<p>A thriving <strong>healthcare organization</strong> in <strong>Encinitas, CA</strong>, is looking for an experienced <strong>Receptionist/Coordinator</strong> to ensure optimal front-office operations and excellent customer service. This position combines receptionist duties with administrative coordination and requires strong knowledge of medical terminology and related processes.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage front desk operations, including greeting patients and answering phone calls.</li><li>Schedule and coordinate appointments and patient files.</li><li>Handle administrative duties, including filing, scanning, and preparing documents.</li><li>Communicate effectively with healthcare staff and patients to resolve inquiries.</li><li>Maintain professional and organized reception and administrative areas.</li></ul><p><br></p>
We are looking for an organized and welcoming Receptionist to join our team on a contract basis in San Diego, California. This role is essential in creating a positive first impression for our clients, visitors, and employees while ensuring smooth front desk operations. As a valued team member, you'll handle a variety of administrative and customer service responsibilities in a fast-paced, detail-oriented environment.<br><br>Responsibilities:<br>• Greet and welcome visitors, ensuring they feel comfortable and directing them to the appropriate person or area.<br>• Manage incoming calls by answering promptly, providing accurate information, and transferring calls or taking messages as needed.<br>• Maintain and restock snacks and beverages in common areas, ensuring all items are fresh and readily available.<br>• Coordinate catering needs for meetings and events, including ordering, setup, and cleanup of food and beverages.<br>• Keep the reception area neat, organized, and stocked with reading materials and company brochures.<br>• Provide administrative support, such as photocopying, filing, and data entry, to assist various departments.<br>• Handle incoming and outgoing mail, including sorting and distributing packages efficiently.<br>• Monitor office supplies at the reception desk and ensure all necessary items are available.
<p>Join a specialized neurology practice in <strong>Carlsbad, CA</strong>, as a <strong>Front Desk Medical Receptionist</strong>. This critical role supports the daily operations of the practice, ensuring excellent first-point-of-contact interactions and smooth office workflows.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage front desk operations, including greeting patients and handling phone calls.</li><li>Schedule appointments and coordinate provider calendars.</li><li>Process patient check-in/check-out and verify insurance information.</li><li>Handle medical documentation, data entry, and electronic medical record maintenance.</li><li>Communicate effectively with patients, providers, and administrative staff.</li></ul>
<p>Our client, an innovative company in the dynamic technology sector, is seeking a professional and friendly Receptionist to be the face of their organization. If you excel at providing excellent customer service, enjoy multitasking, and thrive in tech-driven environments, we want to hear from you!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the first point of contact for visitors, staff, and clients, ensuring a welcoming and professional reception experience.</li><li>Answer and direct incoming calls and emails promptly and courteously.</li><li>Assist with booking meetings, managing calendars, and arranging conference rooms as needed.</li><li>Perform data entry, document management, and other clerical duties to support the office.</li><li>Familiarity with standard office software; assist with basic troubleshooting for office technology tools.</li><li>Monitor front desk supplies and maintain a tidy reception area.</li></ul><p><br></p>
<p>We are looking for a receptionist to play a critical role as the first point of contact for clients, customers, and visitors within the construction industry. The individual in this role is responsible for creating a welcoming atmosphere while performing administrative duties to ensure smooth operations in the workplace. The ideal candidate will possess strong communication and organizational skills, a friendly demeanor, and the ability to multitask effectively.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome visitors, clients, and employees with a professional and friendly attitude.</li><li>Answer, screen, and direct phone calls promptly, providing accurate information and taking messages as needed.</li><li>Manage the reception area to ensure it is clean, organized, and presentable at all times.</li><li>Respond to inquiries via email, phone, or in person, and provide general information or direct inquiries to the appropriate department or individual.</li><li>Schedule appointments and manage meeting room bookings as required.</li><li>Assist in maintaining office supplies and managing inventory, including placing orders when stock is low.</li><li>Perform clerical tasks such as filing, photocopying, and scanning documents.</li><li>Receive and distribute mail, packages, and deliveries in a timely manner.</li><li>Assist with onboarding new employees by managing visitor badges or keycards and explaining office procedures.</li><li>Monitor and maintain security by following office procedures, including signing in visitors and providing access to authorized personnel only.</li><li>Collaborate with other departments as needed to support administrative functions.</li></ul><p><br></p>
