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22 results for Personal Assistant in Chicago Il

Legal Assistant <p>Robert Half is seeking a Legal Assistant in Chicago, Illinois for a growing law firm. This role involves working in the legal industry, providing essential support to the litigation team. The successful candidate will be responsible for a variety of tasks including processing legal documents, managing client relationships, and facilitating effective communication within the team.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Formatting, proofreading, and processing legal documents to ensure accuracy and compliance with legal standards.</p><p>• Utilizing case management software to maintain and manage electronic file systems efficiently.</p><p>• Assisting in client intake processes, establishing and maintaining strong client relations.</p><p>• Managing attorneys' calendars, ensuring all appointments, deadlines, and obligations are met.</p><p>• Utilizing Adobe Acrobat for document management and e-Filing tasks.</p><p>• Conducting efficient time entries for accurate billing functions.</p><p>• Handling client inquiries, resolving any issues promptly and professionally.</p><p>• Maintaining a high level of communication within the team, promoting a positive and efficient work environment.</p><p>• Engaging in commercial litigation tasks as needed.</p><p>• Utilizing organizational skills to ensure smooth operations within the legal team.</p> Legal Assistant <p><strong>Position Summary</strong></p><p> A reputable plaintiff personal injury law firm located in Chicago is seeking a skilled and motivated <strong>Legal Assistant</strong> to join our team. The ideal candidate will have <strong>at least 1 year of experience in personal injury law</strong>, with a demonstrated ability to draft legal documents such as complaints, motions, discovery requests, and responses to discovery. This is an excellent opportunity for someone looking to further their career in a fast-paced, client-focused legal environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>The selected candidate will be responsible for a wide variety of duties, including but not limited to:</strong></p><p><strong>Document Preparation:</strong></p><ul><li>Draft, revise, and finalize litigation documents such as complaints, motions, interrogatories, and responses to discovery requests (Source: SG25 US Legal.docx context: Litigation leads law firm needs).</li><li>File pleadings and other legal documents with applicable courts or through e-filing systems, ensuring accuracy and compliance with court rules.</li></ul><p><strong>Case File Management:</strong></p><ul><li>Maintain and organize case files, including physical and electronic documentation.</li><li>Monitor case deadlines and coordinate with attorneys to ensure timely submission of necessary documents.</li></ul><p><strong>Client Communication:</strong></p><ul><li>Serve as a liaison between attorneys, clients, and other legal firms.</li><li>Provide exceptional customer service by addressing client inquiries and ensuring they are informed about case progress.</li></ul><p><strong>Legal Research and Administrative Support:</strong></p><ul><li>Conduct basic legal research to assist with case preparation.</li><li>Assist attorneys with trial preparation, pre-litigation tasks, and correspondence drafting.</li></ul><p><strong>Discovery Coordination:</strong></p><ul><li>Collaborate with attorneys to compile, review, and prepare responses to discovery requests, including interrogatories, requests for production, and requests for admission</li></ul> Executive Assistant <p>We have an exciting working with our client for an Executive Assistant/ Office Manager within our clients organization. As an Executive Assistant, your primary function will be to support the CFO and Chief Legal Officer, ensuring smooth operation of their daily tasks and schedules. This position is located in Chicago, Illinois. This is an onsite position, Monday-Friday 8:00am-5:00pm.</p><p><br></p><p>Compensation: $100,000 - $140,000 + a bonus</p><p>Benefits: Medical, Dental, Vision, 401k, Paid Holidays, 20 days PTO</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee the organization and management of CFO and Chief Legal Officer's schedules</p><p>• Prepare and assemble digital materials for Board Meetings</p><p>• Handle the logistics for Board Meetings, such as arranging meeting location, food, ground transportation, and lodging</p><p>• Coordinate Meetings/Relations, including the preparation of presentations and arrangement of travel accommodations.</p><p>• Serve as a point of contact and manage the organization of meeting spaces and materials for property tours.</p><p>• Process Expense reports for the CFO and Chief Legal Officer.</p><p>• Oversee event management, including organizing fundraisers and conferences.