Browse jobs Find the right job type for you Explore how we help job seekers Finance and Accounting Technology Marketing and Creative Administrative and Customer Support Legal Preview candidates Contract talent Permanent talent Learn how we work with you Executive search Finance and Accounting Technology Marketing and Creative Administrative and Customer Support Legal Technology Risk, Audit and Compliance Finance and Accounting Digital, Marketing and Customer Experience Legal Operations Human Resources 2025 Salary Guide Demand for Skilled Talent Report Building Future-Forward Tech Teams Job Market Outlook Press Room Salary and hiring trends Adaptive working Competitive advantage Work/life balance Diversity and inclusion Browse jobs Find your next hire Our locations

42 results for Receptionist in Concord Ca

Receptionist <p>We are in the process of hiring a Receptionist in the Stockton area. This role offers a long term contract employment opportunity. The selected candidate will be crucial to the smooth operation of our front desk and will provide support to our HR team.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Handling and directing incoming calls, emails, and inquiries to the relevant departments.</p><p>• Welcoming visitors with a detail-oriented demeanor, ensuring a positive first impression.</p><p>• Overseeing airport gate access in line with safety regulations.</p><p>• Ensuring the reception area is always tidy, organized, and inviting.</p><p>• Organizing and scheduling appointments and meetings for staff members.</p><p>• Assisting HR team with onboarding tasks, such as preparing offer letters, coordinating orientation programs, and setting up personnel files.</p><p>• Managing the employee "call-off" line and keeping leaders informed of employee absences.</p><p>• Keeping track of employee work anniversaries, birthdays, and other significant dates.</p><p>• Coordinating and keeping records of airport badge renewals.</p><p>• Assisting with the creation of HR reports, presentations, and employee communications as required.</p><p>• Utilizing Microsoft Excel, Outlook, and Word for various administrative tasks.</p> Receptionist <p>Our client is seeking a Receptionist for a short term role. If you have excellent communication skills, are highly organized, and enjoy delivering great customer service, we’d love to have you on our team!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome visitors, clients, and employees in a courteous and professional manner.</li><li>Answer and direct phone calls, emails, and other inquiries to the appropriate departments.</li><li>Assist with scheduling meetings, appointments, and maintaining conference room calendars.</li><li>Monitor and manage front desk activities, including mail distribution, package handling, and office supply inventory.</li><li>Provide information about the company, its services, and policies to clients and guests.</li><li>Maintain a clean, organized, and orderly reception area.</li><li>Assist with administrative tasks, including data entry, filing, and document preparation, as needed.</li><li>Collaborate with other departments to ensure smooth daily operations.</li></ul><p><br></p> Medical Receptionist We are offering a long term contract employment opportunity for a Medical Receptionist in the Healthcare/NHS industry. The role is based in Emeryville, California, 94608, United States. The Medical Receptionist will provide key administrative support within our healthcare team, ensuring smooth operations and high-quality patient service.<br><br>Responsibilities:<br><br>• Deliver exceptional customer service to all patients and guests, fostering a welcoming and friendly environment.<br>• Manage patient check-in and check-out processes, including verification of patient demographics and insurance details.<br>• Efficiently process authorizations for HMO and Medicare office visits.<br>• Respond to and direct incoming telephone calls, maintaining detail-oriented etiquette at all times.<br>• Handle routine inquiries, forwarding more complex inquiries to the appropriate personnel.<br>• Schedule and audit patient appointments, ensuring effective patient flow and care.<br>• Oversee the upkeep of the waiting room, ensuring it remains neat and well-stocked.<br>• Carry out a range of clerical and reception duties to support the wider team.<br>• Verify commercial insurance eligibility and benefits for all patients.<br>• Collect copayments and maintain accurate patient credit records. Receptionist We are offering a permanent employment opportunity for a Receptionist in Palo Alto, California. This role is primarily focused on managing a multi-line phone system, providing excellent customer service, and carrying out data entry duties. It is an ideal position for someone with strong interpersonal skills and proficiency in Microsoft Office Suite.<br><br>Responsibilities:<br><br>• Operate a multi-line phone system effectively, ensuring all calls are attended to promptly and directed to the correct department or individual.