<p>We are seeking a highly organized and responsible Office Manager to join our team. In this position, you will play a crucial role in streamlining our day-to-day operations and maintaining an enriching, productive work environment. The ideal candidate is detail-oriented, resourceful, and able to manage multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>· Oversee and support all administrative duties in the office and ensure smooth operations.</p><p>· Manage office supplies inventory and place orders as necessary.</p><p>· Perform reception duties such as answering phones where necessary.</p><p>· Manage office layout planning and office moves, and with office refurbishment.</p><p>· Organize and maintain office common areas.</p><p>· Perform as HR to coordinate and direct administrative support functions for the office.</p><p>· Assisting in various daily operations.</p><p>· Working with department managers to improve overall work environment and staff satisfaction.</p>
<p>We are seeking a highly organized and responsible Office Manager to handle a variety of administrative and financial tasks to ensure our office operations run smoothly. The office manager will be responsible for managing schedules, coordinating meetings, communicating with staff and outside vendors, managing office supplies, and providing administrative support to our employees.</p><p>Responsibilities:</p><ul><li>Oversee and support all administrative duties in the office and ensure that the office operates smoothly.</li><li>Manage office supplies and equipment, placing orders when necessary.</li><li>Monitor office expenses and cost-effectively manage resources to save the company money.</li><li>Coordinate with IT department on all office equipment setup and issues.</li><li>Effectively communicate and coordinate with internal departments and external partners.</li><li>Schedule and organize activities such as events, meetings and travel arrangements for executives.</li><li>Perform bookkeeping tasks such as payroll and invoicing.</li><li>Prepare reports and presentations as needed.</li><li>Effectively manage office staff, including hiring, training, and performance evaluations.</li><li>Implement and monitor office policies and procedures.</li><li>Ensure a healthy and safe work environment for all employees.</li></ul>
We are looking for an experienced Office Manager to join our team in Brentwood, California. This Contract to permanent position requires a proactive and detail-oriented individual who can oversee administrative tasks, manage office supplies, and ensure smooth day-to-day operations. The ideal candidate will have strong organizational skills and a background in administrative office management.<br><br>Responsibilities:<br>• Manage daily office operations, including scheduling, administrative tasks, and workflow coordination.<br>• Oversee procurement and inventory management of office supplies to ensure availability and cost efficiency.<br>• Handle accounts payable processes, including invoice tracking and payment approvals.<br>• Perform receptionist duties, such as answering calls, managing correspondence, and greeting visitors.<br>• Ensure compliance with state and federal regulations related to office administration and payroll.<br>• Coordinate office maintenance and manage vendor relationships for services and supplies.<br>• Supervise documentation and record-keeping for licensing, insurance, and other legal requirements.<br>• Monitor and report on operational performance metrics to support continuous improvement.<br>• Support managers and teams with administrative tasks to facilitate project execution.
<p>We are looking for a Temporary Front Office Manager to join our team and manage front office operations during a maternity leave starting August 2025. This position is based in a school setting and requires Livescan fingerprinting and a TB test clearance prior to starting.</p><p><br></p><p>Key Responsibilities:</p><p>Greet visitors, staff, and students while managing incoming calls and inquiries.</p><p>Provide administrative support, such as scheduling appointments, coordinating meetings, and handling correspondence.</p><p>Maintain organized records and ensure the smooth operation of front office activities.</p><p>Collaborate with school staff and departments to support daily operations.</p><p>Ensure compliance with school policies and procedures.</p>
<p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage office operations, including facilities, supplies, and vendor relationships.</li><li>Coordinate administrative support, including scheduling meetings, preparing reports, and maintaining accurate records.</li><li>Oversee office budgets and assist with basic accounting tasks, such as invoicing and expense tracking.</li><li>Serve as a liaison between employees and management to address operational needs and workplace concerns.</li><li>Support onboarding of new employees and maintain office policies and procedures.</li></ul>
