<p>The Front Desk Coordinator acts as the welcoming face of our office, providing exceptional customer service while managing the day-to-day operations of the reception area. This professional is responsible for greeting visitors, handling incoming calls, and supporting administrative functions to ensure a smooth and efficient front office experience. The ideal candidate is organized, personable, and able to multitask in a fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors promptly and professionally, directing them to the appropriate team member or department</li><li>Answer, route, and manage a high volume of incoming calls</li><li>Maintain the appearance and cleanliness of the reception area and conference rooms</li><li>Coordinate meeting schedules, conference room bookings, and facilitate guest sign-in procedures</li><li>Receive, sort, and distribute mail, packages, and deliveries</li><li>Assist with data entry, filing, and other administrative tasks as assigned</li><li>Manage calendars and support scheduling for team members as needed</li><li>Uphold security standards and ensure guest confidentiality</li><li>Support special projects and office events as needed</li></ul><p><br></p>
<p>The Receptionist serves as the first point of contact for visitors, clients, and staff, representing our company with professionalism and courtesy. This position is responsible for greeting guests, managing incoming calls, handling basic administrative tasks, and maintaining an organized and welcoming front office environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, directing them to the appropriate personnel or meeting rooms</li><li>Answer, screen, and route incoming calls promptly and professionally</li><li>Respond to general inquiries via phone, email, or in-person</li><li>Receive and distribute mail, packages, and deliveries</li><li>Maintain the reception area’s appearance and ensure it is tidy and welcoming</li><li>Schedule appointments, meetings, and maintain conference room calendars</li><li>Assist with administrative support tasks, such as data entry, filing, and copying documents</li><li>Handle sensitive information with confidentiality and discretion</li><li>Support other departments with special projects or tasks as needed</li></ul>
<p>Our team is seeking a highly professional, personable, and detail-oriented <strong><u>Receptionist</u></strong> for a <strong><u>contract to hire opportunity </u></strong>at a renowned real estate investment organization in <strong><u>Dallas, TX. </u></strong>As the face of our office, you will play a pivotal role in ensuring a welcoming and seamless experience for clients, guests, and internal staff.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients warmly, directing them to the appropriate person or location.</p><p>• Manage incoming calls on a multi-line phone system and handle inquiries with care and efficiency.</p><p>• Organize and oversee conference room bookings, appointments, and meetings.</p><p>• Coordinate the receipt, distribution, and dispatch of mail, packages, and deliveries.</p><p>• Maintain a tidy and well-organized reception area, ensuring it reflects the organization’s standards.</p><p>• Provide administrative support such as data entry, document preparation, and filing.</p><p>• Collaborate with building management and vendors for facility-related needs.</p><p>• Assist in planning events, preparing client communications, and executing special projects.</p><p>• Facilitate onboarding processes by preparing welcome materials and coordinating access badges.</p>
We are looking for a reliable and detail-oriented Receptionist to join our team in Dallas, Texas. This is a Contract to permanent position that provides an excellent opportunity for growth and skill development. The ideal candidate will play a vital role in ensuring the smooth operation of the office and delivering exceptional service to both visitors and team members.<br><br>Responsibilities:<br>• Serve as the first point of contact by welcoming visitors and managing light traffic in the reception area.<br>• Answer and direct incoming calls using a multi-line phone system efficiently.<br>• Assist with administrative tasks, including office services and human resources support, as needed.<br>• Provide overflow assistance to paralegals and handle assigned paralegal tasks with due diligence.<br>• Collaborate with the Director of Administration to ensure office operations run smoothly.<br>• Maintain an organized and detail-oriented front desk environment.<br>• Support the team with other challenging tasks as requested.<br>• Learn and utilize standard software systems used by the firm.
