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19 results for Administrative Assistant in Dallas Tx

Administrative Assistant <p>We are offering a short-term contract employment opportunity for an Administrative Assistant during tax season in Dallas, Texas. This role is in the tax industry, where you will be required to support our team in a variety of administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Assist with the planning and execution of statewide retreats, seminars, meetings, and internal or external conferences, including taking notes and following up on tasks.</p><p>• Provide dedicated support to assigned partners, including time and expense entry, e-mail triage, and travel assistance.</p><p>• Generate various reports for assigned partners, from margin and sales team to new work and period comparison.</p><p>• Facilitate code and project setup for new client acquisitions.</p><p>• Ensure adherence to firm billing procedures and software, meeting strict billing deadlines.</p><p>• Sort and manage incoming mail as necessary.</p><p>• Cross-train to learn others’ administrative responsibilities to provide backup assistance as needed.</p><p>• E-file tax returns when required.</p><p>• Perform client transfers and PIC reassignments as required.</p><p>• Maintain expertise in the use of Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word.</p> Administrative Assistant <p>We are offering a short-term contract employment opportunity for an Administrative Assistant during tax season in Dallas, Texas. This role is in the tax industry, where you will be required to support our team in a variety of administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Assist with the planning and execution of statewide retreats, seminars, meetings, and internal or external conferences, including taking notes and following up on tasks.</p><p>• Provide dedicated support to assigned partners, including time and expense entry, e-mail triage, and travel assistance.</p><p>• Generate various reports for assigned partners, from margin and sales team to new work and period comparison.</p><p>• Facilitate code and project setup for new client acquisitions.</p><p>• Ensure adherence to firm billing procedures and software, meeting strict billing deadlines.</p><p>• Sort and manage incoming mail as necessary.</p><p>• Cross-train to learn others’ administrative responsibilities to provide backup assistance as needed.</p><p>• E-file tax returns when required.</p><p>• Perform client transfers and PIC reassignments as required.</p><p>• Maintain expertise in the use of Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word.</p> Administrative Assistant <p>We are seeking an Administrative Assistant to join our team based in Dallas, Texas. In this role, you will be tasked with maintaining efficient office operations through a variety of tasks, from handling incoming calls to managing office schedules. This position offers a long term contract employment opportunity in the industry.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming and outgoing calls, ensuring top-notch customer service at all times.</p><p>• Efficiently manage data entry tasks and maintain accurate records.</p><p>• Use Microsoft Excel, Outlook, PowerPoint, and Word to process customer applications and maintain records.</p><p>• Manage email correspondence professionally and promptly.</p><p>• Utilize cloud-based storage systems like SharePoint for record keeping and data management.</p><p>• Coordinate appointments and manage office schedules.</p><p>• Handle customer inquiries, resolving them in a timely and efficient manner.</p><p>• Monitor customer accounts and take appropriate action when necessary.</p><p>• Use Adobe applications for various administrative tasks.</p><p>• Manage and log into various credit card accounts for business purposes.</p> Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in the financial services industry, located in Dallas, Texas. This role involves a variety of administrative and clerical tasks to support our team and manage our office's general administrative activities.<br><br>Responsibilities:<br>• Efficiently handle and direct inbound and outbound calls.<br>• Schedule appointments and organize meetings as necessary.<br>• Maintain and update office policies and procedures.<br>• Manage the preparation and distribution of regularly scheduled reports.<br>• Ensure the efficient and smooth day-to-day operation of our office.<br>• Act as a liaison for internal and external clients, handling requests and queries.<br>• Maintain an accurate and efficient filing system.<br>• Oversee the ordering of office supplies and research new deals and suppliers.<br>• Handle email correspondence, memos, letters, faxes, and forms.<br>• Book travel arrangements and reconcile expense reports.<br>• Provide general support to visitors. Sr. Legal Administrative Assistant <p>We are seeking a Sr. Legal Administrative Assistant to join our team in Addison, Texas. As a Sr. Legal Administrative Assistant, you will play a crucial role in our legal department, managing legal activities, keeping files organized, and assisting with litigation-related tasks. </p><p><br></p><p>Responsibilities:</p><p>• Ensure the timely and accurate filing of legal documents in both state and federal courts.