<br>• Handle customer inquiries and complaints in a detail oriented manner, maintaining a high level of customer satisfaction.<br>• Carry out data entry tasks efficiently, ensuring all customer records are accurate and up to date.<br>• Manage email correspondence, responding to emails in a timely and detail oriented manner.<br>• Utilize Microsoft Excel, Outlook, and Word to complete tasks and manage customer records.<br>• Organize files and documents systematically, ensuring easy retrieval when needed.<br>• Schedule appointments accurately, avoiding double bookings and ensuring all parties are informed of changes in a timely manner. Lobby Receptionist <p>Robert Half is working with a large corporation looking for a Lobby Receptionist to support a return to office for several of their buildings. Client provides an exciting work culture accompanies with perks and benefits while on assignment. Your job will serve as the first point of contact for employees, clients, and visitors entering a large corporate office. This individual will play a vital role in creating a professional and welcoming environment, facilitating communication, and maintaining efficient front-desk operations. The role requires excellent interpersonal skills, attention to detail, and the ability to handle multiple tasks in a fast-paced professional setting.</p><p><br></p><p><strong>Key Responsibilities:Front Desk Operations:</strong></p><ul><li>Greet and direct visitors, vendors, and employees with a friendly and professional demeanor upon arrival in the corporate lobby.</li><li>Maintain a clean, neat, and organized reception area conducive to the company's professional image.</li></ul><p><strong>Administrative Support:</strong></p><ul><li>Answer, screen, and forward incoming calls using a multi-line phone system, ensuring prompt and accurate transfers to appropriate parties.</li><li>Manage and distribute mail and packages, including coordinating with delivery services as necessary.</li><li>Maintain visitor logs and issue temporary access badges as needed, ensuring compliance with company security procedures.</li><li>Schedule and coordinate reception desk coverage during breaks, lunches, or absences.</li></ul><p><strong>Client and Visitor Relations:</strong></p><ul><li>Assist visitors with wayfinding and provide accurate information about the company, its departments, and office locations.</li><li>Coordinate with security and facility management to ensure seamless visitor experiences.</li></ul><p><strong>Technology and System Use:</strong></p><ul><li>Use scheduling systems to manage conference rooms, meetings, and client appointments.</li><li>Monitor and report any technical or facility-related issues in the lobby area.</li></ul><p><br></p><p><br></p><p><br></p><p><br></p> Front Desk Coordinator <p><strong>Job Description: Front Desk Coordinator </strong></p><p>We are seeking a friendly, organized, and professional Front Desk Coordinator with 1-3 years of experience to be the first point of contact for our office. In this role, you will manage front desk operations, provide exceptional customer service, and ensure a welcoming environment for visitors and staff. You will also support administrative tasks to help streamline office efficiency.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and staff with professionalism and a positive attitude.</li><li>Answer and direct phone calls, emails, and inquiries to the appropriate departments.</li><li>Maintain the reception area, ensuring it is clean, organized, and stocked with supplies.</li><li>Coordinate appointments, meeting room schedules, and other office activities.</li><li>Manage incoming and outgoing mail and deliveries.</li><li>Provide administrative support, including data entry, filing, and other clerical duties as assigned.</li><li>Serve as a resource for general office information and assist with employee requests when needed.</li></ul><p><br></p> Medical Front Office/Receptionist <p>A Medical Front Office/Receptionist serves as the first point of contact for patients and visitors, delivering exceptional customer service in a fast-paced healthcare environment. This position plays a vital role in managing the front desk of the medical facility, handling administrative and clerical tasks, maintaining patient confidentiality, and ensuring smooth clinic operations.</p><p>If you thrive in a team-driven environment, possess strong organizational skills, and are passionate about helping others, this role is a great opportunity to contribute to patient care while developing your administrative career in the medical field.</p><ul><li><strong>Front Desk Management:</strong></li><li>Greet and check in patients and visitors professionally and warmly.</li><li>Answer a high volume of incoming calls, transfer calls appropriately, take detailed messages, and handle inquiries with accuracy.