20 results for Executive Assistant in Eden Prairie, MN

Executive Assistant The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills. Key Responsibilities:<ul><li>Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Conduct research and gather information as needed to support executive decision-making.</li><li>Assist in the preparation and management of budgets, expense reports, and other financial documents.</li><li>Manage special projects and initiatives as assigned by the executive team.</li><li>Provide administrative support to other departments as needed.</li></ul>

Executive Assistant We are offering an exciting opportunity as an Executive Assistant to support the CEO. Responsibilities: • Ensuring efficient data entry and maintaining accurate records• Proficient use of Microsoft Excel for various administrative tasks• Managing and coordinating CEO's calendar, scheduling meetings and appointments• Handling the organization and preparation for Board of Director meetings• Resolving inquiries and providing general support to the CEO• Monitoring and taking appropriate action on various tasks as needed• Facilitating communication between the CEO and other departments• Assisting in the preparation of regularly scheduled reports• Developing and maintaining an efficient filing system.

Legal Executive Assistant We are partnering with a top-tier law firm to find an experienced Legal Executive Assistant for their Minneapolis office. In this role, you will play a pivotal part in ensuring the smooth operations of a successful and growing corporate practice group. Responsibilities:<ul><li>Practice Management: Support the day-to-day operations of the corporate practice group and ensuring smooth workflow and communication within the team.</li><li>Client and Professional Relationships: Develop a strong understanding of the attorneys’ practice areas and client needs. Maintain professional relationships with clients, opposing counsel, courts, agencies, and professional organizations.</li><li>Calendar Management: Organize and manage schedules for senior attorneys, ensuring efficient time management and prioritization.</li><li>Travel Coordination: Arrange and oversee travel plans, including booking flights, accommodations, and preparing detailed itineraries.</li><li>Billing Oversight: Handle pre-billing processes, monitor budgets, and resolve billing issues to maintain accuracy and efficiency.</li><li>Team Coordination: Delegate tasks to the legal support team and act as a central point of communication for internal workflow.</li><li>Meeting Preparation: Plan and organize internal meetings, including preparing materials and coordinating agendas.</li><li>Administrative Support: Provide high-level administrative assistance to ensure seamless day-to-day operations of the practice group.</li></ul>

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant based in Eagan, Minnesota. The role is in the industry and involves a variety of tasks that require strong attention to detail, excellent organizational skills, and a high level of proficiency in computer applications, particularly Microsoft Word, Excel, and PowerPoint. Responsibilities: • Accurately process customer credit applications in a timely manner. • Ensure the maintenance of precise customer credit records. • Resolve customer inquiries professionally and efficiently. • Monitor customer accounts and take necessary actions as required. • Handle the preparation of invoices, reports, memos, letters, financial statements, and other documents. • Manage the filing and retrieval of corporate documents, records, and reports. • Distribute incoming correspondence, including faxes and emails, in an organized manner. • Prepare responses to correspondence containing routine inquiries. • Perform general office duties such as ordering supplies, maintaining records management systems, and basic bookkeeping work. • Uphold confidentiality and organize information effectively.

