<p>Are client is looking for a dedicated and meticulous part time Administrative Assistant to support their team in Willowbrook, Illinois. In this contract role, you will provide essential support to the property management team, helping to ensure smooth daily operations at a residential property. This is a contract, on-site position offering an excellent opportunity to contribute to a well-established real estate team. The hours are Mondays from 9AM-5PM and Saturdays from 9AM-2PM. </p><p><br></p><p>Responsibilities:</p><p>• Organize and manage lease agreements along with associated documentation to maintain accurate records.</p><p>• Assist in drafting, reviewing, and editing lease contracts with a strong focus on grammar and precision.</p><p>• Perform general administrative tasks such as scheduling, data entry, and email correspondence.</p><p>• Handle inbound and outbound calls to address tenant inquiries and provide exceptional customer service.</p><p>• Coordinate appointments and meetings for the property management team.</p><p>• Utilize software tools like Yardi Breeze and Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) to support administrative processes.</p><p>• Ensure timely processing of lease renewals and related transactions.</p><p>• Collaborate on ad hoc projects to support the operational needs of the property.</p><p>• Maintain clear and effective communication with tenants and stakeholders to foster positive relationships.</p>
<p>On behalf of our client, a leading financial services firm located in downtown Chicago, we are seeking a highly organized and proactive Administrative Assistant to join a dynamic and fast-paced office environment.</p><p>In this role, you will provide essential support to ensure the smooth operation of office activities and administrative functions. This position requires excellent organizational skills, professionalism, and the ability to handle multiple tasks in a dynamic environment.</p><p><br></p><p>Compensation: $65k-$73k + Bonus</p><p>Benefits: Medical, Dental, Vision, 401k </p><p>Monday-Friday - Onsite</p><p>8:30am-5:00pm </p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors</p><p>• Manage scheduling, setup, and cleanup for conference rooms, ensuring they are always prepared for use.</p><p>• Oversee the ordering and restocking office supplies</p><p>• Preparation of meeting materials as needed.</p><p>• Provide administrative support to team members, including maintaining calendars, scheduling meetings, and prioritizing tasks.</p><p>• Organize travel arrangements</p><p>• Prepare and submit expense reports</p>
We are looking for a bilingual Floor Supervisor to join a dynamic team in Villa Park, Illinois. This is a Contract to permanent position that offers the opportunity to grow within a supportive and fast-paced environment. The ideal candidate will bring strong organizational skills, excellent customer service abilities, and fluency in both Spanish and English to ensure seamless communication across all responsibilities. Job Title: Bilingual Floor Supervisor (Contract-to-permanent) Location: Villa Park, IL (On-site) Schedule: Wednesday–Friday: 12:00 PM – 7:00 PM Saturday–Sunday: 10:00 AM – 6:00 PM Overview: Our client, a vibrant retail marketplace located in Villa Park, is seeking a reliable, detail oriented, and customer-focused Floor Supervisor to join their team on a contract-to-permanent basis. This is a fully on-site position with weekend and evening availability required. The ideal candidate will be fluent in both English and Spanish, possess strong interpersonal skills, and be comfortable managing a dynamic retail environment. Key Responsibilities: Provide excellent customer service by assisting customers with shopping inquiries and general store questions. Support and communicate with 75–100 in-store vendors regarding their merchandise, display areas, and general needs. Conduct regular walkthroughs of the store to ensure organization, tidiness, and appropriate customer behavior. Serve as the main point of contact for both customers and vendors during open hours. Open and close the store, ensuring proper setup and secure shutdown procedures are followed. Assist with minor troubleshooting, conflict resolution, and reporting any operational issues to management. Requirements: Fluent in Spanish and English (both written and verbal). Previous experience in a retail or customer-facing supervisory role preferred. Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Comfortable working independently and taking initiative. Ability to walk and stand for extended periods. Compensation: Hourly pay, with the opportunity to transition into a permanent role based on performance. This is an excellent opportunity to join a community-oriented retail space with a high level of vendor and customer interaction. If you enjoy working in a lively environment and are looking to grow into a long-term position, we encourage you to apply!