</p><p>• Maintain an organized and updated filing system, including pleadings, discovery documents, and correspondence.</p><p>• Schedule meetings, depositions, and reserve necessary resources including conference rooms and equipment.</p><p>• Assist in the preparation of materials for hearings, mediations, and trials, including notebooks and exhibits.</p><p>• Coordinate legal activities and manage deadlines.</p><p>• Draft legal documents and manage the workflow to comply with case needs and deadlines.</p><p>• Provide support for attorneys with transportation or travel planning.</p><p>• Process outgoing mail promptly, ensuring all attachments and enclosures are included.</p><p>• Receive and appropriately route incoming mail.</p><p>• Digitally maintain and input information, keeping records up to date.</p><p>• Use skills in Adobe Acrobat, Calendar Management, and Correspondence to achieve tasks.</p><p>• Apply your experience in Civil Litigation, Commercial Litigation, and Complex Business Litigation to effectively assist the legal team.</p><p>• Screen calls for attorneys and take accurate messages.</p><p>• Enter attorney and paralegal time into the accounting system.</p><p>• Be willing to work overtime, including evenings and weekends, as needed.</p><p><br></p><p>You are experienced, effective, exceptional and essential! Submit your resume directly to Rosie Jones for confidential consideration:</p><p>rosemarie.jones< at >roberthalf.< com ></p> Land Assistant/Administrative Assistant We are situated in the bustling heart of FORT WORTH, Texas, within the dynamic industry of Energy/Natural Resources. We are on the lookout for a meticulous Land Assistant/Administrative Assistant to join our team. Your role will involve a blend of administrative tasks and data management duties. <br><br>Responsibilities:<br><br>• Accurately build and manage both electronic and hard copy Land files.<br>• Efficiently scan and categorize relevant documents into the correct electronic folders on the corporate network.<br>• Handle and distribute mail for the Land Department in a timely manner.<br>• Execute document tracking effectively.<br>• Record and file documents with the respective County Clerk offices.<br>• Prepare, send out, and manage correspondence.<br>• Manage the processing of check requests and invoices specifically for the Land Department.<br>• Undertake special projects and provide assistance to the Land team as needed.<br>• Ensure timely indexing of documents added to Legal Files.<br>• Perform any other duties that are related to the position of Land Assistant. Administrative Assistant We are seeking an Administrative Assistant to join our team in Dallas, Texas. This role involves a wide range of administrative tasks and requires excellent organizational and customer service skills. This is a contract to hire employment opportunity, providing administrative support across various office divisions.<br><br>Responsibilities:<br><br>• Professionally handle and direct incoming calls, ensuring a positive and welcoming communication.<br>• Efficiently manage all incoming and outgoing mail and packages.<br>• Welcome, assist, and direct guests or visitors in a courteous manner.<br>• Oversee visitor logs, parking, security badges, and other related tasks.<br>• Reserve and manage meeting rooms as required.<br>• Aid in office management and organization processes.<br>• Provide support to other office divisions, addressing general questions and concerns.<br>• Maintain cleanliness and organization of the front desk, conference, meeting, training, common guest, and employee areas.<br>• Manage inventory of office and kitchen supplies across all company locations.<br>• Facilitate company-wide communication and announcements.<br>• Assist in planning, organizing, supporting, and cleaning up after company-sponsored and employee events.<br>• Support internal office and employee webinars, meetings, and events.<br>• Facilitate deliveries, maintenance, and repair services related to office equipment and building maintenance.<br>• Prepare business cards for employees and manage their distribution.<br>• Offer a variety of services to support department heads, including copying, faxing, taking notes, arranging transportation, and assisting with travel arrangements. Executive Assistant We are offering an opportunity for an Executive Assistant to be a part of our team based in Irving, Texas. The chosen candidate will primarily support our finance teams, CEO and CFO, ensuring smooth day-to-day operations. This role will be 100% onsite and entails a variety of tasks including managing schedules, coordinating meetings, processing expense reports and maintaining a conducive office environment.