13 results for Office And Facilities Assistant in Colorado Springs Co
Business Operations Coordinator<p><strong>Position Summary</strong></p><p>The Business Operations Coordinator plays a key role in supporting general business operations at an on-site facility in Colorado Springs for an aerospace company. This is a contract-to-hire position. This Business Operations Coordinator manages office and facility services, assisting with various administrative functions, including appointment scheduling, HR support, records management, purchasing, inventory control, shipping, accounts payable, and maintenance. The role requires independent judgment to resolve administrative challenges and ensure smooth operations. Hands-on training is provided.</p><p><br></p><p><strong>Essential Duties and Responsibilities</strong></p><p>The primary responsibilities include, but are not limited to:</p><ul><li>Serving as a key point of contact for Engineering, Special Projects, and Operations teams.</li><li>Managing facility operations by monitoring stock, ordering, and replenishing supplies and consumables.</li><li>Overseeing inventory management using a software tracking system.</li><li>Supporting facility maintenance.</li><li>Assisting with planning and coordination of special events.</li><li>Handling billing, invoicing, and financial tracking.</li><li>Managing incoming and outgoing correspondence, including emails, faxes, and mail.</li><li>Organizing and maintaining records, invoices, and documentation.</li><li>Greeting and assisting office visitors, ensuring proper access procedures are followed.</li><li>Overseeing shipping, receiving, storage, and distribution of materials.</li><li>Scheduling repairs and coordinating with vendors for office equipment and facility maintenance.</li><li>Occasionally driving to local vendors for supply pickups.</li><li>Traveling out of state for industry trade shows as needed.</li><li>Performing additional duties as required to support a dynamic startup environment (training provided).</li></ul><p><br></p>Administrative Assistant<p>Law Office Administrative Assistant </p><p><br></p><p>Robert Half has partnered with a very prestigious Elder Law Firm in Cherry Creek to find a highly organized and reliable 3 plus years experienced Professional Office Administrative/Receptionist to join their team. The successful candidate will have a strong proficiency with computer systems, including Microsoft Office (excel, outlook, word), and the ability to use office machines such as copiers, scanners, telephones, and voice mail. The candidate must possess strong customer service skills and be comfortable dealing with the public and clients throughout the workday.</p><p><br></p><p>Responsibilities:</p><p>Provide receptionist backup by answering calls not handled by receptionist during lunch, breaks, overflow, vacation, and sick days</p><p>Greet and host clients as needed</p><p>Assist with office administration/clerk tasks such as creating new client files and closing client files after work is completed, tracking and retaining consultation files, weekly filing and file maintenance, and assisting with client management/database entry</p><p>Maintain storage facilities by pulling files from storage weekly, remerging files, managing loose filing for closed files, and maintaining organization of basement storage and off-site storage units</p><p>Assist with other office projects, such as holiday cards, assembling marketing materials, and assisting bookkeeping with annual file maintenance</p><p>Must have reliable transportation (be able to travel to off-site storage facilities)</p><p>This is an in-office position (no remote work)</p><p>Qualifications:</p><p>Strong proficiency with computer systems, including Microsoft Office (excel, outlook, word)</p><p>Strong customer service skills and ability to deal with the public/clients throughout the workday</p><p>Professional/business casual attire required (will be interacting with public/clients)</p><p>Strong organization skills</p><p>Punctual and reliable</p><p>Ability to work independently and meet deadlines. The firm offers a very competitive salary, a great team culture, and excellent benefits!</p><p>If you are qualified for this position, please email your resume to Director, ,mala.saraogi@roberthalf[dot][com] for immediate consideration.</p>Administrative Assistant<p>Are you an organized, self-motivated professional with a strong administrative background and experience in government operations? We are looking for a skilled <strong>Administrative Assistant</strong> to join our team and provide exceptional support to ensure the seamless functioning of day-to-day activities. The ideal candidate will bring prior experience in government processes, excellent communication skills, and a proactive approach to managing administrative tasks.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform a wide range of administrative tasks, including scheduling meetings, managing calendars, preparing correspondence, and organizing documentation.</li><li>Maintain and update records, files, and databases, ensuring accuracy and compliance with government reporting and documentation standards.</li><li>Assist in preparing reports, memos, and presentations for internal and external government stakeholders.</li><li>Serve as the first point of contact for phone calls, emails, and inquiries, directing communications to the appropriate departments.</li><li>Handle procurement-related administrative tasks, including tracking purchase orders and coordinating with vendors in accordance with government procedures.</li><li>Coordinate travel arrangements, prepare expense reports, and process reimbursements, adhering to government policies and guidelines.</li><li>Support contract and compliance documentation, ensuring all submissions meet federal and state regulations.</li><li>Collaborate with cross-functional teams and provide administrative support for special projects and initiatives.</li><li>Maintain confidentiality and security of sensitive information in alignment with government standards.