<p>We are looking for a dedicated Part Time Administrative Assistant to join our team in Oak Park, Illinois. This is a long-term contract position offering part-time hours (25-30 hours per week) and the opportunity to support meaningful initiatives within a vibrant organization. The role involves assisting with administrative tasks and event coordination while fostering positive relationships with members and stakeholders.</p><p><br></p><p>Responsibilities:</p><p>• Open and distribute incoming mail while monitoring and responding to emails daily.</p><p>• Coordinate Member Monday Lunch events, including managing reservations, processing payments, and handling on-site tasks during the event.</p><p>• Support planning and execution of Monday Enrichment Programs held between October and May.</p><p>• Assist with fundraising efforts by collaborating with the Gala and Scholarship Committees to organize events.</p><p>• Process cash receipts for donations and parking lot tenants, as well as manage new memberships and renewals by invoicing, recording payments, and updating the member website.</p><p>• Provide administrative support to members and the Board by completing tasks as requested.</p><p>• Maintain an inventory of office supplies and ensure timely reordering as needed.</p><p>• Schedule appointments and manage calendars to ensure smooth operations.</p><p>• Handle email correspondence and inbound/outbound calls professionally.</p><p>• Ensure accurate data entry and maintain organized records.</p>
<p>We are looking for an experienced Executive Assistant to provide comprehensive administrative support to senior executives in a dynamic consulting setting. This role involves managing schedules, coordinating travel arrangements, and facilitating communication across internal and external stakeholders. The ideal candidate will excel in organization, multitasking, and maintaining confidentiality while ensuring smooth daily operations. The role supports the CFO and SVP and will work on site in the Chicago Loop supporting the C Suite.</p><p>Client offers a base salary of $100k-$120k, plus benefits including health, dental, vision, short and long term and commuter benefits, PTO and 401k with a match.</p><p>Recruiter: Connie Stathopoulos</p><p><br></p><p>Responsibilities:</p><p>• Coordinate executive calendars by scheduling appointments, meetings, and events to optimize time management.</p><p>• Arrange domestic and international travel plans, including booking flights, accommodations, and transportation.</p><p>• Prepare and submit expense reports accurately and in a timely manner.</p><p>• Document meeting minutes and distribute them to relevant stakeholders to ensure clear follow-up actions.</p><p>• Handle logistics for corporate meetings such as reserving venues, managing technology setups, and organizing materials.</p><p>• Act as a point of contact between executives and internal teams as well as external partners.</p><p>• Draft and manage correspondence, including emails, memos, and reports, while maintaining clear and effective communication standards.</p><p>• Support executives with personal errands and ad hoc administrative tasks as needed.</p><p>• Facilitate conference calls and virtual meetings using platforms such as Cisco Webex Meetings.</p><p>• Utilize systems like Kronos Timekeeping and Concur for financial tracking and time management tasks.</p>
<p>We are looking for an experienced Executive Assistant to provide high-level administrative support to senior executives in a fast-paced environment. This position is based in Itasca, Illinois, and requires superior organizational skills, attention to detail, and the ability to manage multiple priorities effectively. The role offers an exciting opportunity to work closely with leadership and contribute to the smooth functioning of operations.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, coordinate schedules, and organize complex meetings with precision.</p><p>• Facilitate travel arrangements for executives, including booking flights, hotels, and handling visa and immigration documentation.</p><p>• Process expense reimbursements using Oracle systems in a timely and accurate manner - software experience preferred but can train. Expense reports experience is a must!</p><p>• Prioritize and oversee multiple projects simultaneously, ensuring deadlines are met.</p><p>• Prepare presentation materials and assist with related technologies to support executive needs.</p><p>• Review and summarize reports and documents, ensuring executives are well-informed and prepared.</p><p>• Organize and maintain department filing systems, including correspondence, memos, and reports.</p><p>• Sort and distribute incoming mail and faxes to the appropriate recipients.</p><p>• Handle invoice processing and outgoing mail as required.</p><p>• Perform additional administrative tasks and duties as assigned to support the team.</p>
<p>We are looking for a detail-oriented and highly organized Executive Assistant to support the Chief of Finance and Chief of Data. This role is critical in ensuring smooth operations by managing administrative tasks, coordinating projects, and facilitating communication across departments. The position is based in Chicago, Illinois, Near Pilsen.</p><p><br></p><p>Monday-Friday</p><p>2-3 days day that are hybrid</p><p>First 3 weeks on site every day to be trained</p><p>$70k-$75k</p><p>Benefits-100% paid for employee and family, 401k</p><p><br></p><p><br></p><p>Responsibilities:</p><p>• Coordinate and prepare for meetings by creating agendas, managing logistics, and ensuring resources are available for smooth facilitation.</p><p>• Draft and manage memos, meeting minutes, and other correspondence to maintain clear communication.</p><p>• Oversee calendar management and scheduling for multiple departments.</p><p>• Organize the executives’ schedules, prepare for meetings, and handle follow-up tasks, travel arrangements, and event planning.</p><p>• Provide administrative support to team members, including data entry, banking tasks, supply management, and mailing and distribution needs.</p><p>• Assist in the preparation and publication of presentations and financial reports for executive use.</p><p>• Ensure compliance processes and systems are maintained effectively, supporting organizational standards.</p>