<br><br>Responsibilities:<br>• Handle administrative tasks such as drafting and editing emails, memos, and other communications for the CEO, CFO, and Senior Leadership Team<br>• Assist with the coordination of domestic travel arrangements for the CEO<br>• Oversee the shipping and receiving of asset management to and from the office location<br>• Facilitate office management duties and ensure a suitable and welcoming environment for employees and customers<br>• Attend Finance & Accounting team meetings and actively participate as a key member of the administrative support team<br>• Organize and manage access for office-based staff to the building, office, workspace, and shared conference rooms<br>• Maintain and regularly update desktop process guides for key activities and tasks<br>• Support the coordination of meetings, schedules and manage the calendar<br>• Assist in the processing of expense reimbursements. Office Assistant <p>A client if ours is looking to hire an Office Clerk<strong> </strong>to perform various administrative and clerical tasks to support our offices. You will undertake a variety of activities in the office ranging from filing and answering the phone to basic administrative duties.</p><p>An effective office assistant has the ability to work diligently to help maintain smooth office operations. You must be reliable and hardworking with great communication skills. The ideal candidate will also be familiar with office equipment and procedures.</p><p><strong>Responsibilities</strong></p><ul><li>Maintain files and records so they remain updated and easily accessible</li><li>Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)</li><li>Answer the phone to take messages or redirect calls to appropriate colleagues</li><li>Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.</li><li>Assist in office management and organization procedures</li><li>Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages</li><li>Assist in making travel arrangements and booking venues for conferences and events</li><li>Perform other office duties as assigned</li></ul><p><br></p> Mail Room Assistant <p>The Mail Clerk is responsible for sorting and distributing incoming mail to departments and prepares outgoing mail for shipment. The Mail Clerk also operates mailroom equipment, including postage meters, mail sorting machines, scanners, mail sealers, envelope openers, fold- and -insert machines, and labeling machines. This position will also perform a variety of tasks throughout the workday.</p><p> <strong>Essential Duties and Responsibilities </strong>include the following. Other duties may be assigned.</p><ul><li>Print and sort statements, checks, and invoices</li><li>Daily pickup and delivery to the Post Office</li><li>Individually place statements, checks, and invoices in envelopes and apply postage</li><li>Handle daily returned mail</li><li>Handle general file maintenance</li><li>Support supervisory staff by performing any assigned accounting and clerical tasks</li><li>Utilize sorting machine and other administrative technology</li><li>Forward misdirected mail</li><li>Keep inventory of mailing supplies, such as envelopes and postage</li><li>Deliver mail to both departments and individuals, ensuring the relevant parties sign off on them</li></ul><p><br></p> Legal Assistant <p>Our client, a leading full-service law firm is looking for an experienced <strong>litigation legal assistant</strong> to join their growing team working in North Dallas.  This is a crucial role to the firm as it requires maintaining a thorough understanding of the rules of civil and federal procedures, as well as the complexities of litigation e-filings. Previous experience supporting busy litigation attorneys and juggling multiple deadlines is required, as well as strong administrative skills and attention to detail.  E-filing with the court systems at the state and federal level, strong Microsoft Office skills, and the ability to work well in a team is also required. </p><p><br></p><p>This firm offers a very competitive pay as well as a generous benefits package including employer-paid medical premium, dental, vision, 401k + match, vacation/sick/personal time off, free parking, and work-from-home days! In addition, this litigation legal assistant position pays overtime for hours worked above 40 per week.</p><p><br></p><p><strong>As a Litigation Legal Assistant, your duties will include:</strong></p><p>·      Provide department support by drafting correspondence, memoranda and other legal documents (i.e. pleadings, briefs, closing documents, discovery shells)</p><p>·      Prepare files and/or binders for trial, hearings, depositions and meetings.</p><p>·      Establish and maintain electronic client and administrative files in compliance with current Firm policies.</p><p>·      Prepare and submit expense reports and attorney billables.</p><p>·      Flexibility to work overtime occasionally.</p><p>·      Other administrative duties as assigned.</p> Human Resources (HR) Assistant We are offering a permanent employment opportunity for a Human Resources (HR) Assistant in FORT WORTH, Texas. You will be playing a significant role in our team, focusing on enhancing the overall employee experience while ensuring smooth HR operations. This role is crucial to managing various administrative tasks within our HR department.