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20 results for Workday Payroll Specialist in Chicago, IL

Payroll Specialist

Palatine, IL
onsite
Permanent / Full Time
100000 - 110000 USD / Yearly
The salary range for this position is $100,000 - $110,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Job Description:· Assist in processing the full payroll cycle for all entities including data input, transmission, auditing, reporting, balancing, and reconciliation.· Prepare regular reports such as quarterly 401k matching, benefit billing summaries, and overtime· Manage state-specific tax/insurance reporting and billing.· Partner with internal Tax and Accounting departments for payroll account and G/L reconciliations, and regular reporting· Provide information to third-parties including vendors and audit teams· Answer manager and employee questions, and resolve payroll issues· Maintain employee payroll files
2026-08-05T00:00:00Z

Payroll Specialist

Chicago, IL
onsite
Permanent / Full Time
90000 - 95000 USD / Yearly
The salary range for this position is $90,000-$95,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. The best way to beat the heat is in a new role that pays more! Key Responsibilities: o Process payroll for nine entities within ADP Workforce Now, ensuring accuracy, timeliness, and compliance.o Review and validate timekeeping, earnings, deductions, benefits, and adjustments prior to final submission.o Maintain payroll records and support payroll onboarding/offboarding activities.o Reconcile the payroll sub-ledger to the general ledger for all entities. o Prepare and post payroll-related journal entries.o Investigate and resolve discrepancies in partnership with the Accounting/Finance team.o Remit federal, state, and local payroll taxes accurately and on schedule.o Prepare and submit government reporting and ensure compliance with all regulatory agencies.o Ensure compliance with all payroll laws, tax regulations, and company policies.o Set up payroll in new states, if required.o Prepare and distribute monthly, quarterly, and year-end payroll statements, including W-2s and other payroll-related filings.o Prepare annual W-2 reconciliations for tax workpapers.o Generate customized payroll reports for Finance, HR, and leadership as needed.o Maximize functionality and efficiency within ADP Workforce Now.o Identify opportunities for process enhancements that improve payroll accuracy, controls, and operating efficiency.o Administer Concur and ensure efficient processing of employee reimbursements.o Support audits and special projects as needed.
2026-07-17T00:00:00Z

Payroll Manager

Chicago, IL
onsite
Permanent / Full Time
130000 - 140000 USD / Yearly
The salary range for this position is $130,000 - $140,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Role Overview:Primary responsibility for the oversight, governance, and execution of payroll operations across non-US jurisdictions. This role ensures compliant, accurate, and timely payroll processing while managing complex cross-border matters such as expatriate payrolls, tax protection, and multi-country reporting. This position serves as the central point of coordination for internal stakeholders (HR, Finance, Tax, and Legal) and external payroll providers for all cross-border and non-US payroll-related matters, ensuring alignment with global payroll strategy, regulatory requirements, and internal controls. Job Description:<ul><li>Ensure end-to-end payroll processing for Canada and APAC</li><li>Coordinate with European colleagues to ensure consistency in all global payrolls</li><li>Ensure timely and accurate payroll execution, including earnings, deductions, statutory filings, payments, and income allocations</li><li>Monitor payroll calendars and coordinate multi-country payroll cycles</li><li>Lead payroll support for internally mobile employees, including cross-border travel, expatriates, split payrolls, and tax gross-up calculations</li><li>Partner with Global Mobility and Tax to ensure alignment on cross-border compliance and reporting</li><li>Prepare IRS Forms 1042/1042-S, treaty-based return filings, and other similar tax forms</li><li>Coordinate with Tax on ad-hoc cross-border matters, such as strategic opportunities, expansion and permanent establishment analyses</li><li>Maintain strong internal controls and SOX compliance over payroll processes</li><li>Establish and maintain standardized global payroll policies, procedures and documentation</li><li>Drive process improvements, automation and harmonization across jurisdictions</li><li>Assemble clear and concise workpapers</li><li>Respond to inquiries from tax authorities</li><li>Assist in various payroll-related tasks with a great attitude and willingness to contribute</li></ul>
2026-07-24T00:00:00Z

