9 results for Supply Chain Management Specialist in Costa Mesa Ca
Administrative Specialist- External Affairs<p>We are seeking a detail-oriented and proactive Administrative Specialist to join our External Affairs team. The ideal candidate will provide administrative support to enhance the efficiency of our external communications, stakeholder engagement, and community outreach efforts. This position requires strong organizational skills, excellent communication abilities, and a commitment to supporting the mission of Crystal Stairs.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in coordinating external affairs initiatives, including community outreach programs, events, and partnerships.</li><li>Maintain and organize records, reports, and documentation related to external affairs activities.</li><li>Draft and proofread correspondence, presentations, and marketing materials for external communication.</li><li>Manage scheduling and logistics for meetings, events, and presentations with external stakeholders.</li><li>Collaborate with team members to develop and implement strategies for community engagement and stakeholder relations.</li><li>Respond to inquiries from external partners, stakeholders, and community members in a professional and timely manner.</li><li>Support data collection and analysis efforts to measure the impact of external affairs initiatives.</li><li>Contribute to the development of communication materials, including newsletters, social media content, and promotional flyers.</li></ul><p><b> </b></p><p><b> </b></p>Accounts Receivable Specialist<p>We are a company in the logistics sector currently seeking an Accounts Receivable Specialist. This position is based in Gardena, California, and offers a contract to permanent employment opportunity. This role can be performed remotely, allowing you to work from the comfort of your own home. Must have experience with Quickbooks Online.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage and process customer credit applications with precision and efficiency</p><p>• Maintain and update customer credit records to ensure accuracy</p><p>• Handle customer inquiries and resolve any issues or concerns promptly and in a detail oriented manner</p><p>• Monitor customer accounts and initiate appropriate action when necessary</p><p>• Dispatch statements to customers as part of regular communication and follow-up</p><p>• Respond to customer questions in a timely and detail oriented manner</p><p>• Perform data entry tasks to update and maintain our systems</p><p>• Process payment remittances and match invoices in the system</p><p>• Make outbound collection calls as part of account management duties</p><p>• Utilize accounting software systems and other tools such as CRM, Epic Software, and ERP for efficient account management and record-keeping.</p>Consumer Insights Specialist<p>We are offering an exciting opportunity in Redondo Beach, California, for a Consumer Insights Specialist to join our team in the Marketing/PR industry. This role is pivotal in executing primary market research projects and delivering strategic insights into the development of research approaches and analyses.</p><p><br></p><p>Responsibilities:</p><p>• Establish and maintain relationships with current and potential clients, acting as a representative of our team.</p><p>• Develop research plans and processes in collaboration with clients.</p><p>• Accurately and efficiently process customer credit applications.</p><p>• Maintain comprehensive and accurate customer credit records.</p><p>• Lead in the creation of report writing and presentation preparation.</p><p>• Present research findings to stakeholders.</p><p>• Moderate and facilitate consumer sessions to gather qualitative and quantitative data.</p><p>• Analyze qualitative and quantitative data to draw insightful conclusions.</p><p>• Write proposals for new research initiatives.</p><p>• Manage project logistics to ensure smooth execution of research plans.Are you passionate about uncovering insights that drive strategic decisions? A leading market research company is seeking a <strong>Research Consultant, Consumer Insights</strong> to manage and execute primary market research projects while building meaningful client relationships. This is a unique opportunity to join a growing team that partners with Fortune 100 companies and provides actionable, data-driven insights.</p><p>Key Responsibilities:</p><ul><li>Develop research proposals built from market research and consumer insights</li><li>Design research plans and methodologies for clients</li><li>Manage project logistics, including timelines and deliverables</li><li>Analyze qualitative and quantitative data to derive meaningful insights</li><li>Moderating and facilitating focus groups, online interviews and more</li><li>Prepare compelling reports and presentations</li><li>Present findings to clients, offering strategic recommendations</li><li>Build and maintain strong client relationships, acting as the face of the company</li></ul><p><br></p>Accounts Payable SpecialistWe are a company in the logistics industry, based in California. We are currently seeking an Accounts Payable Specialist. This opportunity offers a contract to permanent employment where you will be primarily responsible for various accounting and operational functions, supporting the AP team, and reporting to the Accounting Manager.<br><br>Responsibilities:<br><br>• Analyzing vendors for AP meetings<br>• Ensuring all documentation and approvals are in order for payments to be issued<br>• Processing and posting invoices to GP and issuing payments<br>• Upholding the company’s core values of Teamwork, Integrity, Respect, Excellence, and Safety<br>• Maintaining, organizing, and filing AP-related documents<br>• Maintaining various Excel schedules and statement reconciliations<br>• Communicating effectively with both internal and external parties to resolve concerns<br>• Using Accounting Software Systems, Concur, and ERP - Enterprise Resource Planning for various accounting functions<br>• Applying knowledge of Account Coding, ADP - Financial Services, and Automated Clearing House (ACH) for accounts payable operations<br>• Conducting auditing when necessary, and using accrual accounting methods.Accounts Payable Specialist<p>We are seeking an Accounts Payable Specialist to join our team in the logistics industry, based in Carson California. In this role, you'll be responsible for the accurate and efficient processing of vendor payments, maintaining up-to-date vendor records, and liaising with vendors and other business departments. You'll also play a critical role in the coding and payment of invoices, as well as the reconciliation of vendor statements.