81 results for Administrative Ap Assistant in East Windsor, NJ

Accounts Payable Administrator A very successful 50 year old real estate company in Short Hills seeks an Accounts Payable Administrator with 3 plus years of experience in a high volume accounts payable department. Any experience with Yardi is preferred but not required. The company offers an excellent benefits package and a hybrid working environment. To apply email a resume to Robert Half International. Or call Rich Singer,CPA at 848-202-7970 to discuss.

Financial Associate We are looking for a Financial Associate to join our team based in Trevose, Pennsylvania. In this role, you will be responsible for a variety of financial and administrative tasks, including account management, invoicing, and financial audits. Responsibilities: • Utilize Quickbooks Online to manage and maintain client accounts • Manage monthly administrative invoicing and distribution • Communicate effectively with all entities associated with a client account, such as account managers, clients, sales representatives, and brokers • Conduct bank account reconciliations and assist with any financial audits or inquiries • Uphold and apply appropriate financial policies and procedures • Execute daily deposits and distribution tasks • Oversee accounts receivable management; prepare and track receipt of client invoicing • Provide accounts payable support and backup accounts payable staff • Monitor finance group email box and respond to inquiries in a timely manner • Use Microsoft Excel and other tools for data management and reporting

Accounting Assistant We are offering an exciting opportunity for an Accounting Assistant in the construction industry, based in Sunnyside, New York. The chosen candidate will work alongside our team, playing an integral role in maintaining financial records and processing transactions. Responsibilities • Accurately process invoices and ensure prompt payment to vendors • Assist in maintaining and reconciling accounts payable and receivable • Regularly upload certified payroll data into various portals • Utilize QuickBooks for various accounting tasks and data entry • Execute account reconciliation to ensure financial accuracy • Collaborate with the Office Manager, Project Managers, Estimators, and Payroll Administrator • Conduct audits to maintain financial integrity and accountability • Assist in billing processes to ensure timely payments • Utilize Microsoft Excel, Oracle, and SAP for various financial tasks.

Accounting Assistant We are offering a permanent employment opportunity for an Accounting Assistant based in Piscataway, New Jersey. As an Accounting Assistant, you will be playing a crucial role in both the human resources and finance departments, ensuring smooth operations by handling payroll functions, accounts payable and receivable, bank reconciliations, and more. Responsibilities: • Assisting the human resources department by managing payroll functions such as data entry of timesheets and setting up new employees• Providing support to the finance director by handling billing, accounts payable and receivable, bank reconciliations, and expense reports• Ensuring all business transactions are reasonable, appropriate, and necessary, and safeguarding unit assets• Complying with operational policies and procedures, and conducting monthly analysis of budget activity• Monitoring financial and operational risk, and overseeing cash receipts• Administering and reconciling assigned departmental, sponsored, and non-sponsored accounts, including forecasting, commitments analysis, year-end support, and ongoing maintenance• Assisting with grant proposal checklists, budget template, and uploading required documents• Managing the monthly billing process and resolving any errors or payment issues• Providing support for cash management and Oracle entries.

Accounts Payable Specialist We are providing a contract to permanent employment opportunity in the Non-Profit real estate sector in New York. We are seeking an Accounts Payable Specialist to join our team. In this role, you will be expected to manage full-cycle AP processing, handle expense reports, reconcile vendor accounts, and record journal entries. Responsibilities:• Oversee full-cycle Accounts Payable (AP) processing• Handle expense reports with precision and timeliness• Reconcile vendor accounts as part of routine duties• Record journal entries meticulously for accurate record-keeping• Use Concur for efficient business travel and expense management• Process payable invoices ensuring correctness and timeliness• Perform weekly account payable duties diligently• Carry out Automated Clearing House (ACH) transactions• Manage check processing in a structured and systematic manner.

Accounting Clerk We are offering a long-term employment opportunity for an Accounting Clerk in Havertown, Pennsylvania. As an Accounting Clerk, you will be engaged in a variety of tasks including account reconciliation, accounts payable, accounts receivable, and billing operations. This role will be fully based in the office. Responsibilities:• Engage in precise data entry and invoice processing tasks• Undertake account reconciliation activities to ensure accurate financial records• Manage Accounts Payable (AP) operations, including entering AP invoices and liaising with vendors• Oversee Accounts Receivable (AR) procedures, including cash postings• Conduct light collection calls to maintain financial stability• Assist the office manager with various administrative tasks• Utilize software like Microsoft Excel, Oracle, QuickBooks, and SAP to execute tasks efficiently• Ensure accurate billing operations to maintain customer satisfaction• Monitor and manage customer credit applications and records.