</p><p>• Maintain business and personal mailing lists.</p><p>• Over see Office making sure items are in tock and vendor management.</p><p><br></p> Project Administrative Assistant <p>We are in search of a Project Administrative Assistant to join our client's team based in Chicago, Illinois. This role will involve coordinating various project activities, conducting research and analysis, and supporting sales and marketing efforts. Your duties will be spread across different departments, including sales, marketing, and third-party vendors to ensure the smooth execution of projects. This position requires a minimum of 1 year working in the real estate industry. This position offers a salary of $65,000-$72,000 annually plus a full benefits package. </p><p><br></p><p>Responsibilities:</p><p>• Assist in the formulation and execution of sales and marketing strategies for multiple developmental projects.</p><p>• Collaborate with the sales, marketing, and design teams to ensure the effective staging and furnishing of model units.</p><p>• Participate in the planning, budgeting, and financial tracking of each development project.</p><p>• Compile relevant information for new development proposals and collaborate with the VP of Development and development marketing prior to final presentation.</p><p>• Conduct market research to identify trends and opportunities and update quarterly new development market reports.</p><p>• Create market reports specific to location and comparable developments in our market.</p><p>• Maintain a database of potential new development opportunities.</p><p>• Coordinate marketing efforts to support sales goals and generate interest in projects.</p><p>• Prepare sales materials such as brochures, websites, floor plans, virtual tours, and presentations in collaboration with the marketing team.</p><p>• Oversee marketing strategies and ensure marketing efforts are being completed and are effective.</p><p>• Assist the VP of Development in weekly sales meetings to prepare weekly inquiry and tour details to be shared with developer clients.</p><p>• Demonstrate excellent verbal and written communication skills and a high level of organizational habits.</p><p>• Collaborate effectively with a team and work independently in a deadline-oriented environment.</p> Office Assistant We are offering a long-term contract employment opportunity for an Office Assistant in the diverse industry of Real Estate, located in the vibrant city of Chicago, Illinois. As an Office Assistant, your role will revolve around providing comprehensive administrative support to the property management team, which includes handling reception duties, assisting in leasing procedures, managing work orders efficiently, and maintaining effective communication with various stakeholders.<br><br>Responsibilities<br>• Your primary duty will involve managing and processing work orders and repair requests, ensuring they are dealt with promptly and effectively.<br>• Answering phone calls, welcoming visitors, and addressing general inquiries related to property management will be an essential part of your role.<br>• You will assist in leasing procedures, which includes the preparation of leasing documents, conducting property tours, and guiding potential tenants through the application process.<br>• A significant part of your role will involve supporting the property management team with administrative tasks such as data entry, filing, and maintaining office supply inventory.<br>• You will be responsible for maintaining effective communication and coordination with vendors, contractors, and other staff to ensure smooth property operations.<br>• Addressing and resolving tenant issues professionally and in a timely manner will be a crucial part of your role. Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in Chicago, Illinois, 60606, United States. The Administrative Assistant will play a vital role in our operations by handling a variety of tasks, such as answering inbound calls, managing email correspondence, and scheduling appointments. <br><br>Responsibilities:<br><br>• Handle inbound and outbound calls and effectively communicate with customers<br>• Provide excellent customer service, addressing and resolving customer inquiries <br>• Efficiently carry out data entry tasks <br>• Maintain an organized email correspondence and respond to emails in a timely manner <br>• Schedule appointments and manage calendars effectively <br>• Use Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word to complete various administrative tasks <br>• Monitor and update customer accounts regularly to ensure accurate records <br>• Process customer credit applications with precision and efficiency. Executive Assistant <p>Are you a proactive, highly organized professional with a talent for anticipating needs and streamlining processes? We’re looking for an <strong>Executive Assistant to the CEO</strong> to join our client's team near Schaumburg, Illinois and play a critical role in supporting executive-level operations. In this role, you’ll manage the CEO's calendar, coordinate complex travel arrangements, handle high-level communications, and ensure smooth day-to-day operations. If you thrive in a fast-paced environment, excel at multitasking, and are passionate about being the trusted right hand to a dynamic CEO, apply today!