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Accurately process vendor payments using various platforms such as ACH, wire, check, and virtual credit cards</p><p>• Review and ensure the accuracy and authorization of G& A invoices</p><p>• Facilitate the weekly payment of G& A invoices</p><p>• Maintain up-to-date vendor records and liaise with vendors and the business to update standing data</p><p>• Reconcile vendor statements and respond to vendor queries in a timely manner</p><p>• Utilize advanced MS Excel skills for various tasks, including the use of pivot tables and vlookup functions</p><p>• Apply knowledge of Generally Accepted Accounting Principles (GAAP) in daily work</p><p>• Stay abreast of business trends and apply this knowledge in the role</p><p>• Perform other duties as assigned by the manager</p><p>• Use accounting software such as Oracle, QuickBooks, and SAP for various tasks</p><p><br></p><p>Skills:</p><p><br></p><p>• Proficient in account reconciliation and invoice processing</p><p>• Experienced in accounts payable (AP) and check runs</p><p>• Skilled in coding invoices and data entry</p><p>• Proficient in Microsoft Excel</p><p>• Familiar with Oracle, QuickBooks, and SAP software</p><p><br></p><p>For confidential consideration, please email your Robert Half recruiter. If you're not currently working with anyone at Robert Half, please click "Apply" or call 562-800-3963 and ask for David Bizub. Please reference job order number 00460-0013047835 email resume to [email protected]</p>Manager of Sales Administration<p><b> </b></p><p>We are seeking a dynamic <strong>Sales Administration </strong>professional to lead and optimize our sales operations across domestic, international, and e-commerce channels. This role drives customer satisfaction, operational efficiency, and cross-functional collaboration to support company objectives, with a strong focus on EDI processes.</p><p><strong>Responsibilities</strong>:</p><p>· <strong>Order Management</strong>:</p><ul><li>Accurately enter and process customer purchase orders, including PO acknowledgment, sales order creation, proforma invoices, routing requests, label generation, and invoicing.</li><li>Communicate order shipping timelines, back-orders, and out-of-stock updates to customers. Request updated POs for out-of-stock items.</li><li>Coordinate with operations on stock availability and back-order fulfillment dates.</li><li>Proficiency in working with major retail customers such as Target, Walmart, Amazon, and Kroger, including familiarity with their systems and processes (e.g., Partners Online, Seller/Retail Link, Vendor Central).</li><li><strong>EDI Operations</strong>:</li><li>Lead the end-to-end EDI onboarding process, including testing, implementation, monitoring, and troubleshooting.</li><li>Manage EDI transactions (POs, acknowledgments, ASNs, ship notifications, and invoices), resolve errors, and ensure successful acceptance testing with trading partners.</li><li>Collaborate with EDI vendors and trading partners to validate, test, implement, and maintain EDI transactions, ensuring successful acceptance testing.</li><li><strong>Shipping and Logistics</strong>:</li><li>Liaise with customers, freight forwarders, and warehouses to coordinate, route and schedule freight pickups, ensuring timely shipments.</li><li>Prepare and manage shipping documents, such as BOLs, packing lists, and routing requests.</li><li>Ensure warehouse operations align with customer shipping timelines and demands such as routing and labeling guidelines.</li></ul><p><br></p>Business Development Coordinator<p>We are seeking a Business/Operations Coordinator to join our team. Based in Los Angeles, California, this role will involve liaising with teams, handling client inquiries, and coordinating various logistics. As a Coordinator, you will be involved in various aspects of our operations, including the preparation of marketing materials, managing and being trained to become the resident Salesforce expert, administrative tasks, and maintaining office facilities. This role offers a long term contract employment opportunity with a possibility to become directly hired.</p><p><br></p><p>Responsibilities:</p><p>• Liaise with different teams and answer client inquiries about our services, filing procedures, and case administration.</p><p>• Ensure smooth logistics for in-person hearings by communicating with case managers and involved parties.</p><p>• Prepare and distribute marketing and presentational materials to promote our services.</p><p>• Coordinate logistics for various training programs, meetings, and events to ensure smooth execution.</p><p>• Manage administrative tasks on Salesforce.com, including user management, data entry, and customization of dashboards.</p><p>• Maintain strict confidentiality of case information in adherence to our information security and data privacy policies.</p><p>• Manage office facilities, including ordering supplies, scheduling maintenance of office equipment, and liaising with building management.</p><p>• Generate reports on Salesforce.com to track business development activities and client interactions.</p><p>• Demonstrate regular, reliable, and predictable job attendance to maintain a high level of productivity.</p><p>• Attend on-site and in-person meetings and training sessions to stay updated on company policies and procedures.