Workday Financial Systems Manager

Chicago, IL
onsite
Permanent / Full Time
160000 - 165000 USD / Yearly
The salary range for this position is $160,000-$165,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Job Description:<ul><li>Lead the implementation and deployment of the Workday Financials products (Core Fins, Procurement, Expense, Accounting Center/Prism)</li><li>Own continued day to day operations of tenant including but not limited to administration, configuration enhancements and deployment of new modules and futures of the product post go-live. </li><li>Be the primary point of contact for all Workday Fins matters and partner with the HRIS manager on the consolidated Workday system strategy.</li><li>Support finance and accounting team with developing Workday reporting environment</li><li>Lead the semi-annual process to review and prepare for new Workday releases</li><li>Manage Workday integrations to internally developed policy administration system, external claims system, banking partners and other third party systems. </li><li>Coordinate work with external vendors in support of the Workday tenant.</li></ul>
2026-07-16T00:00:00Z

Payroll Administrator

Wheaton, IL
onsite
Permanent / Full Time
80000 - 85000 USD / Yearly
The salary range for this position is $80,000-85,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Key Responsibilities The Payroll Administrator is responsible for assisting the Payroll Operations Manager with all aspects of payroll for First Trust Portfolios and their domestic and international affiliates. <ul><li>Assist in processing the full payroll cycle for all entities including data input, transmission, auditing, reporting, balancing, and reconciliation.</li><li>Prepare regular reports such as quarterly 401k matching, benefit billing summaries, and overtime</li><li>Manage state-specific tax/insurance reporting and billing.</li><li>Partner with internal Tax and Accounting departments for payroll account and G/L reconciliations, and regular reporting</li><li>Provide information to third-parties including vendors and audit teams</li><li>Answer manager and employee questions, and resolve payroll issues</li><li>Maintain employee payroll files</li></ul>
2026-08-04T00:00:00Z

Payroll Administrator

Wheaton, IL
onsite
Permanent / Full Time
80000 - 85000 USD / Yearly
The salary range for this position is $80,000-$85,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. The #1 thing on everyone's mind right now: ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Key Responsibilities The Payroll Administrator is responsible for assisting the Payroll Operations Manager with all aspects of payroll for First Trust Portfolios and their domestic and international affiliates. Key Responsibilities <ul><li>Assist in processing the full payroll cycle for all entities including data input, transmission, auditing, reporting, balancing, and reconciliation.</li><li>Prepare regular reports such as quarterly 401k matching, benefit billing summaries, and overtime</li><li>Manage state-specific tax/insurance reporting and billing.</li><li>Partner with internal Tax and Accounting departments for payroll account and G/L reconciliations, and regular reporting</li><li>Provide information to third-parties including vendors and audit teams</li><li>Answer manager and employee questions, and resolve payroll issues</li><li>Maintain employee payroll files</li></ul>
2026-07-17T00:00:00Z

Payroll Administrator

Chicago, IL
onsite
Permanent / Full Time
85000 - 105000 USD / Yearly
The salary range for this position is $85,000 - $105,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Essential Duties and Responsibilities:· Prepare and process payroll for exempt and non-exempt multi-state employees across all entities· Calculating commission payments· Efficiently perform all necessary functions to process in-house payroll in a timely fashion. This includes but is not limited to analyzing, preparing, and submitting payroll data for all employees, benefit deductions, and tax withholdings· Administer and evaluate timesheets and resolve any timesheet discrepancies· Respond to employee inquiries regarding paychecks, payroll practices and procedures· Resolve payroll issues· Uphold payroll policies to staff· Process quarterly, fiscal and calendar year-end reports and assist with fiscal year-end accruals for general ledger posting· Plan direct, and coordinate payroll activities and resources to ensure payroll deliverables are completed on time and within budget
2026-07-29T00:00:00Z