Full Charge Bookkeeper A busy company in the Boonton area is seeking a Full Charge Bookkeeper to join their growing firm. This Full Charge Bookkeeper will get the chance to join a dynamic team and growing business that loves to promote from within and provides flexible working schedule that provides a great quality of life. The ideal Full Charge Bookkeeper will have proficiency in QuickBooks (desktop version) and be a strong Excel user. The successful Full Charge Bookkeeper will be tasked with a variety of responsibilities including maintaining financial records, managing accounts, and providing administrative support when needed. Other responsibilities of this Full Charge Bookkeeper will include but not be limited to: • Managing both accounts payable and receivable, and ensuring all transactions are accurately documented.• Overseeing the day-to-day operations of the office to maintain an organized and efficient work environment.• Processing payroll and handling employee expense reports.• Preparing a variety of financial reports, including budgets and forecasts.• Ensuring compliance with all relevant accounting regulations and maintaining accurate financial records.• Assisting with various HR functions such as onboarding, benefits administration, and maintaining employee records.• Coordinating the procurement and management of office supplies, vendor relationships, and facility needs.• Providing administrative support to the executive team as and when needed.• Utilizing various software including QuickBooks, Microsoft Office Suite, and other accounting software to perform tasks efficiently.• Performing cash flow analysis and managing the annual budget. This Full Charge Bookkeeper position is paying between $85,000 and $95,000 annually depending on experience. If interested in this Full Charge Bookkeeper role, apply today!

Accounts Payable Clerk Robert Half is seeking an Accounts Payable Specialist for a role located in the Middlesex County, NJ area. In this role, you will be tasked with handling various accounts payable duties, including processing invoices, managing vendor relationships, handling purchase orders, processing invoices for raw materials and preparing payments. You will also be responsible for reconciling vendor statements, maintaining accurate records, and ensuring compliance with relevant regulations. Responsibilities• Accurately and efficiently process invoices, ensuring adherence to company policies and procedures• Establish and maintain positive relationships with vendors, resolving payment discrepancies as needed• Prepare and process payments using various methods, adhering to payment terms• Review and process employee expense reports, ensuring compliance with company policies• Reconcile vendor statements, resolving discrepancies or issues promptly• Ensure compliance with applicable regulations and internal controls related to accounts payable processes• Maintain organized and accurate accounts payable files and documentation for audit purposes• Generate periodic reports on accounts payable activities and aging of payables• Continuously evaluate and recommend enhancements to accounts payable processes, systems, and workflows to increase efficiency and productivity.

Accounts Payable Specialist We are seeking an Accounts Payable Specialist to join our team in Bethlehem, Pennsylvania. This role involves managing cash disbursement operations while adhering to company financial policies and GAAP for accrual management. As the Accounts Payable Specialist, your focus will be on processing weekly check requests, reviewing bills and invoices, maintaining vendor and staff communication, and conducting necessary audits. Responsibilities: • Oversee the cash disbursement function, ensuring all procedures align with best practices and company financial policies• Review bills, invoices, and expense reimbursement requests for proper authorization and supporting documentation• Manage weekly check requests, ensuring timely payments to vendors and performers• Maintain detail oriented and timely communication with vendors and staff, independently resolving routine matters• Conduct monthly reconciliations of the Accounts Payable aging report to the Accounts Payable general ledger balance• Prepare necessary documentation in support of the annual audit and ad hoc project-specific audits as requested• Handle new system vendors/payees, ensuring they are set up appropriately in the accounting system • Ensure timely payment of all credit card accounts on a monthly basis• Facilitate the collection, preparation, and distribution of documents related to IRS year-end compensation reporting• Initiate improvements and simplification of accounting processes and procedures as needed. For immediate consideration please apply directly to job posting or call 610-882-1600