Administrative Assistant We are offering a short-term contract employment opportunity for a Spanish Bilingual Administrative Assistant in Minneapolis, Minnesota. In this role, you will be crucial in maintaining effective client relationships and managing our CRM system. You will work as part of a team, providing support to business development through client communications and proposal workflows. Responsibilities: • Handle the management of our CRM software, ensuring seamless integration with our bookkeeping software.• Respond to client requests promptly, even in high-pressure, time-sensitive situations, and escalate when necessary.• Establish and maintain detail-oriented relationships with key personnel in client accounts.• Take an active role in the client onboarding process, including setting them up in the CRM tool and making introductions to the team.• Collaborate with various internal teams to ensure client needs are met according to service agreements.• Support the development of solutions that best address client needs, coordinating with necessary company personnel.• Contribute to a joint company-strategic account planning process, developing mutual performance objectives, financial targets, and critical milestones on an annual basis.• Assist in maintaining and updating client requested services lists.• Ensure proper and organized record keeping and management of the client database/CRM software.• Aid with accounts receivable over 60 days for assigned clients.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in the Utilities/Infrastructure industry, located in Maple Grove, Minnesota. Responsibilities: • Manage and organize both electronic and hard copy records to ensure easy access and retrieval. • Process various financial documents, including check requests, purchase requisitions, and credit card statements. • Maintain and track land rights records, providing comprehensive oversight of land rights legal documents. • Prepare, review, and proofread all legal documents to ensure accuracy and compliance. • Assist in the creation and management of folders, contributing to overall office organization. • Utilize Microsoft Office and SharePoint tools to perform various administrative tasks. • Provide support to the new team member, ensuring a smooth transition and integration into the team. • Handle inbound and outbound calls, providing exceptional customer service. • Perform data entry tasks, ensuring all customer information is accurate and up-to-date. • Schedule appointments, managing team calendars efficiently. • Conduct contract audits to ensure all legal and company standards are met. • Use Mail Merge for bulk email correspondence, enhancing office efficiency. Benefits are available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Estate Planning Legal Assistant A top downtown Minneapolis law firm is seeking a Trust & Estates Legal Assistant to support a team of experienced attorneys in a dynamic and collegial environment. The ideal candidate has at least one year of experience in trust & estates law or a strong interest in the practice area, along with at least two years of experience as a Legal Administrative Assistant (LAA). 1-2 days/week remote after training. Key Responsibilities:<ul><li>Provide administrative support to attorneys in the Trust & Estates practice group.</li><li>Prepare, proofread, and format legal documents, including wills, trusts, and estate planning materials.</li><li>Manage and maintain client files, both electronic and physical, ensuring organization and compliance with firm policies.</li><li>Coordinate meetings, appointments, and deadlines for attorneys.</li><li>Assist with court filings and document preparation for probate proceedings.</li><li>Communicate with clients, courts, and third-party professionals in a professional and confidential manner.</li><li>Handle billing, time entry, and expense reporting.</li></ul>

Administrative Assistant Supervisor This position will combine hands-on executive support with leadership responsibilities, while navigating multiple projects, priorities, and deadlines. This is a great opportunity for someone who values training and professional development opportunities and an environment where their contributions are recognized! If you’re forward thinking, passionate about anticipating the needs of those you support, and have a natural ability to lead and mentor high-performing teams, we encourage you to apply! Responsibilities:<ul><li>Manage complex calendars, including scheduling and coordinating meetings across multiple time zones.</li><li>Provide meeting support, including preparing agendas, taking minutes, and managing follow-up actions.</li><li>Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.</li><li>Supervise and mentor administrative team, providing guidance, training, and performance feedback.</li><li>Serve as a go-to resource, fostering a collaborative and supportive team environment.</li><li>Manage workflow delegation, ensuring efficiency and consistency across the team.</li><li>Ensure consistent administrative processes and standards are followed across the team.</li><li>Handle sensitive and confidential information with the utmost discretion.</li><li>Act as a liaison across departments, effectively communicating with all levels of the organization.</li></ul>

Administrative Assistant We are offering an Administrative Assistant a short-term contract employment opportunity in Brooklyn Center, Minnesota. This role requires fluency in Spanish and English. It is primarily focused on providing excellent member services, handling both inbound and outbound calls, assisting with scheduling appointments, and contributing to advocacy and outreach campaigns. Responsibilities:• Provide effective and detail-oriented customer service by managing incoming calls• Address and resolve member issues in a timely and efficient manner• Document all member interactions, issues, and resolutions within the system• Assist members in accessing their online portals, including helping with password related problems• Schedule appointments for members across various departments• Respond to all member emails from assigned follow-up lists• Stay updated with organizational policies and procedures to provide consistent and accurate responses to member inquiries• Participate in advocacy and outreach campaigns by communicating with members, community leaders, and politicians• Input member complaints in the system, including details of the complaint, involved parties, and resolution• Perform other administrative duties as needed.