We are looking for a detail-oriented and proactive individual to join our team as a Data Entry/Admin Assistant/Accounting Clerk in Fort Worth, Texas. This role is vital to ensuring the smooth operation of administrative and accounting functions within a legal environment. If you thrive in a structured setting and excel at managing physical and electronic files, supporting staff, and handling basic accounting tasks, we invite you to apply.<br><br>Responsibilities:<br>• Accurately input invoices, receipts, and financial data into accounting systems.<br>• Assist with tracking expense reports and reimbursement processes.<br>• Organize and maintain physical and electronic files for accounting and billing purposes.<br>• Support accounts payable and receivable tasks as directed by management.<br>• Ensure proper filing, labeling, and retrieval of documents following established procedures.<br>• Scan, digitize, and securely store sensitive documents electronically.<br>• Perform routine clerical tasks such as photocopying, mailing, and document preparation.<br>• Cover front desk responsibilities as needed, ensuring courteous interaction.<br>• Assist with daily coffee preparation and light kitchen organization.<br>• Maintain confidentiality of sensitive and legal information at all times.
We are looking for a dedicated and personable Customer Service Representative to join our team in Dallas, Texas. This is a contract to permanent position, offering an excellent opportunity for growth in a fast-paced, customer-focused environment. The ideal candidate will thrive in engaging with customers, managing orders, and ensuring exceptional service both in-person and online.<br><br>Responsibilities:<br>• Welcome visitors and walk-in customers with a friendly and attentive attitude.<br>• Conduct on-site tours to showcase services or products to prospective clients.<br>• Accurately process online orders and ensure timely completion.<br>• Assist customers with purchases, inquiries, and general support needs.<br>• Keep detailed and accurate records of customer interactions and order details.<br>• Provide administrative assistance and manage front desk operations.<br>• Maintain a clean and organized reception area, ensuring it is presentable at all times.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. Based in Richardson, Texas, this role will be integral to ensuring smooth day-to-day operations, providing support to staff, and maintaining a welcoming environment for visitors. The ideal candidate will have a strong administrative background and excellent organizational skills.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a positive and attentive first impression.<br>• Manage front desk operations, including answering calls and responding to inquiries.<br>• Coordinate with vendors to handle office supplies and catering needs.<br>• Communicate announcements and updates to staff efficiently.<br>• Facilitate conference room bookings and assist with office space arrangements for executives.<br>• Process service tickets and work orders using the internal ticketing system.<br>• Organize and oversee facility catering arrangements, ensuring timely delivery and setup.<br>• Utilize technology tools like Slack, Google Suite, and Coupa to streamline administrative tasks.<br>• Support data entry and documentation tasks with accuracy and attention to detail.
<p>The Administrative Assistant is responsible for performing day-to-day administrative and technical support in an insurance office environment. This role assists Underwriters or Account Executives in coordinating underwriting and customer service processes for assigned programs. Duties include answering inbound calls, greeting visitors, performing receptionist tasks, and maintaining the accuracy of critical insurance documents and records.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Review and process applications for new and renewal insurance business</li><li>Provide basic client services, such as issuing Certificates of Insurance, Evidence of Property Coverage, and Auto ID Cards</li><li>Prepare, review, and analyze technical documents for accuracy and completeness</li><li>Maintain policy management systems and ensure complete and accurate files</li><li>Invoice, track receivables, and assist with accounting discrepancies</li><li>Prepare premium finance agreements and manage related processes</li><li>Support developing presentations to customers and prospects</li><li>Assist with claims handling instructions and loss control program implementation</li><li>Order, track, and follow up on loss runs, MVR’s, and other reports</li><li>Address or refer underwriter and client inquiries as needed</li><li>General administrative office support, including receptionist duties and data entry</li></ul><p><br></p>