Payroll & Benefits Manager

Addison, IL
onsite
Permanent / Full Time
115000 - 120000 USD / Yearly
I am partnering with a well-established, financially stable organization to identify an experienced Payroll & Benefits Manager. This is an outstanding opportunity to join a company that truly values its employees, offers long-term stability, and has built a collaborative, team-oriented culture where people enjoy coming to work. If you're looking for a role where you can own payroll and benefits while partnering with an experienced HR team, I'd love to speak with you. Located in Glendale Heights, IL - onsite.Compensation & Benefits:<ul><li>$110,000–$120,000 base salary</li><li>Performance bonus</li><li>Profit sharing</li><li>401(k) with company match</li><li>Comprehensive medical, dental, vision, life, disability, and additional benefits</li><li>Three weeks of PTO</li><li>Stable, supportive, employee-focused culture</li></ul>About the RoleThe Payroll & Benefits Manager will oversee the full payroll function for a multi-state workforce while managing employee benefits administration and ensuring compliance with all applicable federal, state, and local regulations. This position partners closely with Human Resources, Finance, and third-party vendors to deliver an exceptional employee experience. ResponsibilitiesPayroll<ul><li>Manage the full-cycle weekly payroll process for a multi-state employee population.</li><li>Ensure payroll is processed accurately and on time, including overtime, bonuses, commissions, deductions, garnishments, and tax withholdings.</li><li>Maintain and administer ADP Workforce Now.</li><li>Process new hires, terminations, employee changes, PTO, and payroll updates.</li><li>Prepare payroll reports and reconcile payroll with Finance.</li><li>Coordinate year-end payroll activities, including W-2 processing.</li><li>Ensure compliance with federal, state, and local payroll regulations.</li><li>Recommend and implement process improvements.</li></ul>Benefits<ul><li>Administer employee benefits, including medical, dental, vision, life, disability, retirement, and voluntary benefit plans.</li><li>Manage benefit enrollments, qualifying life events, and terminations.</li><li>Serve as the primary contact for benefit vendors and brokers.</li><li>Coordinate annual open enrollment and employee communications.</li><li>Reconcile benefit invoices and payroll deductions.</li><li>Ensure compliance with ACA, COBRA, HIPAA, ERISA, FMLA, and other applicable regulations.</li><li>Partner with HR on leave administration and employee support.</li></ul>
2026-07-27T00:00:00Z

Payroll and Benefits Administrator

Hillside, IL
remote
Temporary / Contract
31 - 36 USD / Hourly
We are looking for a Payroll and Benefits Administrator to support accurate, timely payroll and benefits operations for a multi-state workforce in Illinois. This long-term contract position is ideal for someone who can manage end-to-end payroll activities, maintain compliance, and provide dependable administrative support in a fast-paced environment. The role requires strong attention to detail, sound knowledge of payroll practices, and experience working with employee populations ranging from 101 to 500 staff members. Responsibilities: <ul><li>Support payroll process improvements or system-related updates as needed, including activities tied to internal platform changes when applicable.Serve as primary point of contact with the payroll provider, benefits broker, and benefits providers.</li><li>Partner with department managers to ensure timesheets are submitted and approved accurately and on time.</li><li>Administer end-to-end weekly payroll for hourly and salaried employees, ensuring accurate and timely wage processing.</li><li>Update and maintain employee payroll records for hires, departures, transfers, compensation changes, deductions, and garnishment activity in coordination with HR.</li><li>Review and approve payroll expense reimbursements, ensuring proper documentation and approvals.</li><li>Prepare and submit weekly 401(k) payroll files to the retirement plan provider.</li><li>Apply federal, state, and local payroll requirements by monitoring tax obligations, wage and hour rules, worker classification standards, unemployment reporting, and court-ordered deductions.</li><li>Review payroll transactions, insurance invoices, and related activity to perform reconciliations tied to general ledger entries, benefit deductions, tax withholdings, banking entries, and employer contributions.</li><li>Run reports, support finance and payroll reconciliations, and respond to payroll data requests.</li><li>Serve as internal point of contact for employees regarding benefits, providing guidance on deductions, enrollments, and related records.</li><li>Process benefits enrollments, life event changes, and terminations, including insurance and 401(k), and maintain benefits deductions in the payroll system.</li><li>Manage open enrollment, provide backup support for onboarding and offboarding, and maintain proper documentation for employee files.</li></ul>
2026-08-05T00:00:00Z

