronic filing to ensure proper record management.</p><p>• Utilize Microsoft Office tools to execute mail merges and other related functions.</p><p>• Accurately record meeting notes and distribute minutes to relevant team members.</p><p>• Assist various internal departments with administrative tasks and projects as required.</p><p>• Maintain the cleanliness and organization of the front office to ensure a neat and orderly appearance.</p>
We are looking for a motivated Administrative Assistant to join our team in Roseland, New Jersey. This Contract-to-Permanent position is ideal for someone who thrives in a dynamic environment and enjoys taking on varied tasks daily. The role requires a proactive individual with a keen eye for detail and the ability to work independently while collaborating effectively as needed.<br><br>Responsibilities:<br>• Perform general administrative tasks such as managing sales reports, filing, and scanning documents.<br>• Handle inbound calls and provide attentive assistance to callers.<br>• Manage data entry tasks with accuracy and attention to detail.<br>• Assist with receptionist duties, ensuring smooth communication and organization within the office.<br>• Take on new tasks daily, adapting to a dynamic work environment with enthusiasm.<br>• Utilize technology effectively to streamline processes and complete assignments.<br>• Maintain high levels of organization and ensure thorough attention to detail in all tasks.<br>• Learn new systems and procedures quickly, demonstrating eagerness to grow and improve.<br>• Collaborate with team members when needed, while also working independently to meet deadlines.
We are looking for a detail-oriented and proactive Administrative Assistant to join our team in New York, New York. In this long-term contract role, you will play a pivotal part in supporting the People Team and ensuring seamless operations throughout the employee lifecycle. This position requires exceptional organizational skills, a commitment to confidentiality, and a strong focus on delivering outstanding service.<br><br>Responsibilities:<br>• Provide responsive and client-focused support to employees by managing the service desk, addressing inquiries about HR policies and programs, and escalating issues when necessary.<br>• Conduct audits of employee data, ensuring accuracy and completeness, and coordinate with the People Ops Manager to address any discrepancies.<br>• Oversee onboarding processes, including background checks and I-9 verifications, ensuring timely and accurate completion of all tasks.<br>• Perform daily, weekly, and monthly audits of worker data, including I-9 documentation, to maintain compliance and data integrity.<br>• Develop a thorough understanding of current processes, systems, and tools used by the People Team to enhance efficiency.<br>• Manage sensitive information and documentation with the utmost confidentiality and accuracy.<br>• Identify opportunities for process improvement and implement solutions to streamline administrative operations.<br>• Support the maintenance and organization of employee records and ensure all updates are accurately reflected in the system.<br>• Collaborate with team members to ensure consistent and smooth communication regarding HR-related matters.
We are looking for an Office Services Associate to join our team on a contract basis in New York, New York. In this role, you will contribute to the smooth operation of office services, ensuring exceptional hospitality and front-of-house support. This position is ideal for individuals with an attentive demeanor and a commitment to delivering outstanding customer service.<br><br>Responsibilities:<br>• Manage reception duties, including greeting visitors and answering inbound calls with care and efficiency.<br>• Provide hospitality support by setting up and breaking down conference rooms for meetings and events.<br>• Assist with scheduling conference rooms and hoteling offices to accommodate team and client needs.<br>• Ensure proper food setup and cleanup for meetings and hospitality events, maintaining high standards.<br>• Offer coverage for other receptionists as needed, including flexibility for early mornings or late evenings.<br>• Support office operations by maintaining organized facilities and ensuring a clean and welcoming environment.<br>• Coordinate audiovisual and reprographics services to meet team and client requirements.<br>• Deliver white-glove service, contributing to an elevated office experience.<br>• Handle mail services and other back-office tasks, both physical and digital, to ensure seamless operations.<br>• Commit to providing reliable and consistent service for a minimum of two years.
We are looking for an Office Services Associate to join our team on a contract basis in New York, New York. This role is essential in delivering efficient back-office services, including reprographics, mail handling, and digital document management. The position also involves supporting hospitality, reception, and other administrative functions to ensure seamless operations.<br><br>Responsibilities:<br>• Manage reprographics, mail services, and digital document intake following established protocols.<br>• Maintain accurate records using appropriate logs for office service tasks.<br>• Ensure job tickets are completed correctly before beginning work assignments.<br>• Troubleshoot basic equipment issues and escalate complex problems as needed.<br>• Prioritize and organize workflow to meet deadlines and deliver quality results.<br>• Perform quality assurance checks on completed work to ensure accuracy.<br>• Load and replenish machines with paper, toner, and other necessary supplies.<br>• Handle sensitive and confidential documents securely and professionally.<br>• Adhere to company and client-specific policies, ensuring compliance at all times.<br>• Communicate effectively with supervisors and clients regarding job status or any challenges encountered.