Project Assistant We are seeking a contract only, dedicated and detail-oriented Administrative Project Coordinator to join our team. In this role, you will provide vital support in coordinating and organizing project activities, compiling information, and ensuring team members stay on track with deliverables. This position is ideal for someone with a strong background in administrative or executive assistance, who is comfortable working in a fast-paced mid-to-large company setting. Key Responsibilities:<ul><li>Coordinate project activities and logistics, such as scheduling meetings, drafting agendas, and taking detailed notes during meetings.</li><li>Follow up with team members and stakeholders on action items to ensure milestones and deadlines are met.</li><li>Compile information for project roadmaps and progress tracking, using tools such as Microsoft Excel and PowerPoint.</li><li>Draft internal and external communications related to project updates and outcomes.</li><li>Assist with creating, organizing, and distributing training materials and documentation.</li><li>Provide administrative support such as tracking attendance, organizing files, distributing mail, and other general tasks, as needed.</li><li>Offer consistent support for project management activities to ensure effective implementation.</li></ul>

Office Assistant We are offering a short-term contract employment opportunity for a Spanish Bilingual Office Assistant in Columbia Heights, Minnesota. This role primarily serves within the education sector, where you will be the first point of contact for parents and staff, assisting in managing various administrative tasks and ensuring the smooth operation of the office. Responsibilities:• Serve as the primary contact for phone-based inquiries, providing comprehensive information about campus events.• Provide administrative support by managing incoming packages and organizing staff rooms.• Engage in effective communication, maintaining a warm and welcoming demeanor to all parents and staff.• Assist in various tasks as required, showcasing a proactive approach and team-oriented attitude.• Utilize Microsoft Office Suite and Google Suite to perform various tasks, including managing schedules and maintaining records.• Handle receptionist duties, managing inbound calls efficiently.• Utilize CRM to keep track of customer interactions, ensuring accurate and up-to-date records.• Perform clerical duties, ensuring the smooth operation of the office.

Project Assistant We are offering a contract employment opportunity for a Project Assistant in the Retail Construction Services industry, based in Lake Elmo, Minnesota. The role involves a significant amount of data entry, coordination, and administrative support. Responsibilities: • Efficient and accurate processing of subcontractor information into relevant databases• Coordinating bids by reaching out to subcontractors and sending bid request forms• Ensuring accuracy and completeness of bid requests through regular follow-ups via phone or email• Assisting with project closeouts by managing invoicing follow-ups and finalizing all pertinent details• Maintaining and managing information across various systems, requiring comfort with redundancy and acute attention to detail• Utilizing strong data entry and Microsoft Office skills to perform tasks efficiently• Balancing multiple tasks simultaneously, demonstrating strong organizational capabilities• Providing excellent customer service by resolving customer inquiries and maintaining accurate customer records• Handling high-volume data entry tasks and answering inbound calls• Carrying out shipping functions and organizing files as required.

