107 results for Job in Coral Gables, FL

Talent Manager Job Type: Talent SolutionsJob Title: Talent Manager (Administrative & Customer Support)Assignment Type: Full-TimeIndustry: Staffing Job SummaryOur Talent Managers work in a team environment and have responsibility for negotiating and developing business with new and current clients. Talent Managers market our services via telephone, video and by conducting in-person meetings with hiring managers and decision-makers in administrative and customer support departments. Additional responsibilities include: recruiting, interviewing and matching highly skilled administrative and customer support professionals with clients’ projects, contract assignments and contract to full-time opportunities; managing ongoing engagements to deliver outstanding customer service to both clients and candidates; providing ongoing communication and career guidance to candidates; and participating in local trade association and networking events to increase Robert Half’s presence in the local business community.

Staff Accountant We are looking for a detail-oriented Accounts Payable Specialist to join our team in Miami, Florida. This is a Contract to permanent position, offering an excellent opportunity for a candidate with strong experience in managing full-cycle accounts payable processes. The ideal candidate will bring expertise in handling invoices, vendor relationships, and reconciliations, with a commitment to maintaining accuracy and efficiency. Responsibilities: • Process and manage the full accounts payable cycle, including the handling of fewer than 100 invoices per week. • Conduct weekly check runs to ensure timely and accurate payments. • Prepare and post journal entries, ensuring compliance with accounting standards. • Perform job costing activities to allocate expenses appropriately. • Reconcile accounts, including petty cash, and resolve discrepancies promptly. • Order office supplies and maintain organized filing systems for financial records. • Handle clerical tasks related to accounts payable, ensuring smooth operations. • Maintain and update vendor files while fostering positive vendor relationships. • Process vendor invoices and reconcile vendor statements to ensure accuracy. • Utilize Sage 300 software to manage accounting tasks and improve workflow.

Dispatcher and Scheduler We are seeking a proactive Dispatcher to join our team in the manufacturing industry, based in Pompano Beach, Florida. This role offers a contract to permanent employment opportunity and involves a variety of tasks including the coordination and dispatching of tasks to technicians, customer communication, and the maintenance of job orders. Responsibilities • Coordinating and assigning tasks to technicians via email and other communication channels.• Managing a high volume of job orders efficiently.• Engaging in email correspondence with customers and staff.• Utilizing Microsoft Excel, Outlook, and Word to manage scheduling and dispatching tasks.• Handling inbound and outbound calls to facilitate communication and task allocation.• Ensuring accurate data entry to maintain up-to-date job orders and customer records.• Providing excellent customer service by promptly responding to inquiries and resolving issues.• Scheduling appointments and coordinating tasks effectively.• Performing clerical duties as needed to support the dispatching and scheduling operations.

Logistics Clerk Job Title: Traffic Coordinator (Logistics)Job Summary: The Traffic Coordinator plays a key role in ensuring smooth and timely movement of goods by coordinating with vendors, managing order routing, and tracking shipments. This position requires strong communication skills and the ability to work under tight deadlines to support the logistics and supply chain team.Key Responsibilities:<ul><li>Coordinate shipments and delivery schedules with vendors and carriers.</li><li>Route orders based on customer requirements and shipping guidelines.</li><li>Communicate shipping instructions and confirm logistics details with all parties involved.</li><li>Monitor order status to ensure on-time delivery and resolve any delays.</li><li>Maintain accurate records of shipping documents, vendor communications, and order updates.</li><li>Collaborate with internal teams to meet deadlines and support operational goals.</li></ul>

File Clerk Are you someone who finds satisfaction in keeping things organized and running smoothly? Robert Half is looking for a File Clerk who is a highly motivated self-starter with a passion for order and precision. This is a great opportunity to grow your administrative skills in a supportive and structured work environment. What You’ll Do:<ul><li>Organize, maintain, and manage both physical and digital filing systems</li><li>Conduct quality control checks to ensure documents are correctly filed and categorized</li><li>Sort, label, and file a high volume of documents including letters, invoices, and memos</li><li>Retrieve files and documents upon request, ensuring timely access to critical information</li><li>Scan, archive, copy, fax, and process documents as needed</li><li>Coordinate file indexing and document collection with other departments</li><li>Respond to inquiries regarding records, file status, and document availability</li><li>Support team members with clerical duties and contribute to cross-functional projects</li><li>Ensure filing procedures comply with company policies and security protocols</li><li>Maintain document confidentiality and handle sensitive material with discretion</li></ul>