<p>We are looking for a highly skilled Executive Assistant to support the Chief Human Resources Officer in a dynamic and fast-paced environment. Based in Chicago, Illinois, this role requires exceptional organizational abilities, strong communication skills, and the ability to handle sensitive information with discretion. The ideal candidate will be proactive, meticulous, and capable of managing multiple priorities effectively. This position is hybrid, 3 days on-site, offers a salary of $140,000-$160,000 + full benefits.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and resolve issues independently while seeking guidance from the CHRO when necessary.</p><p>• Manage the CHRO's schedule, including planning meetings, conferences, and travel arrangements.</p><p>• Support business initiatives and projects by gathering information, maintaining status reports, and facilitating communication among stakeholders.</p><p>• Evaluate and prioritize information or issues requiring the CHRO's attention.</p><p>• Attend meetings and seminars, taking detailed notes and providing relevant information as needed.</p><p>• Prepare and distribute complex correspondence, reports, and documents using advanced office technologies.</p><p>• Build and maintain effective relationships with internal and external business partners to ensure smooth transactions.</p><p>• Develop and manage filing systems, ensuring proper document retention schedules and maintenance.</p><p>• Mentor and train other staff members, fostering growth and development.</p><p>• Perform additional duties as assigned to support the department's objective.</p>
We are looking for a dependable Legal Assistant to join our team on a contract basis in Evanston, Illinois. This role is ideal for someone who enjoys working in a fast-paced legal environment and has excellent organizational skills. The position involves managing client communications, scheduling, and ensuring accurate documentation in case management systems.<br><br>Responsibilities:<br>• Coordinate and schedule client appointments, depositions, and court hearings.<br>• Maintain accurate records of court dates and other legal proceedings within case management software.<br>• Prepare and send form discovery documents and legal notices to relevant parties.<br>• Handle inbound calls and provide clear and effective communication with clients and stakeholders.<br>• Ensure all case-related files and documentation are consistently updated and organized.<br>• Utilize Mac computers effectively to support daily administrative tasks.<br>• Collaborate with the legal team to manage deadlines and prioritize tasks efficiently.
Job Summary: We are looking for a highly organized and detail-oriented HR Assistant to support daily human resources functions in a fast-paced office environment. This is a contract-to-permanent opportunity with strong potential for long-term placement. The ideal candidate will be proactive, detail oriented, and able to maintain confidentiality while handling sensitive employee information. <br> Responsibilities: Assist with onboarding new hires, including preparing paperwork and scheduling orientations Maintain accurate and up-to-date employee records in HRIS systems Support payroll and benefits administration tasks Respond to employee inquiries regarding HR policies, procedures, and benefits Help coordinate training sessions, employee communications, and company events Assist with recruitment activities such as posting jobs, scheduling interviews, and conducting background checks Perform general administrative duties including filing, scanning, and document preparation Robert Half offers experience in U.S. contract talent professionals and their dependents access to various benefits. Benefits are available to those who have worked on a job assignment and have received their first paycheck. The company is called American Worker, their number is 855-495-1192, Group #156504
We are looking for a detail-oriented Legal Assistant to join our team in Naperville, Illinois. This long-term contract position offers an opportunity to support a dynamic legal and compliance team with a focus on employment litigation and compliance matters. The role involves administrative and organizational tasks that are essential for the efficient functioning of the team.<br><br>Responsibilities:<br>• Provide administrative support to legal and compliance teams, including attorneys and paralegals.<br>• Perform extensive data entry tasks to ensure accurate and organized documentation.<br>• Assist in setting up and managing a document management system to streamline team operations.<br>• Schedule and coordinate meetings via Microsoft Teams to facilitate collaboration.<br>• Organize legal documents and support attorneys in employment litigation matters.<br>• Offer occasional support to the compliance team as needed.<br>• Maintain and update matter management or contract management systems.<br>• Collaborate with team members to ensure compliance with organizational policies and deadlines.