<p>Are you passionate about operations? Do you have what it takes to contribute directly to the success of an organization? Do you want to have fun while doing it? Look no further! Apply today to be the Operations Manager with Robert Half! We are working with a nonprofit in the Oakland area, and we are seeking candidates with facilities and operations experience who are available immediately to take the next step in their careers.</p><p><br></p><p><strong>Responsibilities</strong>:</p><ul><li>Oversee the operations of the organization, coordinating with various departments such as Operations and Facilities.</li><li>Maintain strong relationships with building vendors, ensuring compliance with all contractual agreements.</li><li>Oversee the company's office inventory, including managing supplies and equipment, and scheduling maintenance as necessary.</li><li>Direct and assist the staff in their daily operations, fostering a positive and efficient work environment.</li></ul>
<p>We are looking for a highly organized and proactive Office Manager to join our team on a contract basis in Santa Clara, California. This dual-role position combines overseeing daily office operations with providing administrative support. The ideal candidate thrives in a dynamic environment, demonstrates excellent communication skills, and is adept at multitasking and problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.</p><p>• Prepare and organize materials for presentations, reports, and various projects.</p><p>• Act as the primary point of contact for internal and external communications while ensuring confidentiality.</p><p>• Manage the day-to-day operations of the office, including inventory management, vendor relationships, and facilities maintenance.</p><p>• Coordinate employee activities and events to foster a collaborative and engaging workplace culture.</p><p>• Ensure compliance with workplace safety standards and protocols.</p><p>• Support HR processes such as onboarding, offboarding, and employee orientations.</p><p>• Assist in planning and executing company-wide initiatives, including town halls and team-building activities.</p><p>• Collaborate with leadership to schedule and organize key meetings and events.</p><p>• Handle special projects and tasks as assigned by executive leadership.</p>
<p>We are looking for a dedicated Office Manager with expertise in healthcare operations to oversee the daily management of clinic activities in Emeryville, California. This Contract-to-Permanent position involves ensuring smooth workflows, delivering exceptional patient experiences, and fostering collaboration among staff and physicians. The ideal candidate will bring strong organizational skills and a commitment to driving efficiency and excellence in a healthcare setting.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage the day-to-day operations of one or more clinic locations, ensuring high-quality patient care and satisfaction.</p><p>• Partner with site physicians to address operational needs, streamline workflows, and enhance service delivery.</p><p>• Monitor clinic budgets, control expenditures, and prepare detailed financial reports to ensure financial efficiency.</p><p>• Supervise and coach staff to maintain high performance standards and foster growth.</p><p>• Implement and audit standard operating procedures to ensure compliance and optimal resource utilization.</p><p>• Manage revenue cycle operations, including charge reconciliation, to meet financial targets and present monthly revenue reports.</p><p>• Address concerns raised by staff, providers, and patients, promoting a culture of trust and collaborative problem-solving.</p><p>• Evaluate patient satisfaction survey results and develop strategies for continuous improvement.</p><p>• Handle hiring, staffing, and performance evaluations to build a strong, motivated team.</p><p>• Maintain strict confidentiality and uphold ethical standards in all interactions.</p><p><br></p><p>If you are interested in this role please apply immediately and call us at (510) 470-7450</p>
We are seeking a highly organized, personable, and experienced Front Office Manager to oversee day-to-day front desk operations and ensure a detail oriented, welcoming environment for all guests, staff, and visitors. The ideal candidate has a strong background in hospitality or hotel management, thrives in fast-paced environments, and brings a proactive, service-oriented mindset. Manage and lead front desk operations, ensuring smooth daily workflow and excellent guest/client service. Oversee scheduling, training, and performance of front desk or administrative support staff. Serve as the first point of contact for visitors, vendors, and clients, maintaining a detail oriented and =+ years of experience demeanor. Coordinate office communications, deliveries, supplies, and facility-related support as needed. Work cross-functionally with other departments to support overall office functionality and morale.