</p><p><br></p><p>Onsite Monday-Friday 8:00am-5:00pm and work from home when the CEO is traveling </p><p><br></p><p>Compensation: $85k-$105k plus open to a bonus</p><p>Benefits: Medical, Dental, Vision, PTO, Holiday, Sick Days, Paid Holidays</p><p><br></p><p>Responsibilities:</p><p>• Efficient management of calendar, coordinating meetings and ensuring smooth operations.</p><p>• Assisting the team in time management and task prioritization.</p><p>• Proactively preparing for meetings, including the creation and maintenance of complex itineraries.</p><p>• Crafting meticulous and accurate verbal and written communications.</p><p>• Efficiently arranging travel, keeping cost-consciousness in mind.</p><p>• Handling documentation and preparing presentations with utmost discretion.</p><p>• Managing special projects and conducting research for vendors.</p><p>• Organizing team events with staff and colleagues in a leadership role.</p><p>• Overseeing personal tasks such as errands, schedules, shopping, etc.</p> Administrative Assistant We are in search of an Administrative Assistant to join our team located in ELGIN, Illinois. This opportunity is within the industry, and offers a short term contract employment opportunity. As an Administrative Assistant, your role will be to aid the contracts and legal team by handling a variety of administrative tasks. <br><br>Responsibilities:<br><br>• Providing administrative support to the contracts and legal team<br>• Effectively handling inbound and outbound calls <br>• Ensuring accurate data entry and maintaining up-to-date records<br>• Proficiently navigating Microsoft Office Suite including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word <br>• Efficiently corresponding through emails and providing timely updates<br>• Scheduling appointments in a timely and organized manner<br>• Demonstrating computer savvy in all tasks <br>• Showing willingness to assist wherever necessary and follow directions effectively. Administrative Assistant <p><strong>Responsibilities</strong></p><ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li></ul><p><strong>Benefits</strong></p><p>Medical, Dental, Vision, 401k Contribution and PTO</p> HR Assistant <p><strong>Job Summary</strong></p><p>Robert Half is seeking a detail-oriented, organized, and approachable <strong>HR Assistant</strong> to support the human resources team for our client in Oswego, IL. This is a <strong>contract-to-hire opportunity</strong> with a competitive hourly rate of $22.00. The ideal candidate will be responsible for assisting with daily HR operations, providing administrative support, and ensuring a smooth workflow within the department. This is a terrific opportunity for individuals looking to grow their HR career in a collaborative environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Employee Records:</strong> Maintain and update employee files, ensuring all documentation is accurate, complete, and compliant with company policies.</li><li><strong>New Hire Onboarding:</strong> Assist with the onboarding process, including preparing new hire paperwork, coordinating orientation schedules, and ensuring a seamless employee experience.</li><li><strong>Recruiting Support:</strong> Post job openings, screen resumes, coordinate interviews, and assist with communication between candidates and hiring managers.</li><li><strong>Payroll Support:</strong> Assist with timekeeping data, employee payroll discrepancies, and ensuring proper documentation for payroll processing.</li><li><strong>Benefits Administration:</strong> Provide employees with general information on benefit programs and assist with benefits enrollment or updates.</li><li><strong>Compliance:</strong> Ensure all HR practices comply with state, federal, and company regulations, such as maintaining I-9 forms and other mandated documents.</li><li><strong>Employee Communications:</strong> Serve as a resource for employee questions and concerns, escalating issues to the HR Manager as needed.</li><li><strong>Reports & Documentation:</strong> Create and maintain HR reports (e.g., headcount, turnover, attendance) as needed.</li><li><strong>Administrative Duties:</strong> Provide general administrative support to the HR team, including scheduling meetings, preparing correspondence, maintaining calendars, and other clerical tasks.