15 results for Administrative Assistant in Denver Co
Executive/Admin AssistantWe are offering an exciting opportunity for an Executive/Admin Assistant to join our team in Denver, Colorado. In this role, you will be involved in a variety of tasks, including executive communication, meeting planning, and maintaining sales and statistical records. You will also be responsible for tracking franchise leads, assisting in office management, and performing clerical and administrative duties. <br><br>Responsibilities:<br><br>• Maintain and organize executive communications, both written and oral.<br>• Plan and organize meetings, ensuring all necessary arrangements are made.<br>• Produce and modify executive correspondence, memorandums, and meeting minutes.<br>• Manage franchise lead tracking, sales letters, brochure mailings, and travel arrangements for prospects.<br>• Prepare sales and statistical records as directed, and review corporate budgets and store-level profit-and-loss statements.<br>• Assist in office management tasks as directed, including vendor communications.<br>• Perform clerical and administrative duties such as answering phones, general filing, screening phone calls, distributing messages, arranging travel, and handling mail and overnight freight duties.<br>• Assist in human resources tasks as directed, utilizing skills in oral communication in a Human Resources setting.<br>• Handle any other duties and responsibilities as assigned.Part-Time Administrative Assistant<p>We are offering a long term contract employment opportunity for a Detail Oriented Part-Time Administrative Assistant. As a Detail Oriented Administrative Assistant, you will be working in a services environment, with your main tasks revolving around customer service, data entry, and event coordination. You will be handling a range of responsibilities, including maintaining schedules, ensuring customer satisfaction, and supporting administrative and billing tasks.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage customer service inquiries, both inbound and outbound, ensuring all issues are resolved promptly and accurately.</p><p>• Maintain detailed customer records by performing data entry tasks with precision.</p><p>• Correspond with customers through email, providing necessary information and addressing their concerns.</p><p>• Schedule appointments and manage calendars for instructors providing training programs.</p><p>• Utilize Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word to perform various administrative tasks.</p><p>• Assist in the organization and execution of approximately four on-site advisory events per year, including food ordering, room booking, and overall event planning.</p><p>• Support billing and payroll processes at the end of each month, including running payroll reports, quality assurance of hours and rates, and transferring information to accounting.</p><p>• Use Salesforce to track schedules for instructors, ensuring alignment across different systems.</p><p>• Provide support for project setup and team coordination, including sending timecard reminders and keeping workflows on track</p>Executive AssistantWe are offering an exciting opportunity in Denver, Colorado for an Executive Assistant. In this role, you will be working in a fast-paced environment where your administrative and project management skills will be put to the test. You will be supporting executive staff and managing various projects, ranging from market analysis to operational setup.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to executive staff<br>• Manage and execute various projects as assigned<br>• Conduct market analysis such as tracking local hotel presence<br>• Handle operational setup tasks for new ventures<br>• Navigate through licensing procedures and requirements<br>• Ensure efficient and effective customer service<br>• Maintain and manage accurate customer records.Office Assistant<p>· Basic Tech Support for Students </p><p>· Utilize School's Helpdesk ticketing system to communicate needs with the IT department. Verify resolution of ticket and communicate to student. </p><p> </p><p><u>Academic Support</u> </p><p>· Facilitate student's working with their teachers for academic learning and growth. </p><p>· Facilitate student access to accommodations as needed. </p><p>· Social Emotional Support </p><p>· Facilitate student access to identified social emotional support staff as needed. </p><p>· Provide a caring and inclusive environment. </p><p> </p><p><u>Assessments</u> </p><p>· Champion the schools culture of assessment by ensuring student participation and proctoring throughout the year. Including, but not limited to attending training and actively maintaining compliance with all state mandated tests (Screener, Access, SAT, PSAT10/9, etc</p>Production Assistant<p><strong>Job Description:</strong> The Production Office Assistant supports the production team by handling administrative tasks, managing active projects, and assisting with show logistics. This role demands excellent organizational skills, attention to detail, and the ability to juggle multiple tasks in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Administrative & Office Support:</strong></p><ul><li>Word editing, data entry, and email correspondence</li><li>Filing and organizing documents</li><li>Managing mail, shipping, and FedEx</li><li>Ordering office supplies and coordinating F& B for meetings</li><li>Coordinating personal vehicle use for supply pickups/deliveries</li><li>Distributing mail and answering phones</li><li>Creating FedEx labels and arranging pickups</li></ul><p><strong>Active Projects & Production Support:</strong></p><ul><li>Attending production meetings, taking notes, and sharing with the team</li><li>Managing job sheets, folders, and job numbers</li><li>Assisting in developing Statement of Work and Production