Data Entry Clerk Are you highly organized, detail-oriented, and efficient when it comes to handling large volumes of data? Robert Half is looking for a Data Entry Clerk who is dependable, accurate, and ready to thrive in a fast-paced, professional environment. This is a great opportunity to build your skills and grow within a dynamic company. Key Responsibilities:<ul><li>Process customer and account documents by reviewing data for deficiencies or errors</li><li>Compile, verify, and sort information before data entry</li><li>Enter data quickly and accurately into appropriate systems or databases</li><li>Maintain confidentiality while working with sensitive and proprietary information</li><li>Establish entry priorities based on project timelines and business needs</li><li>Support audits by retrieving data as requested</li><li>Maintain logs of activities and completed work</li><li>Perform regular quality checks to ensure accuracy and completeness of entered data</li><li>Assist with document scanning, filing, and digital record maintenance</li><li>Follow established data entry procedures and recommend improvements as needed</li><li>Collaborate with other departments to ensure data consistency and accuracy</li><li>Assist with special projects and administrative tasks as assigned</li><li>Respond promptly to internal inquiries related to entered data or file status</li><li>Uphold company policies, confidentiality agreements, and compliance standards</li></ul>

Sales Assistant Are you a self-starter with a passion for supporting sales teams and driving business success? Robert Half is looking for an enthusiastic and organized Sales Assistant to help support a dynamic sales department. This position offers a great opportunity for career growth and exposure to a variety of functions within the business. How You Will Make an Impact:<ul><li>Assist with the preparation and coordination for trade shows and conventions, and attend them as needed</li><li>Provide administrative, technical, and clerical support to the sales team</li><li>Handle sales reporting, preparing data for presentations, and generating insightful reports</li><li>Support the promotion of company products and services within the sales department</li><li>Respond promptly and professionally to customer requests, ensuring excellent service</li><li>Coordinate and organize internal training courses for the team</li><li>Manage order coordination, ensuring that all processes are efficiently completed</li><li>Proofread and prepare internal and external communications</li><li>Arrange travel and meeting logistics for the sales team</li><li>Complete various ancillary tasks to support the sales department as needed</li></ul>

Staff Accountant Staff Accountant (Grant Experience is a plus)Job Summary: We are looking for a detail-oriented Staff Accountant with experience managing and reporting on grants. This role is responsible for maintaining accurate financial records, ensuring compliance with grant requirements, and supporting the finance team with day-to-day accounting tasks.Key Responsibilities:<ul><li>Prepare and maintain financial records related to grants, including tracking expenditures and budgets</li><li>Ensure compliance with grant guidelines, regulations, and reporting requirements</li><li>Assist with monthly, quarterly, and annual financial reporting</li><li>Reconcile general ledger accounts and maintain documentation</li><li>Support audits by providing accurate and timely documentation related to grants</li><li>Work closely with program managers to monitor grant spending and allocations</li><li>Assist with accounts payable, receivable, and journal entries as needed</li><li>Help prepare invoices, budget modifications, and financial reports for funders</li></ul>

