15 results for Project Administrative Assistant in Chicago, IL

Underwriting Administrative Assistant We are offering an exciting opportunity for an Underwriting Administrative Assistant in Chicago, Illinois. The role is within the insurance industry and the selected candidate will be expected to provide support to our client's underwriting department. The role involves the processing of new and renewal business, maintaining policy data, and handling member inquiries. The position is offering a salary of $60,000-$70,000 + full, rich benefits, and a hybrid work schedule. Responsibilities: • Manage and validate data for contacts in the underwriting system and customer relations management system.• Perform data entry tasks for new business, renewal, and mid-year policy changes; prepare mid-year policy endorsements.• Maintain electronic member and policy files, and related data for new business and renewal policies.• Coordinate with underwriters to prepare and send renewal memos and other member communications.• Work closely with other members of the underwriting group on renewal efforts, specifically online insurance applications, renewal worksheets, and process management.• Update, maintain, and prepare all policy documents for issuance and publication on website and member-specific portals.• Collaborate with member firms to provide Confirmations and Certificates of Insurance (COIs) and respond to other member inquiries.• Prepare correspondence, memoranda, charts, and project materials; distribute communications (emails, reports, etc.) to appropriate parties.• Maintain various underwriting reports and maintain and update underwriting guidelines as needed.• Undertake any other duties as assigned.

Administrative Assistant We are seeking an Administrative Assistant to join our team in the Healthcare, Hospitals, and Social Assistance industry located in CHICAGO, Illinois. This role offers a contract to permanent employment opportunity, where you will be tasked with clerical duties, compliance management, and customer service. Responsibilities: • Handle inbound and outbound calls to assist customers with their inquiries • Provide outstanding customer service by resolving issues and answering queries • Perform data entry tasks to maintain accurate customer records • Utilize Microsoft Excel, Outlook, PowerPoint, and Word in day-to-day tasks • Maintain email correspondence with customers and team members • Assist in audit and compliance tasks to ensure adherence to standards • Manage collections paperwork with efficiency and discretion • Schedule appointments and meetings as required • Undertake any other administrative duties as necessary to support the team.

Spanish Speaking Administrative Assistant - Part Time We are in the process of hiring a Spanish speaking Part-Time (25 Hours/Week) Administrative Assistant for our operation based in Chicago, Illinois, 60604, United States. In this role, you will be an integral part of our team, providing support to an immigration lawyer, managing incoming calls, and offering assistance to visitors. This role offers a short-term contract employment opportunity. Responsibilities:• Manage incoming calls, direct them to the relevant departments, and ensure all callbacks are completed• Welcome all visitors, assist them in completing necessary paperwork• Deliver comprehensive administrative assistance • Ensure proficiency in both Spanish and English languages to cater to our diverse client base• Demonstrate a high level of customer service to all clients• Handle data entry tasks with accuracy and efficiency• Coordinate with the team and schedule appointments as required• Exhibit expertise in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook for various administrative tasks • Perform receptionist duties diligently• Communicate effectively through email, ensuring all correspondence is managed effectively.

Administrative Assistant We are offering a long-term contract employment opportunity for a meticulous Administrative Assistant in the finance industry, based in Chicago, Illinois. As an Administrative Assistant, your role will revolve around ensuring regulatory compliance, assisting with paperwork associated with insurance policies, annuities, and mutual funds, and providing excellent customer service. Responsibilities: • Assist in the completion and submission of forms and documents for clients to insurance and financial companies • Conduct follow-ups with these companies to confirm delivery and compliance • Ensure strict adherence to SEC regulatory compliance • Navigate seamlessly in a fast-paced environment with minimal training • Manage inbound and outbound calls, providing top-notch customer service • Perform data entry tasks and maintain accurate records • Schedule appointments and handle email correspondence proficiently • Demonstrate proficiency in Microsoft Excel, Outlook, PowerPoint, and Word • Familiarize and handle tasks related to underwriting, paperwork, mutual funds, and annuities efficiently.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in ELMWOOD PARK, Illinois. This role primarily functions in a fully onsite workplace, where a variety of administrative, clerical, and customer service tasks are performed. The industry involves engaging with inbound and outbound calls, email correspondence, and data entry. Responsibilities: • Assisting with various administrative functions, ensuring smooth office operations. • Responding to inbound calls and providing excellent customer service. • Accurately entering data and maintaining records. • Handling email correspondence efficiently and professionally. • Collaborating closely with the bookkeeping department. • Scheduling appointments and managing calendars. • Utilizing Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for various tasks. • Assisting with HR and accounting functions when necessary. • Managing and monitoring customer accounts.