</li></ul><p><br></p> Executive Assistant <p>We have a new position for a high level Executive Assistant experienced supporting C-Suite Executives for a client located at the boarder of Chicago and Indiana near the Chatham neighborhood. The Executive Assistant provides high-level administrative support to the CEO, CFO, COO, and Head of Human Resources, ensuring seamless day-to-day operations in a fast-paced manufacturing environment. This role requires exceptional organizational skills, attention to detail, and the ability to handle diverse tasks with discretion and professionalism. The ideal candidate is proactive, adaptable, and thrives in a manufacturing industry setting.</p><p>Client offers the following benefits: medical, dental, vision, retirement benefits, disability, PTO, and life insurance- Pay range $80-$90k</p><p>Recruiter: Connie Stathopoulos</p><p><br></p><p><br></p><p>Key Responsibilities:</p><ol><li>Executive Support o Manage and prioritize complex calendars, including coordinating meetings, appointments, and site visits.</li><li> Serve as the liaison between executives and internal teams, ensuring clear and timely communication.</li><li>  Prepare, edit, and distribute reports, presentations, and correspondence for meetings.</li><li>Assist with ongoing operational initiatives and special projects.</li><li> Support the VP of Operations in monitoring production metrics and generating operational reports.</li><li> Meeting & Event Coordination & Office Management</li><li> Organize leadership and cross-departmental meetings, including preparing agendas and recording meeting minutes.</li><li> Coordinate company events, executive town halls, and employee engagement activities.</li><li>  Order kitchen and office supplies for the administration building</li><li> Manage the office facilities by coordinating with the facilities team anything that needs to be fixed throughout the administration building.</li><li> Arrange national and international travel for executives, including flights, accommodations, and ground transportation</li><li>. Process and track expense reports in accordance with company policies.</li><li>  Handle sensitive information with the highest level of discretion and confidentiality.</li></ol> Accounting Manager <p><em>The salary range for this position is $120,000-$140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>The two biggest things on people’s minds right now: ‘Busy season is just around the corner’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly.   </p><p><br></p><p>As the <strong>Accounting Manager, </strong>you will play a leadership role within the Accounting Department and report directly to the Divisional Assistant Controller. This position requires technical and leadership skills in a fast-paced, collaborative environment by reporting on, analyzing, and influencing the accounting processes and internal controls performed by the company's corporate functions (such as pricing, legal, and warranty). You will act as a thought leader on a range of technical accounting, internal control, and finance related issues. In addition to core accounting roles and responsibilities, you will be a leader in driving projects, as well as identifying new performance improvement opportunities.</p><p><br></p><p><strong><u>Job Description:</u></strong></p><ul><li>Review monthly general journal entries, income and balance sheet statements, account reconciliations, and various other accounting statements and reports as appropriate to support an accurate and timely monthly financial close for the Division.</li><li>Maintain integrity of general ledger transactions.</li><li>Ensure that all financial statements are presented in accordance with United States Generally Accepted Accounting Principles (US GAAP) and appropriate financial variance analyses are provided timely to management. If in a Division outside North America ensure the financials are also presented appropriately in other forms required for Statutory reporting (i.e. IFRS, German GAAP, etc.)</li><li>Mentor and guide staff with questions and accounting issues.</li><li>Lead the team to accomplish personal and professional goals.</li><li>Develop strong working relationships with coworkers and other departments.</li><li>Navigate and extracting data from financial systems to investigate and resolve outstanding items as appropriate.</li><li>Write quarterly balance sheet fluctuation narratives to support the external financial reporting process and external audit.</li><li>Identify process inefficiencies and helping to support the identification of the underlying root causes.</li><li>Partner with other finance and non-finance groups to support design and implement process improvements.</li><li>Perform periodic testing for compliance with written policies and procedures as part of the overall SOX program.