13 results for Administrative Assistant in Colorado Springs, CO

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Denver, Colorado. This role functions within a dynamic environment where you will be responsible for a range of administrative tasks. Responsibilities: • Assist with the onboarding process of new staff members. • Manage the procurement and distribution of office supplies. • Handle incoming calls and direct them appropriately. • Coordinate and manage the planning and execution of events. • Oversee the management of the company calendar. • Prepare and submit expense reports in a timely manner. • Arrange travel itineraries and accommodations for staff. • Handle the scheduling of meetings and appointments. • Ensure efficient email correspondence. • Utilize Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) for various tasks.

Administrative Assistant · Basic Tech Support for Students · Utilize School's Helpdesk ticketing system to communicate needs with the IT department. Verify resolution of ticket and communicate to student. Academic Support · Facilitate student's working with their teachers for academic learning and growth. · Facilitate student access to accommodations as needed. · Social Emotional Support · Facilitate student access to identified social emotional support staff as needed. · Provide a caring and inclusive environment. Assessments · Champion the schools culture of assessment by ensuring student participation and proctoring throughout the year. Including, but not limited to attending training and actively maintaining compliance with all state mandated tests (Screener, Access, SAT, PSAT10/9, etc

Executive/Admin Assistant We are offering an exciting opportunity for an Executive/Admin Assistant to join our team in Denver, Colorado. In this role, you will be involved in a variety of tasks, including executive communication, meeting planning, and maintaining sales and statistical records. You will also be responsible for tracking franchise leads, assisting in office management, and performing clerical and administrative duties. Responsibilities: • Maintain and organize executive communications, both written and oral. • Plan and organize meetings, ensuring all necessary arrangements are made. • Produce and modify executive correspondence, memorandums, and meeting minutes. • Manage franchise lead tracking, sales letters, brochure mailings, and travel arrangements for prospects. • Prepare sales and statistical records as directed, and review corporate budgets and store-level profit-and-loss statements. • Assist in office management tasks as directed, including vendor communications. • Perform clerical and administrative duties such as answering phones, general filing, screening phone calls, distributing messages, arranging travel, and handling mail and overnight freight duties. • Assist in human resources tasks as directed, utilizing skills in oral communication in a Human Resources setting. • Handle any other duties and responsibilities as assigned.

Office Assistant We are in the process of expanding our team with an Office Assistant role based in Northwest Arkansas. The role revolves around managing the day-to-day operations of the office, serving as the first point of contact for clients, and ensuring a smooth customer journey. Responsibilities: • Serve as the initial contact point for visitors, delivering a welcoming experience and directing them to the correct contacts or meeting rooms.• Handle incoming calls with detail orientation, accurately routing them to the relevant person or department and taking clear messages when required.• Manage schedules, confirm appointments, and maintain accurate calendars for internal teams and external visitors.• Efficiently process customer interactions, addressing basic inquiries from clients and vendors via phone, email, or in-person.• Take charge of mail handling, including receiving, sorting, and distributing incoming mail and packages promptly and preparing outgoing mail.• Assist in maintaining inventory by ordering office supplies as needed.• Conduct light administrative duties such as data entry, filing, and scanning documents.• Ensure a detail-oriented appearance of reception area and common spaces by keeping them neat and organized.• Utilize various computer programs and CRM to maintain accurate customer records and process customer credit applications.• Monitor customer accounts and take appropriate action, including billing functions and inquiries.

Executive Assistant We are offering an exciting opportunity in Denver, Colorado for an Executive Assistant. In this role, you will be working in a fast-paced environment where your administrative and project management skills will be put to the test. You will be supporting executive staff and managing various projects, ranging from market analysis to operational setup. Responsibilities: • Provide comprehensive administrative support to executive staff • Manage and execute various projects as assigned • Conduct market analysis such as tracking local hotel presence • Handle operational setup tasks for new ventures • Navigate through licensing procedures and requirements • Ensure efficient and effective customer service • Maintain and manage accurate customer records.