<p>Robert Half is looking for a dedicated Admin Assistant to join a great team in Chicago, Illinois. In this role, you will play a key part in supporting attorneys and paralegals by managing daily operations, coordinating schedules, and ensuring seamless handling of legal matters. This position offers the opportunity to work in a dynamic legal environment where attention to detail and organizational skills are essential.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate daily operations, including scheduling depositions and court proceedings for attorneys and court reporters.</p><p>• Manage the intake of requests, update and maintain calendars, and ensure all deadlines and court matters are accurately tracked.</p><p>• Collaborate with attorneys, paralegals, and court reporters to deliver transcripts and resolve scheduling conflicts.</p><p>• Input and organize information into the filing system to maintain accurate and accessible legal records.</p><p>• Assist with billing functions and ensure timely processing of court-related expenses.</p><p>• Utilize case management software to monitor case progress and maintain detailed documentation.</p><p>• Support claim administration by gathering necessary information and ensuring compliance with legal requirements.</p><p>• Foster positive client relationships by communicating professionally and addressing inquiries promptly.</p><p>• Provide administrative support, including preparing legal documents and coordinating with external parties as needed.</p>
<p>Robert Half Legal is partnering with an international, AM100 law firm that's hiring a Trust & Estates Legal Assistant with at least 5-8+ years of experience to join their Private Wealth practice group. This Trust & Estates Legal Assistant is responsible for providing support to attorneys in the administration of all aspects of trusts and estates in probate within established administrative procedures. This position is paying between $85-100K+ plus bonus and phenomenal benefits. In addition, this firm offers a highly flexible hybrid WFH schedule and they have a phenomenal firm culture. If you are looking to join one of the top law firms in the world, then this is the opportunity for you!</p><p> </p><p><strong><u>Trust & Estates Legal Assistant Responsibilities:</u></strong></p><ul><li>Prepare, edit, and organize heavily formatted documentation and forms such as wills, codicils, trust agreements and amendments, powers of attorney, designations, limited partnership agreements, limited liability company agreements, transactional documents, planning proposals, etc.</li><li>Prepare and edit correspondence, memoranda, and emails. Proofread written communications.</li><li>Manage and maintain attorneys’ calendars, make travel arrangements, schedule appointments and meetings, arrange for conference rooms, and schedule conference calls, including domestic and international participants</li><li>Open new client matters and request conflicts of interest checks. Draft engagement letters for each new matter. </li><li>Update attorney contacts, and maintain up-to-date listing of client/matter names and numbers for each attorney</li><li>Review and edit invoices, process client billing matters, input attorney's time, and process/submit reimbursement requests for each attorney</li></ul><p> </p><p>For immediate consideration, please email your resume directly to Justin Rambert, VP - Permanent Placement at <strong><u>justin . rambert @ robert half com</u></strong></p>
<p>We are seeking a reliable and organized <strong>Office Administrator</strong> for a <strong>4-month contract</strong> in <strong>Sycamore, IL</strong>. The ideal candidate will have strong administrative skills, attention to detail, and the ability to keep office operations running smoothly. This is a great opportunity to gain experience in a professional office environment while supporting a friendly and collaborative team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative support including answering phones, managing emails, and greeting visitors</li><li>Organize and maintain office files, records, and supplies</li><li>Schedule meetings, appointments, and conference rooms</li><li>Prepare documents, reports, and presentations as needed</li><li>Handle incoming and outgoing mail and deliveries</li><li>Assist with basic bookkeeping, data entry, or invoice tracking</li><li>Support other departments with administrative tasks as assigned</li></ul><p>Robert Half offers qualified U.S. contract talent professionals and their dependents access to various benefits. Benefits are available to those who have worked on a job assignment and have received their first paycheck. The company is called American Worker, their number is 855-495-1192, Group #156504</p><p><br></p>
We are looking for a detail-oriented Legal Assistant to support our legal team in Chicago, Illinois. This role is ideal for someone with a strong background in family law or litigation, and experience in drafting legal documents and managing court proceedings. The ideal candidate will have excellent writing skills, a proactive attitude, and the ability to handle a variety of legal tasks with precision.<br><br>Responsibilities:<br>• Draft, review, and edit legal documents, including motions, pleadings, and correspondence.<br>• Conduct legal research and provide summaries to support case preparation.<br>• Manage case files, ensuring all documentation is organized and up-to-date.<br>• Assist attorneys during court proceedings by preparing exhibits, taking notes, and providing administrative support.<br>• Communicate with clients to gather information and provide updates on case progress.<br>• Coordinate with court officials and opposing counsel to schedule hearings and depositions.<br>• Monitor deadlines and ensure compliance with court requirements and filing procedures.<br>• Support attorneys in trial preparation by gathering evidence and preparing case summaries.<br>• Handle administrative tasks such as scheduling meetings and maintaining legal calendars.
