15 results for Parttime Executive Assistant in Dallas Tx
Executive Assistant<p>A client of ours is looking to hire an Executive Assistant who will be responsible for a broad range of strategic and tactical high level executive administrative support activities and is expected to work with discretion and judgment in all aspects of the role. The person in this role will manage a variety of special projects for C-Suite team members, some of which may have organizational impact.</p><p><strong><u>Specific Responsibilities include: </u></strong></p><ul><li>Coordinate and book travel arrangements</li><li>Prepare expense reports utilizing Concur software, reconcile expense reimbursements and facilitate the monthly payment to American Express. </li><li>Manage calendar / calls / follow-up for the executive. Also sending out invitations, gifts, and preparation materials for leasing meetings and conferences.</li><li>Oversee corporate cell phone plan, FedEx account, etc. in conjunction with Accounting Manager.</li><li>In office role. It is important for this position to be in office.</li><li>Help coordinate business lunches for office (not often, quarterly meetings, etc.), special events (conferences / trade shows) support, etc. in conjunction with the Marketing team and receptionist.</li><li>Keep track of subscriptions and membership renewals</li></ul><p><br></p>Executive AssistantWe are offering an opportunity for an Executive Assistant to be a part of our team based in Irving, Texas. The chosen candidate will primarily support our finance teams, CEO and CFO, ensuring smooth day-to-day operations. This role will be 100% onsite and entails a variety of tasks including managing schedules, coordinating meetings, processing expense reports and maintaining a conducive office environment.<br><br>Responsibilities:<br>• Handle administrative tasks such as drafting and editing emails, memos, and other communications for the CEO, CFO, and Senior Leadership Team<br>• Assist with the coordination of domestic travel arrangements for the CEO<br>• Oversee the shipping and receiving of asset management to and from the office location<br>• Facilitate office management duties and ensure a suitable and welcoming environment for employees and customers<br>• Attend Finance & Accounting team meetings and actively participate as a key member of the administrative support team<br>• Organize and manage access for office-based staff to the building, office, workspace, and shared conference rooms<br>• Maintain and regularly update desktop process guides for key activities and tasks<br>• Support the coordination of meetings, schedules and manage the calendar<br>• Assist in the processing of expense reimbursements.Executive Assistant<p>We are offering an exciting opportunity for an Executive Assistant to join our team based in Aledo, Texas. (HYBRID)</p><p><br></p><p><strong>Position Overview:</strong></p><p>We are seeking a highly organized and detail-oriented Executive Assistant to support senior executives in a private family office. This hybrid role requires a professional who can handle a variety of tasks including managing emails, scheduling, coordinating meetings, data entry, and analysis. A background in human resources and familiarity with accounting procedures are strongly preferred. This position demands the utmost level of confidentiality, integrity, and the ability to work efficiently in a dynamic environment.</p><p><strong> </strong></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Email and Calendar Management:</strong> Oversee and manage incoming emails, prioritize communications, and schedule meetings on behalf of senior executives.</li><li><strong>Meeting Coordination:</strong> Arrange and coordinate meetings, both virtual and in-person, ensuring all logistics are handled, including room bookings, materials preparation, and agenda development.</li><li><strong>Data Entry and Analysis:</strong> Assist with inputting and analyzing data, preparing reports, and ensuring accuracy of information used by executives.</li><li><strong>Human Resources Support:</strong> Provide support with HR-related tasks, including document preparation, onboarding processes, and maintaining HR records.</li><li><strong>Accounting Support:</strong> Assist with basic accounting tasks, such as reviewing invoices, preparing financial documents, and liaising with the accounting department when necessary.</li><li><strong>Confidentiality:</strong> Maintain the highest level of confidentiality in all matters relating to the family office, executives, and business operations.</li><li><strong>C-Level Executive Support:</strong> Provide administrative support to C-suite executives, including travel arrangements, expense reports, and personal assistance as needed.</li></ul><p><strong>Qualifications:</strong></p><ul><li>Proven experience as an Executive Assistant or similar administrative role, supporting C-level executives.