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7 results for Administrative Assistant in Chicopee Ma

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in the industry of office administration, based in Cheshire, Connecticut. As an Administrative Assistant, your primary role will be to provide comprehensive administrative support and maintain an efficient office environment. <br><br>Responsibilities:<br><br>• Ensuring the smooth operation of office tasks and activities.<br>• Managing inbound and outbound calls, providing exceptional customer service.<br>• Handling data entry tasks with accuracy and diligence.<br>• Corresponding via email professionally and promptly.<br>• Utilizing Microsoft Excel, Outlook, PowerPoint, and Word for various administrative tasks.<br>• Scheduling appointments and coordinating meetings as required.<br>• Assisting in office maintenance to ensure a conducive working environment.<br>• Providing administrative support to the team, contributing to overall efficiency.<br>• Assisting in providing an optimal visitor experience, despite the low visitor frequency.<br>• Engaging in continuous learning and development opportunities for career growth. Administrative Assistant We are seeking an Administrative Assistant to join our team in the Healthcare, Hospitals, and Social Assistance industry. Located in Springfield, Massachusetts, this role offers a short term contract employment opportunity where you will play a crucial part in handling provider enrollment processes, maintaining accurate provider data, and ensuring seamless communication with stakeholders.<br><br>Responsibilities:<br>• Manage the gathering and compilation of renewed licensure, board, and insurance information.<br>• Maintain and update provider enrollment records in the designated databases.<br>• Conduct reviews of provider information for accuracy and completeness.<br>• Coordinate with medical and insurance providers to fill in any gaps in the information.<br>• Assist the Provider Enrollment Specialists in follow-up work with the plans, ensuring minimal or no delays in ascertaining the status of applications.<br>• Uphold high standards of customer service while interacting with providers and key stakeholders.<br>• Ensure accurate and efficient data entry into systems.<br>• Adhere to document control protocols and maintain provider enrollment files. Administrative Assistant <p><strong>Administrative Assistant – Growth Opportunity & Amazing Benefits!</strong></p><p><br></p><p>Are you an organized, detail-oriented professional with strong communication and computer skills? Do you thrive in a fast-paced environment and love taking initiative? If so, we have the perfect opportunity for you! Our client, a <strong>growing company</strong> with a <strong>collaborative and supportive culture</strong> is looking for a <strong>proactive and resourceful Administrative Assistant</strong> to join the team. This is more than just a job—it's a chance to grow your career with a company that values your contributions and invests in your future!</p><p><br></p><p>This is a permanent full-time role with excellent benefits. For immediate consideration, send resumes to <em><u>elizabeth.dutkiewicz@roberthalf com</u></em></p><p><br></p><p><strong>What You’ll Do:</strong></p><p>✅ Provide administrative support to teams</p><p>✅ Manage calendars, schedule appointments, and coordinate meetings</p><p>✅ Assist with office operations and special projects</p><p>✅ Maintain organized records and handle confidential information</p><p><br></p><p><strong>What We’re Looking For:</strong></p><p>&#128313; Strong communication and interpersonal skills</p><p>&#128313; Proficiency in Microsoft Office and other business software</p><p>&#128313; Ability to multitask and stay ahead of deadlines</p><p>&#128313; A self-starter who takes initiative and problem-solves</p><p>&#128313; A team player with a positive, can-do attitude</p><p><br></p><p><strong>What’s in It for You?</strong></p><p>✨ Competitive salary and <strong>amazing benefits</strong></p><p>✨ Opportunities for <strong>growth and advancement</strong></p><p>✨ Supportive leadership and a <strong>great company culture</strong></p><p>✨ Work-life balance and a <strong>positive work environment</strong></p><p><br></p><p>If you're ready to take your career to the next level, apply today and become a valued part of our growing team! &#128640;</p><p><br></p><p>For immediate consideration, please see resumes to <em><u>elizabeth.dutkiewicz@roberthalf com </u></em>or apply here today! </p> Office Assistant <p>Robert Half's client in Westborough MA is looking for an individual to help support their office!</p><p><br></p><p>Responsibilities include:</p><p><br></p><p>-Phone/Email Correspondence</p><p>-Greeting customers</p><p>-Administrative support</p><p>-Document management</p><p>-Direct foot traffic</p><p>-Scanning, Faxing, Filing</p><p>-Data entry</p><p><br></p><p>Start date: Asap!</p><p>Duration: ~1 month (may extend)</p><p>Hours: M-F (8am-5pm Mon-Thurs & 8am-4pm on Fri)</p><p>Work type: On-site</p><p><br></p><p>If interested, apply now!</p> Administrative Coordinator <p>We are seeking a detail-oriented and organized Administrative Coordinator to join our team. The ideal candidate will perform a variety of administrative and operational tasks, ensuring the efficient functioning of the office and contributing to the achievement of business objectives. This role requires excellent communication, multitasking, and time-management skills to support team members and maintain smooth internal processes.</p><p><strong>Key Responsibilities</strong>:</p><ul><li><strong>Administrative Support</strong>: Provide day-to-day administrative support, including managing schedules, coordinating meetings, and maintaining records.</li><li><strong>Communication</strong>: Serve as a key point of contact for internal and external stakeholders, ensuring clear and professional communication.</li><li><strong>Documentation</strong>: Prepare, proofread, and edit documents, spreadsheets, presentations, and reports as needed.