Administrative Assistant - ADV We are in search of an Administrative Assistant - ADV to join our team located in Palm Beach Gardens, Florida. This role is crucial within our team, involving the processing and reviewing of customer applications, maintaining customer records, and handling customer inquiries. The successful candidate will be tasked with overseeing customer accounts and taking necessary actions. This role offers a long term contract employment opportunity. Responsibilities: • Accurately process customer credit applications in a timely manner • Maintain and update customer credit records regularly • Handle customer inquiries and provide satisfactory resolutions • Monitor customer accounts and perform necessary actions • Use data to train models for tasks like image classification, speech recognition, and market forecasting • Schedule appointments and manage the office administration tasks • Handle materials and manage procurement processes • Use Microsoft Office Suites for various tasks and maintain records • Manage customer accounts, resolve disputes, and ensure customer satisfaction • Manage paperwork, type documents, and scan necessary files.

Administrative Coordinator We are in search of an Administrative Coordinator for our Business Services operations. As an Administrative Coordinator, you will be a key figure in managing customer interactions, facilitating meetings, and ensuring smooth functioning of our administrative processes. This role offers a contract to permanent employment opportunity. Responsibilities: • Handle both inbound and outbound calls, providing exceptional customer service. • Coordinate meetings, utilizing tools like Cisco Webex for efficient scheduling. • Employ CRM tools for maintaining and managing customer records. • Utilize ADP - Financial Services for processing customer credit applications. • Design and manage Banner Ads as part of our business promotion activities. • Leverage tools like Concur and About Time for effective time and expense management. • Manage the switchboard, handling 1 - 10 lines, ensuring effective communication channels. • Provide support in budget processes, facilitating financial efficiency. • Undertake calendar management tasks, ensuring seamless scheduling and time management. • Showcase exceptional communication skills in all interactions, both internal and external.

Receptionist Probate Paralegal Our client is searching for a 2+ years’ paralegal to support its probate, estate administration, and estate planning team. This role involves managing probate filings, asset distribution, and client communication while assisting with various estate-related processes. Primary Responsibilities:<ul><li>Handle client interactions via phone and in person.</li><li>Draft, file, and finalize legal documents.</li><li>Manage deadlines, maintain organized files, and support attorneys.</li><li>Anticipate attorney needs and prepare documents accordingly.</li><li>Perform proofreading, revisions, and general administrative tasks.</li></ul> Requirements:<ul><li>At least 2+ years of experience in a legal assistant, paralegal, or related role (probate experience preferred).</li><li>Strong verbal/written communication and organizational skills.</li><li>Proficient in MS Office, Adobe, e-Filing, and database software.</li><li>Ability to prioritize, meet deadlines, and work independently.</li><li>Attention to detail and problem-solving mindset.</li></ul>Compensation/Benefits:<ul><li>Salary range: $60,000 – $75,000 annually based on experience.</li><li>Benefits include medical, dental, vision, PTO, 401(k), HSA/FSA, and disability/life insurance.</li></ul>If interested, please send your resume to corey.tasker@roberthalf{[dot]}com for immediate consideration. Call Corey at 720.678.9447 for additional information.

Legal Assistant Corporate Legal Secretary Our client, a leading Rocky Mountain law firm is seeking a 3 plus years corporate legal secretary for their fast growing and dynamic office in Salt Lake City. In coordination with the Corporate Practice Group Legal Team, this position will provide advanced legal and administrative support to attorneys, paralegals, peers and other colleagues as needed and requested. Duties may vary based upon location and practice group.Essential Duties/Responsibilities: Manages the business intake process – runs adversary searches, drafts screening memos and engagement letters and opens new files.Prepares, revises and formats legal documents and correspondence using various software applications and according to instructions; proofreads documents/correspondence for content, spelling, grammar, language usage and punctuation and puts into final form.Prepares documents and applicable fees for electronic filing as needed and according to instructions. E-files documents with federal and state courts and other agencies.Supports client activities and provides direct contact client assistance and support.Maintains and manages attorney/paralegal calendars – docket court deadlines, conferences, teleconferences, depositions, other meetings as requested.3 plus years of corporate legal secretarial experience at a law firm is required to be successful in this position. The firm offers an excellent pay, fabulous benefits, time off, a hybrid work schedule, and profit sharing. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!