<p>Robert Half is seeking a motivated and detail-oriented<strong> </strong>Receptionist with 2-3 years of professional experience. This position is ideal for someone who is passionate about providing exceptional service, ensuring smooth office operations, and being the first point of contact for clients, customers, and staff.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet clients, visitors, and staff in a friendly and professional manner, ensuring a welcoming front-office experience.</li><li>Answer and appropriately direct phone calls, manage voicemails, and respond to email inquiries promptly and professionally.</li><li>Maintain the reception area, presenting a clean and organized workspace.</li><li>Coordinate calendars, schedule appointments/meetings, and manage conference room bookings.</li><li>Ensure incoming and outgoing mail, packages, and correspondence are processed accurately and on time.</li><li>Assist teams with light administrative tasks, including data entry, record keeping, and document preparation.</li><li>Provide basic information about the company, services, or processes as needed.</li><li>Handle unexpected challenges with professionalism and poise, escalating matters when appropriate.</li></ul><p><br></p>
<p>We are looking for a <strong>dynamic and highly organized Bilingual Spanish Receptionist</strong> to join our growing team on a <strong>contract-to-hire</strong> basis. As the first point of contact for clients, vendors, and visitors, you will play a key role in ensuring seamless front-office operations while bridging communication between English- and Spanish-speaking team members and clients. This is an onsite position with work hours of 6:30am-3pm or 7am - 3:30pm. If you thrive in a fast-paced environment and have strong customer service and administrative skills, we encourage you to apply.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the front-line representative by greeting clients, vendors, employees, and visitors in a courteous and professional manner in both Spanish and English.</li><li>Answer and direct phone calls using a multi-line phone system, providing accurate information or forwarding calls to the appropriate department.</li><li>Manage and schedule appointments, meetings, and conference room bookings.</li><li>Translate written and verbal communications as needed between English and Spanish for internal and external stakeholders.</li><li>Handle incoming and outgoing mail, packages, and deliveries while maintaining an organized tracking system.</li><li>Maintain a clean, presentable, and professional reception and lobby area.</li><li>Monitor office supply inventory and order replenishments as needed.</li><li>Perform general clerical and administrative tasks, such as data entry, filing, and document management.</li><li>Assist with onboarding processes, including distributing essential materials and explaining processes in both Spanish and English.</li><li>Adhere to company protocols around safety and security, including verifying visitors and issuing badges/passes where necessary.</li><li>Support office management and special projects as assigned.</li></ul>
<p>Are you a warm, friendly professional with exceptional organizational skills? A company in Oceanside is looking for a capable <strong>Receptionist</strong> to serve as the face of our business, ensuring a welcoming and seamless experience for visitors and employees alike.</p><p><br></p><p><strong>What You'll Do</strong></p><p>As the <strong>Receptionist</strong>, your responsibilities will include:</p><ul><li>Greeting and welcoming guests, clients, and employees in a professional and friendly manner.</li><li>Managing phone lines, directing calls, and taking messages as needed.</li><li>Coordinating incoming and outgoing mail, packages, and deliveries.</li><li>Maintaining a clean and organized reception area, monitoring inventory for office supplies.</li><li>Providing administrative support (e.g., data entry, filing, scheduling) to various departments.</li><li>Assisting with meeting setup, such as preparing materials or reserving conference rooms.</li></ul>
<p><strong>About the Organization:</strong></p><p> Our client is a mission-driven nonprofit organization located in Poway, CA, dedicated to serving the community through compassionate, high-impact programs and services. They are currently seeking a warm, professional, and reliable <strong>Receptionist</strong> to be the first point of contact for the organization and to help ensure the smooth operation of the front office.</p><p><strong>Position Overview:</strong></p><p> The Receptionist will play a vital role in welcoming guests, supporting staff, and maintaining a positive and efficient front-desk environment. This individual must be friendly, organized, and committed to delivering excellent service to clients, volunteers, donors, and visitors.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and direct visitors, clients, and vendors with warmth and professionalism</li><li>Answer and route incoming calls and emails promptly and accurately</li><li>Provide general administrative support including filing, data entry, and mail distribution</li><li>Maintain the appearance and organization of the front office and common areas</li><li>Schedule appointments and manage calendars for meetings or program services</li><li>Assist with handling inquiries about the organization’s services or events</li><li>Support other team members and departments as needed</li><li>Help maintain confidentiality and professionalism in handling sensitive information</li></ul><p><br></p><p><br></p>