<p>Our client is seeking a full-time Office Manager to support the firm’s San Francisco and Washington, D.C., offices. This position is located in the firm’s San Francisco office.</p><p>The annual salary range for this role is $135,000 to $185,000 per year, with benefits (among other things, the firm pays the entirety of the Office Manager’s health and dental insurance premiums and 30 percent of the premiums for dependents). </p><p>The position is responsible for the daily management and administrative operations of our San Francisco and DC Offices. It would oversee operations of the firm’s Accounting Department, Office Services, IT, Records, Library and Calendaring. Tasks include onboarding new hires, managing employee benefits, facilitating training and development programs, enforcing company policies, handling employee relations, overseeing recruitment of non-attorney staff, ensuring compliance, and focusing on creating a positive work environment and supporting employee growth within the firm.</p><p><br></p><p>Other responsibilities include:</p><ul><li>Identify qualified candidates, conduct interviews, and onboarding new employees</li><li>Manage and counsel non-attorney staff. Conduct frequent meetings with staff and follow through as necessary</li><li>Design and deliver training programs to enhance employee skills and career progression</li><li>Setting performance goals, provide feedback and conduct performance reviews </li><li>Administer employee benefits packages, assist with tracking Time and Attendance for non-attorney staff and stay updated on compensation trends</li><li>Evaluate competitive policies, participate in plan selection and renewal negotiations. Conduct plan open enrollment meetings, benefit orientations and liaise with brokers as necessary</li><li>Address employee concerns, resolve conflicts, and maintain a positive workplace culture </li><li>Ensure adherence to labor laws, employment regulations, and company policies</li><li>Plan firm events (holiday parties, picnic, staff appreciation, anniversary, attorney events)</li><li>Oversee all aspects of space management, including landlord relations and landlord-provided services; maintenance and security; working with architects, contractors and subcontractors during space renovations</li><li>Maintain the disaster recovery and business continuity plans for SF and DC offices, including the coordination of emergency response plans and emergency communication and response procedures</li></ul>
<p><strong>NOTE: Please apply here & send your resume via LinkedIn to notify me about your submission!</strong></p><p> </p><p><strong>LinkedIn: Jonathan Christian (JC) del Rosario</strong></p><p><br></p><p>A respected, multi-disciplinary financial services firm is seeking a <strong>Family Office Accounting Manager</strong> to join its Family Office Services team. This role is ideal for a detail-oriented, client-focused individual who enjoys working in a collaborative environment and supporting the financial needs of high-net-worth individuals and families.</p><p><br></p><p>The firm provides comprehensive financial services, including investment advisory, estate planning support, and personalized financial operations. The organization values long-term client relationships, continuous improvement, and a strong culture of integrity, inclusion, and growth.</p><p><br></p><p><strong>Position Overview</strong></p><p>As a Family Office Accounting Manager, you will oversee and execute financial operations for complex client structures, including trusts, partnerships, and LLCs. This role requires a balance of accounting expertise and relationship management, ensuring each client receives accurate, timely, and thoughtful financial support.</p><p>You’ll collaborate with internal teams, external advisors, and clients to manage budgets, reporting, bill payment, and banking strategies. The position offers the opportunity to shape processes and contribute to a high-performing, service-oriented culture.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Act as a key point of contact for clients, maintaining strong, responsive relationships</li><li>Assist clients with budgeting, forecasting, and monitoring cash flow</li><li>Partner with internal bookkeeping staff to ensure timely and accurate recordkeeping</li><li>Prepare and deliver monthly and quarterly financial reports tailored to client needs</li><li>Oversee bill pay and accounts receivable processes across a variety of entity types (e.g., trusts, LLCs, partnerships)</li><li>Evaluate banking, lending, and treasury solutions to meet evolving client objectives</li><li>Work with internal specialists in investment, tax, and estate planning to provide coordinated, holistic financial support</li><li>Contribute to operational process improvements and cross-functional firm initiatives</li></ul><p><strong>Compensation & Benefits</strong></p><ul><li>Competitive base salary with performance-based bonus potential</li><li>Comprehensive health, dental, and vision coverage</li><li>401(k) plan with employer matching</li><li>Flexible time off, including sabbatical eligibility</li><li>Hybrid work model promoting work-life integration</li><li>Inclusive and collaborative culture committed to ongoing development</li></ul>
<p><strong>BOOKKEEPER/OFFICE MANAGER</strong></p><p><strong>85K-100K + benefits</strong></p><p><br></p><p>Real estate investment/property management company is seeking a Bookkeeper/Office Manager to join their team. Ideally candidate would come from a small company where he/she can wear multiple hats, handle all office administrative but can also help with some accounting and HR functions. </p><p>Responsibilities:</p><p>•Oversees and manages the daily activities of office to ensure efficient operations, service delivery and expense control</p><p>•Manages record-keeping, databases and archives of relevant records, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/ scheduling, and other related internal operations</p><p>•Oversees the selection of and management of vendor and supplier relationships, purchase of products and services to ensure that they efficiently and effectively provide needed resources within budgetary limits</p><p>•Performs AR/AP tasks while tracking costs and monitoring budget</p><p>•Provides day-to-day oversight and assistance with carrying out various HR functions critical to company, including recruiting, onboarding, leave and attendance tracking, evaluation, employee relations, health and safety, compensation, benefits, coaching, training, diversity, employee engagement, payroll and employee records</p><p>•Provides administrative and clerical support, including word processing, spreadsheets, maintenance of office supply inventory and equipment maintenance, etc.</p><p><br></p>