</li><li><strong>Scheduling and Coordination:</strong></li><li>Schedule and confirm patient appointments using the clinic’s electronic health record (EHR) or scheduling system.</li><li>Make reminder calls and handle rescheduling or cancellations as needed.</li><li><strong>Patient Registration and Records:</strong></li><li>Collect and verify patient information, including demographics, insurance details, and payment information.</li><li>Manage patient check-in and check-out processes, ensuring all necessary paperwork is completed.</li><li>Maintain accurate and updated medical records in accordance with HIPAA regulations.</li><li><strong>Billing and Payments:</strong></li><li>Process payments, co-pays, and provide receipts to patients.</li><li>Assist with insurance verifications and authorizations as requested.</li><li>Coordinate with billing departments to address account questions.</li><li><strong>Administrative Support:</strong></li><li>Ensure the reception area is clean, organized, and well-stocked with necessary supplies forms.</li><li>Sort, scan, and distribute incoming mail and faxes.</li><li>Support other staff members as needed in administrative workflows.</li></ul><p><br></p> Front Desk Coordinator <p><strong>Job Description: Front Desk Coordinator </strong></p><p>We are seeking a friendly, organized, and professional Front Desk Coordinator with 1-3 years of experience to be the first point of contact for our office. In this role, you will manage front desk operations, provide exceptional customer service, and ensure a welcoming environment for visitors and staff. You will also support administrative tasks to help streamline office efficiency.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and staff with professionalism and a positive attitude.</li><li>Answer and direct phone calls, emails, and inquiries to the appropriate departments.</li><li>Maintain the reception area, ensuring it is clean, organized, and stocked with supplies.</li><li>Coordinate appointments, meeting room schedules, and other office activities.</li><li>Manage incoming and outgoing mail and deliveries.</li><li>Provide administrative support, including data entry, filing, and other clerical duties as assigned.</li><li>Serve as a resource for general office information and assist with employee requests when needed.</li></ul><p><br></p> Front Desk Coordinator <p>We are seeking an organized, welcoming, and resourceful <strong>Front Desk Coordinator</strong> to join our team at a nonprofit organization. This onsite role plays a crucial part in creating a positive first impression by serving as the first point of contact for visitors, staff, and external stakeholders. The ideal candidate will also provide essential support to the <strong>Human Resources (HR)</strong> team, assisting with administrative tasks and fostering a collaborative, mission-driven work environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p> </p><p><strong>Front Desk Management:</strong></p><ul><li>Serve as the primary point of contact for visitors, answering phones, welcoming guests, and directing inquiries to the appropriate department or individual.</li><li>Manage incoming and outgoing mail, packages, and deliveries in an organized and timely manner.</li><li>Maintain the appearance and organization of the front desk and reception area.</li><li>Maintain the visitor log, ensuring compliance with office policies and security protocols.</li><li>Provide exceptional customer service to all staff, visitors, and external stakeholders.</li></ul><p><strong>Administrative Support:</strong></p><ul><li>Support the HR team in scheduling interviews, onboarding new hires, and maintaining accurate employee files.</li><li>Assist with distributing internal communications, memos, and HR-related announcements.</li><li>Update and maintain office directories, organizational charts, and staff contact lists.</li><li>Help organize company events, meetings, and HR programs (e.g., training sessions or wellness days).</li><li>Create and manage basic reports, spreadsheets, and presentations as required.</li></ul><p><strong>Office Coordination:</strong></p><ul><li>Monitor and maintain office supplies inventory and submit orders when needed.</li><li>Serve as a liaison between vendors and the organization for facility-related issues (e.g., repairs or supplies).</li><li>Maintain and update filing systems for front-office operations and HR documentation.</li><li>Manage front desk email inbox and respond to inquiries promptly.</li></ul><p><br></p> Medical Receptionist <p>Join our fast-paced front desk team to support our growing office. You will manage scheduling, patient interactions, and office operations while maintaining a professional, patient-focused demeanor.</p><p><br></p><p>Key Responsibilities:</p><p> • Schedule appointments via Nextech software (in-person, online, phone) for 15 providers.</p><p> • Manage a multi-line phone system; respond to calls promptly.