Administrative Assistant We are seeking a skilled Administrative Assistant to become a part of our team in Warrenville, Illinois. In this role, you will be accountable for a range of tasks including processing financial transactions, offering administrative support to various team members, managing incoming calls, and delivering outstanding customer service. You will also be responsible for organizational tasks and mail-related duties. This position provides a contract to permanent employment opportunity. Responsibilities: • Manage all incoming calls, redirecting them to the relevant department or officer, and assist callers when possible. • Process cash receipts and transactions, ensuring accurate exchange of funds. • Offer comprehensive administrative support to Directors and Managers, which may include drafting business correspondence, gathering and providing information, and assisting with computer or clerical tasks. • Deliver exceptional customer service to members, answering their inquiries and directing their calls as needed. • Organize and carry out mass mailings, which includes printing letters, labeling, applying postage, and sealing envelopes. • Perform filing tasks to ensure all documents are properly stored and easily accessible. • Assist with front desk and receptionist duties as required. • Open and distribute mail to the appropriate recipients.

Office Assistant We are offering a long term contract employment opportunity for an Office Assistant in Fox River Grove, Illinois. The role involves a variety of administrative tasks within the industry, including handling phone communications, processing office work, and managing invoicing tasks using QuickBooks. Responsibilities: • Handle telephone communications, addressing inquiries and providing support where necessary • Carry out various office tasks to ensure smooth operations • Process invoices using QuickBooks, maintaining accuracy and efficiency • Perform additional administrative tasks as required • Ensure all records are up-to-date and accurately maintained.

Legal Assistant Robert Half is looking for a Legal Assistant to join a wonderful firm in Chicago, Illinois. This role will provide comprehensive administrative support to legal professionals at the firm. The Legal Assistant will be expected to perform a variety of tasks including processing documents, coordinating schedules, and maintaining client communications. Responsibilities:<ul><li>Handle all incoming and outgoing mail as required.</li><li>Maintain and update attorney calendars using Firm software concerning court dates, meetings, conference calls, in-house meetings, and travel.</li><li>Assist with the arrangement of travel and timely completion of expense reports.</li><li>Provide direct administrative and clerical support such as timekeeping, processing billing memos, expense reports, scheduling, scanning, document editing, and preparing packages for mailing.</li><li>Use standard computer applications such as Microsoft Word, Excel and PowerPoint, Adobe Acrobat, and comparison software</li><li>Work directly with attorneys, paraprofessionals, and administrative assistants for projects requiring special or specific instruction, displaying the ability to work independently on those tasks as directed.</li><li>Demonstrate an understanding of how individual tasks impact other long-term projects and the overall functioning of the department.</li><li>Maintain good public relations with clients while observing the confidentiality of attorney-client relationships and following practice group guidelines for protecting client information.</li><li>Create and maintain all client and general files.</li><li>Develop familiarity with standard formatting and document production procedures.</li><li>Show initiative in seeking additional tasks to maintain a steady workload and assist in any other area of the Firm as assigned</li></ul>