</li><li>Monitor deadlines and assist in ensuring timely completion of key tasks and deliverables.</li></ul>Office Assistant<p>· Basic Tech Support for Students </p><p>· Utilize School's Helpdesk ticketing system to communicate needs with the IT department. Verify resolution of ticket and communicate to student. </p><p> </p><p><u>Academic Support</u> </p><p>· Facilitate student's working with their teachers for academic learning and growth. </p><p>· Facilitate student access to accommodations as needed. </p><p>· Social Emotional Support </p><p>· Facilitate student access to identified social emotional support staff as needed. </p><p>· Provide a caring and inclusive environment. </p><p> </p><p><u>Assessments</u> </p><p>· Champion the schools culture of assessment by ensuring student participation and proctoring throughout the year. Including, but not limited to attending training and actively maintaining compliance with all state mandated tests (Screener, Access, SAT, PSAT10/9, etc</p>Part Time Administrative Assistant<p>We are offering a contract to hire opportunity for a Part Time Healthcare Administrative Assistant to join our operations in DENVER, Colorado. This position operates within the healthcare industry and will be based onsite. The incumbent will be expected to provide high-quality administrative support to our healthcare team, particularly in managing customer interactions and maintaining accurate records. This position will be Monday-Thursday from 9-4pm with a 30-minute lunch with an option to work remote on Friday's. </p><p><br></p><p>Responsibilities: </p><p>• Assist in maintaining an organized office environment, which includes ordering supplies and coordinating with vendors.</p><p>• Manage the scheduling of appointments effectively and efficiently.</p><p>• Uphold and manage patient records, ensuring compliance with healthcare-specific regulations.</p><p>• Facilitate effective communication through Microsoft Office Suite, including the creation of reports and document management.</p><p>• Respond to and route phone calls, delivering exceptional customer service to both patients and staff.</p><p>• Support the clinical and operational teams with daily administrative and clerical needs.</p><p>• Handle insurance verification tasks, billing inquiries, and processing of medical paperwork as necessary.</p><p>• Execute data entry tasks accurately and promptly.</p>Program Assistant<p><strong>Robert Half has partnered with a professional services firm in Lakewood in search of an Account Manager! The Account Manager position is offering great growth potential and is paying $70,000-$75,000 + bonus! </strong></p><p><br></p><p><strong>The Account Manager will be responsible for the following:</strong></p><ul><li>Work in a team environment to assist colleagues with client and prospect needs for insurance coverage, program design, pricing structure and accounting functions</li><li>Assist Account Managers with administering multiple lines of commercial insurance, including property and liability programs</li><li>Performs routine data entry and MS Excel manipulation</li><li>Process monthly resident liability insurance program reports in MS Excel</li><li>Assist Account Managers with managing clients and carriers on day-to-day communication for policies endorsements, audits, accounting, and billing</li><li>Prepare claim reimbursement files including maintain loss run by client as may be required</li><li>Prioritize fluctuating workload to meet specific client/Account Manager needs as may be required</li><li>Other duties and special projects as may be required</li></ul><p><strong>Requirements for the Account Manager include:</strong></p><ul><li>Bachelor's Degree in Business, Economics, Marketing or related field</li><li>Proficient in MS Excel</li><li>3+ years of professional experience</li></ul><p><strong style="">If interested in the Account Manager position, please click "Apply Now" below!</strong></p>Administrative Assistant<p>· Basic Tech Support for Students </p><p>· Utilize School's Helpdesk ticketing system to communicate needs with the IT department. Verify resolution of ticket and communicate to student. </p><p> </p><p><u>Academic Support</u> </p><p>· Facilitate student's working with their teachers for academic learning and growth. </p><p>· Facilitate student access to accommodations as needed. </p><p>· Social Emotional Support </p><p>· Facilitate student access to identified social emotional support staff as needed. </p><p>· Provide a caring and inclusive environment. </p><p> </p><p><u>Assessments</u> </p><p>· Champion the schools culture of assessment by ensuring student participation and proctoring throughout the year. Including, but not limited to attending training and actively maintaining compliance with all state mandated tests (Screener, Access, SAT, PSAT10/9, etc</p>Workflow Coordinator (OSA)<p>Robert Half is looking to hire for one of our top clients in your market for a Workflow Coordinator/Office Services Associate for a 3+ month contract opportunity.</p><p><br></p><p><strong>Job Overview:</strong></p><p>The Workflow Coordinator will be responsible for managing the office’s copy center and supporting administrative tasks related to records handling, mail processing, and digital document management. This role operates independently, ensuring smooth document workflow processes, handling FedEx shipments, and scanning mail using digital systems. The candidate must be hands-on, organized, and comfortable working in a fast-paced legal environment.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee and manage copy, printing, scanning, and administrative document processing.</li><li>Handle records management, digital mail scanning, and FedEx package processing.</li><li>Perform meter reads and track document-related workflows.</li><li>Interact with attorneys, support staff, and other office personnel to fulfill document requests.</li><li>Provide coverage for reception duties only during lunch breaks.</li><li>Maintain an organized copy center without direct supervision.