15 results for Office And Facilities Assistant in Colorado Springs, CO

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in Denver, Colorado. This role is essential in maintaining the smooth operation of our office environment. The Administrative Assistant will be responsible for various tasks including managing office supplies, handling correspondence, and providing support to the team. Responsibilities • Facilitate positive interactions with guests by greeting and assisting them upon their arrival at the office. • Manage incoming communication effectively by answering, screening, and forwarding phone calls and emails. • Ensure a well-organized and clean office environment by maintaining the tidiness of the reception and common areas. • Oversee the office supplies inventory by monitoring stock levels, ordering needed supplies, and confirming supply deliveries. • Maintain stocked and organized kitchen and breakrooms. • Coordinate catered meals and lunches for the office. • Ensure the functionality of office equipment by scheduling regular maintenance and servicing. • Support new employees by preparing their workstations, assisting with orientations, and providing necessary support. • Uphold a secure workplace by adhering to office policies and procedures. • Plan and manage local events while adhering to budgetary constraints. • Build positive relationships with team members, vendors, and other stakeholders.

Office Assistant We are in the process of expanding our team with an Office Assistant role based in Northwest Arkansas. The role revolves around managing the day-to-day operations of the office, serving as the first point of contact for clients, and ensuring a smooth customer journey. Responsibilities: • Serve as the initial contact point for visitors, delivering a welcoming experience and directing them to the correct contacts or meeting rooms.• Handle incoming calls with detail orientation, accurately routing them to the relevant person or department and taking clear messages when required.• Manage schedules, confirm appointments, and maintain accurate calendars for internal teams and external visitors.• Efficiently process customer interactions, addressing basic inquiries from clients and vendors via phone, email, or in-person.• Take charge of mail handling, including receiving, sorting, and distributing incoming mail and packages promptly and preparing outgoing mail.• Assist in maintaining inventory by ordering office supplies as needed.• Conduct light administrative duties such as data entry, filing, and scanning documents.• Ensure a detail-oriented appearance of reception area and common spaces by keeping them neat and organized.• Utilize various computer programs and CRM to maintain accurate customer records and process customer credit applications.• Monitor customer accounts and take appropriate action, including billing functions and inquiries.

Workplace Exp Coordinator We are offering a short term contract employment opportunity for a Workplace Experience Coordinator in Colorado Springs, Colorado. The primary function of this role is to deliver exceptional customer service to employees and guests of a designated building. This includes maintaining an organized and efficient workplace, handling customer inquiries, and ensuring the smooth operation of office functions. Responsibilities: • Serve as the first point of contact, greeting individuals entering the facility in a detail-oriented manner, issuing visitor and parking passes, and adhering to security protocols. • Handle inquiries or complaints from employees, guests, and co-workers, and provide solutions in a customer service-oriented manner. • Coordinate and execute workplace services such as mail, office supply services, and onboarding. • Arrange and confirm recreational, dining, and business activities on behalf of the requester. • Manage janitorial or maintenance work orders as required. • Organize and manage on-site events, including securing event space, set up and tear down of the room, and delivery of supplies. • Coordinate with vendors who supply services or goods to the workplace. • Follow property-specific security and emergency procedures, notifying appropriate parties to ensure the safety of all individuals in the building. • Use communication skills to exchange straightforward information and explain detailed or complicated information within the team. • Utilize working knowledge of Microsoft Office products such as Word, Excel, Outlook, etc.

Administrative Coordinator Office Administrator We are in search of an Office Administrator to become part of our dynamic team in the insurance industry, based in Greenwood Village, Colorado. In this role, you will be tasked with various administrative duties, including managing office inventory, scheduling conference rooms, and liaising with the property manager and vendors. Responsibilities: • Answer and direct phone calls • Oversee the distribution of incoming and outgoing mail • Manage access cards for the building and the office suite • Act as the primary contact between the property manager and vendors • Keep track of office inventory and restock supplies when necessary • Schedule conference rooms to prevent conflicts • Welcome and assist incoming visitors • Process expense reports for the office president • Ensure the availability of coffee in the office • Handle additional tasks as needed

