<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Biddeford, Maine. This role is a Contract opportunity, offering you the chance to work in an education setting. The position requires strong organizational skills and the ability to process accounts payable and data entry efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable transactions with accuracy and attention to detail.</p><p>• Maintain electronic filing systems to ensure records are organized and easily accessible.</p><p>• Enter data into Banner software and other relevant systems, adhering to university standards.</p><p>• Collaborate with team members, including the manager and four staff members, to support departmental operations.</p><p>• Utilize SharePoint for document management and communication purposes.</p><p>• Handle email correspondence related to accounts payable inquiries and processes.</p><p>• Ensure compliance with university policies and procedures in all financial activities.</p><p>• Provide administrative support to the business office as needed.</p>
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Amesbury, Massachusetts. This position offers an excellent opportunity to contribute to the efficient management of financial operations while ensuring accuracy in invoice processing and payment handling. If you have a strong background in accounts payable and enjoy working in a fast-paced environment, we encourage you to apply.</p><p><br></p><p>This is a HYBRID position - 3 days remote and 2 days on-site. </p><p><br></p><p>Responsibilities:</p><p>• Process and verify invoices, ensuring accurate coding and entry into financial systems.</p><p>• Handle check runs and ensure timely payment to vendors.</p><p>• Assist in monthly accruals and maintain organized financial records.</p><p>• Collaborate with team members to resolve discrepancies and address vendor inquiries.</p><p>• Ensure compliance with company policies and procedures during invoice processing.</p><p>• Maintain accurate records of transactions for auditing purposes.</p><p>• Support the preparation of financial reports related to accounts payable.</p><p>• Identify opportunities for process improvement to enhance efficiency in payment workflows.</p><p>• Monitor accounts payable activities to ensure deadlines are consistently met.</p>
<p>Robert Half has partnered with a well-respected organization in Southern Maine to locate an Accounts Payable Specialist (AP) for a full-time position with excellent beneftits.</p><p><br></p><p>Hybrid work schedule available after ramp up period - 2 days remote, 3 days on-site per week.</p><p><br></p><p>The ideal Accounts Payable / AP candidate will have the following skills and experience:</p><ul><li>Associates degree preferred, or college coursework in accounting.</li><li>High volume accounts payable experience</li><li>Understanding of debits and credits </li><li>3-way match</li><li>Check Runs, reconciliation</li><li>Purchase Orders</li><li>Vendor Communication</li><li>Advanced Excel preferred</li></ul><p><br></p><p>Employer offers excellent benefits including employer paid health insurance, dental, vision, retirement plan with generous match, paid vacation, holidays and more.</p><p><br></p><p>For consideration, please apply online with resume.</p><p>Jennifer Thompson</p><p>Robert Half Finance & Accounting - Permanent Placement</p>
We are looking for a skilled Billing Clerk to join our team in Beverly, Massachusetts. This Contract-to-Permanent position offers an exciting opportunity to contribute to the financial operations of a dynamic organization. The ideal candidate will be detail-oriented and proficient in billing systems, ensuring accuracy and efficiency in all tasks.<br><br>Responsibilities:<br>• Process and maintain accurate billing records using computerized billing systems.<br>• Manage accounts payable (AP) and accounts receivable (AR) functions with attention to detail.<br>• Utilize accounting software systems to track and reconcile financial transactions.<br>• Handle inbound calls professionally, providing assistance and resolving billing inquiries.<br>• Collaborate with internal teams to ensure timely and accurate billing processes.<br>• Operate Epic Software and EHR systems to support financial and billing workflows.<br>• Generate reports related to billing and financial activities for review and analysis.<br>• Ensure compliance with organizational policies and financial regulations.<br>• Identify discrepancies in billing records and take corrective actions promptly.<br>• Support the implementation of new accounting tools and systems as needed.
