8 results for Front Desk Receptionist in Dallas Tx
Bilingual Japanese Receptionist<p>We are offering a <strong><u>direct hire/permanent </u></strong>Receptionist role for a real estate firm located in <strong><u>Dallas, Texas</u></strong>. This role is crucial in ensuring a positive experience for clients, visitors, and employees, while effectively supporting the daily operations of our office.</p><p><br></p><p>Responsibilities</p><p>• Act as a friendly and detail-oriented first point of contact, greeting and assisting visitors, clients, and employees.</p><p>• Facilitate seamless communication by managing phone calls, emails, and in-person inquiries.</p><p>• Ensure smooth daily operations by maintaining an organized reception area, scheduling appointments, and managing office supplies.</p><p>• Provide administrative support, which includes data entry, filing, and handling mail and packages.</p><p>• Deliver exceptional customer service by addressing inquiries and directing visitors to the appropriate personnel.</p><p>• Coordinate meetings by scheduling and preparing conference rooms, setting up necessary materials, and arranging refreshments as required.</p><p>• Foster strong relationships by understanding and respecting clients' cultural and business etiquette.</p><p>• Utilize bilingual abilities to interact and communicate effectively in both Japanese and English.</p>Office Assistant<p>A client if ours is looking to hire an Office Clerk<strong> </strong>to perform various administrative and clerical tasks to support our offices. You will undertake a variety of activities in the office ranging from filing and answering the phone to basic administrative duties.</p><p>An effective office assistant has the ability to work diligently to help maintain smooth office operations. You must be reliable and hardworking with great communication skills. The ideal candidate will also be familiar with office equipment and procedures.</p><p><strong>Responsibilities</strong></p><ul><li>Maintain files and records so they remain updated and easily accessible</li><li>Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)</li><li>Answer the phone to take messages or redirect calls to appropriate colleagues</li><li>Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.</li><li>Assist in office management and organization procedures</li><li>Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages</li><li>Assist in making travel arrangements and booking venues for conferences and events</li><li>Perform other office duties as assigned</li></ul><p><br></p>Administrative AssistantWe are seeking an Administrative Assistant to join our team in Dallas, Texas. This role involves a wide range of administrative tasks and requires excellent organizational and customer service skills. This is a contract to hire employment opportunity, providing administrative support across various office divisions.<br><br>Responsibilities:<br><br>• Professionally handle and direct incoming calls, ensuring a positive and welcoming communication.<br>• Efficiently manage all incoming and outgoing mail and packages.<br>• Welcome, assist, and direct guests or visitors in a courteous manner.<br>• Oversee visitor logs, parking, security badges, and other related tasks.<br>• Reserve and manage meeting rooms as required.<br>• Aid in office management and organization processes.<br>• Provide support to other office divisions, addressing general questions and concerns.<br>• Maintain cleanliness and organization of the front desk, conference, meeting, training, common guest, and employee areas.<br>• Manage inventory of office and kitchen supplies across all company locations.<br>• Facilitate company-wide communication and announcements.<br>• Assist in planning, organizing, supporting, and cleaning up after company-sponsored and employee events.<br>• Support internal office and employee webinars, meetings, and events.<br>• Facilitate deliveries, maintenance, and repair services related to office equipment and building maintenance.<br>• Prepare business cards for employees and manage their distribution.<br>• Offer a variety of services to support department heads, including copying, faxing, taking notes, arranging transportation, and assisting with travel arrangements.Administrative Assistant<p>We are offering a short-term contract employment opportunity for an Administrative Assistant during tax season in Dallas, Texas. This role is in the tax industry, where you will be required to support our team in a variety of administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Assist with the planning and execution of statewide retreats, seminars, meetings, and internal or external conferences, including taking notes and following up on tasks.</p><p>• Provide dedicated support to assigned partners, including time and expense entry, e-mail triage, and travel assistance.</p><p>• Generate various reports for assigned partners, from margin and sales team to new work and period comparison.</p><p>• Facilitate code and project setup for new client acquisitions.