<p>Our client, a mission-driven non-profit organization, is seeking a professional and welcoming <strong>Bilingual Receptionist</strong> to be the first point of contact for their visitors and callers. This is a <strong>contract-to-hire</strong> opportunity with the potential to grow into a long-term role supporting community-focused programs and services.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet and assist clients, visitors, and staff in both English and Spanish</li><li>Answer and route incoming calls and messages</li><li>Provide general information about the organization’s services and programs</li><li>Maintain a clean and organized reception area</li><li>Schedule appointments and support calendar coordination</li><li>Assist with administrative tasks such as filing, scanning, and data entry</li><li>Translate simple documents and assist with in-person or phone interpretation as needed</li></ul><p><br></p><p><br></p>
<p>We are looking for a front desk coordinator to serves as the face of a contracting company, ensuring that visitors, clients, and team members experience a welcoming and organized environment. This role combines excellent customer service with effective administrative support to maintain smooth front-desk operations. The ideal candidate is professional, detail-oriented, and capable of multitasking in a fast-paced setting. This position is a long term, contract to hire role with opportunity for growth into other departments such as HR or payroll.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and employees in a friendly and professional manner upon arrival.</li><li>Manage incoming calls by answering, screening, and directing them as needed, while providing accurate information or taking messages.</li><li>Maintain a clean, organized, and presentable reception area at all times.</li><li>Oversee appointment scheduling, manage the office calendar, and assist with meeting room bookings to ensure efficient time management.</li><li>Process incoming and outgoing mail, packages, and other deliveries in a timely and accurate manner.</li><li>Act as a liaison between visitors and staff, coordinating access and ensuring proper security protocols are followed.</li><li>Monitor and maintain inventory of office and front desk supplies, placing orders as needed to avoid shortages.</li><li>Execute basic clerical tasks such as data entry, filing, photocopying, and document scanning.</li><li>Support event coordination and other administrative tasks as assigned by management.</li><li>Handle visitor sign-ins, distribute badges or keycards, and ensure compliance with company policies.</li><li>Respond promptly to email inquiries, escalating issues to the appropriate team when necessary.</li></ul>
<p>Are you passionate about making a difference and being part of a mission-driven organization? Our client, a reputable nonprofit organization dedicated to creating lasting change in the community, is seeking a courteous and detail-oriented Front Desk Coordinator to join their team. If you pride yourself on exceptional organizational and communication skills and enjoy being a pivotal part of a team’s success, this could be the perfect role for you!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the first point of contact, providing a welcoming and professional presence to visitors, donors, clients, and staff.</li><li>Answer, screen, and direct inbound calls and emails in a timely and proactive manner.</li><li>Manage calendars, schedule meetings, and assist with clerical duties such as data entry, filing, and managing correspondence.</li><li>Support preparation and coordination of events, meetings, and fundraising activities as necessary.</li><li>Maintain a clean and organized front desk, as well as inventory of office supplies.</li><li>Tackle challenges with a “can-do” attitude while providing exceptional customer service to both internal and external stakeholders.</li></ul><p><br></p>
<p>Our client is a dynamic and fast-paced organization that takes pride in delivering exceptional service to their customers, clients, and internal teams. They are seeking a highly organized and customer-focused Front Desk Coordinator to be the first point of contact for their company—someone who can maintain efficient front desk operations while providing a professional, welcoming experience. If you’re passionate about creating positive customer experiences, highly detail-oriented, and thrive in a collaborative environment, this role could be a great fit for you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet visitors, clients, and employees with enthusiasm and professionalism.</li><li>Answer and route incoming calls promptly, maintaining excellent phone etiquette.</li><li>Manage the scheduling of appointments, meetings, and conference rooms.</li><li>Keep the reception area organized and presentable at all times.</li><li>Assist with administrative tasks such as data entry, correspondence, and mail distribution.</li><li>Support internal teams with various operational needs, including filing and document preparation.</li><li>Coordinate vendor deliveries and track inventory of office supplies.</li><li>Maintain up-to-date knowledge of company personnel, departments, and protocols to assist visitors effectively.</li></ul><p><br></p>
