We are looking for a highly organized and detail-oriented Senior Administrative Assistant to join our team in Columbus, Ohio. In this Contract to permanent position, you will play a key role in managing office operations, supporting team activities, and ensuring smooth communication with clients. This is an excellent opportunity for a proactive individual who thrives in a dynamic environment and enjoys multitasking.<br><br>Responsibilities:<br>• Serve as the front office receptionist, welcoming guests and handling inbound telephone calls.<br>• Manage the procurement and inventory of office supplies to ensure smooth operations.<br>• Coordinate luncheons, meetings, and conference calls, ensuring all arrangements are handled efficiently.<br>• Sort and distribute incoming mail and organize outgoing correspondence.<br>• Update client information in company records, maintaining accuracy and confidentiality.<br>• Oversee the maintenance of office equipment and coordinate repairs when needed.<br>• Handle document management tasks, including organizing, archiving, and retrieving files.<br>• Receive and distribute tax-related documents in a timely and organized manner.<br>• Facilitate communication with clients, ensuring their needs and inquiries are addressed promptly.
We are looking for a highly organized Sr. Administrative Assistant to join our team in Columbus, Ohio. This is a long-term contract position that requires a proactive individual who excels in managing complex schedules, coordinating travel arrangements, and supporting senior leadership. The ideal candidate will bring strong communication skills and attention to detail, ensuring smooth day-to-day operations.<br><br>Responsibilities:<br>• Manage and maintain complex calendars for senior leadership, ensuring timely scheduling and coordination of meetings.<br>• Organize and oversee travel arrangements, including booking flights, accommodations, and transportation.<br>• Prepare and export documents for internal and external use, ensuring accuracy and compliance.<br>• Assist in organizing conference calls and virtual meetings, ensuring seamless communication among participants.<br>• Compile and analyze data for reporting purposes, delivering actionable insights to support decision-making.<br>• Provide comprehensive administrative support to senior leadership, handling correspondence and other tasks as needed.<br>• Facilitate the planning and execution of leadership meetings, ensuring all logistical details are addressed.<br>• Maintain a high level of confidentiality and professionalism in all activities.<br>• Collaborate with various departments to streamline administrative processes and improve efficiency.
<p>We are looking for a skilled Billing Coordinator to join our team in Johnstown, Ohio. This is a Contract to permanent position within the construction industry, offering the opportunity to contribute to critical financial operations on-site. The role requires a mix of client-facing interactions and internal collaboration, ensuring accurate billing and financial tracking for ongoing projects.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and submit precise invoices to clients based on project milestones, contract terms, or completion percentages.</p><p>• Utilize Excel to generate detailed reports, leveraging Pivot Tables and VLookups for data analysis.</p><p>• Review contracts, change orders, and supporting documents to verify correct billing for each project.</p><p>• Monitor accounts receivable and coordinate with clients and project managers to address outstanding payments.</p><p>• Reconcile billing records to resolve discrepancies between invoices, project budgets, and completed work.</p><p>• Maintain comprehensive and accurate financial records, including subcontractor payments and client communications.</p><p>• Collaborate effectively with project teams and corporate accounting to ensure financial data is up-to-date and accurate.</p><p>• Communicate professionally with clients and internal teams to address billing inquiries and updates.</p>
We are looking for a skilled Accounting Clerk to join our team in Columbus, Ohio. This is a contract-to-permanent position that requires a detail-oriented individual to handle high-volume invoice processing and ensure accurate financial recordkeeping. The role offers an excellent opportunity for growth while working in a dynamic environment.<br><br>Responsibilities:<br>• Process a high volume of invoices weekly, using three-way matching to ensure accuracy.<br>• Manage accounts payable and accounts receivable functions efficiently.<br>• Post cash transactions and reconcile invoices to maintain accurate financial records.<br>• Perform data entry tasks related to invoice coding and approvals.<br>• Utilize JD Edwards EnterpriseOne software for accounting operations.<br>• Collaborate with team members to ensure timely and accurate processing of financial documents.<br>• Conduct regular cash reconciliations to support financial reporting.<br>• Ensure compliance with company policies and accounting standards.<br>• Work closely with the manufacturing team to align financial processes with operational needs.<br>• Identify and resolve discrepancies in financial data promptly.