</li></ul><p>This position offers an excellent opportunity for a motivated professional to take ownership of the copy center operations and contribute to a well-established legal office environment.</p>Workflow Coordinator<ol><li><strong>Office Services & Hospitality Coordination:</strong></li></ol><ul><li>Lead all office services activities, including document production, mailroom operations, reprographics, and food service coordination.</li><li>Manage all aspects of hospitality, including conference room setup, bookings, and troubleshooting to ensure seamless operations.</li></ul><ol><li><strong>Leadership & Workflow Management:</strong></li></ol><ul><li>Act as the team’s primary point of contact for work requests, clarifying job details, negotiating deadlines, and prioritizing tasks to meet client expectations.</li><li>Coordinate multiple projects, balancing competing priorities while adhering to established guidelines and managing escalated deadlines.</li></ul><ol><li><strong>Quality Assurance & Process Oversight:</strong></li></ol><ul><li>Serve as the go-to expert on document formatting, proofreading, and general quality assurance for the team.</li><li>Ensure adherence to company and client standards while improving processes for higher efficiency.</li></ul><ol><li><strong>Technical Expertise:</strong></li></ol><ul><li>Apply advanced knowledge of Microsoft Office Suite and be capable of providing technical troubleshooting support for business-specific software.</li></ul><ol><li><strong>Client Communication & Collaboration:</strong></li></ol><ul><li>Maintain strong communication with clients, leadership, and other operational teams. Regularly attend weekly meetings and escalate issues to management when necessary for resolution.</li></ul><p><br></p>Assistant Controller<p><strong>Robert Half has partnered with a banking institution in Denver in search of an Assistant Controller! The Assistant Controller position is offering a hybrid work schedule, unlimited PTO, free parking, and great benefits! The Assistant Controller position is paying $125,000-175,000 + bonus!</strong></p><p><br></p><p><strong>The Assistant Controller will be responsible for the following: </strong></p><ul><li>Manage month end close reporting package. </li><li>Oversight of the revenue cycle for Trust and Investment Management, including: initial set-up of clients in systems, revenue calculations, accurate and timely billing and collections, tracking of receivables by client, analytical reviews, accurate and timely reporting for SEC and call reports.</li><li>Involvement in and oversight of general ledger entry preparation and review, account reconciliation reviews, and month-end close process including reporting results.</li><li>Assist in review of certain financial reporting schedules for Call/Regulatory Reporting and SEC filings.</li><li>Oversee the payroll process including benefits billing and compensation accruals.</li><li>Lead and develop a team of 5-7 people. </li></ul><p><strong>Requirements for the Assistant Controller include: </strong></p><ul><li>Bachelor’s Degree in Accounting, Finance or Business</li><li>10+ years of accounting experience</li><li>2+ years of supervisory experience </li><li>Banking, financial services, mortgage, investments or related industry experience</li></ul><p><strong>Preferred qualifications for the Assistant Controller include:</strong></p><ul><li>CPA</li><li>Public company experience</li><li>Software implementation experience</li></ul><p><strong>If interested in the Assistant Controller position, please click "Apply Now" below! </strong></p>Billing Coordinator<p>Partnering with a professional services company in Denver, CO seeking a Billing Coordinator to join their growing team.</p><p>This role will focus on electronic billing management, e-vendor technical support, processing manual time edits, creating new user accounts and editing invoices, as required.</p><p><br></p><p>Benefits for the Billing Coordinator are fantastic including a hybrid work schedule (2 days/week in office), 401k with company match, profit sharing, PTO, and medical/dental/vision coverage. </p>Front Desk CoordinatorWe are offering a long-term contract employment opportunity for a Front Desk Coordinator in LITTLETON, Colorado. As a Front Desk Coordinator, you will be an integral part of our team, providing administrative support, handling customer service inquiries, and managing office tasks.<br><br>Responsibilities<br>• Answering and managing a multi-line phone system efficiently<br>• Providing concierge services as required by customers<br>• Delivering exceptional customer service to clients and visitors<br>• Performing accurate data entry tasks<br>• Utilizing Microsoft Excel, Outlook, and Word for various administrative functions<br>• Organizing files, including scanning and copying documents as needed<br>• Showcasing strong interpersonal skills in all interactions<br>• Assisting with light scheduling duties when necessary.Sr Proposal Specialist<p>Robert Half Marketing & Creative (formerly The Creative Group) is actively searching for a Sr Proposal Specialist to join a team in the construction and contracting industry, based in Denver, Colorado. The role requires a detail-oriented and highly organized individual, responsible for strategizing, planning, and developing materials for a variety of pursuit marketing mediums and platforms. This role is an exciting opportunity for someone with a knack for superior attention to detail and excellent interpersonal communication skills.</p><p><br></p><p>Responsibilities: </p><p>• Strategizing and planning for the development of pursuit marketing materials</p><p>• Cultivating connections to optimize our marketing and communication efforts</p><p>• Utilizing Adobe Acrobat for various tasks related to proposal writing </p><p>• Preparing business proposals with a keen focus on detail and accuracy</p><p>• Responding to RFPs with comprehensive and compelling proposals</p><p>• Ensuring all RFP documents are in line with the requirements and process</p><p>• Bringing bold and innovative ideas to improve the effectiveness of proposals</p><p>• Managing the RFP process from start to finish, ensuring all deadlines are met.</p>