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37 results for Healthcare Administrative Assistant in Daly City, CA

Office Assistant

San Mateo, CA
onsite
Temporary / Contract
26.125 - 30.25 USD / Hourly
Robert Half is working with a busy CPA firm seeking a highly organized and dependable Administrative Assistant to support their tax services during peak tax extensions. This role is critical to keeping client workflows, documentation, and deadlines running smoothly. The ideal candidate thrives in a fast-paced professional environment, communicates clearly with clients, and has experience working with CCH tax and practice management systems. This is a 2 - 3 month contract with full time hours. If you are available for work, please find the description below and if interested, apply ASAP. Interviews can take place this week. Do not wait! Apply now! Responsibilities:<ul><li>Processes packages/mail - outgoing and internal sorting/delivery</li><li>Organizer distribution</li><li>Completes scanning and copying as needed or requested</li><li>Storing documents to DocuWare and PE</li><li>Certified mail logs</li><li>Phone coverage for FDC’s lunch breaks</li><li>Set up and clear food for various meetings and events</li><li>And any other office projects</li></ul>
2026-08-07T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
28 - 28 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations in San Francisco, California. This is a Contract position suited for someone who communicates professionally, delivers strong customer service, and stays organized while handling a variety of administrative tasks. The role will help keep the office running smoothly by supporting visitors, coordinating shared spaces, managing mail and supplies, and assisting with general clerical needs. Responsibilities:• Serve as the first point of contact for phone calls and office visitors, providing assistance and directing inquiries appropriately.• Coordinate guest arrivals by maintaining visitor information and communicating with building security as needed.• Support internal meetings by arranging food orders, preparing meeting spaces, and handling post-meeting cleanup.• Oversee conference room readiness and help accommodate both planned and last-minute meeting requests.• Process incoming and outgoing mail, including courier shipments and overnight delivery services.• Track and replenish office, kitchen, and shared workspace supplies while keeping common areas neat and stocked.• Identify facility or equipment issues and work with property management or service providers to resolve them promptly.• Maintain office records such as badges, keys, mailing logs, and other administrative documentation.• Assist with clerical and operational tasks including copying, scanning, filing, document processing, errands, event support, and special projects as assigned. ** If you're interested in this position, please apply to this position and contact Baylee Burke at baylee.burke - at - roberthalf - .com with your word resume and reference job ID#00410-0013473186**
2026-08-07T00:00:00Z

Patient Admin Specialist (PAS)

Palo Alto, CA
onsite
Temporary / Contract
27 - 37 USD / Hourly
We are looking for a Patient Admin Specialist (PAS) to support front-office operations for an outpatient clinic in California. This contract position plays a key role in creating a smooth patient experience by coordinating registration, appointment flow, and administrative support throughout the day. The ideal candidate is organized, service-focused, and comfortable handling multiple priorities while communicating effectively with patients, providers, and internal teams. Responsibilities: • Welcome patients at the front desk, guide them through check-in and check-out, and address routine questions about appointments, billing, and clinic processes. • Coordinate new patient intake and assist with surgery and follow-up scheduling to help maintain an efficient daily calendar. • Work closely with providers and clinic staff to align appointment timing, accommodate urgent needs, and support changes to the schedule. • Respond to non-clinical inquiries received through phone systems, messaging platforms, and CRM tools, escalating issues when additional support is needed. • Support patient administrative communication by using approved reference materials, forms, and workflow tools. • Maintain accurate clinic records by updating databases, handling internal documentation, and organizing files in accordance with office procedures. • Process incoming and outgoing administrative materials, including faxes, mail, and clinic-specific paperwork, to keep information moving efficiently. • Deliver attentive customer service that meets departmental expectations while balancing multiple tasks in a fast-paced outpatient setting.
2026-07-29T00:00:00Z

Patient Admin Specialist (PAS)