Executive Assistant to the CEO We are seeking a highly organized and professional top notch Executive Assistant to provide comprehensive support to the CEO. The Executive Assistant will be a strategic partner and will play a critical role for the organization. We are looking for a strategic thinker who thrives in a fast-paced environment. This role focuses on streamlining the CEO’s day-to-day operations through efficient schedule management, travel arrangements, and coordination of high-level meetings. Additionally, the position involves planning travel through private jet, town hall meetings, event coordination, requiring a proactive approach, strong communication skills, and utmost confidentiality. The ideal candidate will have a well-rounded background and prior experience in the C-Suite. This role requires working in Chicago 4 days on-site and 1 day remote. Salary target $120k-$135k plus bonus. Benefits include: health, dental, critical illness, life insurance, disability, PTO, and 401kRecruiter: Connie Stathopoulos *Scheduling activities and creating calendar events for CEO. *Coordinate business and personal travel arrangements including private *Oversee and assist with liaison and communication between the CEO and internal and external office engagements. *Provide day-to-day administrative support for the CEO. *Manage, plan and organize daily calendar activities. *Book and manage all domestic and international travel arrangements. *Manage day-to-day correspondences internally and externally, including responding to all local and international mail. *Assist in technical matters and courier correspondence. *Arrange for meetings and conferences, including preparing agendas and minute *Manage membership dues to various organizations, subscriptions, distributions and circulation lists. *Prepare, update and distribute itineraries, letters, memos and meeting minutes and continually keep for a record for future events and meetings. *Serve as liaison with department managers to ensure a manageable flow of work and communication. *Prepare a variety of high-quality memos, letters, and other required documents

Executive Assistant Are you a proactive, highly organized professional with a talent for anticipating needs and streamlining processes? We’re looking for an Executive Assistant to the CEO to join our client's team near Schaumburg, Illinois and play a critical role in supporting executive-level operations. In this role, you’ll manage the CEO's calendar, coordinate complex travel arrangements, handle high-level communications, and ensure smooth day-to-day operations. If you thrive in a fast-paced environment, excel at multitasking, and are passionate about being the trusted right hand to a dynamic CEO, apply today! Onsite Monday-Friday 8:00am-5:00pm and work from home when the CEO is traveling Compensation: $85k-$105k plus open to a bonusBenefits: Medical, Dental, Vision, PTO, Holiday, Sick Days, Paid Holidays Responsibilities:• Efficient management of calendar, coordinating meetings and ensuring smooth operations.• Assisting the team in time management and task prioritization.• Proactively preparing for meetings, including the creation and maintenance of complex itineraries.• Crafting meticulous and accurate verbal and written communications.• Efficiently arranging travel, keeping cost-consciousness in mind.• Handling documentation and preparing presentations with utmost discretion.• Managing special projects and conducting research for vendors.• Organizing team events with staff and colleagues in a leadership role.• Overseeing personal tasks such as errands, schedules, shopping, etc.

Assistant Controller The salary range for this position is $200,000-$210,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] The two biggest things on people’s minds right now: ‘Busy season is here!’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Responsibilities<ul><li>Perform initial, detailed review of the quarterly NAV close process and quarterly financial statements prepared by the fund financial analysts inclusive of complex/illiquid assets accounting and valuation, fee and expense review and performance reporting.</li><li>Liaise directly with external auditors throughout the year on complex transactions and accounting conclusions through to the completion of the year-end audited financial statements.</li><li>Research technical accounting issues for compliance; ensure compliance with local, state, and federal government reporting requirements and tax filings. </li><li>Oversee and directly review the work of financial analysts, who perform day to day verification of portfolio transactions and accounting data, inclusive of accounting records, ledgers and reporting systems, ensuring compliance with appropriate GAAP standards and regulatory requirements.</li><li>Assist in the preparation and review of capital calls, distributions and in responding to investor questions and requests for information.</li><li>Work directly with fund controllers to monitor and project future fund cash flows for the treasury management process including capital calls, distributions, and fee calculations, as governed by fund agreements.</li><li>Opportunity to engage with Fund Administrator, traders, brokers, and custodians to the extent any liquid assets are purchased to ensure timely settlement of trades, loans, and monitoring of pending transactions.</li><li>Ensure quality control over financial transactions and financial reporting. </li><li>Active mentorship/coaching of accounting/finance team members; provide technical, hands-on knowledge and skills, as needed.</li><li>Assist with ad-hoc requests / projects within Finance department, from the CAO or CFO, and from the investment professionals, where applicable.</li><li>Work together across the Firm’s finance team in consolidation, management reporting and accounting policy development processes. </li><li>Additional duties and special projects as necessary. </li></ul>