Accounts Payable Clerk We are in the Life Sciences industry, based in Hatfield, Pennsylvania, and we're currently seeking an Accounts Payable Clerk to join our team. In this role, you'll be tasked with managing our payment obligations, maintaining organized financial records, and assisting in improving our payment processing procedures. Responsibilities: • Efficiently process high-volume transactions to ensure the financial health of our organization• Maintain and manage vendor invoicing, ensuring efficient invoice processing and organized record-keeping• Serve as a liaison between internal departments to clarify financial discrepancies and ensure accurate bookkeeping• Aid in the preparation of reports related to accounts payable for management review• Assist in the execution of payments and manage vendor relations• Participate in the implementation and maintenance of systems for managing financial records• Ensure costs are correctly posted to the corresponding G/L accounts in the system• Assist in month-end and year-end closing processes to guarantee timely and accurate financial reporting• Contribute to streamlining the accounts payable process by identifying areas for performance improvement• Handle daily cash reporting responsibilities, including timely posting of cash disbursement to the G/L system for applicable payments

Accounts Payable Specialist We are seeking an Accounts Payable Specialist to join our team in Southern Ocean County, NJ. This role revolves around the management of capital outflow for the business and includes tasks such as processing vendor payments, reconciling financial reports, and maintaining accurate accounting records. Responsibilities:• Facilitate the payment process for vendors which includes verifying federal ID numbers and reviewing purchase orders.• Receive and reconcile expense reports and other financial documents with account balances and office records.• Identify discount opportunities and issue purchase order amendments or stop-payment orders when necessary.• Assist in maintaining accounting records and ledgers through monthly statement reconciliation and transaction verification.• Manage the distribution and entry recording of petty cash, ensuring all documentation is verified.• Compute and report sales tax based on the invoices paid.• Perform other related duties as assigned.

Accounts Payable Specialist A manufacturing company in the Bulington, New Jersey area is seeking an Accounts Payable Specialist. The Accounts Payable specialist will play a key role in Analyze any invoice discrepancies and report findings in timely manner. If you have a strong background in as an Accounts Payable Specialist and are looking to contribute to a dynamic financial organization, we encourage you to apply. Key Responsibilities:<ul><li>Process accounts payable invoices accurately and in a timely manner.</li><li>Verify and reconcile vendor statements, resolving discrepancies as needed.</li><li>Prepare and process electronic payments, including checks and ACH transfers.</li><li>Maintain vendor records and communicate with vendors regarding payment inquiries.</li><li>Reconcile bank and credit card statements.</li><li>Record and classify financial transactions in accordance with accounting principles.</li><li>Assist in the preparation of financial reports and statements.</li><li>Collaborate with internal teams to ensure accurate and timely processing of invoices.</li><li>Stay updated on industry regulations and best practices related to accounts payable.</li></ul>

Accounts Receivable Administrator A very successful consumer products distribution company in Piscataway seeks an Accounts Receivable Administrator with a strong background in accounts receivable and collections. The company is looking to start immediately, and the Accounts Receivable Administrator will be working in office five days a week. Responsibilities include:<ul><li>All accounts receivable functions</li><li>Performing cash postings</li><li>Handling various collection function</li><li>Preparing aging schedules for accounts receivables</li><li>Special projects for management</li></ul>The company offers an excellent compensation package including bonus. To apply email a resume to Robert Half. Or call Rich Singer, CPA at 848-202-7970 t0 discuss this excellent opportunity.

Accounts Payable Specialist The Accounts Payable (AP) Specialist is responsible for managing the organization's payable transactions, ensuring accurate and timely processing of invoices, and maintaining strong vendor relationships. <ul><li>The AP Specialist plays a crucial role in maintaining the financial health of the organization by effectively managing payables and optimizing cash flow.</li><li>This role involves reviewing and verifying invoices, reconciling payments, resolving discrepancies, and ensuring compliance with company policies and procedures. </li><li>Recordkeeping: Maintain organized and accurate accounts payable files and documentation for audit and reference purposes.</li><li>Invoice Processing: Receive, review, and process invoices accurately and timely, ensuring 3-way Match with appropriate approvals and adherence to company policies and procedures.</li><li>Payment Processing: Prepare and process payments, including checks, electronic transfers, and other methods, ensuring accuracy and adherence to payment terms.</li><li>Expense Reporting: Review and process employee expense reports, verifying compliance with company policies and processing reimbursements in a timely manner.</li><li>Reconciliation: Reconcile vendor statements and resolve discrepancies or issues promptly. Ensure accurate recording of payables and maintain up-to-date accounts payable records.</li><li>Vendor Management: Establish and maintain positive relationships with vendors, responding to inquiries, resolving payment discrepancies, and managing vendor accounts.</li><li>Compliance: Ensure compliance with applicable regulations and internal controls. Stay updated on changes in accounting and tax regulations that may impact accounts payable processes.</li><li>Process Improvement: Continuously evaluate and recommend enhancements to accounts payable processes, systems, and workflows to increase efficiency, accuracy, and productivity.</li><li>Reporting and Analysis: Generate periodic reports on accounts payable activities, aging of payables, 1099 Processing.</li><li>Back up for Accounts Receivable position.</li><li>Customer Invoice Generation: Prepare and distribute accurate and timely invoices to customers based on BOL.</li><li>Assist in entering Customer Invoices in Customer portal.</li></ul>