Schedules</li><li>Admin support for the production team, including Show Book updates</li><li>Booking travel, maintaining grids, and contact sheets</li><li>Managing shipping of equipment for shows with producers</li><li>Proofreading proposals and version control of schedules/documents</li><li>Conducting internet research for projects</li><li>Managing files on the CKC network and client sites</li><li>Designing graphics for webcasts and presentations</li><li>Assisting with props, staging vendors, and managing booking agreements</li><li>Securing Certificates of Insurance for venues</li><li>Managing guest speaker contracts</li></ul><p><strong>Post-Show Support:</strong></p><ul><li>Posting final files to the network and organizing media</li><li>Restocking supplies and managing client site file postings</li></ul><p><strong>Marketing & Website:</strong></p><ul><li>Managing website vendor relationships and updates</li><li>Handling website assets, including images and branding</li><li>Assisting with social media management and LinkedIn articles</li><li>Creating and managing digital/print marketing materials</li><li>Researching potential clients and industry involvement opportunities</li></ul><p><strong>Accounting & HR:</strong></p><ul><li>Monitoring accounts payable emails and routing invoices</li><li>Managing vendor documents (COIs, W9s, background checks)</li><li>Assisting with Workers Comp audits and 1099s</li><li>Coding American Express/Visa bills and filing receipts</li></ul><p><strong>IT Support:</strong></p><ul><li>Assisting with IT vendor relationships and office equipment</li><li>Managing Microsoft 365 accounts, licenses, and setup</li><li>Ensuring cybersecurity and virus protection</li><li>Managing software subscriptions (8x8, Adobe) and office account info</li></ul><p>The Production Office Assistant works closely with the production team, ensuring smooth operations throughout all stages of production. Strong communication, multitasking, and problem-solving skills are key to success in this role.</p>Office and Facilities Assistant<p>Robert Half has partnered once again with a client seeking a diligent Office and Facilities Assistant to join our team in the non-profit sector, located in Colorado Springs, Colorado. The role involves managing customer interactions, processing customer credit applications, maintaining records, and ensuring the smooth operation of office facilities. This is a permanent position that offers an engaging work environment. If this sounds like something you are interested in, contact Nathan Tillema at 719-249-5174.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Facilitate effective communication with clients, responding to inquiries and managing inbound calls.</p><p>• Accurately process applications related to customer credit.</p><p>• Maintain and update customer credit records consistently.</p><p>• Oversee the reconciliation of accounts to ensure accuracy.</p><p>• Perform data entry tasks frequently.</p><p>• Manage office facilities to ensure a conducive work environment.</p><p>• Use CRM for managing customer relationships effectively.</p><p>• Carry out billing functions in a detailed and timely manner.</p><p>• Utilize Office 365 and other computer programs for administrative tasks.</p><p>• Operate basic office equipment and perform general office duties including moving office equipment.</p><p>• Ensure excellent customer service is provided at all times.</p>Legal Assistant<p>Legal Assistant </p><p><br></p><p>Our client a leading regional law firm is looking to add a Legal Administrative Assistant to their secretary pool in Denver. The Team is responsible for producing a variety of work product related to the attorney/client interface. This includes, but is not limited to, the production of documents; the management of time entry; e-filing; binders; coordination and facilitation of travel plans, meetings, electronic and face-to-face communications; handling of incoming and outgoing mail and other correspondence; expense entry; and file maintenance. The LAA must be able to work effectively with a variety of professionals, including, attorneys, paralegals, staff, and clients. The Legal Assistant should have relevant litigation and or corporate transactional legal experience. The Legal Assistant should have strong computer skills with Microsoft Word and Outlook, as well as with file document management tools such as FileSite or WorkSite. The firm offers a competitive salary, a hybrid work environment, paid parking downtown, and excellent benefits. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!</p>Legal Assistant<p>Legal Assistant!</p><p><br></p><p>Our client, a premier Law Firm is looking for a 5 plus years Corporate Transactional & Real Estate Legal Assistant to join their fast-growing real estate transactional legal practice. This position requires excellent computer skills and 5 plus years of corporate and real estate legal assisting experience with a law firm. The candidate should have 5+ years of experience as a legal administrative assistant directly supporting attorneys in a law firm environment. Strong interest in the real estate field of law, knowledge of real estate documents and the transactional process, including editing and compiling documents and closing binders, recording documents, obtaining signatures, etc. Excellent computer skills including Word, Excel, Outlook, iManage/FileSite, Carpe Diem, Elite PowerPoint, Visio and Internet searches. Attention to detail and a strong sense of pride in personal work product. Superior typing and word processing skills required. Outstanding oral and written communications skills essential. Top-level customer service skills. The firm offers a very competitive salary depending on experience and excellent benefits. Please e-mail your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!