Patent legal assistant with 1-3 years experience needed for a growing team. The legal assistant will support attorneys and patent agents in all aspects of the patent prosecution lifecycle. This role requires a strong understanding of intellectual property law, USPTO rules, and international patent filing procedures. You will play a key part in ensuring timely and accurate filings, helping inventors protect their ideas. Key Responsibilities: Prepare, proofread, and file patent applications, responses, and amendments with the United States Patent and Trademark Office (USPTO) and foreign patent offices. Manage and maintain docketing systems to track deadlines for patent applications, renewals, and office actions. Coordinate with attorneys, patent agents, and clients to gather necessary information and documentation for filings. Prepare and submit formal documents, including declarations, powers of attorney, assignments, requests for continued examination (RCE), and certificates of correction. Handle domestic and international patent filings, including Patent Cooperation Treaty (PCT) filings and national phase entries. Serve as the liaison with foreign associates to coordinate filings and responses in international jurisdictions. Monitor and ensure compliance with USPTO and foreign patent office regulations and deadlines. Maintain accurate and well-organized electronic and physical case files. Conduct legal research related to intellectual property and assist attorneys with preparation for prosecution-related matters. Prepare billing summaries and monitor client accounts to ensure timely invoicing and payments.
We are looking for a dedicated Legal Assistant to join a civil litigation firm in Northbrook, Illinois. This Contract position focuses on providing critical support to a team of four attorneys specializing in insurance defense. If you have a background in civil litigation and excel at managing legal processes, we encourage you to apply.<br><br>Responsibilities:<br>• Prepare and submit legal documents through e-filing systems to ensure timely and accurate filings.<br>• Draft initial motions and appearances on behalf of attorneys, adhering to procedural requirements.<br>• Maintain and organize attorney calendars, ensuring deadlines and appointments are effectively managed.<br>• Coordinate and schedule depositions with all relevant parties.<br>• Utilize legal practice management tools, such as Practice Master or similar systems, to streamline workflows.<br>• Provide administrative support tailored to the needs of a civil litigation team.<br>• Collaborate with the legal team to ensure smooth case management and communication.<br>• Assist in preparing case-related documents and maintaining proper documentation for insurance defense matters.
We are looking for a Legal Assistant to join our team in Wheaton, Illinois. This role offers an excellent opportunity to develop legal administrative skills in a fast-paced and collaborative environment. The ideal candidate will bring strong organizational abilities, effective communication skills, and a proactive approach to managing tasks and deadlines.<br><br>Responsibilities:<br>• Provide administrative support, including drafting client correspondence, answering calls, and handling mail distribution.<br>• Maintain and manage office supplies, ensuring all materials are ordered and stocked as needed.<br>• Coordinate and schedule client appointments, maintaining an organized and up-to-date calendar.<br>• Perform data entry tasks with accuracy, supporting various management functions.<br>• Monitor deadlines and manage the master calendar to ensure timely task completion.<br>• Utilize Microsoft Word and Outlook to create, edit, and manage documents and communications.<br>• Welcome visitors and ensure a well-organized and friendly office environment.<br>• Assist with additional tasks as assigned to support the team and office operations.