<br><br>Responsibilities:<br>• Oversee the accurate maintenance of employee files, update personal information, and ensure compliance with data privacy regulations<br>• Manage job postings, screen resumes, and coordinate with hiring managers for recruitment processes<br>• Take charge of the onboarding process for new employees and coordinate with supervisors for smooth transitions<br>• Assist with data entry tasks for payroll operations<br>• Be the point of contact for general employee inquiries and respond efficiently<br>• Handle company announcements and newsletter distributions<br>• Manage office supplies, maintain spreadsheets, and provide general support to the HR team<br>• Participate actively in organization design efforts to improve workforce efficiency<br>• Respond promptly to employee inquiries regarding HR policies, procedures, and benefits<br>• Utilize your skills in Benefit Functions, Human Resources (HR) Administration, and Human Resources Management System effectively. Legal Assistant <p>We are offering a short term contract employment opportunity for a Legal Assistant in Dallas, Texas, 75219, United States. This role involves a range of tasks including case management, client relations, and communication, with a focus on processing legal documents and maintaining accurate records. </p><p><br></p><p>Responsibilities:</p><p>• Manage the calendar and schedule meetings and appointments as required</p><p>• Oversee client relations, ensuring effective communication and resolution of inquiries</p><p>• Employ Case Management Software for efficient handling of legal cases</p><p>• Administer claims, ensuring all legal requirements are met</p><p>• Maintain a high level of confidentially and professionalism at all times</p><p>• Collaborate with the team to optimize client satisfaction.</p> Legal Assistant <p>We are offering an exciting opportunity for a Legal Assistant in Addison, Texas. This role is within the legal industry, where you would be part of a dynamic workplace. Your primary functions would involve drafting legal documents, managing calendars, and maintaining client relations among other administrative tasks.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Efficiently process and track client fee letters, ensuring all necessary follow-ups.</p><p>• Draft routine correspondence and legal documents as required.</p><p>• Manage attorney calendars, including adding entries to Property Tax calendar as necessary.</p><p>• Maintain and update contact lists, ensuring accurate information across all databases and client files.</p><p>• Handle mail, email, and FedEx items daily, ensuring accurate distribution and inclusion of all necessary attachments.</p><p>• Regularly check attorney’s Out Box for new task assignments or materials for distribution.</p><p>• Collaborate with the Property Tax file clerk to manage files as needed.</p><p>• Record attorney and/or paralegal time into the Juris accounting system.</p><p>• Ensure timely filing and document management.</p><p>• Handle travel arrangements and schedule meetings and conference calls as per attorney's requirements.</p><p>• Assist in Accounts Receivable collections and manage detailed, accurate expense reimbursements and client chargeable expenses.</p><p>• Assist attorney with client gift lists, holiday cards, and announcements.</p><p>• Perform additional work-related duties and special projects as assigned.</p><p>• Provide support to other secretaries in the section as time allows, including tasks like opening new case files, preparing case maintenance forms, and e-filing legal documentation.</p><p><br></p><p>Join the good life in Addison, Texas, and apply for this position by sending your resume to</p><p>rosemare.jones< at >roberthalf.< com ></p> Jr. Legal Secretary <p>We are in search of a Jr. Legal Assistant/Paralegal to join our team based in Dallas, Texas. In this role, you will be tasked with supporting our legal team by managing attorney schedules and dockets, maintaining meticulous client records, and facilitating effective communication with clients. Your role will be crucial in ensuring the smooth functioning of our legal operations.</p><p><br></p><p>Responsibilities:</p><p>• Manage and keep track of attorney schedules to ensure timely follow-ups on deadlines</p><p>• Maintain strict confidentiality in all dealings and communications</p><p>• Efficiently handle multiple projects, demonstrating the ability to prioritize and organize workflow</p><p>• Exhibit proactive behavior in managing attorney dockets and client engagement documentation</p><p>• Assist in the preparation of litigation documents and handling of litigation matters</p><p>• Show adaptability to a fast-paced work environment with changing priorities and work demands</p><p>• Demonstrate proficiency in using Microsoft Excel, Case Management Software, and other necessary tools</p><p>• Engage effectively with attorneys, legal assistants, and clients, exhibiting strong communication skills</p><p>• Assist with special projects as and when needed</p><p>• Exhibit strong attention to detail and organizational skills in all tasks. For confidential consideration, submit your resume to:</p><p>rosemarie.jones< at >roberthalf.