</li><li>Assist in the continued development and documentation of SOX-related policies, procedures, and internal controls.</li><li>Provide timely communication to the Divisional Controller or other management to support effective resolutions</li></ul><p><br></p> Office Services Associate We are seeking an Office Services Associate to join our team in Chicago, Illinois. You will play a crucial role in supporting our operations by providing administrative assistance and excelling in data-related tasks. This opportunity offers short-term contract employment in a detail oriented office setting.<br><br>Responsibilities:<br>• Accurately process and reconcile information using Excel against various databases and spreadsheets.<br>• Manage and prioritize workflow to ensure tasks are completed efficiently and within specified deadlines.<br>• Maintain electronic and hardcopy logs for tracking work progress.<br>• Communicate effectively with clients and supervisors about job progress and potential deadline concerns.<br>• Perform data entry tasks with precision and accuracy.<br>• Conduct quality assurance checks on personal work as well as that of others.<br>• Adhere to established procedures and policies.<br>• Interact effectively with clients in person, via email, and over the phone.<br>• Troubleshoot issues, knowing when to escalate them appropriately.<br>• Maintain a detail oriented office environment, ensuring all tasks are completed in an orderly and detail oriented manner. Tax Senior Associate <p><em>The salary range for this position is $95,000-$115,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>Feeling stuck or straight up bored at your current job? Let’s fix that. A high-End Investment firm is seeking a Tax Senior Associate. Perks include including above market pay-rates, top-tier health benefits, plenty of work from home flexibility, and other unique perks that their top competitors can’t to provide.</p><p><br></p><p><strong>Job Description: </strong></p><ul><li>Supporting portfolio company finance teams (including direct interaction with CFOs, controllers, and FP& A managers) with tax reporting and supporting calculations, such purchase price allocations, transaction cost analysis, and coordinating tax work within required timelines.</li><li>Provide guidance and assistance with technical tax questions and research.</li><li>Understanding the necessary action items and processes needed to accomplish such benefits including purchase price allocations and tax step-up computations.</li><li>Participate in both sell side and buy-side tax due diligence for platform acquisitions, add-on acquisitions and carve outs and gather information, data, legal agreements, etc. for the service providers.</li><li>Monitor transaction tax benefits and tax refunds due after sale of portfolio company.</li><li>Assist coordination of service providers for provisions and compliance.</li><li>Review and summarize purchase agreements for tax deliverables.</li><li>Prepare special tax projects (like transaction tax benefit analysis) for certain acquisitions.</li><li>Provide technical assistance with new federal and state law changes.</li><li>Assist in coordinating the flow of K-1s for the fund in a timely manner.</li><li>Provide IRS audit support and project management.</li></ul><p> </p> Operations Support Assistant <p>We are offering a contract for a permanent position as an Operations Support Assistant in the manufacturing industry, located in West Chicago, Illinois, United States. In this role, you will provide critical support to customer service representatives and other departments, ensuring the smooth running of operations.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Accurately and efficiently process customer orders.</p><p>• Use demand plans to assess inventory requirements.</p><p>• Maintain precise records.</p><p>• Verify the accuracy of entered orders and check product availability.</p><p>• Assist with order entry, including the creation of new orders and modification of existing ones.</p><p>• Coordinate with branches, customers, salespeople, and other departments on new orders, order statuses, products, shipments, and other related matters.</p><p>• Generate batch tickets for products as required.</p><p>• Provide support to other departments as needed.</p><p>• Assist with inventory activities.</p> Executive Assistant <p>Key Responsibilities:</p><p>1. Accurately enter and verify data, including remittances, payments, and charges, into designated systems.</p><p>2. Process ancillary charges and make minor adjustments as required.</p><p>3. Apply knowledge of medical terminology and billing procedures to interpret and process information when necessary.</p><p>4. Adhere to confidentiality and data security protocols.