Accounts Payable Specialist

Chicago, IL
onsite
Permanent / Full Time
70000 - 72000 USD / Yearly
The salary range for this position is $70,000 to $72,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Responsibilities<ul><li>Process accounts payable invoices (PO & NON-PO) in accordance with policies, procedures, and SOX compliance. Investigate and resolve problems associated with the processing of invoices. Identify and prioritize processing of invoices earning vendor discounts.</li><li>Perform daily reconciliation of freight and contract shop invoices imported into AP’s system from different ERP systems. Process invoices from the error log created by AP’s scanning software. Perform vendor statement reconciliations. Perform periodic analysis of duplicate, open, and unpaid invoices.</li><li>Process and complete all scheduled payment runs. Coordinate payment activities with Treasury, according to the prescribed process, including resolving payment issues. Analyze the payment proposal to ensure electronic methods are maximized. Ensure remittance information is accurate, including routing and account information for electronic payments.</li><li>Special projects</li><li>Maintain all aspects of the vendor master files. This includes set-up, changes, and deactivations of vendors. Assist with monthly reporting and audits. Perform monthly vendor master change review. Lead efforts in resolving IRS B-notices and perform backup withholding where applicable.</li></ul>Typical Decisions<ul><li>Determine which inquiries are beyond the scope of the Accounts Payable position and direct them to the appropriate department.</li><li>Ensure invoices have the appropriate approvals and documentation.</li><li>Coordinate invoice resolution of PO invoices with the appropriate individual to correct any quantity, pricing, or goods receipt issues.</li><li>Verify all payments are complete and accurate.</li><li>Determine which vendors are more suitable for the virtual credit card program versus ACH/EFT.</li><li>Identifying & prioritizing invoice processing for earning maximum discounts.</li></ul>
2026-08-11T00:00:00Z

Accounts Payable Specialist

Chicago, IL
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Accounts Payable Analyst to support day-to-day payment operations for a Contract position based in Chicago, Illinois. This role will focus on A/P processes, Concur administration, system data transfer processing, and A/P general accounting knowledge. The ideal candidate brings hands-on accounts payable experience, strong attention to detail, and comfort working with Concur in a fast-paced environment. Responsibilities:• Manage supplier records and respond to vendor questions to maintain accurate and efficient payment processes.• Review, code, and enter invoices with a high level of accuracy while ensuring proper documentation and approval routing.• Support employee and volunteer payment activities in alignment with internal accounts payable procedures.• Assist with expense administration, including setting up new accounts in Concur and providing support for system users as needed.• Coordinate payment activity such as ACH transactions and check runs to help ensure obligations are met on schedule.• Contribute to data integration and related accounts payable tasks to keep financial information complete and current.• Monitor invoice status and resolve discrepancies by working closely with relevant stakeholders and available system records.
2026-08-04T00:00:00Z

Accounts Payable Specialist

Chicago, IL
onsite
Permanent / Full Time
70000 - 75000 USD / Yearly
The salary range for this position is $70,000-$75,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Job DescriptionThe desired candidate possesses strong analytical and problem-solving skills, is detail-oriented, well organized, and can manage competing priorities while meeting constant deadlines.Specific job responsibilities<ul><li>Perform the accounts payable cycle to ensure timely payments of invoices to vendors, from receipt of invoices to finalizing payments, including:</li><li>Enter invoices into the accounts payable system (SAP Concur).</li><li>Gain the proper business and financial statement knowledge to administer accurate coding of each invoice, including expense categorization, approval workflow, and other applicable fields necessary for business reporting.</li><li>Assist with monitoring the accounts payable email inbox.</li><li>Prepare batch ACH and check runs, as well as wire transfers.</li><li>Ensure payment success and that all invoices are accounted for in the general ledger and the accounts payable system.</li><li>Investigate and resolve issues associated with invoice processing internally with business owners and externally with vendors.</li><li>Provide support during mergers and acquisitions, including assistance with integration of merger firm accounts payable processes and new vendor onboarding.</li><li>Communicate with vendors regarding payment status of invoices and other ad-hoc requests.</li><li>Review and approve employee expense reimbursement reports, including verification of mandatory documentation and expensing coding accuracy.</li><li>Review, code, and reconcile monthly corporate credit card transactions.</li><li>Assist with IRS 1099 compliance and reporting.</li><li>Assist with monthly tasks, including balance sheet reconciliations, journal entries, and determining appropriate accruals.</li><li>Assist with accounts receivable tasks, including depositing checks, posting receipts, and researching discrepancies.</li><li>General accounting assistance: scanning, organizing, and filing accounting documentation, opening and sorting mail for the accounting team.</li><li>Special projects or ad-hoc requests, as required. </li></ul>
2026-07-16T00:00:00Z