<p>We are looking for a skilled and detail-oriented Bookkeeper to join our clients team in Concord, California. This is a Contract position with the potential for long-term opportunities, offering an excellent chance to contribute to financial operations while advancing your career. The ideal candidate will manage bookkeeping tasks, certified payroll, and administrative functions with precision and efficiency.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee accounts receivable and accounts payable processes to ensure accurate and timely financial transactions.</p><p>• Manage payroll operations, including certified payroll tracking using organizational tools.</p><p>• Maintain and reconcile financial records, ensuring accuracy and compliance with prevailing wage requirements for state projects.</p><p>• Utilize QuickBooks Online to perform bookkeeping tasks and maintain financial data integrity.</p><p>• Coordinate administrative functions related to office management and financial operations.</p><p>• Collaborate with third-party payroll processors to ensure seamless payroll execution.</p><p>• Prepare detailed financial reports and documentation as required for projects.</p><p>• Ensure adherence to financial deadlines and compliance standards.</p><p>• Support financial close activities in collaboration with organizational systems.</p>
<p><strong>NOTE: Please apply here & send a ping or personal message via LinkedIn to notify me about your submission!</strong></p><p><strong> </strong></p><p><strong>LinkedIn: Jonathan Christian (JC) del Rosario</strong></p><p><br></p><p><strong>About the Firm</strong></p><p>A well-established and dynamic multi-family office headquartered in San Francisco is seeking a <strong>Family Office Accounting Manager</strong>. The firm supports ultra-high-net-worth (UHNW) individuals and families through comprehensive services including investment management, financial planning, lending strategy, and personalized family office offerings. The organization fosters a collaborative, innovative, and inclusive work environment. It is committed to continuous learning, technological advancement, and maintaining long-term client relationships while supporting development and well-being.</p><p><br></p><p><strong>Position Overview</strong></p><p>The Family Office Accounting Manager will join the Family Office Services team, delivering tailored financial services to UHNW clients. The role combines client service and financial operations, offering the opportunity to contribute meaningfully to a team-focused, service-oriented environment.</p><p><br></p><p>The successful candidate will be organized, detail-focused, and experienced in managing financial operations across varied entity structures. The role involves collaboration with both internal and external stakeholders to ensure effective delivery of financial reporting, budgeting, bill payment, and cash management solutions.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as a primary point of contact for clients, ensuring responsive and effective communication</li><li>Assist clients in creating and maintaining annual budgets, analyzing cash flow, and monitoring financial activity</li><li>Partner with internal bookkeeping staff to ensure timely and accurate financial records</li><li>Prepare and deliver monthly and quarterly financial reports in alignment with client expectations</li><li>Manage bill pay and accounts receivable across various legal entities, including trusts, partnerships, and LLCs</li><li>Evaluate and assist in implementing banking and lending solutions that meet client financial needs</li><li>Collaborate with internal specialists in investment, tax, and estate planning to support integrated wealth planning</li><li>Contribute to process improvements and participate in cross-functional projects designed to enhance service offerings.</li></ul><p><strong>Compensation & Benefits</strong></p><ul><li>Competitive base salary with performance-based bonus</li><li>Comprehensive benefits package including health, dental, vision, and 401(k) with employer matching</li><li>Flexible time off, sabbatical eligibility, and a hybrid work environment</li><li>Commitment to a diverse, equitable, and inclusive workplace that values work-life integration</li></ul>
We are looking for an organized and proactive Workplace Coordinator to join our team in San Francisco, California. In this role, you will play a key part in ensuring the smooth daily operations of our office while providing exceptional administrative support. This is a long-term contract position within the dynamic hedge fund industry.<br><br>Responsibilities:<br>• Manage the front desk by greeting visitors, handling incoming calls, and ensuring a detail-oriented and welcoming environment.<br>• Coordinate office supplies and inventory to maintain a well-stocked and functional workspace.<br>• Assist with scheduling meetings, preparing conference rooms, and supporting team events.<br>• Perform administrative tasks such as filing, data entry, and document management to ensure office organization.<br>• Act as the primary point of contact for vendors and service providers to address office needs.<br>• Support workplace initiatives and projects to enhance operational efficiency.<br>• Ensure compliance with company policies and procedures related to office management.<br>• Respond promptly to employee inquiries and provide solutions to workplace-related issues.<br>• Oversee workplace-related systems and tools to maintain efficiency and functionality.<br>• Collaborate with various departments to support their administrative needs.
