10 results for Corporate Receptionist in Dallas, TX

Receptionist - Part Time (T-Th) 8a-5p We are offering a contract to permanent hire opportunity for a Part-Time Receptionist in Dallas, TX. As a front desk receptionist, your role will encompass a variety of tasks, including customer service, managing office operations, and offering administrative support to ensure a smooth and efficient office environment. Responsibilities:• Warmly greet visitors, clients, and tenants, providing top-notch customer service.• Efficiently manage incoming phone calls and email correspondence, directing inquiries to the appropriate departments.• Oversee daily office tasks, including the management of office equipment and the coordination of maintenance requests.• Provide administrative support, such as scheduling meetings, managing calendars, and preparing documents.• Handle mail distribution promptly and efficiently.• Utilize Microsoft Office Suite and Google Workspace to maintain and organize files.• Leverage your interpersonal skills to enhance the office environment and support the housing management team.• Use your data entry skills to process customer applications and maintain accurate customer records.• Schedule appointments as necessary, ensuring a smooth workflow within the office.

Receptionist We are providing an excellent opportunity for a Receptionist in the corporate industry, located in Dallas, Texas. As a Receptionist, you will play a crucial role in managing the front desk operations, facilitating internal and external communications, and handling confidential documents with utmost discretion. This role offers a short term contract employment opportunity. Responsibilities: • Efficiently manage a multi-line phone system, ensuring all incoming calls are answered and transferred appropriately. • Handle the receipt and sorting of incoming mail and deliveries, maintaining an organized and efficient system. • Maintain and update phone lists for internal use, ensuring accuracy of information. • Conduct administrative tasks, including the handling of sensitive and confidential documents and information. • Collaborate with the team on various projects, ensuring timely completion and adherence to deadlines. • Possess excellent verbal and written communication skills to effectively interact with various stakeholders. • Utilize experience in switchboard operations to manage incoming and outgoing calls. • Leverage experience in a legal, banking, or corporate environment to enhance operational efficiency. • Apply knowledge of receptionist duties and hiring processes to ensure smooth workflow.

Receptionist We are offering a short term contract employment opportunity for an efficient Receptionist in Dallas, Texas. The chosen candidate will be a key player in our team, handling a variety of tasks ranging from managing calls on our multi-line phone system to handling confidential documents. This role is an integral part of our operations and requires a detail-oriented individual with a strong background in similar roles, preferably within banking or large corporate environments. Responsibilities: • Answering and directing calls using a multi-line phone system • Receiving and sorting mail and deliveries promptly • Handling additional assignments as required • Managing sensitive and confidential documents with utmost discretion • Communicating effectively with the manager and clients regarding job or deadline issues • Maintaining updated phone lists for easy access and reference • Applying your experience in receptionist duties and switchboard operations to ensure smooth running of front office operations • Leveraging your excellent verbal and written communication skills to interact effectively with all levels of the organization.

Receptionist We are offering a short term contract employment opportunity for a Receptionist in Dallas, Texas. In this role, you will be the first point of contact for our clients and visitors, providing excellent customer service and maintaining a welcoming office environment. You will also be responsible for managing conference room bookings, catering orders, and ensuring the office is well-stocked and clean. Responsibilities: • Greet clients and visitors upon arrival, ensuring a positive and welcoming environment • Efficiently manage the booking of conference rooms and visitor offices • Order catering and food for events and lunches, coordinating with vendors as necessary • Maintain cleanliness and organization of the conference room and office space • Ensure office supplies are well-stocked and reorder items as necessary • Handle incoming and outgoing mail, sorting and distributing as appropriate • Operate a multi-line phone system, answering and transferring calls as required • Accept and manage deliveries, maintaining accurate records • Handle sensitive and/or confidential documents and information with discretion • Communicate effectively with managers and clients regarding job or deadline issues • Perform other administrative tasks as assigned by management.

Sr. Administrative Assistant We are offering a permanent employment opportunity for a Sr. Administrative Assistant in the Wholesale Distribution industry based in Irving, Texas. As a Sr. Administrative Assistant, you will be instrumental in supporting the President and other department VPs while also managing company events, maintaining confidentiality, and handling expense reporting. Responsibilities • Coordinating with vendors for company events and forecasting meetings, including scheduling and venue selection • Managing expense reporting and vendor relationships • Transcribing notes with utmost confidentiality • Utilizing advanced Excel and PowerPoint skills for daily tasks • Planning and executing holiday parties • Showcasing a high level of organization and maturity in daily tasks • Using ADP - Financial Services, Banner Ads, Cisco Webex Meetings, Concur, CRM, About Time, and other tools for various tasks • Ensuring effective communication and calendar management • Conducting conference calls and meetings as required.