</p><p>• Ensure adherence to firm billing procedures and software, meeting strict billing deadlines.</p><p>• Sort and manage incoming mail as necessary.</p><p>• Cross-train to learn others’ administrative responsibilities to provide backup assistance as needed.</p><p>• E-file tax returns when required.</p><p>• Perform client transfers and PIC reassignments as required.</p><p>• Maintain expertise in the use of Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word.</p>Administrative AssistantWe are offering a permanent employment opportunity for an Administrative Assistant in the financial services industry, located in Dallas, Texas. This role involves a variety of administrative and clerical tasks to support our team and manage our office's general administrative activities.<br><br>Responsibilities:<br>• Efficiently handle and direct inbound and outbound calls.<br>• Schedule appointments and organize meetings as necessary.<br>• Maintain and update office policies and procedures.<br>• Manage the preparation and distribution of regularly scheduled reports.<br>• Ensure the efficient and smooth day-to-day operation of our office.<br>• Act as a liaison for internal and external clients, handling requests and queries.<br>• Maintain an accurate and efficient filing system.<br>• Oversee the ordering of office supplies and research new deals and suppliers.<br>• Handle email correspondence, memos, letters, faxes, and forms.<br>• Book travel arrangements and reconcile expense reports.<br>• Provide general support to visitors.Administrative Assistant<p>We are seeking an Administrative Assistant to join our team based in Dallas, Texas. In this role, you will be tasked with maintaining efficient office operations through a variety of tasks, from handling incoming calls to managing office schedules. This position offers a long term contract employment opportunity in the industry.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming and outgoing calls, ensuring top-notch customer service at all times.</p><p>• Efficiently manage data entry tasks and maintain accurate records.</p><p>• Use Microsoft Excel, Outlook, PowerPoint, and Word to process customer applications and maintain records.</p><p>• Manage email correspondence professionally and promptly.</p><p>• Utilize cloud-based storage systems like SharePoint for record keeping and data management.</p><p>• Coordinate appointments and manage office schedules.</p><p>• Handle customer inquiries, resolving them in a timely and efficient manner.</p><p>• Monitor customer accounts and take appropriate action when necessary.</p><p>• Use Adobe applications for various administrative tasks.</p><p>• Manage and log into various credit card accounts for business purposes.</p>Administrative Assistant<p>We are offering a short-term contract employment opportunity for an Administrative Assistant during tax season in Dallas, Texas. This role is in the tax industry, where you will be required to support our team in a variety of administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Assist with the planning and execution of statewide retreats, seminars, meetings, and internal or external conferences, including taking notes and following up on tasks.</p><p>• Provide dedicated support to assigned partners, including time and expense entry, e-mail triage, and travel assistance.</p><p>• Generate various reports for assigned partners, from margin and sales team to new work and period comparison.</p><p>• Facilitate code and project setup for new client acquisitions.</p><p>• Ensure adherence to firm billing procedures and software, meeting strict billing deadlines.</p><p>• Sort and manage incoming mail as necessary.</p><p>• Cross-train to learn others’ administrative responsibilities to provide backup assistance as needed.</p><p>• E-file tax returns when required.</p><p>• Perform client transfers and PIC reassignments as required.</p><p>• Maintain expertise in the use of Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word.</p>Land Assistant/Administrative AssistantWe are situated in the bustling heart of FORT WORTH, Texas, within the dynamic industry of Energy/Natural Resources. We are on the lookout for a meticulous Land Assistant/Administrative Assistant to join our team. Your role will involve a blend of administrative tasks and data management duties. <br><br>Responsibilities:<br><br>• Accurately build and manage both electronic and hard copy Land files.<br>• Efficiently scan and categorize relevant documents into the correct electronic folders on the corporate network.<br>• Handle and distribute mail for the Land Department in a timely manner.<br>• Execute document tracking effectively.<br>• Record and file documents with the respective County Clerk offices.<br>• Prepare, send out, and manage correspondence.<br>• Manage the processing of check requests and invoices specifically for the Land Department.<br>• Undertake special projects and provide assistance to the Land team as needed.<br>• Ensure timely indexing of documents added to Legal Files.<br>• Perform any other duties that are related to the position of Land Assistant.