<p><strong>NOTE: Please apply here & send your resume via LinkedIn to notify me about your submission!</strong></p><p> </p><p><strong>LinkedIn: Jonathan Christian (JC) del Rosario</strong></p><p><br></p><p>A well-established financial services firm is seeking a <strong>Family Office Accounting Manager</strong> to join its Family Office Services team. This role is ideal for a detail-oriented, service-driven Individual who thrives in a collaborative environment and is passionate about supporting the complex financial needs of high-net-worth individuals and families.</p><p><br></p><p>The firm offers a full suite of personalized financial solutions, including investment management, estate planning support, and operational accounting. With a focus on long-term relationships, continuous improvement, and a culture grounded in integrity and inclusion, the organization provides a rewarding and growth-oriented environment.</p><p><br></p><p><strong>Position Overview</strong></p><p>In this role, you will manage the financial operations for a portfolio of clients with multi-entity structures, including trusts, partnerships, and LLCs. Success in this position requires a strong foundation in accounting, exceptional organizational skills, and the ability to build and maintain trusted client relationships.</p><p>You’ll work closely with clients, internal teams, and external advisors to oversee financial reporting, budgeting, bill pay, and banking needs—while contributing to operational excellence and innovation across the team.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as a primary contact for clients, delivering timely, responsive communication</li><li>Develop and monitor client budgets and cash flow projections</li><li>Ensure accurate recordkeeping in coordination with internal bookkeeping staff</li><li>Prepare and present monthly and quarterly financial reports tailored to individual client needs</li><li>Oversee bill payment, invoicing, and cash management across various legal entities</li><li>Support banking and lending needs by identifying and coordinating financial solutions</li><li>Collaborate with internal experts in investment, tax, and estate planning to deliver integrated financial support</li><li>Contribute to continuous improvement efforts, including process enhancements and cross-functional projects</li></ul><p><strong>Compensation & Benefits</strong></p><ul><li>Competitive base salary plus performance-based bonus</li><li>Comprehensive health, dental, and vision insurance</li><li>401(k) plan with employer matching</li><li>Generous and flexible paid time off, including sabbatical eligibility</li><li>Hybrid work model with a strong emphasis on work-life balance</li><li>Inclusive team culture with a commitment to development</li></ul>
<p>We are looking for a skilled Human Resources and Accounting Administrator to join our team in Walnut Creek, California. This role involves managing HR operations, overseeing accounting tasks, and ensuring compliance with company policies and industry standards. The ideal candidate will have expertise in HR systems, employee relations, and benefit administration, paired with strong organizational and communication skills.</p><ul><li>Performs daily bank account reconciliation and balances, manages cashflow, oversees bank deposits, and does G.L. analysis.</li><li>Assists CFO with monthly bank reconciliation and brokerage account activities.</li><li>Collaborates with external CPA firm for EOQ and EOY financial reports.</li><li>Processes and returns state sales and use tax for 17 states, also handles state registrations.</li><li>Readies for and participates in tax audits periodically.</li><li>Manages Accounts Payable and Receivable (~70 checks and ~50 wires or other electronic payments per month, ~300 invoices per month).</li><li>Applies received funds to open invoices, creates customer deposits and journal entries as required.</li><li>Administers payroll and 401k for around 45 employees.</li><li>Handles medical, dental, disability, and other insurance policies, and updates them as necessary.</li><li>Provides 1099 forms.</li><li>Organizes new hire and exit paperwork, serves as the main contact for employee benefits and payroll queries.</li><li>Participates in insurance audits and renewals.</li><li>Requests US Residency Certificates annually.</li><li>Renews US government purchasing privileges each year (SAM).</li><li>Assists with general office management and orders items as needed, such as See’s candies, AP checks and envelopes.</li></ul><p><br></p>
