We are looking for an organized and detail-oriented Administrative Accounting Assistant to support our sales, service, and accounting teams in Utica, New York. This role involves managing billing processes, assisting with financial transactions, and maintaining office efficiency. The ideal candidate will have a strong background in accounting practices and exceptional communication skills.<br><br>Responsibilities:<br>• Prepare and process invoices with accuracy and attention to detail.<br>• Support customer service efforts by addressing billing inquiries and resolving discrepancies.<br>• Assist the Business Office Manager in maintaining smooth daily office operations.<br>• Provide backup assistance for accounts payable and receivable tasks, including coding and entering transactions.<br>• Manage cash flow entries for payments and receipts as required.<br>• Organize and maintain financial records through filing and document management.<br>• Receive and sort incoming mail related to accounting processes.<br>• Collaborate with team members to ensure timely and accurate financial reporting.<br>• Perform data entry tasks to update and maintain accounting systems.
<p>Are you detail-oriented, organized, and skilled in managing financial records? Robert Half is seeking an experienced and reliable <strong>Bookkeeper</strong> to join a dynamic and growing company. This role is ideal for someone who thrives in a fast-paced environment and is passionate about keeping financial data accurate and compliant.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain and record day-to-day financial transactions, including income, expenses, and payments.</li><li>Reconcile bank accounts, credit card statements, and other financial records consistently and accurately.</li><li>Process accounts payable and accounts receivable, ensuring payments and collections are handled timely.</li><li>Prepare and issue invoices and monitor outstanding balances to ensure prompt follow-up.</li><li>Process payroll and maintain employee-related financial records (if applicable).</li><li>Assist in generating financial reports, including income statements, balance sheets, and cash flow statements.</li><li>Track and manage budgets, provide forecasts, and identify discrepancies.</li><li>Ensure compliance with local, state, and federal regulations by maintaining accurate financial documentation.</li><li>Collaborate with accountants or other finance professionals for tax preparation and audits.</li></ul><p><br></p>
We are looking for a detail-oriented Bookkeeper to join our team in Phelps, New York. In this position, you will play a pivotal role in managing essential financial operations, ensuring accuracy in records, and supporting the organization's overall fiscal health. If you have strong organizational skills and a passion for numbers, this opportunity is perfect for you.<br><br>Responsibilities:<br>• Perform account reconciliations to ensure accuracy in financial records.<br>• Manage accounts payable and accounts receivable processes efficiently.<br>• Conduct bank reconciliations to maintain up-to-date transaction records.<br>• Oversee bookkeeping tasks, including maintaining general ledgers.<br>• Input and verify financial data with precision and attention to detail.<br>• Utilize Microsoft Excel to create and manage financial reports.<br>• Handle payroll processing and ensure timely employee payments.<br>• Assist with month-end close activities to finalize financial statements.<br>• Operate QuickBooks to track and manage financial activities.<br>• Collaborate with team members to improve financial workflows.
We are looking for a detail-oriented Billing Clerk to join our team in Utica, New York. This position offers the opportunity to transition into a long-term role, where you will play a critical part in ensuring accurate and timely billing processes for various agency programs. This role requires a strong understanding of billing procedures and the ability to analyze reports to maintain precision and compliance.<br><br>Responsibilities:<br>• Process billing for agency programs with accuracy and adherence to established timelines.<br>• Analyze reports to identify and resolve discrepancies in billing data.<br>• Prepare and maintain reports to support monthly accounting processes.<br>• Collaborate with internal teams and external sources to ensure compliance with billing requirements.<br>• Handle billing collections and manage billing statements effectively.<br>• Utilize computerized billing systems to streamline processes and improve efficiency.<br>• Monitor and update billing systems to ensure data accuracy.<br>• Assist in the preparation of financial documentation related to billing activities.<br>• Address inquiries related to billing and provide timely resolutions to issues.<br>• Support the overall accounting functions through organized and consistent billing practices.