Accounts Payable Clerk

Elmhurst, IL
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
Position SummaryOur client is seeking an experienced Accounts Payable Specialist to join their accounting team. The ideal candidate is highly organized, analytical, and detail-oriented, with the ability to manage multiple priorities in a fast-paced environment while consistently meeting deadlines. This role is responsible for ensuring accurate invoice processing, maintaining strong vendor relationships, and supporting the company's overall financial operations. Key Responsibilities<ul><li>Process vendor and subcontractor invoices accurately and efficiently, ensuring proper coding to jobs, cost codes, departments, and general ledger accounts.</li><li>Manage the full accounts payable cycle, including tracking invoice approvals, maintaining AP aging, and processing payments according to vendor terms and company policies.</li><li>Collect and maintain required subcontractor documentation, including W-9 forms, certificates of insurance, and lien waivers.</li><li>Review and reconcile vendor statements, investigate discrepancies, and resolve invoice and payment issues in a timely manner.</li><li>Serve as the primary point of contact for vendor inquiries by providing payment updates and resolving account-related questions.</li><li>Support month-end close activities, including accounts payable accruals, account reconciliations, and maintaining organized, audit-ready financial records.</li><li>Identify opportunities to improve accounts payable processes and contribute to continuous operational efficiencies.</li></ul>Benefits<ul><li>Medical/Dental/Vision</li><li>401K</li></ul>
2026-08-05T00:00:00Z

Workplace Exp Coordinator

Chicago, IL
onsite
Temporary / Contract
20 - 24.65 USD / Hourly
We are looking for a Workplace Exp Coordinator to create a welcoming, organized, and service-focused environment for employees and visitors in Chicago, IL. This Long-term Contract position supports daily front desk and workplace operations, ensuring smooth site services, clear communication, and a well-managed on-site experience. The ideal candidate is attentive, resourceful, and comfortable managing routine requests, coordinating vendors, and assisting with workplace events and employee support activities. Responsibilities:• Welcome employees, visitors, and guests with a welcoming presence while managing check-in procedures, visitor badges, parking access, and site security expectations.• Coordinate front desk and workplace support tasks such as mail distribution, office supply management, and onboarding setup to help maintain efficient day-to-day operations.• Respond to questions, service requests, and workplace concerns promptly, providing practical resolutions with a strong customer service approach.• Organize on-site meetings and events by arranging space preparation, supply delivery, room setup, and post-event breakdown.• Submit and monitor janitorial and maintenance requests, following through to help ensure building issues are addressed in a timely manner.• Work closely with external suppliers and service providers to support workplace needs and maintain consistent service delivery.• Follow building-specific safety, security, and emergency procedures, escalating concerns to the appropriate contacts when needed.• Prepare clear updates, explain information to team members or visitors, and support presentations or group communications as required.
2026-07-15T00:00:00Z

Compensation & Benefits Specialist

Des Plaines, IL
onsite
Temporary / Contract
28 - 33 USD / Hourly
We are looking for a Compensation & Benefits Specialist to join a contract position based in Illinois. This role is ideal for a compensation specialist who can interpret pay practices, evaluate market data, and guide stakeholders through compensation processes with clarity and strong customer service. The position also requires a thorough approach to managing manual workflows, analyzing large spreadsheets, and supporting projects tied to job architecture and process improvement. Responsibilities: • Conduct compensation evaluations by reviewing job details, analyzing market information, and aligning roles to appropriate pay structures. • Prepare and present pay recommendations that reflect internal guidelines, external competitiveness, and business needs. • Partner with managers and stakeholders to explain compensation practices, answer questions, and provide clear guidance on process steps. • Review job descriptions to support role leveling, pay grade placement, and broader job architecture initiatives. • Manage high-volume spreadsheet work, using Excel formulas to organize data, validate inputs, and support compensation analysis. • Identify inefficiencies in manual processes, document workflow gaps, and recommend practical improvements for greater accuracy and consistency. • Support benefits-related analysis, including areas such as leave administration and workers compensation, as needed within the role. • Track deliverables, timelines, and milestones for compensation-related projects, ensuring work progresses according to schedule. • Contribute to implementation or process-related activities in systems such as Dayforce when compensation expertise is needed.
2026-07-29T00:00:00Z