<p>We’re seeking a friendly and organized Front Desk Receptionist to be the first point of contact for visitors, vendors, and callers at our Fremont office. You will ensure a professional, smooth, and welcoming experience aligned with typical Bay Area expectations.</p><p><strong>Responsibilities</strong></p><ul><li>Greet and welcome all visitors; answer basic questions and direct guests appropriately </li><li>Answer, screen, and forward incoming calls using a multi-line phone system; take and relay messages accurately</li><li>Handle scheduling and calendar coordination for meetings and appointments jobed.ai</li><li>Receive, sort, and distribute mail/packages; manage outgoing mail </li><li>Maintain a clean and organized reception area—stock office supplies and keep surroundings</li><li>Monitor visitor logbook or badge system for security and access control </li><li>Support administrative tasks like filing, data entry, photocopying, and light clerical duties </li><li>Collaborate with facilities or office management to report issues and coordinate basic needs</li></ul><p><br></p>
We are looking for an experienced Executive Assistant to provide high-level support to senior executives in Sunnyvale, California. This permanent, on-site role offers a dynamic opportunity to contribute to the efficiency and success of leadership operations. The ideal candidate will excel in managing schedules, fostering relationships, and handling complex tasks with attention to detail and discretion.<br><br>Responsibilities:<br>• Coordinate and maintain intricate executive calendars, ensuring seamless scheduling and resolving conflicts as needed.<br>• Arrange international and domestic travel, oversee travel logistics, and manage expense reporting for executives.<br>• Prepare meeting materials, document key points during discussions, and track action items to ensure timely follow-up.<br>• Support project management initiatives by improving workflows, maintaining organized systems, and ensuring deadlines are met.<br>• Serve as the primary liaison for internal and external stakeholders, fostering strong relationships on behalf of executives.<br>• Manage correspondence and communication, including conference calls and email exchanges, with accuracy and efficiency.<br>• Utilize Oracle or other similar systems to streamline administrative processes and maintain data integrity.<br>• Assist executives in maintaining a high level of organization and time management to optimize productivity.<br>• Provide support for office management tasks, ensuring smooth day-to-day operations.<br>• Handle sensitive information with discretion and confidentiality.
<p>We are seeking a dedicated and highly organized <strong>Affordable Housing Property Manager</strong> to oversee the daily operations of a portfolio of affordable housing properties. The ideal candidate will have extensive knowledge of the Low-Income Housing Tax Credit (LIHTC) program and prior leasing experience, ensuring compliance with all federal, state, and local regulations related to affordable housing programs. If you are a detail-oriented professional with excellent leadership and problem-solving skills, we want to hear from you!</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Manage all day-to-day property operations, including tenant relations, maintenance coordination, and financial oversight.</li><li>Oversee the LIHTC compliance process, including tenant eligibility certifications, income verification, and reporting to investors and regulatory agencies.</li><li>Coordinate and manage leasing activities such as advertising vacancies, conducting property tours, processing applications, and negotiating lease agreements.</li><li>Develop and enforce property policies and procedures to ensure compliance with LIHTC regulations and fair housing laws.</li><li>Maintain accurate tenant records and prepare timely, comprehensive reports for ownership and management.</li><li>Inspect properties regularly to ensure safety, cleanliness, and maintenance standards are met.</li><li>Work with maintenance teams to address repair needs and manage vendor relationships effectively.</li><li>Build positive relationships with tenants, addressing inquiries and resolving conflicts in a professional and timely manner.</li><li>Oversee budgets and ensure rent collection aligns with operational goals, minimizing delinquencies.</li><li>Train and supervise property staff to ensure high standards of performance and compliance.</li></ul><p><br></p>