<p>Robert Half is working with a respected client in Wakefield seeking an Accounts Payable Specialist to join its team. This is a permanent role, reporting to an AP Manager, joining and existing team of 4. Our client is looking for an Accounts Payable Specialist with at least 2 years of "full-cycle" AP experience, and above average Excel skills. The selected candidate must also have ERP system skills, preferably in SAP or Oracle.</p><p><br></p><p>For the right experience our client is looking to offer a starting base salary up to $60,000 + benefits. The role is also HYBRID, with 2 days in office each week. For this reason, the selected AP Specialist must be able to work well independently as needed.</p><p><br></p><p>If interested and qualified please apply to this listing ASAP, or email Bill.Nichols@roberthalf. Thanks!</p>
We are looking for an experienced Accounts Payable Specialist to join our team in Kennebunk, Maine. This is a long-term contract role requiring attention to detail, strong organizational skills, and a comprehensive understanding of accounts payable processes. The ideal candidate will excel in managing invoice coding, payment processing, and financial recordkeeping.<br><br>Responsibilities:<br>• Process invoices accurately and efficiently, ensuring proper account coding and adherence to company policies.<br>• Manage payment transactions, including Automated Clearing House (ACH) payments and check runs.<br>• Maintain accurate records of all accounts payable activities using software tools such as QuickBooks.<br>• Reconcile supplier statements and resolve discrepancies in a timely manner.<br>• Collaborate with internal teams to ensure proper documentation and approval workflows.<br>• Prepare periodic reports related to accounts payable and financial transactions.<br>• Assist in optimizing accounts payable processes for improved efficiency and accuracy.<br>• Monitor vendor payment schedules and ensure timely disbursement of funds.<br>• Communicate effectively with vendors to address inquiries and resolve payment issues.
<p>We are offering an exciting opportunity for an Office Manager/Bookkeeper in Salem, Massachusetts. The selected candidate will play a pivotal role in our team by ensuring the seamless operation of essential financial tasks. This role is crucial in maintaining a well-organized and efficient work environment, and it requires someone who is comfortable multitasking and thriving in a dynamic setting.</p><p><br></p><p>Responsibilities:</p><p>• Accurately and efficiently process customer credit applications.</p><p>• Oversee and manage office supplies inventory by placing orders as needed and ensuring cost efficiency.</p><p>• Act as the primary point of contact for vendors, suppliers, and contractors.</p><p>• Implement and maintain office procedures and systems to boost productivity.</p><p>• Collaborate with external accountants and auditors for tax preparation and year-end reporting.</p><p>• Manage accounts payable and receivable, process invoices, and ensure payments are made and received on time.</p><p>• Reconcile bank accounts, credit card statements, and other financial accounts regularly.</p><p>• Assist with payroll processing and ensure timely and accurate calculations.</p><p>• Prepare financial reports, including balance sheets, profit-and-loss statements, and cash flow forecasts.</p><p>• Support the team with general administrative duties, document management, and correspondence.</p>
We are looking for a detail-oriented Billing Clerk to join our team on a contract basis in Hudson, New Hampshire. This role involves performing a variety of billing and clerical tasks to support operations, ensuring accuracy and efficiency in processing invoices, refunds, and account reviews. If you excel at managing financial transactions and maintaining organized records, we encourage you to apply.<br><br>Responsibilities:<br>• Process invoices and refunds accurately while adhering to established guidelines.<br>• Submit refund requests and handle manual reimbursements through Accounts Payable.<br>• Investigate accounts to determine whether services require cancellation or refund adjustments.<br>• Review invoice details for overlaps and apply prorated calculations when necessary.<br>• Maintain comprehensive notes and documentation for all cases and workflows.<br>• Manage cases efficiently, with each typically requiring 5–10 minutes to complete.<br>• Ensure accuracy when documenting processes and workflows to support operational needs.<br>• Handle a variety of case types to maintain task variation and minimize repetition.