<p>45,000 - 55,000</p><p><br></p><p>Benefits: </p><ul><li>paid time off</li><li>medical</li><li>vision</li><li>dental</li><li>401k </li></ul><p><br></p><p>Responsibilities:</p><ul><li>Provide administrative support to departments including sales, marketing, property management, and accounting</li><li>Welcome and assist clients, visitors, and vendors with professionalism and warmth</li><li>Manage incoming calls and route them to the appropriate team members</li><li>Handle all incoming and outgoing mail and packages</li><li>Assist with document preparation, reporting, and presentations</li><li>Keep the front office tidy, organized, and inviting</li></ul><p><br></p><p><br></p>
<p>We are looking for a dedicated Office Assistant to join our team on a contract basis in Princeton, New Jersey. The ideal candidate will bring strong organizational skills and attention to detail to support daily administrative tasks. This position offers an opportunity to engage in a variety of clerical and office duties while contributing to the smooth operation of the workplace.</p><p><br></p><p>Responsibilities:</p><p>• Respond to incoming phone calls and direct them to the appropriate department or individual.</p><p>• Perform general clerical tasks, including filing, data entry, and document organization.</p><p>• Assist in day-to-day office administration to ensure operations run efficiently.</p><p>• Provide administrative support to team members and management as needed.</p><p>• Process paperwork accurately and in a timely manner.</p><p>• Maintain a well-organized and efficient office environment.</p><p>• Coordinate communication and schedule appointments when necessary.</p><p>• Handle inquiries with care and resolve basic issues promptly.</p><p>• Ensure compliance with company policies and procedures in all administrative tasks.</p>
<p>The Administrative Assistant supports day-to-day operations within the leasing office and plays an essential role in maintaining a professional, welcoming, and efficient environment. This position requires excellent organizational abilities, strong communication skills, and a proactive approach to both customer service and administrative support.</p><p><br></p><p><strong>Duties and Responsibilities:</strong></p><ul><li>Answer and manage a high volume of incoming calls and direct them appropriately.</li><li>Greet and assist visitors, prospective tenants, and current residents in a professional and friendly manner.</li><li>Provide accurate and timely information regarding property availability, policies, and community features.</li><li>Support marketing efforts including social media posting and maintaining promotional materials.</li><li>Maintain and organize leasing and office files, both digital and paper.</li><li>Manage office supply inventory and coordinate reordering as needed.</li><li>Collaborate with the maintenance team to log, track, and follow up on service requests.</li><li>Maintain and update resident wait lists and assist in preparing related communications.</li><li>Perform light property inspections to ensure curb appeal and general upkeep.</li><li>Assist in preparing reports, correspondence, and resident communications.</li><li>Perform other general administrative and clerical tasks as assigned.</li></ul><p><br></p>
<p>We are looking for a detail-oriented and proactive Administrative Coordinator to join our team in Hamilton, New Jersey. In this role, you will be responsible for managing day-to-day administrative tasks, ensuring smooth office operations, and supporting various departments with organizational needs. This is a Contract-to-long-term position offering an opportunity to grow within a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage daily administrative operations to support organizational efficiency.</p><p>• Handle incoming calls and direct them to the appropriate departments or individuals.</p><p>• Maintain and update calendars, including scheduling meetings and appointments.</p><p>• Organize and oversee travel arrangements using Concur Travel, ensuring all details are accurately managed.</p><p>• Process expense reports and reimbursements through Concur Expense.</p><p>• Support interdepartmental communications and ensure timely follow-ups on administrative tasks.</p><p>• Prepare, review, and distribute documents, reports, and correspondence as needed.</p><p>• Utilize Microsoft Office Suite, including Excel, to create and manage spreadsheets and other documentation.</p><p>• Monitor and order office supplies to maintain inventory levels.</p><p>• Assist with other administrative duties as required to support the team.</p>
We are looking for a detail-oriented Jr. Administrative Assistant to join our team in Rockaway, New Jersey. This is a long-term contract position, offering part-time flexibility with the potential for remote work based on proven performance. If you are organized, proactive, and eager to contribute to a dynamic work environment, we encourage you to apply.<br><br>Responsibilities:<br>• Manage and organize calendars to ensure efficient scheduling and time management.<br>• Provide general administrative assistance, including preparing documents and correspondence.<br>• Arrange and coordinate travel plans, ensuring seamless logistics for business trips.<br>• Handle export and import documentation with accuracy and attention to detail.<br>• Facilitate and manage conference calls, ensuring smooth communication and connectivity.<br>• Support day-to-day office operations with a focus on efficiency and organization.<br>• Collaborate with team members to address administrative needs and priorities.<br>• Maintain confidentiality and professionalism in handling sensitive information.