</li><li>Strong organizational and multitasking skills with the ability to prioritize and manage competing demands.</li><li>Excellent communication skills, both written and verbal.</li><li>High degree of professionalism, integrity, and discretion.</li><li>Familiarity with accounting procedures and financial documentation is a plus.</li><li>Experience or knowledge in human resources practices and compliance is a requirement</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work independently and in a team environment.</li></ul><p><strong>Additional Information:</strong></p><ul><li>Hybrid role with flexibility to work from home on occasion.</li><li>Comprehensive benefits package provided.</li><li>This role requires the ability to work closely with high-level executives and contribute to a fast-paced, confidential environment.</li></ul><p>The best way to apply is to email Joe. Faradie @ roberthalf com an updated resume - Connect with me on linkedin!</p>Administrative Assistant<p>We are on the hunt for a part-time (24.5hours/week) Administrative Assistant to be a part of our team located in Dallas, Texas, 75229. In this role, you will mainly be supporting the Executive Business Manager with administrative tasks such as: checking mail, filing, scheduling, timesheets, etc. Your proficiency in Microsoft Office Suite and QuickBooks Online will be essential in fulfilling your duties. This role offers a short-term contract employment opportunity with potential to go permanent for the right person. </p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate schedules efficiently</p><p>• Handle inbound and outbound calls professionally</p><p>• Provide top-notch customer service to clients and stakeholders</p><p>• Utilize Microsoft Excel effectively for data management and reporting</p><p>• Operate QuickBooks Online for data entry with invoices and timesheets </p>Bilingual Administrative Assistant<p>A client of ours is looking to hire a bilingual (Spanish) Administrative Assistant to assist with processing applications. In this role you will be responsible for the following…</p><p> </p><p>• Answer incoming telephone calls and assist callers</p><p>• Make outgoing phone calls to staff, and clients to respond or handle inquiries</p><p>• Assist with managing assigned email inbox; respond to emails, do research to resolve problems, take action, trouble shoot inquiries, and get assistance from team members or management as needed</p><p>• Work on ad-hoc projects</p><p>• Review, analyze, trouble shoot, and process incoming appointment applications for accuracy and completeness.</p><p>• Follow up via e-mail or telephone in regards to missing requirements and/or to clarify information.</p><p>• Data Enter information into proprietary home office systems.</p><p>• Submit paperwork to the appropriate internal team.</p><p>• Track new applications processed via team tracking system</p><p>• Monitor and respond to various correspondence within Outlook</p>Administrative Assistant<p>We are offering a long-term contract employment opportunity for an Administrative Assistant in Carrollton, Texas. This role plays a crucial part in a fast-paced, technology-based industry, providing direct support to the CEO. The workplace is efficient and loud, requiring an individual who can thrive in such an environment.</p><p><br></p><p>Responsibilities:</p><p>• Handle and organize the CEO's email correspondence efficiently.</p><p>• Manage and schedule travel arrangements involving private jet and boat.</p><p>• Utilize Microsoft Excel and PowerPoint for various tasks, including creating presentations and slideshows.</p><p>• Provide exemplary customer service, handling both inbound and outbound calls.</p><p>• Perform data entry tasks with a high level of accuracy.</p><p>• Utilize Microsoft Office Suite, including Word and Outlook, to perform various administrative tasks.</p><p>• Answer inbound calls promptly and professionally, providing accurate information to callers.</p><p>• Schedule appointments, ensuring the CEO's calendar is up-to-date and organized.</p>Administrative Coordinator<p>We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.</p><p>Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.</p><p><strong>Responsibilities</strong></p><ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Book travel arrangements</li><li>Submit and reconcile expense reports</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li><li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li></ul><p><br></p>Administrative AssistantWe are offering a permanent employment opportunity for an Administrative Assistant in the financial services industry, located in Dallas, Texas. This role involves a variety of administrative and clerical tasks to support our team and manage our office's general administrative activities.<br><br>Responsibilities:<br>• Efficiently handle and direct inbound and outbound calls.