Executive Assistant We are in search of an Executive Assistant to join our team in Denver, Colorado. As an Executive Assistant, your main role will be to oversee the smooth operation of the Executive Director’s office, manage the Executive Director's calendar, and handle all related administrative tasks. This role is within the industry and provides a short term contract employment opportunity. Responsibilities: • Effectively manage the Executive Director's calendar, ensuring all inquiries, invitations, and requests are properly vetted. • Organize meetings and conference/virtual calls, prioritizing recurring meetings and resolving any conflicts. • Arrange travel plans, documenting all details, maintaining confirmations, and managing any cancellations. • Answer phone calls, relay messages, and respond to inquiries in a timely manner. • Provide administrative support, finalizing correspondence from the Executive Director and Deputy Executive Director. • Handle confidential assignments as requested. • Participate in event planning, assisting Department senior staff as needed. • Develop and maintain front desk staffing schedule. • Respond to general higher education inquiries, questions, and concerns. • Assist with maintenance requests in the office, serving as the primary contact with building management. • Work with the Department’s Morale and Employee Engagement Team to facilitate special events and projects, including coordination of annual staff appreciation event. • Plan and manage department-wide events, overseeing venue reservations, catering orders, speaker/presenter requests, invitations, RSVP management, program timing, and payment of expenses. • Oversee all meetings and events, including monthly meetings, special meetings, annual retreat, catering orders, speaker/presenter requests, staff presentation needs, recording and transcription of proceedings, agenda timing, invoice review, per diem requests, parking voucher requests, compiling meeting minutes, posting of public notices, website content management, and payment of expenses as appropriate.

Program Assistant Robert Half has partnered with a professional services firm in Lakewood in search of an Account Manager! The Account Manager position is offering great growth potential and is paying $70,000-$75,000 + bonus! The Account Manager will be responsible for the following:<ul><li>Work in a team environment to assist colleagues with client and prospect needs for insurance coverage, program design, pricing structure and accounting functions</li><li>Assist Account Managers with administering multiple lines of commercial insurance, including property and liability programs</li><li>Performs routine data entry and MS Excel manipulation</li><li>Process monthly resident liability insurance program reports in MS Excel</li><li>Assist Account Managers with managing clients and carriers on day-to-day communication for policies endorsements, audits, accounting, and billing</li><li>Prepare claim reimbursement files including maintain loss run by client as may be required</li><li>Prioritize fluctuating workload to meet specific client/Account Manager needs as may be required</li><li>Other duties and special projects as may be required</li></ul>Requirements for the Account Manager include:<ul><li>Bachelor's Degree in Business, Economics, Marketing or related field</li><li>Proficient in MS Excel</li><li>3+ years of professional experience</li></ul>If interested in the Account Manager position, please click "Apply Now" below!

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Denver, Colorado. This role functions within a dynamic environment where you will be responsible for a range of administrative tasks. Responsibilities: • Assist with the onboarding process of new staff members. • Manage the procurement and distribution of office supplies. • Handle incoming calls and direct them appropriately. • Coordinate and manage the planning and execution of events. • Oversee the management of the company calendar. • Prepare and submit expense reports in a timely manner. • Arrange travel itineraries and accommodations for staff. • Handle the scheduling of meetings and appointments. • Ensure efficient email correspondence. • Utilize Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) for various tasks.

Administrative Assistant · Basic Tech Support for Students · Utilize School's Helpdesk ticketing system to communicate needs with the IT department. Verify resolution of ticket and communicate to student. Academic Support · Facilitate student's working with their teachers for academic learning and growth. · Facilitate student access to accommodations as needed. · Social Emotional Support · Facilitate student access to identified social emotional support staff as needed. · Provide a caring and inclusive environment. Assessments · Champion the schools culture of assessment by ensuring student participation and proctoring throughout the year. Including, but not limited to attending training and actively maintaining compliance with all state mandated tests (Screener, Access, SAT, PSAT10/9, etc

Workflow Coordinator (OSA) Robert Half is looking to hire for one of our top clients in your market for a Workflow Coordinator/Office Services Associate for a 3+ month contract opportunity. Job Overview:The Workflow Coordinator will be responsible for managing the office’s copy center and supporting administrative tasks related to records handling, mail processing, and digital document management. This role operates independently, ensuring smooth document workflow processes, handling FedEx shipments, and scanning mail using digital systems. The candidate must be hands-on, organized, and comfortable working in a fast-paced legal environment. Key Responsibilities:<ul><li>Oversee and manage copy, printing, scanning, and administrative document processing.</li><li>Handle records management, digital mail scanning, and FedEx package processing.</li><li>Perform meter reads and track document-related workflows.</li><li>Interact with attorneys, support staff, and other office personnel to fulfill document requests.</li><li>Provide coverage for reception duties only during lunch breaks.</li><li>Maintain an organized copy center without direct supervision.</li></ul>This position offers an excellent opportunity for a motivated professional to take ownership of the copy center operations and contribute to a well-established legal office environment.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Denver, Colorado. This role functions within a dynamic environment where you will be responsible for a range of administrative tasks. Responsibilities: • Assist with the onboarding process of new staff members.• Manage the procurement and distribution of office supplies.• Handle incoming calls and direct them appropriately.• Coordinate and manage the planning and execution of events.• Oversee the management of the company calendar.• Prepare and submit expense reports in a timely manner.• Arrange travel itineraries and accommodations for staff.• Handle the scheduling of meetings and appointments.• Ensure efficient email correspondence.• Utilize Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) for various tasks.