<p>We are looking for a detail-oriented Payroll Clerk to join our client's team in Westerville, Ohio. In this long-term contract role, you will play a key part in ensuring the accurate processing of payroll data, addressing employee inquiries, and maintaining compliance with tax regulations. This position offers an excellent opportunity to grow your expertise in payroll functions while working in a collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Enter employee time data from timesheets, production records, or time cards into the payroll system.</p><p>• Review and balance payroll runs to ensure accuracy and compliance.</p><p>• Prepare and process federal, state, and local tax payments in a timely manner.</p><p>• Respond to employee questions regarding payroll and troubleshoot issues as needed.</p><p>• Follow established procedures and guidelines to perform job functions efficiently.</p><p>• Collaborate with supervisors and managers to resolve payroll-related discrepancies.</p><p>• Maintain detailed records of payroll activities for reporting and audit purposes.</p><p>• Ensure adherence to company policies and legal requirements in payroll processing.</p><p>• Assist in identifying and implementing improvements to payroll procedures.</p>
We are looking for a detail-oriented and organized Front Desk Coordinator to join our team in Columbus, Ohio. In this contract position, you will play a key role in ensuring smooth daily operations by providing exceptional customer service and managing front desk responsibilities. This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently.<br><br>Responsibilities:<br>• Greet visitors and clients warmly and assist them with inquiries or directions.<br>• Manage a multi-line phone system, answering inbound calls promptly and courteously.<br>• Coordinate concierge services to meet the needs of guests and staff.<br>• Perform filing and maintain accurate records to ensure efficient document management.<br>• Provide support in medical front office tasks, including scheduling and patient coordination.<br>• Maintain the front desk area, ensuring it is organized and welcoming.<br>• Utilize Microsoft Office tools to create and manage documents, spreadsheets, and correspondence.<br>• Handle switchboard operations effectively, managing calls across multiple lines.<br>• Deliver outstanding customer service by addressing concerns and resolving issues promptly.<br>• Assist with general administrative tasks as needed to support overall operations.
We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in Westerville, Ohio. In this role, you will be the first point of contact for visitors and clients, ensuring a welcoming and efficient experience. This position requires excellent communication skills and the ability to manage multiple tasks simultaneously.<br><br>Responsibilities:<br>• Greet and assist guests as they arrive at the office, providing a friendly and helpful presence.<br>• Coordinate the collection and processing of tax forms, ensuring all documentation is properly handled.<br>• Notify clients when tasks are completed, schedule pick-up times, and provide necessary updates.<br>• Facilitate the distribution and retrieval process of tax-related documents.<br>• Answer incoming calls on a multi-line phone system, directing inquiries and messages appropriately.<br>• Maintain the reception area, ensuring it is clean and organized.<br>• Provide support to office staff by managing administrative tasks as needed.<br>• Respond to client inquiries with accuracy and attention to detail.<br>• Track and organize client interactions and documentation efficiently.
<p>We are looking for an entry-level Tax Analyst to join our client's team in Westerville, Ohio. In this long-term contract position, you will support essential tax-related processes, including compliance, reporting, and reconciliation. This role requires strong analytical skills, attention to detail, and the ability to collaborate effectively in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Assist with the preparation and review of tax-related documents to ensure accuracy and compliance.</p><p>• Perform data entry tasks and maintain organized records for tax filings and audits.</p><p>• Reconcile accounts and analyze general ledger entries for tax reporting purposes.</p><p>• Conduct research on tax regulations and provide findings to support compliance efforts.</p><p>• Collaborate with team members to address notices and resolve tax-related issues.</p><p>• Utilize spreadsheets and other tools to compile and analyze financial data.</p><p>• Support entity formation processes and ensure timely completion of required documentation.</p><p>• Prepare reports and summaries to aid in decision-making and strategic planning.</p><p>• Manage calendars and deadlines to ensure timely submission of tax filings.</p><p>• Participate in audits, providing necessary documentation and clarification as required.</p>
We are looking for an experienced Payroll Specialist to join our team in Columbus, Ohio. In this role, you will oversee payroll processing for a large workforce, ensuring accuracy, compliance, and excellent service delivery. This is a Contract to permanent employment opportunity within the construction industry, offering an opportunity to contribute to a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Process payroll for over 1,500 employees, ensuring timely and accurate completion.<br>• Apply knowledge of payroll practices and HR policies to address wage calculations, deductions, garnishments, and off-cycle payments.<br>• Investigate and resolve escalations related to payroll issues, providing exceptional customer service.<br>• Audit payroll submissions for accuracy, compliance, and completeness, identifying discrepancies and correcting errors.<br>• Lead and manage medium to complex projects focused on payroll and timekeeping processes.<br>• Conduct training sessions for departmental representatives to improve understanding of payroll policies and procedures.<br>• Propose and assist in the development of policies and procedures to enhance payroll operations and efficiency.<br>• Collaborate with team members to achieve shared objectives and provide support where needed.<br>• Research and analyze complex payroll matters, offering solutions based on comprehensive knowledge of regulations.<br>• Perform additional duties as assigned to support payroll operations.