Full Charge Bookkeeper Recognized New York City organization is currently seeking a Full Charge Bookkeeper. This role will be integral in managing our financial operations and administrative tasks. You will be involved in various accounting duties and will be expected to deliver results efficiently. Responsibilities: • Handle general accounting duties such as Accounts Payable (AP), Accounts Receivable (AR), and general ledger adjustments.• Generate financial statements including balance sheets, profit and loss reports, and cash flow projections.• Manage day-to-day bookkeeping activities and perform monthly bank and credit card reconciliations.• Play a crucial role in cash flow management to drive financial health and operational efficiency.• Resolve vendor management issues by ensuring accurate billing and addressing discrepancies.• Perform administrative duties such as office organization, communication support, and maintaining company records.

Business Support We are seeking a detail-oriented and proactive Business Operations Assistant to support company owners and managers in various administrative functions. This role encompasses office administration, project and accounting support, human resources, technology management, and company branding. The ideal candidate will ensure smooth office operations, facilitate employee engagement, assist with financial processes, and enhance our company’s digital presence. This is an exciting opportunity for an individual who enjoys diverse responsibilities, learning new skills, and making meaningful contributions. Key Responsibilities: Office Administration: Maintain records of detail oriented licenses, business registrations, vehicle registrations, and subscriptions. Handle mail, deliveries, and visitor reception. Manage voicemail messages and direct them to appropriate personnel. Reserve meeting rooms and coordinate office meetings, including lunch arrangements. Assist with facility maintenance and renovation projects. Organize social events and staff celebrations. Perform other administrative tasks as required. Project and Accounting Support: Assist with maintaining and developing Smartsheet databases and reports. Support client service and business development initiatives. Assist with budgeting, accounting, and financial reporting activities. Aid in billing, collections, and accounts payable processes. Contribute to the development and maintenance of Safety Program policies. Request and manage certificates of insurance for clients and vendors. Perform additional project and financial support tasks as required. Human Resources: Maintain employment files and records. Assist with recruitment and onboarding of new employees. Schedule and prepare materials for detail oriented development meetings. Administer background checks and drug/alcohol testing programs. Support employee benefits program administration. Track PTO records and maintain vacation calendars. Assist with employment policy updates and implementation. Handle additional HR-related responsibilities as needed. Technology and Social Media: Update and maintain the company website and social media accounts to reflect company culture and projects. Assist with technology acquisitions, leases, inventories, and warranties. Track and troubleshoot technology issues and support tickets. Develop and enforce technology policies and procedures. Perform other technology-related tasks as required.

Accounts Payable Specialist We are offering a long-term employment opportunity for an Accounts Payable Specialist in Paoli, Pennsylvania. This role is pivotal within our team operating in the Healthcare, Hospitals, and Social Assistance industry. The successful candidate will be responsible for a variety of tasks including processing customer applications, maintaining accurate customer records, and resolving customer inquiries. Responsibilities:• Ensuring the accurate and efficient processing of invoices for two different entities• Regularly auditing and maintaining customer credit records• Using accounting software systems to code invoices and manage financial services• Identifying and rectifying any issues found during the invoice processing• Communicating with vendors as needed for invoice confirmation and resolution of discrepancies• Assisting with special projects related to accounts payable and accounting functions• Conducting data entry tasks as required, ensuring accuracy and timeliness.