< com ></p> Bankruptcy Legal Secretary <p>We are offering an exciting opportunity in the legal industry, specifically in the area of bankruptcy law. Based in Dallas, Texas, we are seeking a Bankruptcy Legal Secretary to join our team. This role involves providing comprehensive administrative support, processing legal documents, and maintaining accurate records in a cooperative and positive manner.</p><p><br></p><p>Our Client, a leading full-service law firm, is looking for an experienced bankruptcy litigation legal assistant to join their team in Downtown Dallas.  Legal Assistant candidates must have at least 5 years’ experience supporting litigation attorneys in the bankruptcy section . E-filing with the court systems at the federal level using PACER, strong Microsoft skills, and the ability to work well in a team are required.  Our client offers a very competitive pay and a benefits package that includes medical, dental, vision, 401k + match, vacation/sick/personal time off, and work from home days. </p><p> </p><p><strong>As a Bankruptcy Legal Assistant, your duties will include:</strong></p><p>·      Provide department support by drafting correspondence, memoranda and other legal documents (i.e. pleadings, briefs, subpoenas, summonses, discovery request)</p><p>·      Prepare files and/or binders for trial, hearings, depositions and meetings.</p><p>·      Manage document databases and coordinate electronic discovery proceedings with litigation support team.</p><p>·      E-file documents in bankruptcy courts using PACER.</p><p>·      Prepare and submit expense reports and attorney billables.</p><p>·      Flexibility to work overtime occasionally.</p><p>·      Other administrative duties as assigned.</p><p><br></p><p> </p> Assistant Controller <p>Are you seeking an opportunity to grow into a Controller role? If so, this is the one for you in Ft. Worth. </p><p>We are on the lookout for a meticulous Assistant Controller with a CPA to become a part of our team. The Assistant Controller will be entrusted with the administration of several facets of the financial/accounting sector. This role is based in Fort Worth, Texas, 76107, United States.</p><p><br></p><p>Responsibilities</p><p>• Oversee the preparation and reporting of financial statements</p><p>• Administer all accounting activities to ensure efficiency</p><p>• Supervise and manage the operations of accounts payable</p><p>• Formulate and implement accounting policies, procedures, and internal controls</p><p>• Carry out analytical tasks to identify and rectify discrepancies</p><p>• Enhance software systems for better financial management</p><p>• Ensure adherence to purchasing contracts</p><p>• Oversee the management of accounts receivable</p><p>• Execute auditing practices to maintain financial transparency</p><p>• Conduct month-end close procedures to ensure accurate financial records.</p><p>Resume via LinkedIn - Hemant Dahya</p> Legal Assistant <p>We are offering an ongoing contract employment opportunity for a Legal Assistant in the non-profit industry based in Dallas, Texas. In this role, you will be tasked with a variety of responsibilities, primarily focused on legal support tasks such as contract and NDA reviews, as well as data management. This is a hybrid-remote position.</p><p><br></p><p>Responsibilities:</p><p>• Review and manage Non-Disclosure Agreements (NDAs) to ensure all terms are met.</p><p>• Provide support in the review of contracts and handle low-level contract issues.</p><p>• Ensure efficient and accurate management of data.</p><p>• Proactively engage in tasks and responsibilities, demonstrating a strong balance of polish and people skills.</p><p>• Work in a team-oriented environment, cooperating closely with 9 attorneys and other staff members.</p><p>• Take the initiative in asking questions and seeking clarity on complex issues.</p><p>• Maintain a high level of organization, demonstrating the ability to multitask and prioritize tasks effectively.</p><p>• Foster a polite and personable working environment, contributing to the positive team culture.</p><p>• Display flexibility in adapting to changing tasks and responsibilities.</p> HR Coordinator <ol><li><strong>Recruitment and Onboarding</strong>: Support job postings, schedule interviews, and facilitate new hire onboarding processes.</li><li><strong>Record Keeping and Compliance</strong>: Maintain employee records and ensure policies comply with labor laws and company standards.</li><li><strong>Employee Relations and Benefits</strong>: Serve as a point of contact for employee inquiries, assist with benefits enrollment, and address HR concerns.</li><li><strong>Payroll and HR Administration</strong>: Coordinate with payroll for accurate processing and manage documentation for employment changes.</li><li><strong>Training and Development</strong>: Organize training sessions and track employee participation to encourage professional growth.</li><li><strong>HR Reporting and Process Improvement</strong>: Analyze HR metrics and recommend workflow improvements to meet organizational goals.</li></ol><p><br></p>