Accounting Assistant The salary range for this position is $80,000-$90,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to [email protected] Job description<ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off </li></ul>

Coordinator-Construction We are offering an exciting opportunity for a Project Assistant in the Construction/Contractor industry, based in a city in Illinois. The Project Assistant will be a crucial part of our team, responsible for ensuring efficient and detail-oriented operations within our office environment. This role involves tasks such as managing incoming calls, assisting the Office Coordinator, and maintaining optimal stock levels of supplies, among other duties. Benefits include: medical, dental, vision, 401k, profit sharing, and PTO1 day work from home, and salary $75-$80k plus bonusRecruiter: Connie Stathopoulos Responsibilities: • Ensure seamless operation and a detail-oriented atmosphere in the reception area whenever necessary• Handle incoming calls with detail orientation, directing callers accurately to the appropriate personnel• Welcome guests with a detail-oriented approach, offering refreshments and guiding them to appropriate areas• Assist the Office Coordinator in inventory management and procurement processes• Coordinate service calls and maintain optimal stock levels of supplies to support operational needs• Process customer credit applications accurately and efficiently• Maintain accurate customer credit records• Monitor customer accounts and take appropriate action• Manage timelines and maintain strong written and verbal communication skills• Utilize skills in Microsoft Excel, Outlook, and PowerPoint to complete tasks efficiently• Apply knowledge in Construction, Contract Administration, and Subcontract Agreements to daily tasks.

Office Services Associate We are offering a short term contract employment opportunity for an Office Services Associate in Chicago, Illinois. This role focuses on providing crucial back office services in both physical and digital environments, extending support across various service lines. The job functions span across multiple industries including legal, banking, and corporate. Responsibilities: • Efficiently process and handle customer credit applications • Maintain detailed and accurate records of customer credit • Monitor customer accounts and initiate appropriate actions when necessary • Provide reprographic copy and mail services • Support hospitality and facility services • Handle audio/visual reception tasks as required • Maintain and enhance customer relationships through exceptional customer service • Ensure detail oriented communication via phone and email • Uphold general back office procedures to meet client satisfaction • Display acute attention to detail and solid organizational skills in all tasks.

Legal Assistant We are in the process of recruiting a Legal Assistant in the legal industry, specifically located in Chicago, Illinois. This role offers a contract to permanent employment opportunity. The selected candidate will be expected to handle various tasks related to legal assistance, including managing call sheets, drafting and sending status letters and emails, handling new cases, and maintaining an organized filing system. Responsibilities: • Accurately process and manage call sheets and docket dates. • Draft, export, and send status letters to clients. • Communicate effectively through status emails. • Handle new cases including drafting letters to clients and opposing counsel, preparing budgets, labeling files/cases, reviewing filing systems for prior WC claims, and filling out and filing appearances and proofs of service. • Prepare and issue subpoenas to facilities/providers. • Efficiently manage mail by opening, scanning, uploading to NetDocuments, and updating the subpoena schedule and docket. • Process HIPAA authorizations and maintain an organized filing system. • Prepare abstracts of medical records, organize records for IMEs, copy medical imaging, and review IPM logs. • Utilize various software and programs including Aderant, Adobe Acrobat, Automated City Register Information System (ACRIS), Case Management Software, CompuLaw, and NetDocuments. • Perform additional projects as assigned by the team.