We are looking for a detail-oriented and organized General Office Clerk to join our team in Chicago, Illinois. This is a Contract position requiring a proactive and reliable individual to support daily office operations and facilities management. The ideal candidate will ensure the smooth functioning of office tasks while maintaining an organized and welcoming environment.<br><br>Responsibilities:<br>• Perform general office organization, including cleaning and arranging workspaces.<br>• Manage incoming and outgoing mail and packages, ensuring accurate delivery across multiple floors.<br>• Stock and maintain office supplies, beverages, and food items to meet staff needs.<br>• Operate and care for office appliances such as refrigerators, coffee machines, and dishwashers.<br>• Assist with packing, moving, and organizing office equipment as required.<br>• Address and resolve facilities-related issues by coordinating with building management.<br>• Supervise and collaborate with volunteers on weekly assignments.<br>• Support shredding and boxing tasks in coordination with the mail center.<br>• Float across various office areas to handle ad hoc tasks and ensure operational efficiency.
<p>Robert Half is looking for a Legal Assistant to join a wonderful firm in Chicago, Illinois. As a Legal Assistant, your role will involve preparing and reviewing various legal documents and correspondence, managing estate planning documents, maintaining trust/estate financial records, and acting as a liaison between lawyers and clients.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Prepare, review, and edit a wide range of legal documents and correspondence, ensuring high quality, accuracy, and comprehensiveness.</p><p>• Prepare and review estate planning documents.</p><p>• Maintain trust/estate financial records.</p><p>• Create and maintain a filing system; open and close files in a timely fashion.</p><p>• Process client intake forms.</p><p>• Manage mail, e-mail, faxes, and phone calls in a confidential, organized, and efficient manner.</p><p>• Arrange meetings, coordinate travel arrangements, and schedule appointments.</p><p>• Prepare attorney expense claims and close transactions.</p><p>• Act as a liaison between assigned lawyer(s) and clients, as well as internal departments and external affiliates including financial institutions, municipal, and government departments as requested.</p><p>• Perform other related and administrative duties as assigned.</p>
We are looking for a detail-oriented Accounting Assistant to join our team in Chicago, Illinois. As part of a non-profit organization, you will play a key role in supporting financial operations, including accounts payable and receivable tasks. This is a long-term contract position, offering an opportunity to contribute to meaningful work while enhancing your accounting expertise.<br><br>Responsibilities:<br>• Process accounts payable transactions to ensure timely and accurate payments to vendors, suppliers, and training stipends.<br>• Assist with accounts receivable data entry and ensure proper documentation is maintained.<br>• Manage vendor records by maintaining accurate lists and obtaining required W9 forms for contractors.<br>• Address and resolve vendor payment issues promptly to maintain smooth operations.<br>• Coordinate invoice approval processes, ensuring payments are authorized by the appropriate executive with budgetary oversight.<br>• Verify correct account coding for all payments and gather necessary supporting documentation.<br>• Handle member dues processing and ensure payments are entered accurately.<br>• Initiate organizational payments and prepare them for approval.<br>• Support auditing processes and perform other related duties as assigned.