Cash Application Specialist

Hinsdale, IL
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Cash Application Specialist to support accounts receivable operations for a wholesale distribution organization in Oak Brook, Illinois. This Long-term Contract position focuses on applying customer payments accurately, keeping account balances current, and resolving payment exceptions in a high-volume environment. The person in this role will work closely with internal teams to investigate discrepancies, maintain reliable records, and help ensure cash activity is reflected correctly in Microsoft Dynamics 365. Responsibilities:• Record and apply incoming customer payments across multiple channels, including electronic transfers, lockbox activity, checks, and card payments, ensuring transactions are posted correctly in Microsoft Dynamics 365.• Investigate unapplied receipts and payment variances such as short payments, overpayments, deductions, and other exceptions, then take appropriate steps to clear outstanding items.• Match daily cash activity against bank records and remittance details to confirm completeness and accuracy of posted receipts.• Partner with accounts receivable, collections, customer service, and sales teams to resolve invoice questions and payment-related discrepancies efficiently.• Review customer account activity to maintain accurate aging and ensure open invoices are cleared against the correct payments.• Enter approved credits, account adjustments, and write-offs in line with established financial controls and company guidelines.• Maintain organized support files for cash postings, reconciliations, and exception research to strengthen audit readiness and internal documentation standards.• Contribute to month-end accounts receivable activities by preparing cash-related support and assisting with reporting needs.• Respond to audit and internal review requests by providing transaction history, reconciliation support, and other required documentation.• Identify opportunities to improve cash application workflows and communicate with customers when remittance information is missing or unclear. The salary range for this position is $25 to $32/hour, plus bonus. Benefits are available including medical, vision, and dental, and life and disability insurance. Employees hired for our FTEP Program are also eligible to enroll in our company's 401(k) or deferred compensation plan (if eligible). FTEP employees also earn paid time off for vacation, personal needs, and sick time and paid holidays. Learn more at roberthalfbenefits.com/resources. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
2026-08-10T00:00:00Z

Sr Payroll & Tax Analyst

Northbrook, IL
onsite
Temporary to Hire
34.8365 - 40.337 USD / Hourly
We are looking for a Sr Payroll & Tax Analyst to join our team in Northbrook, Illinois in a contract-to-permanent capacity. This position is suited for a sr payroll & tax analyst who combines strong technical knowledge with a careful, analytical approach to ensure accurate pay processing and compliance across a multi-state employee population. The role will work closely with finance and internal stakeholders to support reliable payroll operations, strengthen controls, and maintain adherence to tax and reporting requirements. Responsibilities:• Manage end-to-end bi-weekly payroll processing for a large employee base, ensuring payments are completed accurately and on schedule, including variable compensation and other specialized pay items.• Update and maintain payroll records, earnings and deduction setups, and system parameters to support precise payroll calculations and policy compliance.• Coordinate payroll funding activities, including payment transmissions for employees and applicable benefit or third-party remittances.• Collaborate with accounting teams on payroll-related journal entries, accruals, reconciliations, and month-end close support.• Review and reconcile payroll, tax, benefit, and liability balances to maintain accurate records and support audit preparedness.• Oversee payroll tax administration by setting up and closing tax accounts, maintaining authorization documentation, and monitoring third-party tax service arrangements.• Verify proper withholding and reporting for federal, state, and local payroll taxes across multiple jurisdictions.• Examine payroll tax filings prepared by external providers, resolve tax notices through research and agency follow-up, and help ensure timely payments and submissions.• Assist with year-end payroll activities, including validation and distribution support for W-2 reporting.• Track payroll-related regulatory updates and implement required process or system adjustments to maintain ongoing compliance.Sr
2026-07-13T00:00:00Z