<p>Robert Half is working with a client who is seeking an experienced and motivated <strong>Front Desk Administrator</strong> to join their team. As the key point of contact for visitors, clients, and employees, you’ll play a crucial role in ensuring the smooth day-to-day operations of the front office.</p><p>If you thrive in a collaborative environment and excel at multitasking while providing exceptional service, this is an excellent opportunity to take your career to the next level!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Front Desk Management:</strong> Greet and check-in clients, visitors, and employees professionally, ensuring a positive first impression.</li><li><strong>Phone and Email Communication:</strong> Answer incoming calls, manage correspondence, and direct inquiries to the appropriate departments or personnel.</li><li><strong>Calendar Coordination:</strong> Schedule and confirm appointments, meetings, and conference room bookings.</li><li><strong>Office Organization:</strong> Maintain a tidy, organized, and presentable front office area.</li><li><strong>Mail and Deliveries:</strong> Sort and distribute incoming mail, packages, and other correspondence, and manage outgoing shipments.</li><li><strong>Administrative Support:</strong> Assist with filing, data entry, generating reports, and other administrative tasks as assigned.</li><li><strong>Customer Service:</strong> Address inquiries and provide information about the organization with a professional and friendly attitude.</li></ul><p><br></p>
<p>Are you someone who thrives on connecting with people and enjoys helping others achieve their goals? A vibrant gym in Carlsbad is seeking a friendly, personable, and organized <strong>Front Desk Administrator</strong> to serve as the welcoming face of our facility. If you're passionate about fitness, love creating positive first impressions, and have sales experience, this opportunity is perfect for you! Bonus points for familiarity with Kicksite software and Brazilian language proficiency to better support our diverse membership.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greeting all members and visitors with enthusiasm and professionalism, creating a welcoming environment.</li><li>Managing daily operations of the front desk, including answering phones, responding to email inquiries, and processing memberships.</li><li>Scheduling and booking gym classes, guest visits, and consultations.</li><li>Promoting gym services, merchandise, and memberships with enthusiasm, leveraging any sales experience to exceed targets.</li><li>Maintaining client data using <strong>Kicksite</strong> or other scheduling/member management software.</li><li>Answering inquiries about services, memberships, and events while resolving member concerns in a professional manner.</li><li>Keeping the lobby and front desk area clean and organized.</li></ul>
<p>Are you a highly organized multitasker ready to take the reins of office operations and help a mission-driven team succeed? Our nonprofit is looking for a talented and enthusiastic <strong>Front Desk Coordinator</strong> who thrives on ensuring smooth day-to-day operations. If you’re looking to combine administrative abilities with a passion for purpose-driven work, this is the position for you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>The <strong>Front Desk Coordinator</strong> will be responsible for supporting essential daily activities and ensuring everything runs like clockwork. Your duties will include:</p><ul><li>Overseeing the front desk operations, including answering calls, greeting visitors, and responding to emails.</li><li>Managing the appointment calendar for team meetings, client visits, and special events.</li><li>Ordering office supplies, managing inventory, and coordinating vendor services.</li><li>Assisting with event planning and logistics, such as setting up spaces or ordering equipment.</li><li>Organizing departmental files, both physical and digital, to maintain accurate recordkeeping.</li><li>Preparing basic reports, memos, and presentations for leadership and staff meetings.</li><li>Acting as a liaison between staff and leadership to address facilities or administrative issues promptly.</li></ul><p><br></p>
<p>Are you passionate about the wellness and spa industry? Do you thrive in customer-facing roles and excel in helping others feel welcome and cared for? A high-end <strong>spa</strong> in Encinitas is looking for a friendly and professional <strong>Front Desk Coordinator</strong> to manage client experiences and assist with daily operations.</p><p><br></p><p><strong>Your Daily Responsibilities:</strong></p><p>As our <strong>Front Desk Coordinator</strong>, you’ll serve as the first point of contact for clients while supporting the spa’s overall operations:</p><ul><li>Greeting clients with warmth and professionalism, ensuring their visit exceeds expectations.</li><li>Answering phone calls, scheduling appointments, and managing the spa’s online booking system.</li><li>Effectively communicating spa offerings, services, and promotions to clients.</li><li>Processing client check-ins, check-outs, and payments accurately and efficiently.</li><li>Maintaining the cleanliness and presentation of the front desk and lobby areas.</li><li>Addressing client inquiries and concerns and escalating issues to management when needed.</li></ul>