Newark, CA
onsite
Temporary / Contract
26 - 32 USD / Hourly
We are looking for a Patient Admin Specialist (PAS) to support front-desk and patient registration activities in an outpatient clinic in Newark, California. This Long-term Contract opportunity is ideal for someone who enjoys creating a welcoming patient experience while keeping scheduling, documentation, and communication organized and accurate. The person in this role will help coordinate appointments, assist with non-clinical patient inquiries, and provide dependable administrative support that keeps daily clinic operations running smoothly. Responsibilities: • Welcome patients upon arrival, manage check-in and check-out activities, and address routine questions related to appointments, billing, and visit logistics. • Coordinate new patient intake and assist with surgery and clinic scheduling while aligning appointments with provider preferences and urgent patient needs. • Respond to non-clinical messages and CRM inquiries in a timely manner, forwarding matters that require additional attention to the appropriate team members. • Support providers and patients by using approved resources, reference materials, and office tools to facilitate clear communication and efficient service. • Maintain accurate clinic records by updating databases, organizing documentation, and processing internal administrative forms as needed. • Handle incoming faxes, mail, and clinic correspondence, ensuring materials are routed, distributed, and filed correctly. • Monitor front-office workflows and contribute to a high standard of service across daily patient registration and administrative operations. • Use phone and computer systems effectively to manage communications, document information, and support the overall needs of the outpatient practice.
2026-07-22T00:00:00Z

Payroll & HR Administrator

San Francisco, CA
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
Payroll & HR AdministratorSan Francisco, CA (Financial District) – 100% Onsite, 5 Days/WeekAnticipated $75,000–$85,000K DOE Our client, a property management and development firm, is seeking an Payroll & HR Administrator to join its close-knit, tenured team. This is a hands-on role for someone who enjoys wearing multiple hats, working independently, and supporting both HR and payroll functions in a collaborative, small-company environment. Why Join?<ul><li>Stable, growing organization with strong employee tenure</li><li>Visible role with direct exposure to leadership</li><li>Broad responsibilities across HR, payroll, recruiting, benefits, and compliance</li><li>Collaborative culture where team members take ownership and make an impact</li><li>Convenient Financial District location with a highly engaged onsite team</li></ul>Responsibilities<ul><li>Process payroll and ensure compliance with California payroll regulations</li><li>Administer benefits, employee enrollments, and open enrollment activities</li><li>Coordinate job postings, onboarding, employee documentation, and recruiting support</li><li>Maintain HR records and assist with day-to-day HR operations</li><li>Support compliance, employee relations, and policy administration</li><li>Assist with reporting, audits, and ongoing HR/payroll projects</li></ul>
2026-07-28T00:00:00Z

Accounting Assistant

San Leandro, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
We are seeking an organized and detail-oriented Accounting Assistant to support the accounting team in handling accounts payable (AP) and accounts receivable (AR) functions. This role is ideal for early-career professionals or recent graduates looking to grow their experience in accounting and finance while contributing to the smooth operation of our organization's financial processes. Key Responsibilities:<ul><li>Assist with the processing, verification, and reconciliation of invoices in accounts payable.</li><li>Support accounts receivable by tracking incoming payments, issuing invoices, and managing customer account records.</li><li>Perform data entry into accounting systems to ensure the accuracy of financial records.</li><li>Help resolve discrepancies, including research and communication with vendors and clients.</li><li>Prepare and review weekly reports related to AP and AR activities.</li><li>Maintain proper documentation of financial transactions in compliance with company policies.</li><li>Partner with team members to ensure timely month-end and year-end close processes.</li><li>Provide administrative support to accountants and finance staff as needed.</li><li>Learn and work within various accounting software systems.</li></ul>
2026-08-05T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
A San Francisco–based personal injury law firm is seeking a motivated and detail-oriented Legal Assistant to support its civil litigation practice. This is a contract-to-hire opportunity offering hands-on experience in a collaborative, plaintiff-side law firm environment with long-term potential. The Legal Assistant will provide essential administrative and case support to attorneys and paralegals handling civil litigation matters, primarily personal injury cases. This role is ideal for a legal professional looking to deepen their litigation experience while contributing to the day-to-day operations of a fast-paced firm. Key Responsibilities<ul><li>Provide administrative and litigation support to attorneys and paralegals</li><li>Assist with drafting, formatting, and proofreading legal documents and correspondence</li><li>Help prepare and organize pleadings, discovery, and case materials</li><li>Maintain and organize electronic and physical case files</li><li>Track deadlines, assist with calendaring, and schedule meetings and appointments</li><li>Coordinate with clients, court personnel, experts, and vendors as needed</li><li>Assist with court filings and service of documents under attorney direction</li><li>Support trial preparation and other litigation-related tasks as assigned</li></ul>
2026-08-03T00:00:00Z