</p><p> • Handle cash transactions and pre-screen patients.</p><p> • Collaborate with providers for accurate scheduling and billing.</p><p> • Maintain medical records and ensure HIPAA compliance.</p><p> • Manage multiple tasks while ensuring a positive patient experience.</p><p> • Stock and maintain office supplies.</p><p> • Perform additional administrative duties as needed.</p> Front Desk Coordinator We are offering a short term contract employment opportunity for a Front Desk Coordinator based in San Francisco, California. As a key member of our team, you will play an integral role in managing the program environment, ensuring quality assurance, performing administrative duties, and building productive relationships with both residents and staff. <br><br>Responsibilities: <br>• Independently managing the program environment beyond regular working hours, which may include overnight and weekend shifts.<br>• Accurately maintaining logs and reports, including incident reports.<br>• Performing administrative tasks such as photocopying and chart assembly.<br>• Communicating effectively and fostering positive interactions with residents and staff.<br>• Ensuring quality standards are met in all tasks and duties performed.<br>• Undertaking any additional related duties as required by management.<br>• Utilizing skills in administrative assistance, multi-line phone system operation, concierge services, customer service, data entry, and use of Microsoft Excel, Outlook, and Word.<br>• Organizing files and maintaining accurate records.<br>• Monitoring cameras and performing regular rounds for security purposes. Medical Front Desk Specialist <p>We are in the healthcare industry, specifically cosmetic dermatology, and are currently seeking a Medical Front Desk Specialist to join our team in San Francisco, California. In this role, you will be the first point of contact for our patients and play a crucial role in managing the day-to-day operations of our front desk. This includes scheduling appointments, managing patient interactions, and ensuring smooth office operations. </p><p><br></p><p>Responsibilities:</p><p>• Responding promptly to all incoming calls and managing a multi-line phone system</p><p>• Accurately scheduling appointments for multiple providers using Nextech software</p><p>• Handling cash transactions and patient pre-screening procedures</p><p>• Collaborating with medical providers to ensure accurate scheduling and billing</p><p>• Maintaining patient medical records in compliance with HIPAA regulations</p><p>• Juggling multiple tasks simultaneously while ensuring a positive patient experience</p><p>• Keeping office supplies stocked and managing administrative duties as required</p><p>• Utilizing various software systems including Allscripts, Cerner Technologies, Dentrix Dental Software, Eaglesoft, and EHR SYSTEM</p><p>• Answering inbound calls and performing billing functions as needed.</p><p><br></p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00416-0013150161**</p><p><br></p><p><br></p> Office Services Associate We are in search of an Office Services Associate to join our team in San Francisco, California. In this role, you will be responsible for handling various back-office services, including digital and physical mail, reprography, and litigation printing. The role is part of a wider team that supports hospitality, reception, and audio/visual services. This role offers a short-term contract employment opportunity.<br><br>Responsibilities:<br>• Handle customer inquiries and ensure accurate processing of credit applications.<br>• Maintain meticulous records of customer credit.<br>• Monitor customer accounts and take necessary action when required.<br>• Provide support in digital and physical mail services, litigation printing, and reprographics.<br>• Contribute to hospitality facilities, reception, and audio/visual services as needed.<br>• Prioritize workflow and ensure timely completion of all projects.<br>• Troubleshoot basic equipment problems and place service calls when necessary.<br>• Maintain logs for all office services and adhere to established procedures.<br>• Interact with clients in person, over the phone, or electronically.<br>• Ensure quality assurance on own and work of others.<br>• Load machines with necessary supplies such as paper and toner. Payroll Administrator <p>We are offering an exciting opportunity for a Payroll Administrator in the Service industry, located in Healdsburg, California. The role involves overseeing payroll processes, maintaining accurate records, and assisting with other administrative tasks. </p><p><br></p><p><strong>Responsibilities:</strong></p><p><br></p><p>• Review and ensure the accuracy of timecards and payroll data.</p><p>• Conduct necessary follow-ups for any missing or incomplete data.</p><p>• Manage the data entry for new hires, terminations, layoffs, and rehires into HRIS and generate necessary reports.</p><p>• Perform data entry tasks for various reports as required.