<p><strong>Overview:</strong></p><p>Robert Half is partnering with a reputable construction firm seeking a Bilingual Spanish Front Desk Coordinator to join their team. This entry-level administrative role is ideal for someone personable, detail-oriented, and comfortable managing front office responsibilities in a low-traffic environment. The position also offers long-term growth potential for someone interested in expanding into HR responsibilities down the line, making it a great opportunity to launch a stable career in a fast-paced industry.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact for all visitors, vendors, and deliveries</li><li>Answer and direct incoming calls (low volume) with professionalism and clarity</li><li>Assist with fitting copy machines and maintaining print supply inventory</li><li>Print and organize construction maps and project materials as needed</li><li>Place and track purchase orders for office and project-related supplies</li><li>Support communication with vendors regarding orders, deliveries, and general inquiries</li><li>Receive and document incoming deliveries, ensuring proper handling and distribution</li><li>Maintain the front office area for cleanliness, organization, and functionality</li><li>Provide light administrative support to office and project management teams</li><li>Assist with onboarding paperwork and general employee support as needed, with the potential to grow into additional HR functions</li></ul>
<p>Are you passionate about delivering exceptional guest experiences and ensuring smooth day-to-day operations? A leading hospitality group in Carlsbad is seeking a friendly and professional <strong>Front Desk Concierge</strong> to be the face of our brand and help create unforgettable moments for guests. This position is perfect for someone who thrives in a client-focused environment and enjoys being part of a dynamic team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>As the <strong>Front Desk Concierge</strong>, you will ensure every guest enjoys a seamless experience. Your duties include:</p><ul><li>Greeting guests and visitors with warmth, professionalism, and efficiency.</li><li>Managing check-in and check-out processes while addressing any guest needs or requests.</li><li>Providing information about amenities, dining options, and local attractions to enhance the guest experience.</li><li>Responding to guest inquiries via phone, email, or in-person in a timely and friendly manner.</li><li>Coordinating logistics for bookings, reservations, transportation, and special guest requests.</li><li>Resolving guest concerns and escalating any issues when appropriate.</li><li>Assisting with administrative tasks, including maintaining front desk logs and scheduling staff support.</li></ul>
<p>Are you highly organized, personable, and looking to make an immediate impact in an office setting? We are seeking a dedicated and detail-oriented <strong>Front Office Clerk</strong> to join our client’s team. As the first point of contact, you'll be responsible for creating a welcoming environment, providing exceptional customer service, and ensuring the smooth operation of the front office. Whether it’s answering phone calls, managing appointments, or handling administrative tasks, your contribution as a <strong>Front Office Clerk</strong> will be key to maintaining daily efficiency and fostering positive interactions. Join a culture that values collaboration, growth, and professional development.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the face of the company by warmly welcoming clients, visitors, and staff upon arrival.</li><li>Answer, screen, and direct incoming calls using a multi-line phone system.</li><li>Manage the front desk area, keeping it organized, clean, and presentable at all times.</li><li>Assist in scheduling and coordinating appointments, meetings, and conference room bookings.</li><li>Process incoming and outgoing mail, packages, and deliveries.</li><li>Perform routine administrative tasks such as filing, photocopying, scanning, and email correspondence.</li><li>Collaborate with internal departments to ensure smooth communication and task completion.</li><li>Handle customer inquiries with professionalism and escalate issues to the appropriate personnel when necessary.</li></ul><p><br></p>
<p>Are you ready to take your hospitality career to the next level? A prestigious hospitality group in Carlsbad’s Bressi Ranch area is looking for a <strong>Assistant Front Office Manager</strong> dedicated to providing top-tier guest service while supporting front desk operations. This leadership opportunity is ideal for someone who is passionate about hospitality and ready to manage and motivate an exceptional team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>As the <strong>Assistant Front Office Manager</strong>, you will be instrumental in creating outstanding guest experiences while ensuring operational success:</p><ul><li>Supervising front desk staff, including scheduling shifts, training, and providing performance feedback.</li><li>Monitoring check-in and check-out processes to ensure efficiency and guest satisfaction.</li><li>Leading troubleshooting efforts for guest concerns, resolving issues promptly and professionally.</li><li>Ensuring that front desk staff adheres to office protocols, policies, and procedures.</li><li>Assisting in administrative tasks, such as preparing reports and maintaining guest records.</li><li>Partnering with other departments, such as housekeeping and maintenance, to deliver a seamless experience.</li><li>Acting as the primary point of contact in the Front Office Manager’s absence.</li></ul>