</p> Location Services Specialist We are in search of a Location Services Specialist to be an integral part of our team in CHICAGO, Illinois, United States. In this role, you'll be the linchpin for office operations, ensuring smooth day-to-day running of the location. You'll work closely with building management vendors and other support personnel, ensuring the location is safe, well-maintained and clean. This role offers a short-term contract employment opportunity.<br><br>Responsibilities:<br>• Undertake location services projects such as moves, repairs, and cleaning, ensuring the location is always in optimal condition.<br>• Coordinate with vendors and building management on life/safety and repair items.<br>• Maintain inventory of office supplies and equipment, identifying cost-efficient ways to upgrade or replace failing building systems.<br>• Manage mail services, including distribution of mail, coordination of courier services, and resolution of any issues with packages.<br>• Assist employees with large photocopy, scanning, and binding jobs, ensuring timely completion of submitted jobs.<br>• Oversee visitor management and reception activities, ensuring quality customer service.<br>• Coordinate meetings and events, including catering request, conference room coordination, and audio-visual equipment support.<br>• Manage the building card access systems, ensuring proper issuance and termination of cards.<br>• Contribute to the firm culture through participation in internal and client-facing activities.<br>• Perform daily walk-throughs of the location, following up on maintenance issues and ensuring pantries are adequately supplied. Office Administrator <p><strong>Job Summary</strong></p><p>Robert Half is seeking a highly organized and detail-oriented <strong>Office Administrator</strong> to support general office operations for our client in Sycamore, IL. This is a <strong>4-month contract opportunity</strong> with an hourly pay rate of $19.00. The ideal candidate will be responsible for coordinating administrative tasks, maintaining office efficiency, and supporting various departments with clerical and operational needs.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Administrative Support:</strong> Perform a variety of administrative tasks such as answering phones, handling correspondence, and maintaining calendars.</li><li><strong>Data Management:</strong> Update and maintain records, databases, and reports with high levels of accuracy and confidentiality.</li><li><strong>Office Operations:</strong> Monitor office supplies and place orders to ensure adequate inventory. Assist with scheduling meetings, managing office equipment, and organizing files.</li><li><strong>Communication:</strong> Act as a point of contact for internal and external inquiries and deliver exceptional customer service.</li><li><strong>Documentation:</strong> Prepare documents, presentations, and spreadsheets as needed to support office and team operations.</li><li><strong>Logistics Coordination:</strong> Assist in organizing events, coordinating travel arrangements, or scheduling appointments as necessary.</li><li><strong>Problem Solving:</strong> Address and resolve minor workflow, operational, or customer challenges throughout the day.</li><li><strong>Process Improvement:</strong> Suggest and implement procedures to enhance workplace efficiency and effectiveness.</li></ul><p><br></p> Tax Manager <p><em>The salary range for this position is $160,000-$170,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>Let’s get you into a job where you’re not under compensated for your hard work. How about one where the company values your time? A high-end firm that was just rated one of the top places to work in Chicago just created a new Tax Manager. Which may seem pretty standard…until you get to the best part: The perks.</p><p><br></p><p> 1)         The pay rates are above what their top competitors pay their employees</p><p> 2)         They have higher bonus structures</p><p> 3)         There’s work from home flexibility and prioritization for employee work/life balance.</p><p> 4)         The position is a fast-track career growth opportunity (as the company is expanding rapidly thru acquisitions)</p><p> 5)         And more…</p><p><br></p><p>This person will work within the team as a key member and responsibilities will include but not limited to:</p><p> </p><ul><li>Supporting portfolio company finance teams (including direct interaction with CFOs, controllers, and FP& A managers) with tax reporting and supporting calculations, such purchase price allocations, transaction cost analysis, and coordinating tax work within required timelines.</li><li>Provide guidance and assistance with technical tax questions and research.</li><li>Understanding the necessary action items and processes needed to accomplish such benefits including purchase price allocations and tax step-up computations.