Accountant Job Summary:We are seeking a motivated and detail-oriented Entry-Level Accountant with advanced Excel skills to join our team. The ideal candidate will play a critical role in supporting our accounting team by managing daily financial transactions, reconciling accounts, and applying their advanced Excel expertise to analyze and present data effectively. This is an excellent opportunity to kickstart your career in accounting and gain valuable experience in a dynamic and collaborative environment. Responsibilities:<ul><li>Assist in day-to-day financial transactions, including accounts payable and receivable, invoicing, and payroll processing.</li><li>Perform regular account reconciliations to ensure the accuracy and completeness of financial records.</li><li>Prepare journal entries and assist in the month-end and year-end closing processes.</li><li>Utilize advanced Excel functionalities (e.g., pivot tables, VLOOKUPs, macros) to generate reports, analyze data, and support decision-making.</li><li>Support the creation and maintenance of financial models to track expenses, revenues, and budget variances.</li><li>Organize and maintain accurate and compliant financial documentation.</li><li>Collaborate with cross-functional teams to support internal audits and financial reporting efforts.</li><li>Follow company policies and procedures, ensuring adherence to accounting standards and regulations.</li></ul> Qualifications:<ul><li>Bachelor's degree in Accounting, Finance, or a related field (or actively pursuing a degree if part-time).</li><li>Proficiency in Microsoft Excel, with demonstrated expertise in advanced tools and techniques, such as macros, pivot tables, and complex formulas.</li><li>Familiarity with accounting principles and practices, including GAAP (knowledge or internship experience is a plus).</li><li>Working knowledge of accounting software (e.g., QuickBooks, NetSuite, or similar) is desirable but not required.</li><li>Strong organizational skills with keen attention to detail and the ability to manage multiple tasks effectively.</li><li>Analytical mindset with a proactive approach to problem-solving and data accuracy.</li><li>Strong communication and interpersonal skills to work effectively in a team-oriented environment.</li></ul>If interested please call 786.801.5830 or email [email protected]

Talent Manager/Sales Talent Manager / Recruiter (with Business Development Focus)Job Summary: We are seeking a dynamic and results-driven Talent Manager / Recruiter to oversee the full recruitment cycle while also driving business development efforts. This role combines talent acquisition with relationship building to grow our client base and match top talent with the right opportunities.Key Responsibilities:<ul><li>Source, screen, and interview candidates for a variety of roles</li><li>Build strong relationships with clients to understand their hiring needs</li><li>Develop and maintain a pipeline of qualified candidates</li><li>Identify and pursue new business opportunities to expand client base</li><li>Present qualified candidates to clients and manage the interview process</li><li>Negotiate offers and support both clients and candidates through onboarding</li><li>Maintain accurate records in the applicant tracking system and CRM</li><li>Attend networking events and industry meetings to build brand presence</li></ul>

Office Services Associate We are looking for an organized and detail-oriented Office Services Associate to join our team in Miami, Florida. This contract position involves delivering high-quality administrative and back-office services, including reprographics, mail handling, and customer support, in both physical and digital environments. The role also requires collaboration with various teams to ensure smooth operations across multiple service functions. Responsibilities: • Manage and process reprographics and mailroom tasks, adhering to established procedures and deadlines. • Utilize and maintain logs to track office service activities and ensure accuracy. • Troubleshoot and resolve basic equipment issues, escalating when necessary. • Load and maintain supplies such as paper and toner for office machinery. • Conduct quality assurance checks on completed work to ensure high standards. • Communicate effectively with supervisors and clients regarding job progress and deadlines. • Follow established protocols to handle sensitive and confidential documents securely. • Prioritize and organize workflow to meet operational demands in a fast-paced environment. • Provide support in additional service areas such as reception, hospitality, and audio/visual setups as needed. • Adhere to company policies and client site guidelines to ensure compliance.

Payable Specialist Accounts Payable SpecialistJob Summary: We are seeking a detail-oriented and dependable Accounts Payable Specialist to manage and process vendor invoices and payments. This role is responsible for ensuring timely and accurate processing of accounts payable transactions and maintaining positive relationships with vendors and internal teams.Key Responsibilities:<ul><li>Review, code, and enter vendor invoices into the accounting system</li><li>Match invoices with purchase orders and receipts</li><li>Prepare and process weekly check runs, ACH, and wire transfers</li><li>Reconcile vendor statements and resolve discrepancies or payment issues</li><li>Maintain accurate and organized AP files and records</li><li>Assist with month-end closing and financial reporting tasks</li><li>Respond to vendor inquiries in a professional and timely manner</li><li>Ensure compliance with company policies and accounting procedures</li></ul>

Collections Agent Collections / Accounts Receivable SpecialistJob Summary: We are seeking a dependable and detail-oriented Collections / Accounts Receivable Specialist to manage incoming payments and maintain accurate records of accounts. This role is responsible for contacting customers regarding overdue accounts, resolving billing issues, and ensuring timely collection of outstanding balances.Key Responsibilities:<ul><li>Monitor accounts receivable and identify overdue accounts</li><li>Contact customers via phone, email, or mail to collect outstanding payments</li><li>Resolve billing disputes and discrepancies professionally and promptly</li><li>Post customer payments accurately and maintain records in accounting system</li><li>Generate and send invoices, account statements, and payment reminders</li><li>Collaborate with internal departments to reconcile accounts and escalate issues when necessary</li><li>Prepare aging reports and provide regular updates to management</li><li>Ensure compliance with company policies and relevant regulations</li></ul>