<p>Are you an organized and resourceful professional with a knack for keeping an office running smoothly? We are seeking a motivated and detail-oriented <strong>Office Manager</strong> to oversee the operational flow of our busy healthcare office. This position offers the chance to refine your leadership skills while being an integral part of a collaborative and rewarding environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>The <strong>Office Manager</strong> will focus on day-to-day operations and be the go-to person for staff and patient inquiries. In this role, you’ll:</p><ul><li>Coordinate daily office activities to ensure all administrative functions and patient services run efficiently.</li><li>Supervise front desk staff, including scheduling, training, and performance oversight.</li><li>Manage appointment scheduling systems and ensure the accuracy of patient recordkeeping.</li><li>Assist with billing, insurance claims, and payment processing when needed.</li><li>Monitor and reorder office and medical supplies to ensure efficiency in office operations.</li><li>Address patient concerns with professionalism, escalating issues to senior management if needed.</li><li>Maintain compliance with HIPAA protocols and office policies.</li></ul>
<ul><li>Oversee office maintenance, repairs, space planning, and compliance with health, safety, and building codes</li><li>Liaise with vendors for services including cleaning, HVAC, security, and utilities</li><li>Supervise front desk, mail handling, office supplies, and equipment upkeep</li><li>Manage access control, keys, security systems, and visitor logs</li><li>Track office assets and manage budgets for supplies, repairs, and utilities</li><li>Maintain vendor contracts and ensure a clean, organized, and welcoming office environment</li><li>Act as the main point of contact for California office-related employee needs and support hybrid/remote work setups</li><li>Plan and execute logistics for corporate events, trade shows, product launches, conferences, and internal functions</li><li>Develop event schedules and run-of-show documents in collaboration with stakeholders</li><li>Source, negotiate, and manage vendors including venues, caterers, AV, and staffing</li><li>Manage event budgets, track expenses, and identify cost-saving opportunities</li><li>Coordinate invitations, signage, attendee communications, and promotional materials</li><li>Ensure consistent branding across all event touchpoints and manage event flow</li><li>Oversee event setup, execution, and breakdown; manage staff and vendors onsite</li><li>Gather post-event feedback, report metrics and ROI, and recommend future improvements</li></ul><p><br></p>
We are looking for an organized and detail-oriented Administrative Assistant to join our team in National City, California. In this long-term contract role, you will play a key part in supporting our operations, ensuring accurate data management, and facilitating smooth communication across the company. This position offers a flexible work environment with the majority of tasks being performed remotely.<br><br>Responsibilities:<br>• Maintain and organize company files and data using OneDrive and SharePoint.<br>• Generate and distribute accurate reports throughout the organization.<br>• Perform data entry tasks, including labeling, categorizing, and managing budgets.<br>• Input data manually into Excel and assist with cost-per-square-foot calculations.<br>• Transfer information from Excel spreadsheets into Studio Designer software.<br>• Match invoices with corresponding items and ensure proper documentation.<br>• Support purchasing activities by meticulously entering relevant data.<br>• Communicate effectively with team members to address inquiries and resolve issues.<br>• Schedule appointments and manage email correspondence efficiently.<br>• Utilize Microsoft Office tools such as Word, Excel, PowerPoint, and Outlook to complete administrative tasks.
<p>Are you an experienced administrative professional with exceptional organizational skills seeking to elevate your career? Our client is looking for a Senior Administrative Assistant to provide high-level support to executives and teams within their organization. This role requires someone who thrives in a dynamic environment and is comfortable handling complex tasks with precision and professionalism.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide executive-level administrative support, including calendar management, meeting coordination, and correspondence preparation.</li><li>Compile and prepare reports, presentations, and information packets for use in meetings or by executives.</li><li>Screen and prioritize incoming communications (email, phone calls, etc.), ensuring messages are relayed appropriately.</li><li>Organize and maintain documentation and records, both in physical and digital formats.</li><li>Coordinate travel arrangements, including booking flights, accommodations, and ground transportation, while preparing itineraries.</li><li>Assist with event planning, team projects, and special assignments as requested by leadership.</li><li>Handle confidential and sensitive information with discretion and professionalism.</li><li>Actively identify opportunities to improve administrative processes for enhanced efficiency.</li></ul><p><br></p>