We are looking for a detail-oriented Accounting Assistant to join our team in Burlington, Massachusetts. In this long-term contract role, you will provide critical support for financial operations, ensuring accuracy and timeliness in key accounting processes. This position offers the opportunity to work closely with clients and contribute to a dynamic, fast-paced environment.<br><br>Responsibilities:<br>• Prepare and process invoices, ensuring accuracy and adherence to company standards.<br>• Manage cash flow activities, including monitoring and reconciling accounts.<br>• Assist in tracking and processing employee timecards for payroll purposes.<br>• Utilize Sage software to manage accounting tasks and maintain financial records.<br>• Engage with clients to address questions, resolve issues, and provide exceptional service.<br>• Perform bank reconciliations to ensure accounts are balanced and discrepancies are resolved.<br>• Code and verify invoices with appropriate classifications and approvals.<br>• Collaborate with team members to improve processes and identify areas for efficiency.<br>• Communicate effectively to address challenges and propose innovative solutions.
<p>We are looking for an experienced Controller to join our team in Northern Massachusetts. In this role, you will oversee crucial accounting processes, ensure the accuracy of financial operations, and contribute to budgeting and performance analysis. The ideal candidate will bring a strong background in accounting and financial management to support organizational goals effectively.</p><p><br></p><p>Responsibilities:</p><p>• Review and verify invoices for accuracy before uploading them into Sage 300 accounting software.</p><p>• Supervise the workflow of an offsite vendor responsible for data entry tasks.</p><p>• Coordinate and manage weekly check runs and organizational payments.</p><p>• Reconcile bank accounts across the company to ensure financial accuracy.</p><p>• Participate in planning sessions to develop current and future budgets.</p><p>• Prepare and deliver financial reports to management as requested.</p><p>• Conduct work-in-process reviews and entries to maintain accurate records.</p><p>• Analyze historical and current job costs to support precise future estimating.</p><p>• Monitor project cost trends, forecast cash flow, and address financial deficiencies.</p><p>• Track and report financial performance across multiple construction projects to ensure compliance with budgets.</p>
We are looking for a dedicated Bookkeeper to join our team in South Portland, Maine. This role is ideal for someone who thrives in a small office environment and has a passion for working with numbers and maintaining accurate financial records. If you have excellent data entry skills and a strong understanding of bookkeeping practices, we encourage you to apply.<br><br>Responsibilities:<br>• Maintain accurate and up-to-date financial records, including accounts payable and receivable.<br>• Perform regular bank reconciliations to ensure financial data accuracy.<br>• Utilize data entry skills to input and manage financial information effectively.<br>• Prepare financial reports and summaries as required.<br>• Collaborate with team members to support retail merchandising activities.<br>• Operate and navigate Microsoft Office applications to support bookkeeping tasks.<br>• Ensure compliance with company policies and accounting standards.<br>• Assist in resolving discrepancies and reconciling accounts.<br>• Provide support during audits and financial reviews when necessary.
<p>We are looking for a meticulous Billing Clerk to join our team in North Andover, Massachusetts. In this role, you will handle medical billing processes, ensuring accuracy and compliance with industry standards while working closely with healthcare providers, insurance companies, and patients. This position is ideal for professionals with medical billing experience who enjoy a dynamic, collaborative work environment.</p><p><br></p><p>Responsibilities:</p><p>• Process and submit medical claims to insurance providers with precision and attention to detail.</p><p>• Investigate and resolve denied or rejected claims to secure timely reimbursements.</p><p>• Verify patients' insurance coverage and eligibility prior to submitting claims.</p><p>• Oversee accounts receivable, recording payments and applying necessary billing adjustments.</p><p>• Collaborate with healthcare staff to address and correct coding discrepancies.</p><p>• Generate comprehensive financial reports to monitor billing performance and metrics.</p><p>• Ensure compliance with Medicare, Medicaid, and private insurance regulations.</p><p>• Utilize medical billing software and electronic health record systems effectively.</p><p>• Provide responsive customer service by addressing patient and insurance inquiries regarding billing.</p><p>• Conduct follow-ups on unpaid claims to facilitate proper payment collection.</p><p><br></p><p><br></p><p>If interested, please reach out to jeremy.tranfaglia@roberthalf</p>