</p><p>• Assist with receptionist duties including answering multi-line telephone and greeting visitors.</p><p>• Maintain office and kitchen supplies inventory.</p><p>• Prepare and maintain Ranch files, Map files, and Employee Personnel files.</p><p>• Assist with language translation for non-English speaking visitors.</p><p>• Collaborate with HR Manager for updating WC information in HRIS.</p><p>• Aid HR Manager with paperwork related to new hires and re-hires.</p> Administrative Assistant <p>Robert Half is working with one of our top coastal clients in Half Moon Bay. They are in need of a skilled administrator to assist in the admsintiration office. This will be a part time role 20 - 30 hours a week. Hours could increase depending on workload. This opportunity with provide you with municipality experience which could lead to a variety of opportunities with local government entities. Please find the description below and if interested, apply now. We are potentially looking to have someone start next week. Do not wait, apply now!</p><p><br></p><p><strong>Main Job Duties</strong></p><ul><li>Provides responsible, and complex administrative and executive support; types and proofreads a wide variety of complex and confidential reports, letters and memoranda; independently prepares correspondence; types from rough draft or verbal instructions; takes and transcribes dictation and composes correspondence not requiring the attention of a department director or other management personnel.</li><li>Maintains a wide variety of records files and logs related to departmental operations and activities; conducts periodic retention and purging of files in compliance with applicable guidelines</li><li>Prepares evaluations, reports, correspondence, and memoranda, many of which are of a highly confidential and sensitive nature utilizing word processing software.</li><li>Participates in special projects as assigned</li></ul><p><strong>Other Job Duties </strong></p><ul><li>Acts as a receptionist. Screens office and telephone callers; responds to complaints and requests for information on City regulations, procedures, systems and precedents relating to assigned responsibilities; receives and routes incoming mail. Refer inquiries as appropriate.</li><li>Maintains calendar of activities, meetings and various events for City management; arranges meetings and makes appointments; assists with task prioritization; follows up on assigned projects to meet deadlines; provides staff support to committees or commissions such as preparing agendas, materials and minutes; makes travel arrangements and prepares related expense reports; may be assigned to attend commission or committee meetings to serve as the recording secretary.</li><li>Recommend organizational and procedural changes affecting clerical activities.</li><li>Assists in budget preparation and control; assists in monitoring department expenditures and purchasing activities; prepares purchase orders; receives and records invoices and fees; recommends fund transfers as needed; prepares department payroll for processing; tracks overtime usage; retains and tracks personnel payroll records</li><li>Researches, compiles and analyzes data for special projects and various reports.</li></ul><p><br></p> Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in Santa Clara, California. The role primarily involves managing the front desk, maintaining files, and providing excellent customer service. The Administrative Assistant will also be responsible for entering invoices and using JD Edwards for information input.<br><br>Responsibilities:<br>• Manage front desk operations, including answering inbound and outbound calls.<br>• Handle administrative tasks such as filing and organizing documents.<br>• Deliver strong customer service, addressing and resolving inquiries as needed.<br>• Enter and maintain data using Microsoft Excel, Word, Outlook, and PowerPoint.<br>• Utilize JD Edwards for entering and updating information.<br>• Assist in email correspondence and schedule appointments efficiently. Administrative Assistant- Bilingual <p>We are offering an exciting contract to permanent employment opportunity for a School Administrative Assistant- Bilingual (Spanish and English) in Oakland, California.</p><p><br></p><p>In this position, you will play a pivotal role in a local educational institution, carrying out vital administrative duties and customer service tasks. Your role will involve supporting students and parents in a K-12 environment.</p><p><br></p><p>100% on-site. Work schedule is Monday-Friday 7:30AM-3:30PM.</p><p><br></p><p>Related experience in a similar school environment is required.