We are looking for a detail-oriented Accounts Payable Specialist to join our team on a contract basis in Powell, Ohio. This role requires expertise in managing accounts payable functions, vendor reconciliations, and tax filings. The ideal candidate will have experience with QuickBooks Online and a strong understanding of basic accounting principles.<br><br>Responsibilities:<br>• Process and reconcile vendor payments by matching checks with profiles and ensuring accurate payment allocation.<br>• Manage customer billing by entering new customer information and ensuring bills are correctly generated.<br>• Handle sales tax payments and filings for multiple states, including Ohio, Illinois, and Indiana.<br>• Communicate with tax authorities and manage online tax accounts efficiently.<br>• Utilize QuickBooks Online for bookkeeping tasks and accounts payable management.<br>• Perform basic Excel operations to support financial tracking and reporting.<br>• Ensure compliance with accounting standards and company policies in all financial transactions.<br>• Assist with miscellaneous bookkeeping and administrative duties as needed.
<p>We are looking for an experienced Accounts Receivable Specialist to join a non profit client in Columbus, Ohio. This long-term contract position is ideal for someone with strong attention to detail and a solid background in nonprofit accounting processes. You will play a pivotal role in managing donation entries, reconciliation activities, and maintaining donor records.</p><p><br></p><p>Responsibilities:</p><p>• Record and process weekly donations in the system, which may range from 20 to 200 entries.</p><p>• Generate and review credit card transaction reports for accuracy and compliance.</p><p>• Handle cash and check deposits efficiently and ensure timely updates in financial records.</p><p>• Perform cash applications and reconciliations to maintain accurate account balances.</p><p>• Update and maintain donor information in the Salesforce database.</p><p>• Utilize accounting software, Foundant, to manage financial data and transactions.</p><p>• Run monthly financial reports and communicate with donors as needed.</p><p>• Collaborate with the team to ensure billing functions and cash activity are properly tracked.</p><p>• Assist with month-end close processes and ensure reconciliations are completed.</p><p>• Provide insights and recommendations for improving financial workflows.</p>
<p>We are looking for a dedicated Collections Coordinator to join our team in Columbus, OH. In this role, you’ll play a key part in supporting customers who are facing payment challenges, helping them navigate their options and find solutions. This is a long-term contract position that requires excellent customer service skills and the ability to work within a structured schedule.</p><p><br></p><p>Responsibilities:</p><p>• Reach out to customers who are behind on payments to understand their situation and assess next steps.</p><p>• Collaborate with customers to determine appropriate solutions, including transferring them to specialized groups or setting up payment plans.</p><p>• Follow a structured schedule with designated breaks and lunch periods to ensure consistent coverage.</p><p>• Deliver exceptional customer service to maintain positive client relationships.</p><p>• Utilize strong communication skills to explain options and address customer concerns effectively.</p><p>• Maintain accurate records of customer interactions and actions taken.</p><p>• Work closely with teams to ensure seamless transitions for customers requiring additional support.</p><p>• Apply problem-solving skills to develop tailored solutions for individual customer cases.</p><p>• Stay informed about company policies and procedures to provide accurate information.</p><p>• Demonstrate professionalism and empathy in all customer interactions.</p>