Legal Assistant Robert Half has partnered with a respected law firm in the Metro area to support their team of attorneys and paralegals. In this role, you will be in supporting the litigation team with a focus on plaintiff cases. You will handle a variety of tasks from managing electronic and paper files, communicating with clients, to filing documents in state and federal courts. If you are qualified for this position, please send your resume to amy.thomas@roberthalf[dot][com] for immediate consideration. Responsibilities: • Set-up and maintain large electronic and paper files for easy accessibility and efficient workflow.• Request and organize necessary medical, financial, and other case-related documents and records.• Calculate and calendar state and federal deadlines to ensure timely submission of legal documents.• File documents electronically across state and federal courts, adhering to jurisdictional requirements.• Maintain direct contact with clients, providing updates and addressing inquiries in a timely manner.• Utilize case management software to track and manage cases effectively.• Leverage proficiency in Microsoft Office Suite and Adobe Acrobat to create, edit, and manage documents.• Utilize the Automated City Register Information System (ACRIS) for accessing public records.• Assist in handling civil and complex litigation cases.• Develop and maintain positive client relations while ensuring a high level of professionalism.• Employ excellent communication skills to effectively convey information verbally and in writing.

Legal Assistant Litigation Legal Assistant Our client, a top Denver commercial litigation law firm seeks a 5 plus years experienced litigation legal secretary to support commercial litigation attorneys. This firm is one of the top companies to work for in Denver and offers an excellent work environment and compensation package. Candidates must have 3+ years’ experience supporting commercial litigation attorneys, strong Microsoft Office and typing skills, great organizational skills and team spirit. Candidates with commercial litigation legal secretarial experience need only apply. Water law experience is highly preferred for this position. Our client offers a very competitive pay, benefits package that includes medical, dental, vision, 401k + match, and vacation/sick/personal time off, in addition this role pays overtime for hours worked above 40 per week. If you are qualified for this position, please email your resume and professional references to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!

Office Administrator Partnering with a private equity firm in Denver, CO looking for an Office Administrator.This is a great company with health/vision/dental coverage, paid parking, 2 weeks vacation, office closure the week of Christmas and 4th of July, sick time off, and employee discounts. The Office Administrator will be responsible for...<ul><li>receptionist duties</li><li>ordering and maintaining office supplies</li><li>office security</li><li>preparing conference rooms for meetings</li><li>mail distribution</li><li>monitoring inbound communications</li><li>and more</li></ul>

Sr Proposal Specialist Robert Half Marketing & Creative (formerly The Creative Group) is actively searching for a Sr Proposal Specialist to join a team in the construction and contracting industry, based in Denver, Colorado. The role requires a detail-oriented and highly organized individual, responsible for strategizing, planning, and developing materials for a variety of pursuit marketing mediums and platforms. This role is an exciting opportunity for someone with a knack for superior attention to detail and excellent interpersonal communication skills. Responsibilities: • Strategizing and planning for the development of pursuit marketing materials• Cultivating connections to optimize our marketing and communication efforts• Utilizing Adobe Acrobat for various tasks related to proposal writing • Preparing business proposals with a keen focus on detail and accuracy• Responding to RFPs with comprehensive and compelling proposals• Ensuring all RFP documents are in line with the requirements and process• Bringing bold and innovative ideas to improve the effectiveness of proposals• Managing the RFP process from start to finish, ensuring all deadlines are met.