<br>• Schedule appointments and organize meetings as necessary.<br>• Maintain and update office policies and procedures.<br>• Manage the preparation and distribution of regularly scheduled reports.<br>• Ensure the efficient and smooth day-to-day operation of our office.<br>• Act as a liaison for internal and external clients, handling requests and queries.<br>• Maintain an accurate and efficient filing system.<br>• Oversee the ordering of office supplies and research new deals and suppliers.<br>• Handle email correspondence, memos, letters, faxes, and forms.<br>• Book travel arrangements and reconcile expense reports.<br>• Provide general support to visitors.Administrative AssistantWe are seeking an Administrative Assistant to join our team in Dallas, Texas. This role involves a wide range of administrative tasks and requires excellent organizational and customer service skills. This is a contract to hire employment opportunity, providing administrative support across various office divisions.<br><br>Responsibilities:<br><br>• Professionally handle and direct incoming calls, ensuring a positive and welcoming communication.<br>• Efficiently manage all incoming and outgoing mail and packages.<br>• Welcome, assist, and direct guests or visitors in a courteous manner.<br>• Oversee visitor logs, parking, security badges, and other related tasks.<br>• Reserve and manage meeting rooms as required.<br>• Aid in office management and organization processes.<br>• Provide support to other office divisions, addressing general questions and concerns.<br>• Maintain cleanliness and organization of the front desk, conference, meeting, training, common guest, and employee areas.<br>• Manage inventory of office and kitchen supplies across all company locations.<br>• Facilitate company-wide communication and announcements.<br>• Assist in planning, organizing, supporting, and cleaning up after company-sponsored and employee events.<br>• Support internal office and employee webinars, meetings, and events.<br>• Facilitate deliveries, maintenance, and repair services related to office equipment and building maintenance.<br>• Prepare business cards for employees and manage their distribution.<br>• Offer a variety of services to support department heads, including copying, faxing, taking notes, arranging transportation, and assisting with travel arrangements.Administrative Assistant<p>We are seeking an Administrative Assistant to join our team based in Dallas, Texas. In this role, you will be tasked with maintaining efficient office operations through a variety of tasks, from handling incoming calls to managing office schedules. This position offers a long term contract employment opportunity in the industry.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming and outgoing calls, ensuring top-notch customer service at all times.</p><p>• Efficiently manage data entry tasks and maintain accurate records.</p><p>• Use Microsoft Excel, Outlook, PowerPoint, and Word to process customer applications and maintain records.</p><p>• Manage email correspondence professionally and promptly.</p><p>• Utilize cloud-based storage systems like SharePoint for record keeping and data management.</p><p>• Coordinate appointments and manage office schedules.</p><p>• Handle customer inquiries, resolving them in a timely and efficient manner.</p><p>• Monitor customer accounts and take appropriate action when necessary.</p><p>• Use Adobe applications for various administrative tasks.</p><p>• Manage and log into various credit card accounts for business purposes.</p>Admin Assistant<p><strong>Key Responsibilities</strong>:</p><ul><li>Answer and direct phone calls, emails, and other inquiries with professionalism.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements for staff members.</li><li>Organize and maintain office filing systems, both digital and physical.</li><li>Prepare and distribute office documents, reports, and correspondence.</li><li>Assist in the preparation of presentations, spreadsheets, and other materials.</li><li>Handle general office supplies, including ordering, restocking, and organizing inventory.</li><li>Support other departments and team members as needed with administrative tasks.</li><li>Assist in organizing company events, conferences, and team-building activities.</li><li>Maintain and update contact lists and internal databases.</li><li>Manage office space, ensuring it remains clean, organized, and welcoming.