<p>We are looking for an experienced Office Administrator to join our team in Fremont, California. This role requires a detail-oriented individual who can manage financial transactions, maintain accurate records, and ensure compliance with accounting standards. You will also play a key role in supporting general office administration and customer inquiries.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable and accounts receivable processes, ensuring timely payments and accurate invoicing.</p><p>• Perform bank reconciliations to maintain accurate financial records.</p><p>• Maintain comprehensive bookkeeping records, including data entry and account reconciliation.</p><p>• Handle procurement activities, including purchasing and vendor management.</p><p>• Prepare and submit 1099 forms in compliance with tax regulations.</p><p>• Respond to customer inquiries effectively and provide accurate information.</p><p>• Collaborate with vendors to address issues and maintain strong working relationships.</p><p>• Utilize Sage 100 and Microsoft Excel for efficient financial reporting and data management.</p>
<p><strong>NOTE: Please apply here & send a ping or personal message via LinkedIn to notify me about your submission!</strong></p><p><br></p><p><strong>LinkedIn: Jonathan Christian (JC) del Rosario</strong></p><p><br></p><p><strong><u>Position Description:</u></strong></p><p>A prominent venture capital firm is seeking a <strong>Fund Accounting Manager or Sr. Manager</strong> to join its growing team in its Menlo Park office. This role will support the management of the firm’s venture funds and related business operations, reporting to the <strong>Controller</strong> with occasional projects for the <strong>Vice President of Finance.</strong></p><p> </p><p><strong>Highlights:</strong></p><ul><li>The firm has over <strong>1,000 investments</strong> and <strong>140+ exits </strong>throughout it’s history.</li><li>Known as an early investor in <strong>a leading AI research organization</strong></li><li>Strong departmental structure with a focus on long-term value and operational excellence</li><li>Comprehensive exposure to the full lifecycle of a venture capital fund</li><li>Encourages cross-functional learning and career growth</li><li>Works closely with an external Fund Administrator; this role will oversee and review their deliverables</li></ul><p> </p><p><strong><u>Responsibilities (additional detail to be provided shortly):</u></strong></p><ul><li>Maintain Fund and General Partner ledgers, including expense accruals, intercompany transactions, investment activity, and LP allocations</li><li>Prepare quarterly and annual financial statements</li><li>Support audit and tax processes by liaising with external firms, researching accounting matters, and managing internal workflows</li><li>Monitor fund cash positions</li><li>Manage and record capital calls and distributions</li><li>Review fund administrator reports (capital activity, financial statements, LP reporting)</li><li>Collaborate with Investor Relations to address limited partner inquiries</li></ul><p><strong> </strong></p><p><strong>Compensation & Benefits:</strong></p><ul><li><strong>Fully paid medical, dental, vision, and life insurance</strong></li><li>401(k) with profit sharing</li><li>Competitive salary and bonus</li><li><strong><u>Free lunches and stocked office kitchen during in-office days</u></strong></li><li><strong><u>Strong team-oriented culture: “It’s a team effort, not just a me effort.”</u></strong></li></ul>
<p>Robert Half Technology is seeking a dynamic Project Manager to support large-scale transformation and daily optimization within a Medical Office for a major public healthcare organization. This is not a traditional PM role—it combines elements of process improvement, stakeholder engagement, and business analysis. The ideal candidate will bring healthcare experience, a collaborative mindset, and comfort working closely with operational leaders and clinical staff. This is a contract to hire opportunity and is a hybrid onsite and remote position. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Drive transformation initiatives focused on credentialing, scheduling, and staffing workflows.</li><li>Oversee the project lifecycle including planning, scope definition, timeline management, issue tracking, and stakeholder reporting.</li><li>Work cross-functionally with 8–10 clerks, ambulatory care leadership, and physician administrators to modernize workforce scheduling.</li><li>Facilitate coordination between clinical, administrative, and IT teams to ensure timely delivery and alignment with operational goals.</li><li>Apply change management principles to ensure stakeholder buy-in and long-term adoption of new tools and processes.</li><li>Develop documentation, training materials, and process maps to support ongoing improvement.</li><li>Monitor project KPIs such as Third Next Available Appointment (TNAA) and help reduce appointment access delays.</li><li>Utilize standardized PMO templates and organizational tools developed by the Office of Strategic Initiatives.</li><li>Lead and document recurring status meetings with clear agendas, minutes, and follow-up actions.</li><li>Serve as a liaison between operational staff and technology teams to ensure Epic system updates and MSO tools are properly integrated and supported.</li></ul><p><br></p>