Administrative Coordinator We are looking for a responsible Administrative Coordinator to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.Responsibilities<ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Book travel arrangements</li><li>Submit and reconcile expense reports</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li><li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li></ul>

Administrative Assistant • Responsible for general administrative tasks such as, filing, travel & expense reports, phone support • Act as liaison for Fort Worth professionals to schedule meetings with client or outside advisor personnel • Responsible for assisting with presentations, procedural documentation, operation manuals, and workflow charts • Responsible for gathering raw data from various sources and develop strategies to analyze and simplify data into reports and visualizations to communicate findings effectively • Responsible for working with designated client business unit teams to maintain structure charts, obtain entity tax identification numbers, and prepare certain tax elections • Work with client’s legal department and outside legal counsel to maintain final entity and transaction legal documents • Client onboarding and maintenance, including preparation of engagement letters, preparing billing reports, and invoicing. • Maintain knowledge of Firm policies and procedures, and answer, refer or direct requests and inquiries QUALIFICATIONS: • Strong work history with three-plus (3+) years of experience as an administrative assistant • detail oriented demeanor and ability to interface with the partner group and client personnel • A high level of personal integrity and detail oriented ethics • Strong communication skills both written and verbal; ability to communicate directly with client personnel, internal teams and external advisors • Able to work effectively in a dynamic work environment • Exceptional organizational skills and attention to detail • Ability to prioritize and manage multiple projects, work quickly and efficiently under pressure • Highly developed skills with Microsoft Office including Word, Excel, Outlook, Power Point, Visio and Adobe Acrobat • Strong interpersonal skills; a team player • Must be assertive and able to speak up when necessary and ask questions as appropriate • Forward-thinking with the ability to take initiative and to stay a step ahead • Demonstrated ability to approach challenges with flexibility and a “can-do" attitude • Background in Legal, Financial or Accounting industries would be ideal

Office Assistant A client if ours is looking to hire an Office Clerk to perform various administrative and clerical tasks to support our offices. You will undertake a variety of activities in the office ranging from filing and answering the phone to basic administrative duties.An effective office assistant has the ability to work diligently to help maintain smooth office operations. You must be reliable and hardworking with great communication skills. The ideal candidate will also be familiar with office equipment and procedures.Responsibilities<ul><li>Maintain files and records so they remain updated and easily accessible</li><li>Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)</li><li>Answer the phone to take messages or redirect calls to appropriate colleagues</li><li>Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.</li><li>Assist in office management and organization procedures</li><li>Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages</li><li>Assist in making travel arrangements and booking venues for conferences and events</li><li>Perform other office duties as assigned</li></ul>

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in the Financial Services industry, based in Dallas, Texas. In this role, you will play a pivotal part in supporting various programs and ministries, maintaining a deep understanding of their operations and providing timely and accurate responses to information requests. Responsibilities: • Assist team members with clerical tasks as assigned • Manage and update information in Salesforce efficiently • Facilitate arrangements for special events including Retreats, Conferences, Luncheons, and ensure all staff are informed of these arrangements in a timely manner • Process invoices, reimbursement vouchers, credit card statements, and travel expenses accurately and promptly; maintain a robust record retention system for these documents • Handle email, regular mail, and other correspondence in a timely manner • Contribute to digital communications efforts such as proofreading and submitting texts for posting • Prepare and proofread letters, memos, spreadsheets, and other correspondence swiftly and accurately • Collaborate effectively with co-workers to meet objectives and complete projects on time • Maintain compliance with all relevant policies, procedures, laws, and regulatory requirements • Attend meetings and participate in training as required, including preparing exhibits and maintaining proper inventory of materials • Support event planning including registration, certificate issuance, participant reports, and other required tasks

Administrative Assistant <ul><li>Schedule Management: Coordinate calendars, schedule meetings, and manage appointments to ensure smooth daily operations (Source: SG25 US Administrative and Customer Support.docx).</li><li>Clerical Support: Perform tasks such as document preparation, report generation, and maintaining organized filing systems (Source: SG25 US Administrative and Customer Support.docx).</li><li>Communication: Handle correspondence, emails, and phone calls, acting as a liaison between internal and external parties (Source: SG25 US Administrative and Customer Support.docx).</li><li>Technology Usage: Utilize tools like Microsoft 365, CRM software, and advanced Excel for efficient task completion (Source: SG25 US Administrative and Customer Support.docx).</li></ul>