We are looking for a dedicated Office Assistant to join our team in East Rutherford, New Jersey. This is a long-term contract position offering a dynamic and supportive work environment in the retail industry. The ideal candidate will play a key role in maintaining the efficiency of office operations while contributing to various organizational tasks.<br><br>Responsibilities:<br>• Organize and maintain filing systems to ensure easy access to documents.<br>• Assist in moving office supplies, equipment, and boxes as needed.<br>• Sort and categorize items to support inventory and storage processes.<br>• Handle clerical duties such as answering inbound calls and managing billing functions.<br>• Provide support with accounting software systems and CRM tools.<br>• Participate in miscellaneous tasks to assist with daily office operations.<br>• Maintain clear communication with team members to ensure smooth workflow.<br>• Use computer programs to generate reports and track office activities.<br>• Collaborate with colleagues to meet deadlines and achieve organizational goals.
We are looking for a highly organized and customer-focused Administrative Assistant to support housing programs in Newark, New Jersey. This long-term contract position is ideal for someone with strong mathematical skills, expertise in Microsoft Excel, and a passion for delivering excellent service. The role involves assisting tenants and applicants while maintaining accurate records and collaborating with team members to optimize processes.<br><br>Responsibilities:<br>• Review and process housing applications to ensure all details are accurate and fully completed.<br>• Perform rent calculations for various housing programs, adhering to established policies and guidelines.<br>• Deliver exceptional customer service by addressing inquiries from tenants and applicants regarding applications, payments, and program details.<br>• Utilize Microsoft Excel and other software tools to update databases, generate reports, and maintain records.<br>• Work closely with team members and other departments to ensure seamless communication and efficient workflows.<br>• Educate tenants, applicants, and stakeholders about housing program policies and procedures.<br>• Stay current on industry trends, regulations, and training to ensure compliance and quality service.<br>• Assist in scheduling appointments and managing administrative tasks related to housing applications.<br>• Maintain a high level of accuracy when handling financial and program-related data.
<p>We are looking for a detail-oriented Administrative Assistant to join our development department in New York, New York. This is a long-term contract position with part-time hours (20-30 per week) and potential for ongoing work based on performance. The role is ideal for someone with experience in non-profit organizations and a passion for fundraising and donor relations.</p><p><br></p><p>Responsibilities:</p><p>• Manage data entry tasks related to donor information, gift entries, and deposits with accuracy.</p><p>• Coordinate and schedule meetings, ensuring effective communication among stakeholders.</p><p>• Process invoices and maintain records for financial transactions within the department.</p><p>• Follow up with donors to support ongoing fundraising initiatives and relationships.</p><p>• Assist in tracking and maintaining donor information using Raiser's Edge.</p><p>• Collaborate with team members to ensure seamless operations across development activities.</p><p>• Prepare reports and documentation for fundraising efforts and donor communication.</p><p>• Support the department in organizing and executing donor-related events or campaigns.</p><p>• Ensure compliance with non-profit accounting practices and procedures.</p><p>• Provide general administrative support to the development team as needed.</p>
We are looking for a detail-oriented Administrative Assistant to join our Property Management Office in Bronx, New York. In this role, you will support daily operations by assisting residents with inquiries and work orders, coordinating repairs, and ensuring seamless communication between the office and maintenance teams. Your focus will be on delivering outstanding service while maintaining an organized and efficient workflow.<br><br>Responsibilities:<br>• Assist residents with submitting work orders and tracking repair requests to ensure timely resolutions.<br>• Coordinate with maintenance staff to schedule and follow up on repair and service requests.<br>• Provide exceptional customer service by addressing resident inquiries and concerns promptly.<br>• Maintain organized records and documentation for work orders, repairs, and other administrative tasks.<br>• Oversee benefit-related functions, including COBRA administration and leave of absence coordination.<br>• Support compensation and benefits processes to ensure compliance with company policies.<br>• Facilitate communication between residents, office staff, and maintenance teams to promote efficiency.<br>• Monitor and update office systems to improve workflow and resident satisfaction.<br>• Handle administrative tasks such as filing, scheduling, and correspondence.<br>• Assist in the preparation of reports and summaries for management review.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Parsippany, New Jersey. In this role, you will play a key part in ensuring compliance with company and state regulations for hauler vendors and their fleets, while also supporting day-to-day administrative functions within the transportation team. If you excel in organization, communication, and multitasking, this position offers an engaging opportunity to contribute to operational success.<br><br>Responsibilities:<br>• Maintain accurate records of vehicle registrations, permits, insurance, and safety documentation to ensure compliance with company and state regulations.<br>• Verify hauler vendor compliance by reviewing fleet documentation and addressing any discrepancies.<br>• Assist with processing hauler payments, ensuring all necessary documents and approvals are in place.<br>• Support daily administrative operations by organizing and managing transportation-related information.<br>• Respond to inbound and outbound calls, addressing inquiries and providing timely resolutions.<br>• Coordinate schedules and appointments to streamline transportation team activities.<br>• Handle email correspondence professionally, ensuring timely communication with vendors and internal teams.<br>• Perform data entry tasks to maintain up-to-date and accurate records.<br>• Provide customer service support, addressing concerns and fostering positive relationships with vendors.