<p>The Controller is responsible for the daily accounting operations. This includes the production of financial reports, budget development, maintenance of accounting records, auditing, and a comprehensive set of controls and procedures. The Controller is also responsible for the accuracy of financial results and ensuring they comply with generally accepted accounting principles or financial reporting standards.</p><p><br></p><p>Essential Job Functions</p><p>These functions reflect management’s assignment of essential duties; it does not prescribe or restrict all the tasks that may be assigned.</p><p>• Prepares reports that summarize and forecast business activity and financial position in areas of income, expenses, and earnings based on past, present, and expected operations.</p><p>• Manages preparation of departmental budgets under the Director of Finance.</p><p>• Ensures the quality, accuracy, and security of all financial and statistical information.</p><p>• Manages all payroll, accounts payable, fixed assets, prepaid assets, purchasing, and accounts receivable functions.</p><p>• Manages a monthly accounting close process and prepares monthly internal financial statements.</p><p>• Prepares annual comprehensive financial reports and all accompanying schedules and notes.</p><p>• Advises management on desirable operational adjustments due to tax code revisions.</p><p>• Arranges for audits, coordinates with the efforts of external auditors, and develops and implements audit procedures.</p><p>• Prepares reports required by both state and federal regulatory agencies.</p><p>• Conducts regular analysis of investment portfolio performance and makes recommendations to maximize performance without compromising the value of the portfolio.</p><p>• Trains and develops staff to ensure that accounting records are being maintained in keeping with the changing needs.</p><p>• Posts data to general ledger accounts from subsidiary records and reports and maintains trial balances and prepares financial reports.</p><p>• Makes independent decisions in the areas of banking, cash management (allocation of financial resources), accounting (financial statement scheduling), assignment of projects among departments, policies and procedures development, and cash vs. investment decisions.</p><p><br></p><p>Supervisory Responsibilities</p><p>• Directly supervises employees: Finance, General Accounting, Purchasing, and Program Accounting.</p><p>• Ensures that the responsibilities, authorities, and accountability of all direct subordinates are defined and understood.</p><p>• Interviews and trains employees; appraises performance; rewards and disciplines employees; and motivates staff to achieve goals.</p><p><br></p><p>Position Qualifications</p><p>• Bachelor’s Degree in Accounting, Finance, or related field; Master’s Degree preferred.</p>
<p>We are looking for a detail-oriented Billing Clerk in Belmont, New Hampshire, on a contract basis. In this role, you will play a key part in managing billing activities and ensuring accurate financial records for our construction operations. This position is ideal for someone who thrives in a fast-paced environment and is eager to contribute to a collaborative team.</p><p><br></p><p>Responsibilities:</p><p>• Enter and process billing data with accuracy and efficiency.</p><p>• Perform account reconciliations to ensure financial records are complete and correct.</p><p>• Utilize pre-built Excel spreadsheets for various billing tasks and reporting.</p><p>• Support billing operations across multiple locations, including Maine, New Hampshire, and Vermont.</p><p>• Maintain organized records of billing statements and collections.</p><p>• Collaborate with team members to assist in high-volume billing activities.</p><p>• Adapt to software systems used in the construction industry to streamline billing processes.</p><p>• Contribute to a team-oriented environment by providing consistent support and communication.</p><p>• Address and resolve billing discrepancies promptly.</p>
<p>Robert Half is working with a growing company in Andover seeking a Senior Billing Specialist to join its team. This is a permanent role, that can move into a "Lead" or "Supervisor" role down the road. Our client is looking for at least 3 years of billing experience and strong Excel skills. The selected candidate must have proven vendor relationship skills too.</p><p><br></p><p>Target salary for this opportunity is dependent on experience. Starting salary range is from $55-80K. If interested and qualified send your resume to Bill.Nichols@roberthalf. Thanks!</p>