<p>We are seeking a highly organized and detail-oriented Senior Administrative Assistant to support our lead underwriter in a wholesale brokerage specializing in property & casualty and excess & surplus lines. This role is ideal for candidates with a P& C license and direct industry experience, including knowledge of excess & surplus lines and wholesale brokerage operations. You will provide advanced administrative support, managing documentation for insurance policies, handling internal email inboxes, and assisting underwriters by setting up new submissions and learning company systems. This is an internally-focused role with substantial collaboration across underwriting teams.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Set up new policy submissions and manage internal documentation workflows</li><li>Request loss runs, order inspections, and maintain accurate tracking of all related communications</li><li>Communicate and coordinate with underwriters internally, minimal to no direct client interaction</li><li>Handle internal email inbox and ensure timely responses using corporate templates</li><li>Assist lead underwriter by alleviating administrative tasks, allowing focus on core underwriting duties</li><li>Maintain strict organization and attention to detail with all aspects of policy documentation</li><li>Learn and utilize company systems with support from corporate training</li><li>Work with internal teams to ensure receipt, distribution, and archiving of policy documents</li><li>Use MS Office Suite for documentation, tracking, reporting, and daily administrative tasks</li><li>Support compliance with internal workflows and industry guidelines</li></ul><p><br></p>
<p>Job Description: Bilingual Administrative Assistant (Spanish/English) – Contract to Hire</p><p>Overview: Our company is seeking a motivated and detail-oriented Bilingual Administrative Assistant (Spanish/English) for a contract-to-hire opportunity. In this critical support role, you will work across teams to help drive efficiency, ensure exceptional communication, and provide vital administrative support in both English and Spanish. This is an excellent opportunity for professionals with strong organizational and digital skills looking for a flexible path to permanent employment. </p>
<p>Job Description: Bilingual Administrative Assistant (Spanish/English) – Contract to Hire</p><p>Overview: Our company is seeking a motivated and detail-oriented Bilingual Administrative Assistant (Spanish/English) for a contract-to-hire opportunity. In this critical support role, you will work across teams to help drive efficiency, ensure exceptional communication, and provide vital administrative support in both English and Spanish. This is an excellent opportunity for professionals with strong organizational and digital skills looking for a flexible path to permanent employment.</p>
<p>We are looking for a motivated Office Assistant to join this office in Irving, Texas. In this role, you will help create a welcoming and efficient workplace environment while collaborating with colleagues across multiple locations. This is a long-term contract position, offering an excellent opportunity for career growth and meaningful contributions to the organization.</p><p><br></p><p>Responsibilities:</p><p>• Foster a positive and engaging workplace atmosphere by interacting with employees and visitors in a detail-oriented and approachable manner.</p><p>• Conduct regular audits and provide support by walking through multiple floors to ensure compliance and operational efficiency.</p><p>• Coordinate and assist with planning site-specific and cross-departmental events, contributing to the success of impactful initiatives.</p><p>• Create and update Standard Operating Procedure documents and manage tracker spreadsheets to maintain organized and accurate records.</p><p>• Offer guided tours to individuals or groups, highlighting workplace amenities and production areas while serving as a resource for navigation.</p><p>• Educate employees on submitting service tickets to address their needs and ensure smooth operations.</p><p>• Collaborate with peers across different states using Microsoft Teams and other communication tools to foster teamwork and consistency.</p><p>• Capture photographs in both group settings and candid moments to support workplace events and documentation.</p><p>• Maintain reliability and punctuality to consistently meet deadlines and fulfill assigned tasks.</p><p>• Occasionally work overtime to meet project deadlines, ensuring all responsibilities are completed effectively.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Forney, Texas. In this Contract to permanent position, you will handle a variety of administrative and customer service tasks while ensuring smooth day-to-day operations. This role offers an excellent opportunity to develop your skills in a supportive and dynamic environment.<br><br>Responsibilities:<br>• Process customer payments efficiently and accurately, ensuring compliance with company procedures.<br>• Set up and manage new customer accounts while maintaining accurate records.<br>• Scan, organize, and save documents in the appropriate electronic systems.<br>• Provide exceptional customer service by addressing inquiries and resolving issues promptly.<br>• Assist with administrative tasks such as managing email correspondence and answering inbound calls.<br>• Support billing operations and gain proficiency in company-specific billing software.<br>• Perform data entry to maintain accurate and up-to-date records.<br>• Collaborate with team members to improve processes and ensure seamless workflow.<br>• Handle outbound calls as needed to follow up on customer concerns or inquiries.