</li><li>Participate in both sell side and buy-side tax due diligence for platform acquisitions, add-on acquisitions and carve outs and gather information, data, legal agreements, etc. for the service providers.</li><li>Monitor transaction tax benefits and tax refunds due after sale of portfolio company.</li><li>Assist coordination of service providers for provisions and compliance.</li><li>Review and summarize purchase agreements for tax deliverables.</li><li>Prepare special tax projects (like transaction tax benefit analysis) for certain acquisitions.</li><li>Provide technical assistance with new federal and state law changes.</li><li>Assist in coordinating the flow of K-1s for the fund in a timely manner.</li><li>Provide IRS audit support and project management.</li></ul><p> </p> Staff Accountant - hybrid <p>HYBRID - Accountant - 35 hours a week - 2 days on site a week - Great work /life balance for a wonderful client with 20 day CTO and fantastic medical, dental, significant 401k contributions</p><p><br></p><p>For more information: email your resume to [email protected] or 630-368-1175</p><p><br></p><p>Responsibilities:</p><p>This offer challenge and interesting opportunity to learn and grow. You can record daily cash transaction, monthly bank reconciliations, Prepares journal entries and account reconciliations to support month-end close. Supports reimbursement submissions. Processing midsize payroll . Have to handle employee conversations regarding questions about payroll. This person will be responsible for 401k funding. You will have to look at Funding to make sure it is correct. Excel spreadsheet v look ups and pivot tables, CSV uploads for fidelity and bank transactions. Excel format restrictive. This is a department of 13 people. They are on ADP workforce now comprehensive.</p><ul><li>Record banking and investment activity, including bank reconciliations, preparation of journal entries and related reports.</li><li>Support monthly reimbursement submissions for grant activities.</li><li>Prepare journal entries and account reconciliations to support month end close.</li><li>Prepare worksheets and schedules to support analysis of monthly budget to actual variances.</li><li>Prepare assigned analyses and schedules to support audit and tax return preparation. Serve as backup to other team members.</li><li>Review bi-weekly payroll using the ADP system.</li><li>Respond to staff requests for information or assistance.</li><li><strong> </strong>Prepares journal entries and account reconciliations to support month-end close.</li><li>Records daily cash transaction and monthly bank reconciliations.</li><li>Review payroll processing, utilizing the ADP system, to include benefit funding and submission of payroll related returns. </li><li>Supports reimbursement submissions for grant activities</li></ul> Office Services Associate We are offering a short term contract employment opportunity for an Office Services Associate in Chicago, Illinois. This role focuses on providing crucial back office services in both physical and digital environments, extending support across various service lines. The job functions span across multiple industries including legal, banking, and corporate. <br><br>Responsibilities:<br><br>• Efficiently process and handle customer credit applications<br>• Maintain detailed and accurate records of customer credit<br>• Monitor customer accounts and initiate appropriate actions when necessary<br>• Provide reprographic copy and mail services<br>• Support hospitality and facility services<br>• Handle audio/visual reception tasks as required<br>• Maintain and enhance customer relationships through exceptional customer service<br>• Ensure detail oriented communication via phone and email<br>• Uphold general back office procedures to meet client satisfaction<br>• Display acute attention to detail and solid organizational skills in all tasks. General Office Clerk We are offering a contract for a permanent employment opportunity for a General Office Clerk at our location. The role involves a variety of tasks related to administrative assistance and customer service within the industry. The position requires an individual who can manage data entries, organize files, and handle shipping functions.<br><br>Responsibilities:<br><br>• Accurately processing daily data entries related to materials.<br>• Managing administrative tasks such as filing and organizing files.<br>• Handling shipping functions as required.<br>• Providing customer service by resolving inquiries and issues.<br>• Booking reservations as needed.<br>• Using Microsoft Excel, Microsoft Outlook, and Microsoft Word for various tasks.<br>• Maintaining customer credit records with accuracy.<br>• Assisting in scheduling appointments.<br>• Supervising entries to ensure accuracy and efficiency. <br>• Conducting scanning tasks as needed.