Accounting Assistant Robert Half is on the lookout for a proficient Accounting Assistant to join our client's team in the Greater Philadelphia area. As an Accounting Assistant, you will play a pivotal role in handling both accounts payable and accounts receivable, maintaining precise records, and addressing customer inquiries in a timely manner. You will also be tasked with monitoring customer accounts and taking the necessary actions when required. Responsibilities:<ul><li>Accurately apply daily incoming customer payments to ensure smooth financial operations</li><li>Generate customer invoices for various monthly billings, maintaining consistent and accurate financial records</li><li>Perform duties related to Accounts Receivable collection for a specific portfolio of customer accounts</li><li>Keep a log of vendor invoices to ensure all transactions are recorded</li><li>Code invoices to the appropriate general ledger account for accurate tracking and reporting</li><li>Input invoices into the accounting system, ensuring proper recording and tracking of all financial transactions</li><li>Process Accounts Payable payments and prepare batches for transmission to the bank</li><li>Assist with Purchase Order Processing to ensure a smooth procurement process</li><li>Update and print 1099’s to comply with tax requirements</li><li>Respond promptly to all incoming phone calls and emails, providing excellent customer service</li></ul>

Bookkeeper/Office Admin Expanding New York City firm is currently seeking a Bookkeeper/Office Admin. In this role, you will carry out a range of tasks, including overseeing office operations, maintaining financial records, and executing bookkeeping activities. Responsibilities• Oversee office operations to ensure efficiency and productivity.• Execute bookkeeping activities, including maintaining records of invoices and receipts.• Utilize Microsoft Excel for financial tracking and reporting.• Use QuickBooks for managing and processing financial transactions.• Supervise all customer accounts, ensuring accurate and up-to-date financial information.• Address customer inquiries in a timely and detail-oriented manner.• Monitor and review customer credit applications, ensuring accuracy and compliance.• Conduct regular audits on financial data for accuracy and integrity.• Work with the team to enhance financial processes and systems.• Ensure strict confidentiality of all financial records.

Accounting Clerk Robert Half is currently seeking a Part Time Accounting Clerk for a company in the Union County, NJ area. As the Accounting Clerk you will be responsible for assisting with administrative, invoice processing, and general accounting tasks. Please see below for a list of primary responsibilities. If you are proficient with QuickBooks and seeking a part time flexible schedule, this might be the opportunity for you! Responsibilities: • Accurately processing invoices as part of the daily workflow• Efficiently entering orders into QuickBooks for record maintenance• Handling approximately 10 order expeditions on a daily basis• Conducting check runs to ensure financial accuracy• Responding promptly and professionally to client emails• Assisting with diverse accounting tasks as required• Preparing necessary documents for the external accountant• Utilizing QuickBooks accounting software for various tasks

Bookkeeper We are offering a permanent employment opportunity for a Bookkeeper in Woodbridge, New Jersey. As a bookkeeper, your role will revolve around maintaining financial records, processing transactions, and providing financial support to our team. This position lies within the industry and demands a high degree of accuracy and attention to detail. Responsibilities: • Accurately perform bank reconciliations to ensure financial records are up to date• Manage accounts payable (AP) and accounts receivable (AR) efficiently• Conduct account reconciliation tasks to ensure accuracy of financial data• Perform data entry tasks related to financial transactions• Utilize Microsoft Excel for financial reporting and tracking• Execute month-end close procedures to finalize financial records for the month• Process payroll for employees, ensuring timely and accurate payment• Use QuickBooks for financial management and bookkeeping tasks• Oversee job cost procedures and ensure accurate cost allocation.

Accounting Clerk We are offering a long term contract employment opportunity for an Accounting Clerk in Lawrenceville, NJ. This role is part of our team within the industry, where you will be primarily responsible for handling a variety of accounting tasks, such as data entry, invoice processing, and accounts payable duties. Responsibilities:• Accurately process invoices in a timely manner• Handle the process of quoting an order sales order, as well as the process of manufacturing• Set up vendors in the system and keep accurate records• Conduct occasional check runs to ensure financial accuracy• Assist with Accounts Payable tasks to maintain financial order and efficiency• Utilize Microsoft Excel for various data entry and billing tasks• Help resolve customer inquiries related to their accounts• Monitor customer accounts and take appropriate actions when necessary