Purchasing Clerk Purchasing Clerk (Hotel Experience Preferred)Job Summary: We are seeking a detail-oriented and organized Purchasing Clerk with experience in the hospitality industry to support our hotel’s procurement operations. This role is responsible for sourcing, ordering, and tracking supplies, ensuring that hotel departments have the materials needed for smooth daily operations.Key Responsibilities:<ul><li>Process purchase orders for food, beverages, housekeeping, maintenance, and other hotel departments</li><li>Communicate with hotel vendors to confirm pricing, product availability, and delivery schedules</li><li>Maintain inventory levels by tracking stock and conducting regular counts</li><li>Receive and inspect goods to ensure quality and accuracy against orders</li><li>Collaborate with department heads to forecast needs and manage budgets</li><li>Resolve discrepancies with orders and coordinate returns or replacements when necessary</li><li>Maintain accurate purchasing and inventory records using property management or procurement systems</li><li>Ensure compliance with internal purchasing policies and brand standards</li></ul>

Data Entry Robert Half is looking for a detail-oriented and reliable Data Entry Clerk to join a well-established organization in Miami. If you excel at working with data, have strong organizational skills, and can manage multiple tasks with precision, we want to hear from you. This role offers a great opportunity to contribute to key administrative functions while gaining valuable experience in a dynamic environment. Key Responsibilities:<ul><li>Accurately enter and update data into company systems and databases</li><li>Review and verify data for accuracy, ensuring no errors or inconsistencies</li><li>Maintain and organize physical and digital files, ensuring easy access for team members</li><li>Process and review invoices, receipts, and other documentation</li><li>Assist in data collection and report generation as required</li><li>Perform routine checks to ensure data integrity and consistency across systems</li><li>Collaborate with other departments to ensure timely and accurate data entry</li><li>Assist with managing and organizing company records and archives</li><li>Handle confidential information with professionalism and discretion</li><li>Support additional administrative tasks as needed, including scanning and filing</li><li>Respond to internal queries and provide assistance on data-related inquiries</li></ul>

Accounts Receivable Clerk We are looking for a detail-oriented Accounts Receivable Clerk to join a dynamic team within the construction industry in Oakland Park, Florida. This is a long-term contract position offering stability and the opportunity to collaborate with experienced professionals in a fast-paced environment. The role involves handling various aspects of accounts receivable and construction accounting to ensure smooth financial operations. Responsibilities: • Manage billing processes, including generating invoices and ensuring they align with contract terms and production orders. • Conduct business-to-business collections, print aging reports, and oversee lien releases for projects. • Review contracts thoroughly to confirm accuracy with production schedules and request necessary certificates or bonds. • Prepare monthly reports to track project statuses and identify areas requiring attention. • Collaborate with sales, project managers, and customers to resolve discrepancies and maintain timely communication. • Assist in payroll reporting by creating detailed reports related to employee numbers on job sites. • Handle enrollment forms and upload reports using online systems, with training provided as needed. • Utilize accounting software such as Solomon and billing platforms like Textdora, with training available for both. • Develop and maintain spreadsheets using Microsoft Excel, including pivot tables and VLOOKUP functions. • Participate in cross-training to ensure seamless transition and knowledge sharing within the team.

Full Charge Bookkeeper We are looking for a skilled Full Charge Bookkeeper to join our team in Delray Beach, Florida. This role is ideal for someone with a strong background in construction accounting who thrives in a fast-paced environment. The successful candidate will play a key role in managing financial operations, ensuring accuracy, and supporting the company's overall financial health. Responsibilities: • Oversee accounts payable (AP) and accounts receivable (AR) processes, ensuring accuracy and timeliness. • Handle AIA billing and lien releases to support construction project requirements. • Perform month-end close procedures, reconciling accounts and preparing financial statements. • Utilize the Vista ViewPoint software to manage financial data and reporting. • Maintain accurate records for all construction-related accounting activities, including job costing and project budgets. • Collaborate with project managers to ensure alignment between financial records and project goals. • Monitor and manage compliance with industry-specific accounting standards and practices. • Assist with transitioning financial data from previous systems to Vista ViewPoint as needed. • Generate detailed reports for senior management to support decision-making and financial planning.