Legal Assistant, Mental Health Practice Are you passionate about advocating for individuals experiencing mental health challenges or disabilities? Would you like to support a dynamic legal team making a meaningful impact in guardianship and conservatorship litigation, emergency motions, and other facets of mental health law? Our growing Mental Health Law practice in Downtown Minneapolis is seeking a dedicated and detail-oriented Legal Assistant/Paralegal to join our team. Who We’re Looking For:The ideal candidate is someone with prior experience, or the drive to quickly and diligently acquire the skills, to support our Mental Health Practice Group. This role’s responsibilities require someone who is:<ul><li>Highly Organized: Able to juggle multiple priorities and meet deadlines without sacrificing accuracy.</li><li>Exceptional Communicator: Demonstrates effective oral and written communication, easily collaborating with attorneys, clients, and other professionals.</li><li>Autonomous yet Collaborative: Capable of working independently while being a supportive team player.</li><li>Tech-Savvy: Proficient in Microsoft Office and experienced or willing to learn NetDocs for document management.</li></ul>Key Responsibilities:<ul><li>Provide administrative and legal support for the firm’s Mental Health Law practice.</li><li>Draft, proofread, and file legal documents related to guardianship, conservatorship, and emergency motions.</li><li>Correspond with clients, courts, and other legal professionals in a professional and timely manner.</li><li>Manage case files and ensure accuracy in data entry and document control using NetDocs.</li><li>Organize and prioritize tasks daily to support a fast-paced, high-impact practice area.</li></ul>What We Expect:<ul><li>Professionalism, strong attention to detail, and the ability to manage competing deadlines.</li><li>A demonstrated passion for advocating for individuals with mental health challenges or other disabilities through professional, volunteer, or personal experiences.</li><li>A commitment to embracing the firm’s collaborative culture and delivering the highest-quality legal services.</li><li>A desire to contribute to our mission of balancing “big-firm” expertise with “small-firm” personalization and sensitivity.</li></ul>

Office Assistant We are seeking an Office Assistant for our Financial Services team located in Minneapolis, Minnesota. In this role, you will be responsible for various administrative tasks to ensure smooth operations within the office. This includes managing customer interactions, handling mail, and maintaining office supplies. You'll also be tasked with preparing and managing shipments, as well as some small projects requiring proficiency in Excel. Responsibilities: • Facilitate efficient phone communication starting at 8am, handling moderate traffic. • Manage preparation and reception of FedEx shipments and courier bookings. • Process and sort mail from the mailroom and distribute it accordingly. • Maintain office and kitchen supplies to ensure a conducive work environment. • Undertake small projects requiring the use of Microsoft Excel. • Handle invoicing and document creation, including signage for the office. • Assist with the setup of the office daily, including preparation of coffee and food orders. • Provide superior customer service, processing customer applications, and maintaining accurate records. • Utilize Microsoft Outlook and other basic office equipment effectively. • Ensure the office is well-organized, demonstrating strong administrative skills.

Project Assistant We are seeking a detail-oriented and organized Contract Project Assistant to join our team. This role will support various project management functions and play a critical part in ensuring projects are completed on time, within scope, and budget. The ideal candidate is proactive, adaptable, and has strong administrative and communication skills. Key Responsibilities Assist the Project Manager and/or team leads in planning, tracking, and overseeing project timelines and milestones. Coordinate schedules, meetings, and communications among stakeholders. Prepare project documentation, including reports, presentations, and status updates. Track budget expenses, manage invoices, and ensure project expenses stay within approved limits. Maintain accurate and organized project records and files, both digital and physical. Support risk assessments and issue tracking, escalating concerns to the Project Manager as necessary. Work collaboratively with internal teams and external vendors to ensure smooth execution of project deliverables. Provide general administrative support, such as managing correspondence and handling project-related inquiries.

Office assistant <ul><li>Provide administrative support to office operations, including scheduling, data entry, filing, and document preparation. </li><li>Serve as a point of contact for Spanish-speaking clients and staff to facilitate communication and correspondence.</li><li>Translate written and verbal communications between Spanish and English as needed.</li><li>Answer calls, manage email inboxes, and route inquiries to the appropriate departments.</li><li>Coordinate meetings, manage calendars, and handle travel arrangements.</li><li>Maintain office supplies inventory and general organization of workspace.</li><li>Assist with special projects and assignments to ensure smooth office operations.</li></ul>

Administrative Coordinator We are offering a long-term contract employment opportunity for a non-profit Administrative Coordinator in MINNEAPOLIS, Minnesota. Key responsibilities: • Efficiently process and track various projects as assigned, ensuring timely completion and reporting.• Provide high-level administrative support, including managing complex schedules and organizing meetings.• Maintain and manage executive calendars, ensuring effective communication regarding schedule requests and changes.• Handle all arrangements pertaining to travel and submit expenses for reimbursements.• Assist in the coordination of teams such as the Equity Team and ERGs, ensuring smooth operations.• Maintain utmost confidentiality in handling all aspects of the office's operations.• Oversee the maintenance of accurate filing systems, ensuring easy accessibility and confidentiality where necessary.• Track and manage budgets as directed, ensuring fiscal responsibility.• Respond to both internal and external correspondence as directed, ensuring effective communication.• Handle office phone communication, taking detailed messages and routing calls efficiently in the absence of the CDIO