Accounts Receivable Specialist

Deerfield, IL
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Accounts Receivable Specialist to support core receivables operations for a Contract position based in Deerfield, Illinois. This role focuses on maintaining accurate billing and payment records, applying incoming cash, and following up on outstanding commercial balances. The ideal candidate brings a detail-oriented approach, strong communication skills, and hands-on experience working with financial systems in a fast-paced accounting environment. Responsibilities: • Process customer invoices and maintain accurate accounts receivable records to support timely billing and reconciliation activities. • Apply incoming payments to the appropriate customer accounts and investigate discrepancies to ensure cash activity is recorded correctly. • Monitor aging reports, contact commercial clients regarding overdue balances, and drive collection efforts with professionalism and consistency. • Review account details to resolve billing questions, short payments, deductions, and unapplied cash in coordination with internal stakeholders. • Perform routine account reconciliations to confirm posted invoices, payments, and adjustments align with supporting documentation. • Support expense and financial record accuracy by assisting with accrued expense tracking and related accounting entries as needed. • Use systems such as NetSuite and Concur to manage receivables data, documentation, and transaction follow-up efficiently. • Contribute to process continuity by handling assigned operational updates or system-related changes within receivables workflows when required.
2026-08-05T00:00:00Z

Accounts Receivable Specialist

Lincolnshire, IL
onsite
Temporary to Hire
21 - 26 USD / Hourly
We are looking for an Accounts Receivable Specialist to join a team in Lincolnshire, Illinois in a Contract to Permanent capacity. This position focuses on maintaining accurate receivables, applying incoming payments, supporting commercial collections, and ensuring billing activity is completed with precision. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple accounting tasks in a fast-paced environment. Responsibilities: • Manage daily accounts receivable activity, including tracking outstanding balances and keeping customer accounts current. • Post and reconcile incoming payments by accurately applying cash receipts to open invoices and account records. • Conduct commercial collection efforts through consistent follow-up with customers to reduce aging balances and improve cash flow. • Prepare and issue invoices while reviewing billing details for completeness, accuracy, and compliance with company standards. • Monitor cash activity and investigate discrepancies between payments received and amounts due. • Support three-way matching processes by comparing purchase orders, invoices, and related documentation to confirm proper billing. • Process invoices and related transactions in a timely manner while maintaining organized financial records. • Partner with internal teams to resolve account issues, research payment variances, and address customer billing questions.
2026-07-28T00:00:00Z

Insurance Billing Specialist

Mundelein, IL
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
The salary range for this position is $60,000-$65,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] Is your current job giving “all-work-no-play” when it should be giving “work-life balance + above market pay rates”? Responsibilities:<ul><li>Ability to prioritize, multitask, manage a high volume of bills per month and meet deadlines.</li><li>Experience with various e-billing vendors (e.g., CounselLink, Bottomline Legal eXchange, Tymetrix, Collaborati, Legal Solutions Suite, Legal Tracker, etc.) and LEDES file knowledge required to perform duties and responsibilities, including but not limited to preparing and submitting bills, budgets, and timekeeper rates according to client requirements.</li><li>Management of timekeepers and coordinate/process appeals as required.</li><li>Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split billing, preparation, submission and troubleshooting of electronic bills).</li><li>Monitor outstanding Work in Process (WIP) and Accounts Receivable (AR) balances. Collaborate with billing attorneys to ensure WIP is billed on a timely basis and AR balances are collected withina reasonable period. Follow up with billing attorney and client on all aged AR balances.</li><li>Follow up on collections as directed by either Attorneys or Accounting leadership in support of meeting firm’s financial goals.</li><li>Review and edit prebills in response to attorney requests.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Research and analyze deductions and provide best course of action for balances.</li><li>Process write-offs following Firm policy.</li><li>Ability to effectively interact and communicate with attorneys, legal administrative assistants, staff, and clients.</li><li>Assist with month-end close as needed.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Assume additional duties as needed or assigned</li></ul>
2026-08-11T00:00:00Z