<p>Robert Half is working with a respected construction client in the Woburn area seeking an Accounts Receivable Specialist with AIA billing experience. This is a permanent role, reporting into the CFO, joining a 4-person accounting department. Our client is looking for an Accounts Receivable Specialist with at least 3 years of relevant work experience, exposure to certified payroll reporting, and construction industry experience is highly preferred. The role would be in office, with 1 work from home day per week.</p><p><br></p><p>For the right experience our client is looking to pay a starting base salary around $70,000 + potential bonuses. The benefits are very competitive too.</p><p><br></p><p>If interested and qualified please apply to this listing ASAP, or email your resume direct to Bill.Nichols@roberthalf. Thanks!</p>
<p>Robert Half is working with a construction client in the Littleton area seeking an Accounts Receivable/Project Administrator to join its team. This is a permanent role open due to business growth reporting into the Controller. Our client is looking for candidates with at least 3-5 years of accounts receivable experience, and prior experience working with Project Managers in the field is also desired. The preferred candidate will have accounting experience in the construction industry specifically.</p><p><br></p><p>This company is doing very well and there's lots of opportunity for someone who comes in and proves themselves. Plenty of growth potential.</p><p><br></p><p>Starting salary, depending on experience, is budgeted between $80,000 to $90,000. The benefits are competitive as well. The job is based on-site too.</p><p><br></p><p>If interested and qualified apply ASAP, or email Bill.Nichols@roberthalf. Thanks!</p>
<p>Job Title: Payroll Specialist</p><p><br></p><p>Job Summary:</p><p>We are seeking a skilled and detail-oriented Payroll Specialist with multistate payroll experience to join our team. This role is critical in ensuring employees across multiple states are paid accurately and on time in compliance with state and federal regulations. The ideal candidate will possess strong expertise in state-specific tax laws, payroll compliance, and multistate payroll processing. If you are a problem solver with exceptional attention to detail and a passion for providing excellent service, this opportunity may be a great fit for you!</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Payroll Processing: Process and administer end-to-end payroll for employees in multiple states, ensuring accuracy, compliance, and timeliness in every pay cycle.</p><p>Tax Compliance: Manage state-specific tax filings, unemployment insurance requirements, garnishments, and other deductions while staying current with regulatory changes across all applicable jurisdictions.</p><p>Data Management: Maintain employee records in payroll systems, ensuring accuracy for hires, terminations, promotions, and other employee status changes.</p><p>Auditing & Reporting: Conduct regular audits on payroll data to ensure compliance with internal standards and legal mandates. Prepare and distribute payroll reports and metrics as required.</p><p>Multistate Expertise: Act as the go-to resource for payroll-related matters across various states, providing guidance on compliance and system configurations specific to each state.</p><p>Customer Support: Address employee inquiries related to payroll, tax forms, deductions, and discrepancies promptly and professionally.</p><p>Vendor Coordination: Work with third-party payroll providers, tax agencies, benefits vendors, and other partners to ensure smooth payroll operations.</p><p>Process Improvement: Identify opportunities for improving payroll processes and work with the team to implement best practices for efficiency and accuracy.</p><p><br></p><p>Qualifications:</p><p><br></p><p>Experience: Minimum of 3–5 years in payroll processing, with significant experience handling multistate payroll.</p><p><br></p><p>Knowledge: Strong understanding of federal and state payroll tax laws, wage and hour laws, unemployment insurance, and garnishment processing.</p><p><br></p><p>Skills: Exceptional attention to detail, problem-solving skills, and ability to manage deadlines in a fast-paced environment.</p><p><br></p><p>Communication: Excellent written and verbal communication skills, with the ability to clearly explain payroll-related matters to employees and stakeholders.</p><p><br></p><p>If interested and qualified please apply to this listing or email your resume to jeremy.tranfaglia@roberthalf</p>