Bookkeeper/Office Manager We are seeking a skilled and organized Bookkeeper/Office Manager to oversee financial bookkeeping and ensure smooth office operations for a client of ours based in Brooklyn. This is a dual-role position that requires a detail-oriented, proactive individual who can handle accounting responsibilities while managing administrative tasks effectively. Key Responsibilities: Bookkeeping:<ul><li>Maintain and process financial records, including accounts payable, accounts receivable, payroll, and tax filings.</li><li>Reconcile bank and credit card statements on a regular basis.</li><li>Prepare financial reports and assist with budgeting and forecasting activities.</li><li>Ensure compliance with financial regulations and standards.</li><li>Manage invoicing processes and follow up on outstanding payments to maintain cash flow integrity.</li></ul>Office Management:<ul><li>Oversee office operations, ensuring smooth day-to-day activities such as scheduling, supplies inventory management, and vendor coordination.</li><li>Act as the point of contact for employee queries, office protocols, and administrative support.</li><li>Implement and maintain organizational systems to improve office efficiency.</li><li>Coordinate with external partners, including IT support, HR specialists, facilities managers, and vendors, as needed.</li><li>Aid in onboarding procedures and maintain personnel files.</li></ul>

Bookkeeper Robert Half is seeking a Bookkeeper in the Somerset County, NJ area. As a Bookkeeper, you will be tasked with the responsibility of maintaining financial records, monitoring expenditures, and ensuring the accuracy of financial transactions. Responsibilities: • Keep precise and current financial records for all property-related transactions.• Regularly monitor and track expenses to ensure financial stability.• Perform regular reconciliations to guarantee the precision of the accounts.• Manage accounts payable and accounts receivable efficiently.• Use Microsoft Excel to organize and analyze financial data.• Perform data entry tasks as required to maintain financial records.• Complete month-end close procedures in a timely and accurate manner.• Process payroll and maintain accurate payroll records.• Create and post journal entries as part of the bookkeeping process.• Perform bank reconciliations to ensure all transactions are accounted for.

Controller We are currently seeking a Controller for our team based in the East Windsor, New Jersey area. In this role, you will be managing financial operations and HR-related tasks. You will be accountable for managing the general ledger, handling inventory, financial reporting, and maintaining accurate employee data. This role is also responsible for being the primary point of contact for IT support, which is outsourced to a third party. Responsibilities:Financial Management<ul><li>Lead with confidence as you oversee all accounting operations, including crafting Financial Statements, managing the General Ledger, and preparing journal entries.</li><li>Spearhead budget creation, forecasting, and account analysis to drive smarter financial decisions.</li><li>Deliver impactful monthly financial management reports to keep the team informed and aligned.</li><li>Take charge of recording daily raw material consumption from BOM data on production reports.</li><li>Maximize the potential of Microsoft Navision Dynamics Business Central 365 by leveraging it as the cornerstone of our ERP systems.</li><li>Manage banking operations seamlessly, including monitoring cash balances, initiating wire transfers, reconciling accounts, processing deposits through BOA CashPro, and ensuring financial accuracy.</li><li>Handle online customer credit card payments with precision and care.</li><li>Collaborate with external auditors at year-end, ensuring compliance with tax filings and supporting a smooth audit process.</li><li>Provide strong leadership by supervising Accounts Payable/Receptionist Associate and Accounts Receivable/Billing Associate positions.</li><li>Proactively manage state filings and other regulatory requirements as needed.</li><li>Partner with the General Manager and CEO as a trusted advisor on all financial and HR matters.</li></ul>Human Resources<ul><li>Manage payroll operations seamlessly, ensuring timely and accurate preparation of weekly and semi-monthly ADP payrolls.</li><li>Oversee the administration of employee benefits, including health insurance, retirement plans, and life insurance, ensuring prompt payment of monthly premiums.</li><li>Serve as a supportive and approachable resource for employee relations and issue resolution.</li><li>Maintain accurate personnel records while ensuring compliance with HR policies and procedures.</li><li>Track employee attendance to promote consistency and accountability.</li></ul>Information Technology<ul><li>Partner with third-party IT vendors to manage software and hardware operations effectively.</li><li>Step up to troubleshoot occasional IT hardware issues, ensuring minimal disruptions to day-to-day activities.</li></ul>