Office Coordinator We're working with a high-end motor vehicle dealership passionate about delivering exceptional service – powered by a love for motorcycles! Whether it's helping clients find their dream ride or supporting the day-to-day operations of the dealership, they pride themselves on dedication to excellence and the thriving motorcycle culture. If you’re someone who gets a thrill from the roar of an engine and takes pride in organizational mastery, we’re excited to meet you! Job Summary:We are seeking a dynamic and detail-oriented Office Assistant to ensure smooth administrative and operational support within our dealership. This is a contract-to-hire position offering full-time hours, with a Tuesday–Saturday schedule designed to meet the needs of our busy dealership. The ideal candidate will not only have solid office management skills but also share our enthusiasm for motorcycles and the exciting lifestyle they inspire.Key Responsibilities:<ul><li>Provide administrative support to dealership management and staff, ensuring operations run smoothly and efficiently.</li><li>Manage incoming calls, emails, and correspondence, directing inquiries to the appropriate team members.</li><li>Maintain accurate and organized records, including customer data, inventory, and sales documents.</li><li>Assist in coordinating appointments, schedules, and meetings, as needed.</li><li>Support customer-facing services, such as processing paperwork for sales, vehicle registrations, financing, and warranties.</li><li>Oversee organization and tidiness of common office and storage areas.</li><li>Assist with dealership marketing efforts, updating displays, or communicating promotions to clients.</li><li>Perform clerical duties such as filing, data entry, and document preparation.</li><li>Collaborate with various departments to support cross-functional dealership operations.</li><li>Greet clients warmly and enthusiastically – if they’re here to explore motorcycles, you’ll be the friendly first step in their journey.</li><li>Jump in wherever needed to ensure the dealership runs efficiently and continues to deliver stellar service.</li></ul>

Legal Assistant - Personal Injury We are excited to partner with a leading personal injury law firm in the SW Metro to find a Legal Assistant to join their team! This position offers the opportunity to make a meaningful impact by supporting attorneys in personal injury cases while advocating for clients. 1 day/week remote after training. Key Responsibilities:<ul><li>Provide administrative support to attorneys in personal injury cases</li><li>Draft and proofread legal documents, correspondence, and pleadings</li><li>Maintain and organize client files, both electronic and paper</li><li>Communicate with courts regarding case filings and deadlines</li><li>Schedule client appointments, depositions, mediations, and court hearings</li><li>Obtain and review medical records, police reports, and other case-related documents</li><li>Communicate professionally with clients, insurance companies, and opposing counsel</li><li>Track deadlines and manage attorney calendars to ensure timely case progression</li><li>Assist with e-filing documents in state and federal courts</li></ul>

Paralegal Robert Half is partnering with a law firm; and sourcing for a Legal Assistant/Paralegal for a contract/contract-to-hire opportunity. Responsibilities:• Assist in managing legal matters related to financial/banking regulatory compliance, corporate and business Law, employment Law, landlord tenant issues, municipal/governmental issues, collections, and real property.• Draft and review business and industry-related documents and contracts.• Conduct comprehensive legal research and gather relevant information for cases.• Organize and manage client files while ensuring all documents are up-to-date and easily accessible.• Perform administrative tasks such as scheduling appointments, maintaining calendars, and managing correspondence.• Coordinate communications with third-party referral law firms and other partners.• Use legal research tools and software effectively, such as Westlaw and LexisNexis.• Utilize case management software and other business software proficiently.• Assist attorneys in preparing for scheduling, preparing, and attending meetings.