We are looking for a dedicated Executive Assistant to provide comprehensive administrative support to senior leadership in Columbus, Ohio. This long-term contract position offers the opportunity to manage high-level tasks while contributing to organizational efficiency and success. The role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive and confidential information with professionalism.<br><br>Responsibilities:<br>• Manage executive calendars, including scheduling meetings, appointments, and ensuring timely follow-ups.<br>• Coordinate and arrange travel logistics, including booking flights, accommodations, and transportation.<br>• Prepare and organize materials for executive meetings, ensuring all documentation is accurate and ready.<br>• Review and edit contracts and agreements, incorporating appropriate legal language as needed.<br>• Collaborate with the HR team on hiring processes, onboarding activities, and maintaining employee records.<br>• Utilize compliance and HR management systems to monitor organizational records and ensure adherence to regulations.<br>• Support project-based administrative tasks, adapting to evolving priorities and assisting various teams.<br>• Maintain a positive and flexible attitude to foster strong team dynamics and alignment with organizational goals.<br>• Leverage digital tools and platforms to streamline processes and contribute to overall operational improvements.
We are looking for a highly organized and detail-oriented Senior Administrative Assistant to join our team in Columbus, Ohio. In this Contract to permanent position, you will play a key role in managing office operations, supporting team activities, and ensuring smooth communication with clients. This is an excellent opportunity for a proactive individual who thrives in a dynamic environment and enjoys multitasking.<br><br>Responsibilities:<br>• Serve as the front office receptionist, welcoming guests and handling inbound telephone calls.<br>• Manage the procurement and inventory of office supplies to ensure smooth operations.<br>• Coordinate luncheons, meetings, and conference calls, ensuring all arrangements are handled efficiently.<br>• Sort and distribute incoming mail and organize outgoing correspondence.<br>• Update client information in company records, maintaining accuracy and confidentiality.<br>• Oversee the maintenance of office equipment and coordinate repairs when needed.<br>• Handle document management tasks, including organizing, archiving, and retrieving files.<br>• Receive and distribute tax-related documents in a timely and organized manner.<br>• Facilitate communication with clients, ensuring their needs and inquiries are addressed promptly.
<p>We are looking for a Project Administrative Assistant to join our team within the construction industry in East Columbus, Ohio. This contract position offers the opportunity to contribute to critical projects by providing essential administrative and organizational support in a fast-paced environment. If you thrive in a detail-oriented role and enjoy collaborating with others, this could be an excellent fit for you.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative and clerical support to the construction project team, ensuring smooth day-to-day operations.</p><p>• Coordinate and schedule meetings, prepare agendas, and monitor attendance for project incentives.</p><p>• Record and distribute detailed meeting minutes while maintaining accurate project documentation in both digital and paper formats.</p><p>• Utilize advanced Excel functionalities, such as pivot tables, to manage and report on project data effectively.</p><p>• Organize and maintain project files, including permits, contracts, timecards, change orders, material requests, vendor records, and safety documentation.</p><p>• Track attendance and manage the incentive program with precision and up-to-date recordkeeping.</p><p>• Support the team with additional administrative tasks as needed, adapting to evolving project requirements.</p><p>• Assist in managing timelines and schedules to ensure project milestones are met.</p><p>• Collaborate with team members to streamline processes and enhance project management efforts.</p>