Commercial Litigation Paralegal - Hybrid Robert Half is partnering with an-established boutique litigation firm in Miami who is seeking a Commercial Litigation Paralegal with 4+ years experience to join growing team. Law firm is known for its collaborative culture, high-level legal work, and commitment to long-term career development. Law firm provides:<ul><li>Competitive base salary up to $115,000, plus bonus</li><li>Hybrid work flexibility after trained in office</li><li>Benefits including medical, dental, vision, life, and disability insurance</li><li>401(k) with match and paid time off</li><li>Collegial environment with meaningful career growth potential</li></ul>Key Responsibilities:<ul><li>Draft and manage pleadings, discovery demands, subpoenas for commercial litigation cases in State and Federal Courts</li><li>Oversee case discovery and document production</li><li>Handle document review, redactions, indexing, and trial exhibit preparation</li><li>Support deposition and trial preparation</li></ul>If you're a motivated litigation paralegal seeking a long-term role in a dynamic litigation practice, please apply confidentially by sending your resume to Deb Montero on LinkedIn and to deb.montero@ roberthalf com

Compliance Analyst We are a growing private equity firm with a strong portfolio of small to mid-sized businesses, we are seeking a Compliance Analyst to support and enhance our firm's regulatory and financial compliance framework.Position Overview:The Compliance Analyst will be responsible for ensuring regulatory and financial compliance across the firm and its portfolio companies. This role requires a detail-oriented professional who can work independently, maintain confidentiality, and oversee quarterly financial compliance certifications. The ideal candidate will have a business degree and experience coming from an RIA (Registered Investment Advisor), Private Equity Firm, Broker Dealer or similar. Knowledge of reporting to FINRA or SEC. Key Responsibilities:<ul><li>Oversee compliance reporting and certifications for the firm and portfolio companies.</li><li>Distribute, track, and ensure completion of quarterly financial compliance certifications.</li><li>Maintain and enforce confidentiality policies across financial and operational data.</li><li>Work closely with legal, finance, and investment teams to ensure compliance with regulatory requirements.</li><li>Assist with audits, financial compliance reviews, and regulatory filings.</li><li>Monitor and improve internal compliance procedures to align with industry best practices.</li><li>Serve as the main point of contact for compliance-related inquiries from internal and external stakeholders.</li></ul>

Network Engineer We are seeking a Network Engineer to join our team in Boca Raton, Florida, within the insurance industry. In this role, you will be responsible for a range of tasks including dealing with vendors, handling network and infrastructure tasks with a specialization in storage, and participating in Azure cloud migrations. Responsibilities:• Handle vendor relationships confidently and effectively• Manage a broad range of infrastructure tasks with a focus on network engineering and storage• Participate in Azure cloud migrations and other projects• Demonstrate a clear understanding of project timelines and deliverables• Exhibit leadership qualities and take initiative in driving projects• Maintain and configure network systems including Cisco technologies, routers, and ASA• Work with border gateway protocols (BGP) and checkpoint systems• Utilize AB Testing and Backup Technologies in relevant tasks• Manage data center operations and configuration management• Handle computer hardware related tasks• Attach storage to virtual machines as required• Document processes and maintain accurate records.

Commercial Litigation Attorney - Hybrid Growing Coral Gables law firm is hiring a litigation attorney to join its dynamic commercial litigation team! If you have 2+ years of experience and are looking for complex, high-level cases with mentorship and true work-life balance, this opportunity is for you.Enjoy a hybrid schedule (3 days in-office, 2 days remote) while handling:<ul><li>Commercial litigation matters in state and federal court</li><li>Hearings, depositions, and discovery</li><li>Drafting pleadings, motions, and trial briefs</li><li>Preparing cases for trial or strategic settlement</li></ul>This firm offers low billable hour requirements, a collaborative team environment, and a strong reputation in the community. Base salary up to $165,000 plus bonus potential.Apply confidentially to deb.montero@ roberthalf com or to Deb Montero LinkedIn and take the next exciting step in your litigation career!