<p><em>The salary range for this position is $200,000-$210,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>The two biggest things on people’s minds right now: ‘Street Festival season is here!’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. </p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Perform initial, detailed review of the quarterly NAV close process and quarterly financial statements prepared by the fund financial analysts inclusive of complex/illiquid assets accounting and valuation, fee and expense review and performance reporting.</li><li>Liaise directly with external auditors throughout the year on complex transactions and accounting conclusions through to the completion of the year-end audited financial statements.</li><li>Research technical accounting issues for compliance; ensure compliance with local, state, and federal government reporting requirements and tax filings.</li><li>Oversee and directly review the work of financial analysts, who perform day to day verification of portfolio transactions and accounting data, inclusive of accounting records, ledgers and reporting systems, ensuring compliance with appropriate GAAP standards and regulatory requirements.</li><li>Assist in the preparation and review of capital calls, distributions and in responding to investor questions and requests for information.</li><li>Work directly with fund controllers to monitor and project future fund cash flows for the treasury management process including capital calls, distributions, and fee calculations, as governed by fund agreements.</li><li>Opportunity to engage with Fund Administrator, traders, brokers, and custodians to the extent any liquid assets are purchased to ensure timely settlement of trades, loans, and monitoring of pending transactions.</li><li>Ensure quality control over financial transactions and financial reporting.</li><li>Active mentorship/coaching of accounting/finance team members; provide technical, hands-on knowledge and skills, as needed.</li><li>Assist with ad-hoc requests / projects within Finance department, from the CAO or CFO, and from the investment professionals, where applicable.</li><li>Work together across the Firm’s finance team in consolidation, management reporting and accounting policy development processes.</li><li>Additional duties and special projects as necessary.</li></ul>
<p><em>The salary range for this position is $120,000-$140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>The two biggest things on people’s minds right now: ‘Busy season is just around the corner’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. </p><p><br></p><p><strong>Job Description</strong></p><ul><li>Management of all financial accounting functions of the firm.</li><li>Leads the firm's budgeting and expense management processes, including the development of annual operating budgets and financial projections and periodic variance review</li><li>Ensures the accuracy of monthly financial reporting and assists external CPA in the preparation of financial reports</li><li>Manages all daily accounting functions: bank reconciliations, cash receipts/accounts receivables</li><li>Handles partner distribution, payroll, 401k administration, benefits administration, and expense report management</li><li>Supervises Accounting Assistant in the Accounts Payable and Billing functions</li><li>Works closely with Accounting Consultant in London client billing</li><li>Works closely with Office Manager in human resource and benefits and facilities and vendor contract management</li><li>May participate in the strategic planning of operations</li><li>Management of all billing functions of the firm.</li><li>Tracks and reports on timekeeper hours</li><li>Prepares prebills and reviews edits by billing partner(s)</li><li>Verifies the accuracy of billing entries and supporting documentation.</li><li>Prepares invoices for submission to clients via various Ebilling platforms or by email, dependent on client requirements</li><li>Monitors accounts receivable and collection efforts</li><li>Submits budgets per client requirements</li><li>Works closely with billing partners on bill appeals</li></ul><p><strong> </strong></p>
We are looking for an experienced Litigation Secretary/Assistant to provide comprehensive support to attorneys in a fast-paced legal environment. This long-term contract position is based in Chicago, Illinois, and requires a highly organized individual with exceptional communication and multitasking skills. The role involves handling detailed legal documentation, managing court filings, and maintaining strict adherence to deadlines.<br><br>Responsibilities:<br>• Prepare, proofread, and edit a variety of legal documents, including pleadings, agreements, and correspondence, ensuring accuracy and compliance with deadlines.<br>• Manage extensive court filings at both state and federal levels, including serving pleadings on opposing and associated counsel across multiple venues.<br>• Open and organize new client and matter files, ensuring proper documentation and accessibility.<br>• Create and maintain trial binders, working papers, and materials for business development purposes.<br>• Coordinate schedules for appointments, depositions, and meetings, while managing attorney calendars and travel arrangements.<br>• Track litigation deadlines, update docketing systems, and verify accurate entries for court compliance.<br>• Record attorney time entries in time-keeping software for billing purposes.<br>• Prepare and submit expense and reimbursement reports in accordance with firm policies.<br>• Assist other secretaries and attorneys as needed, contributing to team efficiency and workflow management.
<p>Robert Half is looking for a full-time Legal Assistant to join a reputable law firm in Chicago, Illinois. In this role, you will play a key part in managing case files, communicating with various partners, and supporting the legal team with administrative and procedural tasks. The ideal candidate is proactive, organized, and skilled at multitasking in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Handle a high volume of case files and ensure all documentation is up to date.</p><p>• Communicate effectively with clients, insurance adjusters, opposing counsel, and medical providers to facilitate case progress.</p><p>• Coordinate with insurance representatives to secure necessary authorizations for client medications, treatments, and surgeries.</p><p>• Draft legal documents such as routine motions, subpoenas, discovery requests, and correspondence.</p><p>• Compile and prepare special reports for insurance carriers to support claims.</p><p>• Request and manage itemized bills and medical records from healthcare providers.</p><p>• Maintain accurate records and ensure compliance with case management software.</p><p>• Assist in billing functions and calendar management to keep schedules organized and deadlines met.</p><p>• Stay updated on workers' compensation laws and procedures to provide accurate support</p>