<p>Our client is seeking a detail-oriented and motivated Accounts Receivable Specialist for a temp-to-hire opportunity. The ideal candidate will be responsible for ensuring the accurate management of accounts receivable processes, including invoicing, collections, and reconciliation. This role is perfect for an individual with strong analytical skills, excellent organizational abilities, and a customer-focused mindset.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Invoicing and Billing:</strong> Prepare, review, and issue invoices to clients promptly and accurately. Ensure compliance with all company policies and procedures.</li><li><strong>Collections:</strong> Manage the collections process by monitoring outstanding balances, contacting customers for payment, and resolving any issues or discrepancies.</li><li><strong>Reconciliation:</strong> Perform account reconciliations to ensure all invoices and payments match and discrepancies are investigated and resolved in a timely manner.</li><li><strong>Maintain Records:</strong> Accurately record and update client payment information in the accounting system. Ensure all files and records are up-to-date and organized.</li><li><strong>Reporting:</strong> Generate regular accounts receivable aging reports and other financial analysis for management. Provide insights and recommendations for process improvements.</li><li><strong>Customer Service:</strong> Serve as the primary point of contact for clients with inquiries about their invoices or accounts. Provide timely and professional responses to address client concerns.</li><li><strong>Compliance:</strong> Ensure all accounts receivable activities comply with internal policies and applicable regulations. Assist with internal and external audits when required.</li></ul><p><br></p>
<p>Chris Preble is working with a Syracuse client of his that allows you to work remote 1 day a week! This organization has great benefits and terrific work life balance. This is a newly created position for this organization. </p><p>We are looking for an Accounts Receivable Coordinator to help oversee billing operations and ensure accurate invoicing within a fast-paced, detail-oriented environment. This role requires close collaboration with team members and clients to address billing inquiries and meet invoicing requirements. The position also involves supporting accounting functions and contributing to process improvements.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and issue invoices using internal systems, including compiling necessary documentation and attachments.</p><p>• Collaborate with colleagues to resolve billing challenges, such as customer-specific formats, matter coding, and special requirements.</p><p>• Maintain consistent communication with team members to address invoicing needs and ensure billing accuracy.</p><p>• Set up and manage customer and project records in billing software for proper tracking and invoicing.</p><p>• Participate in departmental initiatives aimed at enhancing processes and efficiency.</p><p>• Adhere to workplace safety protocols and promptly report any hazards or incidents.</p><p>• Provide support for accounting tasks and other related duties as needed.</p>
<p>Robert Half is looking for a detail-oriented <strong>Accounts Payable Specialist</strong> to join a dynamic team. If you’re an organized professional with strong attention to detail and excellent interpersonal skills, this could be the perfect opportunity for you! The Accounts Payable Specialist will be responsible for ensuring accurate and timely processing of vendor invoices, payments, and reconciliations while maintaining compliance with company policies and procedures.</p><p><strong>Responsibilities:</strong></p><ul><li>Process and review vendor invoices, ensuring proper coding and authorization.</li><li>Match purchase orders to invoices and reconcile discrepancies promptly.</li><li>Prepare payment runs, including checks, ACH transfers, and wire payments.</li><li>Maintain accurate records of all accounts payable transactions.</li><li>Reconcile vendor statements and resolve any invoice/payment issues.</li><li>Assist with month-end closing processes, including journal entries and accruals.</li><li>Communicate effectively with vendors and internal teams to resolve inquiries.</li><li>Ensure compliance with company policies, tax regulations, and audit requirements.</li><li>Collaborate with accounting staff on special projects as needed.</li></ul><p><br></p>
<p>Chris Preble is working with a Syracuse client of his that has a newly created Accounts Payable Analyst hiring need. This company has been growing a lot and has great benefits. Also, you can work from home once in a while. This role is critical in managing vendor invoices, processing payments, and ensuring the accuracy of financial data. The ideal candidate will bring strong organizational skills, attention to detail, and a collaborative mindset to support the efficiency of our accounts payable processes.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor invoices with accuracy and ensure all payments are approved and completed on time.</p><p>• Reconcile invoices against purchase orders and receiving documents to maintain accuracy.</p><p>• Investigate and resolve invoice discrepancies and payment issues by working closely with vendors and internal teams.</p><p>• Execute regular payment runs, including checks, wire transfers, and electronic payments.</p><p>• Maintain well-organized and up-to-date records for all vendor transactions and files.</p><p>• Analyze accounts payable data to identify discrepancies or areas for process improvement.</p><p>• Assist with month-end closing tasks, such as accrual preparation and account reconciliations.</p><p>• Respond promptly to vendor inquiries and resolve issues to maintain positive relationships.</p><p>• Monitor aging reports to ensure timely payments and capture available discounts.</p><p><br></p>
<p>Chris Preble is working with a growing Syracuse client of his that has a newly created Payroll HR Administrator to oversee payroll operations and provide human resources support when required. This position involves a primary focus on payroll processing (about 80% of your duties) and in the downtime, you'll provide administrative HR tasks to support approximately 50 employees. Reporting into the head of HR, the ideal candidate will bring expertise in payroll, a solid understanding of employment regulations, and a collaborative approach.</p><p><br></p><p>Responsibilities:</p><p>• Process weekly payroll accurately for hourly and salaried employees using payroll software.</p><p>• Maintain payroll records in compliance with company policies and government regulations.</p><p>• Address payroll-related inquiries and resolve any discrepancies in a timely manner.</p><p>• Calculate and remit payroll deductions including taxes, benefits, and other contributions.</p><p>• Generate payroll reports for review by accounting and management teams.</p><p>• Ensure adherence to employment standards and both provincial and federal payroll tax regulations.</p><p>• Assist with onboarding new employees by coordinating documentation, benefits enrollment, and orientation scheduling.</p><p>• Maintain organized and up-to-date employee records in both digital and physical formats.</p><p>• Support HR initiatives </p>
We are looking for an experienced Medical Billing Specialist to join our team in Syracuse, New York. In this Contract-to-Permanent position, you will play a vital role in managing billing processes for Home Health Care services, ensuring accuracy in claims submission and payment processing. Candidates should possess a strong background in accounts receivable management and electronic claims systems, coupled with exceptional analytical and problem-solving skills.<br><br>Responsibilities:<br>• Review and verify claims for accuracy and completeness, correcting any missing or incorrect details related to Home Health Care billing.<br>• Prepare and submit claims and invoices to payors or clients in accordance with established billing schedules.<br>• Conduct timely follow-up on outstanding claims and invoices to optimize revenue collection.<br>• Investigate and appeal unpaid claims as needed to ensure maximum reimbursement.<br>• Post payments with a high degree of accuracy and within specified timelines.<br>• Utilize electronic billing systems, including Waystar, to manage claims efficiently and address billing exceptions.<br>• Communicate billing issues, payment discrepancies, and collection challenges to the Billing Manager promptly.<br>• Leverage agency IT systems to streamline work processes and meet job requirements.<br>• Participate in meetings and training sessions to stay updated on industry standards and practices.<br>• Ensure compliance with payor filing requirements to maintain timely and accurate billing.