Director of Finance We are looking for an experienced Director of Finance to oversee financial operations for three hotel properties in Miami, Florida. This is a 100% onsite Contract position requiring strong leadership and financial expertise in the hospitality industry. You will collaborate closely with the corporate team and manage a dedicated accounting staff to ensure efficient financial processes. Responsibilities: • Oversee all financial functions for three hotel properties, including budgeting, forecasting, and financial reporting. • Manage a team consisting of a Staff Accountant, Senior Accountant, Accounts Payable Clerk, and Accounting Clerk. • Ensure compliance with accounting standards and internal controls across all properties. • Handle financial operations related to food and beverage, banquets, and other hotel revenue streams. • Utilize the M3 accounting software to maintain accurate financial records and reporting. • Work closely with the Corporate Controller to align financial strategies with organizational goals. • Supervise accounts payable processes and ensure timely vendor payments. • Conduct audits and reviews to identify areas for financial improvement. • Support the preparation of annual budgets and oversee monthly financial reconciliations. • Foster a meticulous and collaborative work environment with business casual attire.

Litigation Paralegal We are looking for a skilled Litigation Paralegal to join our dynamic and collaborative team in Miami, Florida. This boutique law firm specializes in insolvency and complex commercial litigation, offering a progressive work environment with opportunities for growth. The ideal candidate will bring expertise in bankruptcy law, excellent organizational skills, and a proactive approach to managing cases. Please send your resume to Stacey Lyons via LinkedIn for consideration. Responsibilities:• Conduct in-depth insolvency analysis by reviewing client documents and preparing detailed assessments.• Handle bankruptcy procedures for Chapters 7 and 11, including Subchapter V, for debtors, creditors, and trustees, as well as adversary proceedings.• Prepare and manage bankruptcy petitions and schedules using specialized software such as BestCase.• Manage e-discovery processes, including document reviews and productions using platforms like Logikcull and Relativity.• File legal documents accurately within multi-state and federal court systems.• Maintain and organize case documents using document management systems and Microsoft Office Suite.• Track and record billable hours while prioritizing tasks to meet multiple deadlines.• Collaborate effectively with clients, colleagues, opposing counsel, and court staff to ensure smooth case progress.• Upload and oversee document production, ensuring compliance with legal standards.• Utilize timekeeping software to ensure accurate tracking of work hours.

Commercial Litigation Attorney - Hybrid Robert Half is partnering with an established law firm seeking a Commercial Litigation Attorney with 5+ years to join the team (can work hybrid out of Miami or Ft. Lauderdale office). The ideal candidate will bring a strong background in commercial litigation and have a proven ability to handle diverse cases with precision and expertise. This role offers an opportunity to work in a collaborative environment while earning a competitive salary, performance-based bonuses, and comprehensive benefits. Base salary up to $160,000, plus bonus, full benefits and a great team environment. Send resume in confidence to Deb Montero LinkedIn and deb.montero@ roberthalf comResponsibilities:• Manage all aspects of commercial litigation cases, including drafting motions, pleadings, and legal correspondence.• Conduct depositions and represent clients effectively in hearings and court proceedings.• Maintain clear communication with clients, providing updates and guidance throughout their legal matters.

Full Charge Bookkeeper We are looking for a detail-oriented Full Charge Bookkeeper to join our team in Fort Lauderdale, Florida. This is a Contract position with the potential for long-term employment based on performance. The ideal candidate will have experience in handling all aspects of bookkeeping, including accounts payable, accounts receivable, and general ledger management, while also contributing to process improvements and automation initiatives. Responsibilities: • Manage all aspects of accounts payable and accounts receivable, ensuring accuracy and timeliness. • Maintain and reconcile general ledger accounts, preparing financial reports as needed. • Utilize QuickBooks Desktop and QuickBooks Online for the efficient management of accounting processes. • Collaborate with team members to streamline accounting workflows and implement automation solutions. • Prepare and analyze cash flow statements and annual budgets to support financial decision-making. • Assist with payroll processing and HR-related tasks, such as reception duties, when required. • Provide support for audit preparation and compliance activities. • Ensure the accuracy of financial data and maintain organized records for reference. • Work closely with department heads to address accounting needs and provide insights. • Contribute to improving the overall efficiency of the accounting function through innovative approaches.