<p>As the HR/Payroll Administrator, you will be the primary point of contact for payroll and benefits inquiries, ensuring accuracy, compliance, and excellent service for employees and managers. Your responsibilities will include:</p><p>Payroll Processing & Administration:</p><ul><li>Process biweekly payroll in accordance with company schedules, ensuring accurate calculations and deductions (taxes, benefits, garnishments, etc.).</li><li>Maintain and update employee records, including new hires, terminations, job changes, salaries, bonuses, and deductions in payroll systems.</li><li>Handle off-cycle payrolls, corrections, and reissuance of lost checks or direct deposits.</li><li>Conduct internal audits of payroll systems and assist with external payroll audits.</li><li>Respond to unemployment claims and review monthly unemployment statements for accuracy.</li></ul><p>Benefits Administration:</p><ul><li>Determine benefits eligibility, process enrollments, changes, and terminations, and maintain accurate employee benefit records.</li><li>Manage benefits deductions within payroll systems to ensure proper contributions.</li><li>Administer company benefits programs, including COBRA, health insurance, dental, vision, disability, life insurance, and 401(k).</li><li>Reconcile monthly benefits statements and ensure timely employer contributions.</li><li>Assist in the annual benefits renewal process and provide data for benefits providers.</li><li>Support and coordinate open enrollment, including distributing materials and conducting employee meetings.</li><li>Conduct new hire benefits orientations and provide ongoing employee support for benefits-related inquiries.</li></ul><p>Leave Management & Compliance:</p><ul><li>Process and administer leave requests, including medical, disability, FMLA, and state leaves.</li><li>Track missed benefits deductions for employees on leave and develop repayment plans.</li><li>Ensure compliance with federal, state, and local payroll and benefits regulations, including 1095-C, EEO-1, and OSHA reporting.</li><li>Verify and maintain I-9 documentation, ensuring compliance with employment verification laws.</li></ul><p>Additional Responsibilities:</p><ul><li>Ensure proper distribution of employee notices and updates on benefits changes.</li><li>Maintain employee records.</li><li>Assist with HR projects, system implementations, and other administrative tasks as needed.</li></ul><p><br></p>
<p>Robert Half is working with a growing company in Andover seeking a Billing Specialist to join its team. This is a permanent role, that can move into a "Lead" or "Supervisor" role for the right candidate long term. Our client is looking for at least 2 years of billing experience and strong Excel skills. The selected candidate must have proven vendor relationship skills too.</p><p><br></p><p>Target salary for this opportunity is between 50-65K. If interested and qualified send your resume to Bill.Nichols@roberthalf. Thanks!</p>
We are looking for a skilled Payroll Specialist to join our team in Littleton, Massachusetts. This is a long-term contract opportunity where you will play a key role in ensuring accurate payroll processing and compliance with company policies and regulations. If you have a strong background in payroll systems and accounting, this position offers a chance to make an impact in a dynamic environment.<br><br>Responsibilities:<br>• Process and manage payroll accurately using systems such as ADP Workforce Now and Ceridian Dayforce.<br>• Ensure compliance with local, state, and federal payroll regulations.<br>• Administer benefits programs, including 401k and RRSP contributions, and handle related reporting.<br>• Conduct payroll audits to identify discrepancies and implement corrective measures.<br>• Collaborate with internal teams to address payroll-related inquiries and resolve issues.<br>• Maintain and update employee records, ensuring data integrity across accounting systems.<br>• Prepare detailed payroll reports for management and assist in financial reconciliations.<br>• Support the implementation and optimization of accounting software systems.<br>• Monitor and enforce company policies related to payroll and benefits.<br>• Assist in the administration of time-tracking systems like About Time.
<p>We are looking for a skilled Payroll Consultant to join our team in Andover, Massachusetts. This long-term contract position offers an opportunity to support key payroll functions while ensuring the accuracy and compliance of employee compensation processes. The role will involve both in-office and remote work, with a part-time schedule from Monday to Wednesday.</p><p><br></p><p>Responsibilities:</p><p>• Manage the accurate processing of payroll for approximately 800-1,000 employees, ensuring timely submissions and compliance with state and federal regulations.</p><p>• Review and validate employee timecards to ensure no missed punches or errors by hourly staff.</p><p>• Audit special payouts such as commissions, sign-on bonuses, and other one-off payments to ensure accuracy.</p><p>• Utilize payroll systems, such as Paylocity, to maintain payroll data, generate reports, and identify opportunities for system improvements.</p><p>• Address employee inquiries regarding payroll, deductions, and benefits in a meticulous and efficient manner.</p><p>• Ensure all adjustments to salaries, bonuses, and benefits are accurately reflected in payroll records.</p><p>• Collaborate with internal teams to support payroll-related reporting and compliance.</p><p>• Maintain confidentiality and integrity of payroll data at all times.</p>