</p><p><br></p><p>Responsibilities Include:</p><p><br></p><p>• Provide front desk support, including answering inbound and outbound calls and handling email correspondence</p><p>• Coordinate lunch needs, early student pickups and manage substitute teacher arrangements with vendors</p><p>• Monitor and record student attendance using the Power School system</p><p>• Utilize Microsoft Word, Excel, and Outlook for administrative tasks and data entry</p><p>• Maintain a high level of customer service at all times, processing applications and maintaining accurate records</p><p>• Schedule appointments as necessary.</p> Office Manager <p>Position Overview: We are looking for a skilled Office Manager to oversee our administrative operations and ensure the smooth running of our office. The Office Manager will be responsible for managing office supplies, coordinating administrative staff, and handling various administrative tasks to support the efficient operation of the office. The ideal candidate will be organized, detail-oriented, and able to thrive in a fast-paced environment.</p><p>Responsibilities:</p><ul><li>Manage and supervise administrative staff, including receptionists, administrative assistants, and office clerks</li><li>Oversee the maintenance of office equipment and facilities</li><li>Develop and implement office policies and procedures</li><li>Coordinate office activities and operations to secure efficiency and compliance with company policies</li><li>Manage office budget, including expenses for supplies and equipment</li><li>Handle scheduling, appointments, and travel arrangements for senior management</li><li>Organize and oversee office events, meetings, and conferences</li><li>Ensure proper filing and record-keeping systems are in place</li><li>Handle sensitive and confidential information with integrity and discretion</li><li>Address employee queries regarding office management issues (e.g., stationery, equipment, and travel arrangements)</li></ul><p><br></p> Office Manager <p>Position Overview: We are looking for a skilled Office Manager to oversee our administrative operations and ensure the smooth running of our office. The Office Manager will be responsible for managing office supplies, coordinating administrative staff, and handling various administrative tasks to support the efficient operation of the office. The ideal candidate will be organized, detail-oriented, and able to thrive in a fast-paced environment.</p><p>Responsibilities:</p><ul><li>Manage and supervise administrative staff, including receptionists, administrative assistants, and office clerks</li><li>Oversee the maintenance of office equipment and facilities</li><li>Develop and implement office policies and procedures</li><li>Coordinate office activities and operations to secure efficiency and compliance with company policies</li><li>Manage office budget, including expenses for supplies and equipment</li><li>Handle scheduling, appointments, and travel arrangements for senior management</li><li>Organize and oversee office events, meetings, and conferences</li><li>Ensure proper filing and record-keeping systems are in place</li><li>Handle sensitive and confidential information with integrity and discretion</li><li>Address employee queries regarding office management issues (e.g., stationery, equipment, and travel arrangements)</li></ul><p><br></p> Property Administrator We are seeking a Property Administrator to join our team in a major city in California. This role involves various administrative tasks and engaging with clients in the property industry. The position offers a short term contract employment opportunity. <br><br>Responsibilities:<br>• Effectively managing correspondence through Outlook email<br>• Taking on the responsibility of the front desk when required<br>• Accurately typing up handwritten reports<br>• Carefully filing and maintaining records<br>• Regularly interacting with a diverse range of clients, including those who have experienced homelessness<br>• Drafting detail-oriented letters utilizing pre-existing templates<br>• Diligently posting notices on doors<br>• Utilizing skills in Administrative Assistance and Microsoft Excel for optimal job performance. Accounts Payable Specialist We are offering an exciting opportunity for an Accounts Payable Specialist in the construction and contracting industry. Located in Santa Rosa, California, this role will primarily involve managing and processing customer credit applications, maintaining customer records, and resolving customer inquiries. <br><br>Responsibilities:<br>• Efficiently process high volumes of customer credit applications<br>• Accurately maintain and update customer credit records<br>• Regularly monitor customer accounts and take appropriate action as needed<br>• Sort and match accounts payable invoice support documents<br>• Conduct invoice batch and edit review for accuracy<br>• Maintain and update tracking logs using Microsoft Excel<br>• Handle the filing of customer records and related documents<br>• Perform as an onsite interoffice mail courier when necessary<br>• Receive and process supply orders<br>• Utilize software including Word, Excel, Outlook, Viewpoint Spectrum, and Adobe Acrobat