</p>Executive Assistant<p>Our client, located in West Los Angeles is looking for an Executive Assistant to support the VP of Donor Relations. The Executive Assistant provides high-level administrative support and will handle a wide range of organizational and administrative tasks. In addition to supporting the executive, the Executive Assistant collaborates with team members to coordinate departmental operations, onboard new staff, disseminate important updates, and provide logistical support for key projects and events. You will have every other Friday off in this position.</p><p><br></p><p><strong>Major Job Responsibilities:</strong></p><ul><li>Administer the operations of the executive's office, including supervising staff, managing information systems, and troubleshooting complex problems.</li><li>Analyze workflows and prepare reports with actionable recommendations for improvement.</li><li>Prepare the executive for meetings by gathering, organizing, and presenting relevant information.</li><li>Oversee and manage high-priority projects, ensuring deadlines are met and deliverables align with objectives.</li><li>Draft, review, and edit written communications, reports, and presentations on behalf of the executive.</li><li>Support the planning and execution of internal and external events, meetings, and visits for stakeholders, including clients, donors, or strategic partners.</li><li>Collaborate on departmental initiatives, track progress, and provide status updates to relevant stakeholders.</li><li>Assist in the development of materials for organizational meetings, such as board presentations or team updates.</li><li>Arrange travel logistics—local, domestic, and international—for the executive while maintaining adherence to organizational policies.</li><li>Schedule priorities and ensure the executive's time is used effectively by balancing competing demands.</li><li>Manage sensitive and confidential information with a high degree of discretion and professionalism.</li><li>Use software tools and databases (training provided as needed) to track and maintain critical information tied to departmental goals.</li><li>Process and submit expense reports in compliance with company policies.</li><li>Perform additional duties and responsibilities as assigned.</li></ul><p><strong>Qualifications:</strong></p><ul><li>Bachelor’s degree or equivalent professional experience.</li><li>5–7 years of related experience in an administrative, operational, or similar role, ideally within a professional or non-profit organization.</li></ul><p><strong>Knowledge, Skills, and Abilities:</strong></p><ul><li>Proven ability to maintain professionalism, utilizing tact, discretion, and sound judgment in all interactions.</li><li>Proactive and resourceful with strong problem-solving skills; thrives in a fast-paced environment.</li><li>Excellent written and verbal communication skills with strong attention to detail.</li><li>Demonstrated ability to build and maintain effective relationships at all levels of an organization.</li><li>Advanced expertise with office software and communication tools, as well as the ability to learn new systems.</li><li>Strong organizational and project management capabilities with a focus on meeting deadlines.</li><li>Highly adaptable and capable of prioritizing work independently or delegating tasks as needed.</li></ul><p><br></p>Administrative Assistant<p><strong>Administrative Assistant</strong></p><p>A business management firm is seeking an Administrative Assistant to provide direct support to one of the managing partners. This contract to hire, on-site position that offers a salary of up to $65,000 annually. The role involves traditional administrative duties and requires daily in-office attendance. Candidates must be prepared to manage tasks effectively in a fast-paced environment while working with a challenging executive.</p><p><br></p><p>Expanded List of Secretarial Tasks:</p><p>Here are additional tasks that align with typical secretarial and administrative responsibilities:</p><p><strong>Calendar and Schedule Management</strong></p><ul><li>Organize and maintain the managing partner's daily schedule, including meetings, appointments, and deadlines.</li><li>Send reminders and ensure schedule conflicts are addressed promptly.</li></ul><p><strong>Travel Coordination</strong></p><ul><li>Arrange and manage travel plans and itineraries, such as booking flights, accommodations, and car services.</li><li>Prepare travel expense reports and ensure timely reimbursement.</li></ul><p><strong>Correspondence and Communication</strong></p><ul><li>Draft emails, memos, and letters on behalf of the managing partner.</li><li>Screen and prioritize incoming calls, emails, and correspondence.</li><li>Maintain professional relationships with internal and external stakeholders.</li></ul><p><strong>Meeting Support</strong></p><ul><li>Prepare agendas for meetings and assemble reference materials or documents.</li><li>Attend meetings to take minutes and distribute action items to appropriate parties.</li><li>Coordinate logistics for internal and external meetings.</li></ul><p><strong>Data Entry and Record Keeping</strong></p><ul><li>Maintain accurate and organized records, including client files, contracts, and correspondence.</li><li>Update internal tracking systems with client and project details as needed.</li></ul><p><strong>Office Management</strong></p><ul><li>Ensure office supplies and equipment are stocked and functioning.</li><li>Liaise with vendors or service providers to address office needs.</li></ul><p><strong>Special Projects</strong></p><ul><li>Support the managing partner with research and data compilation for presentations, reports, or strategic initiatives.</li><li>Conduct follow-ups on open projects or assignments.</li></ul><p><strong>Confidentiality and Discretion</strong></p><ul><li>Manage sensitive and confidential information with the utmost integrity.</li><li>Handle high-pressure situations tactfully when dealing with a demanding executive.</li></ul><p>By expanding on these responsibilities, the role is positioned to support all facets of the managing partner's workflow, ensuring efficiency and organization in their daily operations.</p>