Administrative Assistant - ADV We are in search of an Administrative Assistant - ADV to join our team located in Palm Beach Gardens, Florida. This role is crucial within our team, involving the processing and reviewing of customer applications, maintaining customer records, and handling customer inquiries. The successful candidate will be tasked with overseeing customer accounts and taking necessary actions. This role offers a long term contract employment opportunity. Responsibilities: • Accurately process customer credit applications in a timely manner • Maintain and update customer credit records regularly • Handle customer inquiries and provide satisfactory resolutions • Monitor customer accounts and perform necessary actions • Use data to train models for tasks like image classification, speech recognition, and market forecasting • Schedule appointments and manage the office administration tasks • Handle materials and manage procurement processes • Use Microsoft Office Suites for various tasks and maintain records • Manage customer accounts, resolve disputes, and ensure customer satisfaction • Manage paperwork, type documents, and scan necessary files.

Assistant Controller Robert Half has partnered with a banking institution in Denver in search of an Assistant Controller! The Assistant Controller position is offering a hybrid work schedule, unlimited PTO, free parking, and great benefits! The Assistant Controller position is paying $125,000-175,000 + bonus! The Assistant Controller will be responsible for the following: <ul><li>Manage month end close reporting package. </li><li>Oversight of the revenue cycle for Trust and Investment Management, including: initial set-up of clients in systems, revenue calculations, accurate and timely billing and collections, tracking of receivables by client, analytical reviews, accurate and timely reporting for SEC and call reports.</li><li>Involvement in and oversight of general ledger entry preparation and review, account reconciliation reviews, and month-end close process including reporting results.</li><li>Assist in review of certain financial reporting schedules for Call/Regulatory Reporting and SEC filings.</li><li>Oversee the payroll process including benefits billing and compensation accruals.</li><li>Lead and develop a team of 5-7 people. </li></ul>Requirements for the Assistant Controller include: <ul><li>Bachelor’s Degree in Accounting, Finance or Business</li><li>10+ years of accounting experience</li><li>2+ years of supervisory experience </li><li>Banking, financial services, mortgage, investments or related industry experience</li></ul>Preferred qualifications for the Assistant Controller include:<ul><li>CPA</li><li>Public company experience</li><li>Software implementation experience</li></ul>If interested in the Assistant Controller position, please click "Apply Now" below!

Administrative Coordinator We are in search of an Administrative Coordinator for our Business Services operations. As an Administrative Coordinator, you will be a key figure in managing customer interactions, facilitating meetings, and ensuring smooth functioning of our administrative processes. This role offers a contract to permanent employment opportunity. Responsibilities: • Handle both inbound and outbound calls, providing exceptional customer service. • Coordinate meetings, utilizing tools like Cisco Webex for efficient scheduling. • Employ CRM tools for maintaining and managing customer records. • Utilize ADP - Financial Services for processing customer credit applications. • Design and manage Banner Ads as part of our business promotion activities. • Leverage tools like Concur and About Time for effective time and expense management. • Manage the switchboard, handling 1 - 10 lines, ensuring effective communication channels. • Provide support in budget processes, facilitating financial efficiency. • Undertake calendar management tasks, ensuring seamless scheduling and time management. • Showcase exceptional communication skills in all interactions, both internal and external.

Office Administrator Partnering with a private equity firm in Denver, CO looking for an Office Administrator.This is a great company with health/vision/dental coverage, paid parking, 2 weeks vacation, office closure the week of Christmas and 4th of July, sick time off, and employee discounts. The Office Administrator will be responsible for...<ul><li>receptionist duties</li><li>ordering and maintaining office supplies</li><li>office security</li><li>preparing conference rooms for meetings</li><li>mail distribution</li><li>monitoring inbound communications</li><li>and more</li></ul>

Sr Proposal Specialist Robert Half Marketing & Creative (formerly The Creative Group) is actively searching for a Sr Proposal Specialist to join a team in the construction and contracting industry, based in Denver, Colorado. The role requires a detail-oriented and highly organized individual, responsible for strategizing, planning, and developing materials for a variety of pursuit marketing mediums and platforms. This role is an exciting opportunity for someone with a knack for superior attention to detail and excellent interpersonal communication skills. Responsibilities: • Strategizing and planning for the development of pursuit marketing materials• Cultivating connections to optimize our marketing and communication efforts• Utilizing Adobe Acrobat for various tasks related to proposal writing • Preparing business proposals with a keen focus on detail and accuracy• Responding to RFPs with comprehensive and compelling proposals• Ensuring all RFP documents are in line with the requirements and process• Bringing bold and innovative ideas to improve the effectiveness of proposals• Managing the RFP process from start to finish, ensuring all deadlines are met.