to perform tasks<br>• Serve as backup for front desk coverage as needed. Administrative Assistant <p>Walnut Creek client is in need of a part time temporary administrative assistant to cover a maternity leave. In this position you will support the program coordination department with coordinating webinars, education opportunities, onsite events, and training for Members. Overseas third-party contracts and budgets associated with assigned programs. Coordinates with Member liaisons to ensure the delivery of services and assess Member needs through surveys and committee meetings. Provides administrative support and project support as needed. The ideal candidate will be very comfortable in Excel and enjoy heavy coordination with many moving parts. The hours are Tuesday-Thursday 8am-4:30pm.</p> Part Time Administrative Assistant <p><strong>20-30 hours a week - hybrid</strong></p><p><br></p><p>We are offering a long term contract employment opportunity for an Administrative Assistant in the government sector, based in San Leandro, California. As an Administrative Assistant, your role will be crucial in handling data analysis, risk assessment, and mitigation strategies, as well as creating reports and presentations, collaborating with various departments, conducting research, and participating in special projects.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Analyze different data sources such as incident reports, insurance claims, financial data, and infrastructure reports to detect trends, patterns, and possible risk areas.</p><p>• Evaluate the probability and potential impact of various risks, including natural disasters, cyberattacks, infrastructure failures, liability claims, and financial losses.</p><p>• Assist in the development of strategies to reduce or mitigate identified risks. This may involve suggesting policy changes, developing training programs, implementing new safety procedures, or improving infrastructure.</p><p>• Prepare reports, presentations, and other documents that summarize risk assessments, mitigation plans, and other relevant information for city officials and other stakeholders.</p><p>• Collaborate closely with various city departments (e.g., Police, Fire, Public Works, Finance) to gather information, coordinate risk mitigation efforts, and ensure effective communication.</p><p>• Stay updated on best practices in risk management and conduct research on specific risk areas as needed.</p><p>• Participate in special projects related to risk management, such as updating emergency preparedness plans or conducting comprehensive risk assessments.</p><p>• Perform related administrative tasks, as assigned.</p> Administrative Assistant <p>We are offering an exciting opportunity for an Administrative Assistant with a boutique litigation firm, based in Oakland, California. This role involves supporting our team by managing various administrative tasks, playing a crucial role in maintaining the smooth running of our office.</p><p><br></p><p>Responsibilities:</p><p>• Managing specific tasks and responsibilities to support the Office Manager</p><p>• Handling office supplies and inventory, and placing orders when necessary</p><p>• Ensuring efficient filing systems and records management</p><p>• Distributing incoming mail and packages appropriately</p><p>• Coordinating maintenance and repairs for office equipment and suite with building management</p><p>• Scheduling meetings and managing calendars for the team</p><p>• Assisting with accounts receivable, billing, and invoicing tasks</p><p>• Assisting with accounts payable when required</p><p>• Supporting the onboarding and training of new employees</p><p>• Assisting with staff performance reviews and implementation of office policies and procedures</p><p>• Participating in office-wide events and projects</p><p>• Assisting with firm operational expenses alongside the bookkeeper</p><p>• Addressing employee concerns and conflicts effectively.</p> Administrative Assistant <p>We are in search of a Front office administrator to join our team in Oakland, California. This role involves a variety of tasks within the industry, including managing inbound and outbound calls, email correspondence, and data entry tasks. This position offers a short term contract employment opportunity.</p><p><br></p><p>Responsibilities </p><p>• Manage and direct incoming and outgoing calls in a timely and efficient manner</p><p>• Handle email correspondence with professionalism and accuracy</p><p>• Utilize Microsoft Excel for data organization and management</p><p>• Deliver exceptional customer service, addressing and resolving inquiries and issues</p><p>• Schedule appointments accurately and ensure they are updated in the system</p><p>• Perform data entry tasks, maintaining the accuracy of records in the system</p><p>• Use Microsoft Outlook for communication and scheduling purposes</p><p><br></p><p>If you are interested, please call us at (510)470-7450</p>
2