</li><li><strong>Scheduling and Coordination</strong>: Organize team calendars, book travel arrangements, and ensure timely completion of assigned tasks or projects.</li><li><strong>Data Entry and Maintenance</strong>: Maintain databases and track financial, personnel, or project-related files to ensure accurate record-keeping.</li><li><strong>Office Operations</strong>: Oversee office supplies inventory, ensure functionality of office equipment, and liaise with vendors for maintenance or procurement.</li><li><strong>Compliance Coordination</strong>: Assist in ensuring compliance with company policies, deadlines, and confidentiality standards.</li><li><strong>Event Planning</strong>: Assist in preparing for team or regional events, including coordinating logistics and managing materials.</li><li><strong>Special Projects</strong>: Support ad hoc projects and collaborate with various departments as assigned.</li></ul><p><strong>Preferred Qualifications</strong>:</p><ul><li>Experience in supporting multiple stakeholders in a fast-paced, professional environment.</li><li>Familiarity with project management tools or CRM systems.</li><li>A proactive attitude with a focus on continuous improvement.</li></ul><p><strong>Work Environment</strong>: This position is office-based, with occasional remote work depending on organization needs and policies. The Administrative Coordinator will report to the department manager, district director, or relevant supervisor to support organizational and operational priorities.</p><p><br></p> Assistant Controller <p><strong>Job Title: </strong>Assistant Controller - <em>growth path to Controller! </em></p><p><strong>Location:</strong> Greater Hartford area</p><p><strong>Position Type:</strong> Full Time/Permanent Position</p><p><strong>Recruiter Contact</strong>: Sal Fiorillo - Sal.Fiorillo@Roberthalf</p><p><strong>Reference</strong>: SF0013124662</p><p><br></p><p><strong>Main Responsibilities:</strong></p><ul><li>Assist the Controller with overseeing accounting function and staff including general ledger, partner compensation administration, reporting, accounts payable, tax, payroll, and fixed assets </li><li>Assist in the preparation of financial statements and perform variance analysis </li><li>Improve, monitor and review internal controls for accurate accounting and business transactions</li><li>Collaborate with an external tax consultant to ensure payroll, income, and sales tax regulations compliance.</li><li>Assist in reviewing and issuing partner K-1’s and other firm and employee tax filings</li><li>Manage accountant performing Accounts Payable responsibilities, including invoice records, tax compliance, and prompt vendor payments</li><li>Oversee the company's cash flow</li><li>Develop an efficient system for reporting and filing sales and use taxes</li><li>Manage all payroll for Partners and employees including Partner Draw, Bonuses, Distributions, Taxes, and Retirement Contributions. Manage all Employee Pay, Deductions, Benefits, and Retirement Contributions.</li><li>Ensure proper banking transactions and covenant compliance</li><li>Identify automation prospects, software upgrades, and head their implementation</li><li>Assist with the external audit </li></ul><p><strong>Requirements</strong>:</p><ul><li>Bachelor’s degree in accounting, or closely related field required. </li><li>Experience in an accounting role within professional services organization including partnership accounting, K-1s and Capital Account analysis required.</li><li>Excellent interpersonal and communication skills, both verbal and written.</li></ul><p>If you meet the minimum requirements and want to learn more about this opportunity, please email your resume to the email listed above and reference SF0013124662.</p><p>All inquiries are confidential. Please note at Robert Half we never present your background to a client company without your permission.</p> Paralegal - Contracts Specialist <p><strong>Robert Half Legal Permanent Placement</strong> is seeking a highly motivated and creative individual to join our client' team as a <strong>Contracts Paralegal Specialist in the Framingham/Marlborough area</strong>. This role will involve supporting our contract administration efforts with a strong ability to exercise sound independent judgment. The ideal candidate will have experience working with contract management software and thrive under minimal supervision. A proactive approach, strong organizational skills, and the ability to manage multiple priorities efficiently are essential to succeed in this role.</p><p><br></p><ul><li><strong>Key Skills and Abilities</strong></li><li>Advanced proficiency in Microsoft Word, Excel, PowerPoint, and other database applications; <strong>Lotus Notes experience</strong> considered a plus.</li><li>Professional and confident demeanor with strong interpersonal skills.</li><li>Exceptional attention to detail and organizational skills to handle multiple projects simultaneously.</li><li>Superior writing and communication skills, essential for preparing documentation and reports.</li><li>Proven capacity to manage workloads effectively in a fast-paced, high-pressure environment.</li></ul><p><br></p><ul><li><strong>Responsibilities</strong></li><li>Review purchase orders and manage contract documentation, including amendments, close-outs, and ancillary documents (e.g., bonds, insurance certificates, contract assemblies).</li><li>Oversee the preparation, submission, and maintenance of company contractor and engineering licenses.</li><li>Track and reconcile internal departmental budgets, ensuring alignment with annual forecasts and plans.</li><li>Organize and maintain legal department files, including uploading and monitoring documents with expiration dates.</li><li>Collect, secure, and manage company confidential and proprietary financial data for operational reports and PowerPoint presentations.</li><li>Coordinate with the corporate risk manager on insurance matters, including claims, certificates of insurance, and annual renewals.</li><li>Assist the General Counsel with special assignments and projects as needed.</li></ul>