</p>Accounting Clerk<p>My client is a small construction company based in Arvada, CO, is seeking a skilled and organized Accounting Clerk / Administrative Assistant. The ideal candidate will have 2-3 years of experience in a similar role within the construction industry. This position requires a proactive individual who can manage administrative tasks and support the controller in daily accounting activities.</p><p><br></p><p>Key Responsibilities:</p><p>• Handle accounts payable (AP), accounts receivable (AR), and payroll functions.</p><p>• Manage inventory and maintain accurate records.</p><p>• Assist with day-to-day accounting tasks and support the controller as needed.</p><p>• Coordinate with construction staff to ensure seamless project support and communication.</p><p>• Perform general administrative duties, including scheduling, document management, and office organization.</p><p>• Assist with compliance-related documentation and reporting.</p><p><br></p><p>Qualifications:</p><p>• 2-3 years of experience in a small construction company.</p><p>• Proficiency in accounting software and Microsoft Office Suite.</p><p>• Strong organizational skills and attention to detail.</p><p>• Effective communication and interpersonal skills.</p><p>• Ability to multi-task and manage priorities in a fast-paced environment.</p><p><br></p><p>Compensation:</p><p>• Competitive salary based on experience.</p><p>• Benefits package available.</p><p><br></p><p><strong>Please contact Chuck Bustos with Robert Half at 303-931-4005 for more information and / or apply here for immediate consideration! You can also email chuck.bustos at roberthalf com or find me on LinkedIn ("Chuck Bustos with Robert Half")</strong></p>Legal Assistant<p>Corporate Legal Secretary</p><p><br></p><p>Our client, a leading Rocky Mountain law firm is seeking a 3 plus years corporate legal secretary for their fast growing and dynamic office in Salt Lake City. In coordination with the Corporate Practice Group Legal Team, this position will provide advanced legal and administrative support to attorneys, paralegals, peers and other colleagues as needed and requested. Duties may vary based upon location and practice group.</p><p>Essential Duties/Responsibilities:</p><p> Manages the business intake process – runs adversary searches, drafts screening memos and engagement letters and opens new files.</p><p>Prepares, revises and formats legal documents and correspondence using various software applications and according to instructions; proofreads documents/correspondence for content, spelling, grammar, language usage and punctuation and puts into final form.</p><p>Prepares documents and applicable fees for electronic filing as needed and according to instructions. E-files documents with federal and state courts and other agencies.</p><p>Supports client activities and provides direct contact client assistance and support.</p><p>Maintains and manages attorney/paralegal calendars – docket court deadlines, conferences, teleconferences, depositions, other meetings as requested.</p><p>3 plus years of corporate legal secretarial experience at a law firm is required to be successful in this position. The firm offers an excellent pay, fabulous benefits, time off, a hybrid work schedule, and profit sharing. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!</p>Legal Assistant<p>Litigation Legal Assistant Boulder</p><p><br></p><p>Our client, a very prestigious law firm is looking for a Legal Assistant to join their amazing team of legal professionals. The ideal candidate should have at least 4 years of paralegal experience who can multi-task and is willing to learn and work together as a team in order to best serve our clients. Strong organizational skills, time management, and attention to detail are a must for a candidate to be successful in this role. The Legal Assistant will support and assist attorneys and assist their team members as needed, including work on complex litigation and appeals. Overall Responsibility: Support and assist assigned attorneys and support and assist other legal assistants and attorneys as needed. Responsibilities include: • Legal assistant work on complex litigation cases in tribal, federal, and state trial and appellate courts. • Completing and filing quarterly lobbying reports. • Ability to work under tight deadlines and prioritize responsibilities. • Excellent proofreading skills. • Skilled in legal writing with ability to independently prepare initial drafts of discovery requests and responses, declarations, various motions, and other commonly used documents and pleadings. • Compile and organize digital files, mediation binders, and trial notebooks and exhibits. • Review court rules in numerous courts to determine filing deadlines and courtspecific formatting and filing requirements. • File and serve pleadings, motions, and other documents with tribal, federal and state trial and appellate courts. • Management of calendar and litigation deadlines in accordance with various jurisdictional Rules. • Document management and coordination of documents for production as well as document review, redaction, organization, and summarization for purposes of discovery and depositions. • Communicate with courts, clients, witnesses, experts, and/or opposing counsel as needed. • Make travel arrangements and meeting plans. • Expense reimbursements. • Maintain attorney calendars, schedules and billing entries. • Perform a number of other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the responsibilities described. Qualifications include: • 4+ years paralegal/legal assistant experience in a law firm. • Bachelor’s Degree, Paralegal Certification or relevant work experience. • Attention to details. • Excellent communication skills and interpersonal skills; ability and willingness to interact and communicate effectively with a variety of personalities. The client offers excellent pay, benefits, and a great place to work. If you are qualified for this position, please send your resume to mala.saraogi@roberthalf[dot][com] for immediate consideration!