Legal Assistant

Oakland, CA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for an experienced Workers Compensation Legal Assistant to support attorneys in a fast-paced law practice. This position is ideal for someone who is highly organized, communicates effectively, and can manage multiple priorities with accuracy and professionalism. The role offers a primarily remote schedule, with weekly in-office attendance and initial onsite training for new hires. Responsibilities:• Oversee attorney schedules by tracking key dates, monitoring deadlines, and helping ensure timely case progression.• Arrange litigation-related events such as depositions, hearings, trials, and medical evaluations while coordinating with all relevant parties.• Build, update, and maintain well-organized client matter files so documents and case information remain complete and accessible.• Prepare clear and accurate written communications for external contacts, including counsel, insurance representatives, witnesses, and service providers.• Draft legal documents and supporting materials for court submission, including pleadings and electronic filings.• Handle incoming and outgoing correspondence and mail, ensuring timely distribution and proper case documentation.• Provide day-to-day administrative and legal support to assigned attorneys across a range of case activities.• Participate in onsite training during the onboarding period and report to the office once each week thereafter.
2026-07-31T00:00:00Z

Legal Assistant

Palo Alto, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
Be the First Impression of the Firm!We are seeking a friendly, professional, and organized Legal Receptionist to join a busy law firm in Palo Alto. This role is ideal for someone who enjoys working with people, thrives in a fast-paced office environment, and is interested in building a career in the legal field.As the first point of contact for clients, visitors, and callers, you'll play a key role in creating a positive experience while supporting attorneys and staff with day-to-day administrative operations. Responsibilities<ul><li>Greet clients, visitors, and vendors in a professional and welcoming manner</li><li>Answer and direct incoming phone calls</li><li>Schedule appointments, meetings, and conference rooms</li><li>Maintain and organize client files and office records</li><li>Assist with document preparation, scanning, filing, and data entry</li><li>Manage incoming and outgoing mail, packages, and deliveries</li><li>Coordinate office supplies and administrative requests</li><li>Support attorneys and legal staff with various administrative tasks</li><li>Maintain confidentiality of client and firm information</li><li>Help ensure the front office operates smoothly and efficiently</li></ul>
2026-07-24T00:00:00Z

Legal Assistant/Paralegal

Oakland, CA
onsite
Permanent / Full Time
80000 - 103000 USD / Yearly
Litigation SecretaryA midsize East Bay law firm is seeking a full-time Litigation Secretary to support its litigation practice. The ideal candidate will be highly organized, detail-oriented, and experienced with calendaring and case coordination. Familiarity with PowerPoint, Excel, WordPerfect, Adobe, Microsoft Office, Abacus, and MerusCase is a plus. The ability to multitask, work well under pressure, and communicate effectively is essential.This firm offers excellent benefits, and compensation is commensurate with experience. Key Responsibilities:<ul><li>Manage calendaring and scheduling for client appointments, depositions, court appearances, court reporters, and mediations</li><li>Assist with trial preparation</li><li>Prepare exhibit binders and indexes</li><li>E-file documents in state and federal courts</li><li>Draft court documents, pleadings, notices of deposition, and complaints</li><li>Communicate with outside vendors</li><li>Subpoena records and complete/send related forms to vendors</li><li>Process billing</li><li>Support preparation of TOAs and TOCs</li></ul>Qualifications:<ul><li>Typing speed of 60+ WPM</li><li>Prior litigation support experience preferred</li><li>Strong organizational and multitasking skills</li><li>Ability to thrive in a fast-paced environment</li></ul>
2026-07-31T00:00:00Z

Legal Receptionist

San Francisco, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations. Key Responsibilities<ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
2026-08-03T00:00:00Z

Case Assistant

Walnut Creek, CA
remote
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a highly organized Case Assistant to support civil litigation matters for a legal team in Walnut Creek, California. This Long-term Contract position is ideal for someone who can keep case materials accurate, move work forward under tight deadlines, and communicate effectively with attorneys, clients, and court contacts. The person in this role will help maintain case documentation, contribute to legal research and drafting, and assist with filings and trial preparation in a fast-paced, fully-remote environment. Responsibilities:• Maintain and organize litigation files so records, correspondence, and supporting documents remain current and easy to retrieve.• Perform legal and case-related research to help attorneys prepare for hearings, motions, and other proceedings.• Support the creation and revision of legal documents such as pleadings, briefs, motions, and related case materials.• Coordinate schedules and communications with clients, witnesses, attorneys, and court personnel for meetings, appearances, and deadlines.• Assemble exhibits, binders, and other trial preparation materials needed for court proceedings and case presentations.• Manage electronic document systems, including scanning, storing, and tracking confidential case records with accuracy.• Monitor filing timelines and assist with preparing materials for submission to various courts in compliance with procedural requirements.• Provide administrative and documentation support to the legal team to ensure case activity is handled efficiently and deadlines are met.
2026-07-31T00:00:00Z