</li></ul><p><br></p>Legal Assistant<p>Our client, a leading full-service law firm is looking for an experienced <strong>litigation legal assistant</strong> to join their growing team working in North Dallas. This is a crucial role to the firm as it requires maintaining a thorough understanding of the rules of civil and federal procedures, as well as the complexities of litigation e-filings. Previous experience supporting busy litigation attorneys and juggling multiple deadlines is required, as well as strong administrative skills and attention to detail. E-filing with the court systems at the state and federal level, strong Microsoft Office skills, and the ability to work well in a team is also required. </p><p><br></p><p>This firm offers a very competitive pay as well as a generous benefits package including employer-paid medical premium, dental, vision, 401k + match, vacation/sick/personal time off, free parking, and work-from-home days! In addition, this litigation legal assistant position pays overtime for hours worked above 40 per week.</p><p><br></p><p><strong>As a Litigation Legal Assistant, your duties will include:</strong></p><p>· Provide department support by drafting correspondence, memoranda and other legal documents (i.e. pleadings, briefs, closing documents, discovery shells)</p><p>· Prepare files and/or binders for trial, hearings, depositions and meetings.</p><p>· Establish and maintain electronic client and administrative files in compliance with current Firm policies.</p><p>· Prepare and submit expense reports and attorney billables.</p><p>· Flexibility to work overtime occasionally.</p><p>· Other administrative duties as assigned.</p>Land Assistant/Administrative AssistantWe are situated in the bustling heart of FORT WORTH, Texas, within the dynamic industry of Energy/Natural Resources. We are on the lookout for a meticulous Land Assistant/Administrative Assistant to join our team. Your role will involve a blend of administrative tasks and data management duties. <br><br>Responsibilities:<br><br>• Accurately build and manage both electronic and hard copy Land files.<br>• Efficiently scan and categorize relevant documents into the correct electronic folders on the corporate network.<br>• Handle and distribute mail for the Land Department in a timely manner.<br>• Execute document tracking effectively.<br>• Record and file documents with the respective County Clerk offices.<br>• Prepare, send out, and manage correspondence.<br>• Manage the processing of check requests and invoices specifically for the Land Department.<br>• Undertake special projects and provide assistance to the Land team as needed.<br>• Ensure timely indexing of documents added to Legal Files.<br>• Perform any other duties that are related to the position of Land Assistant.Bankruptcy Legal Secretary<p>We are offering an exciting opportunity in the legal industry, specifically in the area of bankruptcy law. Based in Dallas, Texas, we are seeking a Bankruptcy Legal Secretary to join our team. This role involves providing comprehensive administrative support, processing legal documents, and maintaining accurate records in a cooperative and positive manner.</p><p><br></p><p>Our Client, a leading full-service law firm, is looking for an experienced bankruptcy litigation legal assistant to join their team in Downtown Dallas. Legal Assistant candidates must have at least 5 years’ experience supporting litigation attorneys in the bankruptcy section . E-filing with the court systems at the federal level using PACER, strong Microsoft skills, and the ability to work well in a team are required. Our client offers a very competitive pay and a benefits package that includes medical, dental, vision, 401k + match, vacation/sick/personal time off, and work from home days. </p><p> </p><p><strong>As a Bankruptcy Legal Assistant, your duties will include:</strong></p><p>· Provide department support by drafting correspondence, memoranda and other legal documents (i.e. pleadings, briefs, subpoenas, summonses, discovery request)</p><p>· Prepare files and/or binders for trial, hearings, depositions and meetings.</p><p>· Manage document databases and coordinate electronic discovery proceedings with litigation support team.</p><p>· E-file documents in bankruptcy courts using PACER.</p><p>· Prepare and submit expense reports and attorney billables.</p><p>· Flexibility to work overtime occasionally.</p><p>· Other administrative duties as assigned.</p><p><br></p><p> </p>Entry Level Office Admin<p><strong>Key Responsibilities</strong>:</p><ul><li>Answer and direct phone calls and emails, ensuring timely and professional communication.</li><li>Greet and assist visitors, ensuring a positive and welcoming experience.</li><li>Manage office supplies inventory, including ordering and organizing stock.</li><li>Assist in scheduling meetings, appointments, and conference room bookings.</li><li>Prepare and maintain office documents, reports, and correspondence.</li><li>Assist in data entry and record keeping in both physical and electronic formats.</li><li>Help with organizing company events, team meetings, and other office-related activities.</li><li>Support senior staff with administrative tasks as needed.</li><li>Ensure the office is clean, organized, and conducive to a productive work environment.</li></ul><p><br></p>