</p>Assistant Controller<p>Seeking an Assistant Controller for a software company in Denver, CO. This is a great opportunity for professional advancement, a hybrid work environment (1-2 days/week in office), health/vision/dental coverage, 401k with company match, PTO and paid holidays, and more. </p><p><br></p><p>The Assistant Controller will be responsible for...</p><ul><li>team management</li><li>audit and tax support</li><li>financial reporting</li><li>budgeting/forecasting duties</li><li>oversight of payroll operations</li><li>general ledger management</li><li>AP/AR accounting</li><li>benefits administration </li><li>and more</li></ul>Legal Assistant<p>Litigation Legal Assistant</p><p><br></p><p>Our client, a top Denver commercial litigation law firm seeks a 5 plus years experienced litigation legal secretary to support commercial litigation attorneys. This firm is one of the top companies to work for in Denver and offers an excellent work environment and compensation package. Candidates must have 3+ years’ experience supporting commercial litigation attorneys, strong Microsoft Office and typing skills, great organizational skills and team spirit. Candidates with commercial litigation legal secretarial experience need only apply. Water law experience is highly preferred for this position. Our client offers a very competitive pay, benefits package that includes medical, dental, vision, 401k + match, and vacation/sick/personal time off, in addition this role pays overtime for hours worked above 40 per week. If you are qualified for this position, please email your resume and professional references to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!</p>Paralegal<p>Corporate Paralegal</p><p><br></p><p>Our client, a leading law firm, is seeking a 7 plus years corporate securities and M& A paralegal to support their business group. The firm is looking for a Corporate Paralegal to assist its Corporate & Transactional practice group in one of the following offices: St. Louis (Clayton), Kansas City, Denver, Phoenix, San Francisco, Chicago, or Dallas.</p><p>Responsibilities will include: </p><p>Research state statutes, local Code and Secretary of State requirements for formation, amendment, dissolution and business license filings in all states</p><p>Assist with drafting and filing securities documents including Section 16, Form ADV, Form ID, and Form D</p><p>Prepare and file Form SS-4, Form 2553, Form 2848, and Form 8869 filings with IRS</p><p>Knowledge of UCC processes including filing UCC financing statements and conducting UCC/lien searches and review as part of corporate transactions</p><p>Draft and file documents under attorney supervision with local, state, and federal agencies including but not limited to standard corporate formation, amendment and dissolution documents, name reservations, annual reports, stock certificates, and operating and merger agreements</p><p>Ability to support and maintain large books of national and international corporate entities across multiple clients</p><p>Experience with using virtual data rooms and cloud software to upload/download documents</p><p>Prepare for closings by organizing signature pages, confirming closing checklist, delivering necessary documents, and completing other tasks as necessary</p><p>Compile closing sets and maintain minute books</p><p>Assist attorneys with Corporate Transparency Act filings</p><p>Execute on the minute details of a project or task, in addition to providing alternative options/solutions to best serve internal and external clients</p><p>Research and execute on necessary procedures to meet client requests</p><p>Mentor practice group assistants</p><p>Work with service companies to ensure timely filings</p><p>Remain current on specific legal guidelines for corporate practice area (e.g. local, state, and federal regulations, document recording requirements, and filing procedures)</p><p>Requirements:</p><p>Paralegal Certificate or related degree preferred</p><p>Form ID/D and ADV filing experience</p><p>5 Years Experience</p><p>Billable requirement: 1600 hours per year</p><p>Hybrid 2 days remote/3 days in office after onboarding period</p><p>Start time for this role will be either 8:30 a.m. or 9:00 a.m. (Work day hours Monday to Thursday 7.75 hours and Friday 7.5 hours plus overtime when necessary.)</p><p>If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[com][com] </p>Sr Proposal Specialist<p>Robert Half Marketing & Creative (formerly The Creative Group) is actively searching for a Sr Proposal Specialist to join a team in the construction and contracting industry, based in Denver, Colorado. The role requires a detail-oriented and highly organized individual, responsible for strategizing, planning, and developing materials for a variety of pursuit marketing mediums and platforms. This role is an exciting opportunity for someone with a knack for superior attention to detail and excellent interpersonal communication skills.</p><p><br></p><p>Responsibilities: </p><p>• Strategizing and planning for the development of pursuit marketing materials</p><p>• Cultivating connections to optimize our marketing and communication efforts</p><p>• Utilizing Adobe Acrobat for various tasks related to proposal writing </p><p>• Preparing business proposals with a keen focus on detail and accuracy</p><p>• Responding to RFPs with comprehensive and compelling proposals</p><p>• Ensuring all RFP documents are in line with the requirements and process</p><p>• Bringing bold and innovative ideas to improve the effectiveness of proposals</p><p>• Managing the RFP process from start to finish, ensuring all deadlines are met.</p>