<p>We are looking for a highly organized and meticulous Administrative Assistant to join our team in Walnut Creek, CA. This is a contract-to-permanent position, offering the opportunity to contribute to a dynamic engineering firm while gaining valuable experience. The role involves providing comprehensive administrative support across various departments, ensuring efficient workflows and maintaining confidentiality at all times.</p><p><br></p><p>Administrative Assistant Responsibilities Include:</p><p>• Deliver administrative support to staff, including project-related tasks and general office duties.</p><p>• Download and input data, generate reports, draft proposals, and complete other administrative tasks as assigned.</p><p>• Maintain and organize company documents, reports, and client data in a systematic manner.</p><p>• Assist with billing processes by utilizing Deltek to pull proposal numbers, convert proposals to projects, and set up project budgets.</p><p>• Coordinate shipping, delivery, and daily mail collection, ensuring timely distribution or scanning to appropriate recipients.</p><p>• Manage office supply inventory, placing orders and ensuring common areas are clean, organized, and well-stocked.</p><p>• Prepare for office meetings by organizing materials and facilitating lunch arrangements as needed.</p><p>• Communicate with property management regarding office concerns and relay updates to staff.</p><p>• Perform data entry tasks with accuracy and efficiency, supporting various operational needs.</p><p>• Provide excellent customer service while adhering to company procedures and maintaining discretion.</p><p><br></p><p>If you are interested in this Administrative Assistant position, please submit your resume today!</p>
<p>Excited about the role? Apply here and please reach out to <strong><u>Jennifer Fukumae</u></strong> on LinkedIn for quicker consideration.</p><p> </p><p><strong>Job Title: Family Office Accounting Manager </strong></p><p><strong>Location: San Francisco; Hybrid</strong></p><p><strong>Salary: $120 - 150k + Bonus</strong></p><p> </p><p><strong>J</strong>ennifer Fukumae with Robert Half is partnering with a highly respected, San Francisco-based multi-family office that delivers personalized financial services to ultra-high-net-worth families<strong>.</strong> With offerings spanning investment management, estate and retirement planning, lending strategies, and tailored family office solutions, this firm is known for its thoughtful, client-first approach and long-standing relationships.</p><p>The firm cultivates a team culture that values collaboration, innovation, and a shared commitment to client excellence. Continuous improvement, professional development, and a technology-forward mindset are core to how they serve their clients.</p><p> </p><p><strong>About the Opportunity:</strong></p><p>We are seeking an experienced and detail-driven <strong>Relationship Manager</strong> to join the Family Office Services team. This role sits at the intersection of client service and operational execution, managing financial workflows and serving as a trusted point of contact for a small group of high-net-worth families.</p><p>You’ll take the lead on core responsibilities such as <strong>bill pay, cash flow tracking, budgeting, and consolidated reporting</strong>, while coordinating with both internal teams and external advisors. This is a great opportunity for someone who enjoys working behind the scenes to deliver exceptional, tailored financial support with precision and care.</p><p> </p><p><strong>Core Responsibilities:</strong></p><ul><li>Serve as the <strong>primary contact for clients</strong>, managing day-to-day financial operations and requests</li><li>Build and track <strong>annual budgets, spending, and cash flow</strong> reporting for client entities and households</li><li>Partner with the <strong>bookkeeping team</strong> to ensure timely and accurate financial records across trusts, partnerships, and LLCs</li><li>Generate and deliver <strong>monthly/quarterly financial reports</strong>, customized to client preferences</li><li>Oversee <strong>bill pay, invoicing, and receivables management</strong>, ensuring accuracy across multiple accounts and structures</li><li>Identify and coordinate <strong>banking, credit, and lending solutions</strong> that align with client objectives</li><li>Collaborate with internal investment, tax, and estate planning teams to support ongoing client strategies</li><li>Contribute to process improvement initiatives and take part in <strong>special projects</strong> related to Family Office operations and efficiency</li></ul><p><br></p>
