Browse jobs Find the right job type for you Explore how we help job seekers Finance and Accounting Technology Marketing and Creative Administrative and Customer Support Legal Preview candidates Contract talent Permanent talent Learn how we work with you Executive search Finance and Accounting Technology Marketing and Creative Administrative and Customer Support Legal Technology Risk, Audit and Compliance Finance and Accounting Digital, Marketing and Customer Experience Legal Operations Human Resources 2025 Salary Guide Demand for Skilled Talent Report Building Future-Forward Tech Teams Job Market Outlook Press Room Salary and hiring trends Adaptive working Competitive advantage Work/life balance Diversity and inclusion Browse jobs Find your next hire Our locations

16 results for Front Desk Coordinator in Chicago Il

Front Desk Coordinator We are seeking a Front Desk Coordinator to join our team in Chicago, Illinois. In this role, you will be the first point of contact for our company, managing reception and guest services, coordinating facilities, and assisting with administrative tasks. This is an exciting short-term contract opportunity in the industry.<br><br>Responsibilities:<br><br>• Serving as the initial contact for visitors, offering a warm welcome and directing inquiries to the appropriate departments.<br>• Managing the organization of office spaces and ensuring cleanliness in shared areas.<br>• Assisting in the setup of meeting rooms for conferences and events.<br>• Scheduling meetings and handling the logistical requirements such as catering and audiovisual needs.<br>• Overseeing daily front desk operations including managing schedules and phone calls.<br>• Ensuring the reception area maintains a detail-oriented appearance.<br>• Overseeing office supplies and ensuring their availability when needed.<br>• Coordinating facility services to maintain a comfortable working environment. Receptionist <p><strong>Job Summary</strong></p><p>Robert Half is seeking a professional and personable <strong>Receptionist</strong> to join our client’s team in St. Charles, IL. This is a <strong>contract-to-hire opportunity</strong> offering an hourly rate of $19.00. The ideal candidate will be the first point of contact, greeting visitors, handling front desk responsibilities, and providing administrative support for the office. If you are organized, friendly, and detail-oriented, this role is an excellent opportunity to grow professionally in a welcoming environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Front Desk Operations:</strong> Manage the front desk and act as the first point of contact, warmly greeting visitors, clients, and employees.</li><li><strong>Phone Support:</strong> Answer, screen, and direct phone calls promptly, while addressing inquiries or taking detailed messages.</li><li><strong>Scheduling Assistance:</strong> Maintain calendars for conference rooms, meetings, and appointments as requested by team members.</li><li><strong>Clerical Support:</strong> Perform general administrative duties, including data entry, filing, and preparing documents as needed.</li><li><strong>Mail & Deliveries:</strong> Handle incoming and outgoing mail, including courier deliveries, and ensure timely distribution.</li><li><strong>Office Organization:</strong> Help maintain a tidy and organized office environment, ensuring common areas are presentable.</li><li><strong>Customer Interaction:</strong> Provide excellent customer service to visitors and assist with inquiries or concerns in-person and over the phone.</li><li><strong>Supply Management:</strong> Monitor and maintain office supplies, placing orders as needed to ensure the office runs smoothly.</li><li><strong>Cross-functional Assistance:</strong> Support other departments with events, projects, or administrative duties as needed.</li></ul><p><br></p> Medical Receptionist <p>Robert Half is currently seeking skilled and personable <strong>Medical Receptionists</strong> for multiple openings on behalf of one of our clients in Chicago. These exciting contract opportunities are available in <strong>three locations</strong>—River North, Lincoln Park, and Michigan Avenue—and require individuals capable of providing exceptional administrative support and professional front-desk service in a fast-paced medical setting. If you thrive in a healthcare environment and have strong organizational and communication skills, we encourage you to apply today!</p><p><br></p><p><strong>Position Details</strong>:</p><ul><li><strong>Job Title</strong>: Medical Receptionist</li><li><strong>Employment Type</strong>: Contract (Part-Time)</li><li><strong>Locations</strong>: River North, Lincoln Park, and Michigan Avenue (Chicago)</li><li><strong>Start Date</strong>: As soon as possible</li></ul><p><strong>Key Responsibilities</strong>:</p><ul><li>Serve as the first point of contact for patients, providing excellent customer service.</li><li>Manage check-in and check-out processes, including verifying insurance and collecting copays.</li><li>Answer and direct calls, schedule appointments, and maintain accurate patient records.</li><li>Ensure the waiting area is organized and welcoming.</li><li>Collaborate with healthcare staff to ensure timely and efficient patient service delivery.</li></ul><p><br></p><p><strong>Open Roles by Location</strong>:</p><p> </p><p><strong>River North Location</strong>:</p><ul><li><strong>Work Hours</strong>:</li><li>Monday–Thursday: 4:00 PM – 8:30 PM</li><li>Friday: 4:00 PM – 7:30 PM</li><li>Saturday: 8:30 AM – 3:30 PM</li><li>Sunday: Off</li></ul><p><strong>Lincoln Park Location</strong>:</p><ul><li><strong>Work Hours</strong>:</li><li>Monday–Thursday: 4:00 PM – 8:30 PM</li><li>Friday: 4:00 PM – 6:30 PM</li><li>Saturday: 8:30 AM – 3:30 PM</li><li>Sunday: 8:30 AM – 6:30 PM</li></ul><p><strong>Michigan Avenue Location</strong>:</p><ul><li><strong>Work Hours</strong>:</li><li>Monday–Friday: 4:00 PM – 8:30 PM</li><li>Saturday: 8:30 AM – 6:30 PM</li><li>Sunday: 1:30 PM – 6:30 PM</li></ul><p><br></p><p><br></p> Receptionist <p>We are providing an excellent opportunity for an administrative assistant in the Northbrook, IL area.</p><p><br></p><p>This role is a long-term contract employment opportunity that involves handling essential office tasks such as managing phone lines, maintaining customer service standards, and performing various administrative duties.</p><p><br></p><p>Responsibilities:</p><p>• Provide top-tier customer service, resolving customer inquiries and issues professionally and promptly</p><p>• Perform data entry tasks with a focus on accuracy, using tools such as spreadsheet software</p><p>• Contribute to maintaining an efficient office environment by assisting with various administrative tasks as required</p><p>• Engage in numeric data entry tasks, ensuring precision and reliability in data management</p><p>• Support in managing customer emails, ensuring timely and appropriate responses.</p> Office Assistant We are offering a long-term contract employment opportunity for an Office Assistant in the diverse industry of Real Estate, located in the vibrant city of Chicago, Illinois. As an Office Assistant, your role will revolve around providing comprehensive administrative support to the property management team, which includes handling reception duties, assisting in leasing procedures, managing work orders efficiently, and maintaining effective communication with various stakeholders.<br><br>Responsibilities<br>• Your primary duty will involve managing and processing work orders and repair requests, ensuring they are dealt with promptly and effectively.<br>• Answering phone calls, welcoming visitors, and addressing general inquiries related to property management will be an essential part of your role.<br>• You will assist in leasing procedures, which includes the preparation of leasing documents, conducting property tours, and guiding potential tenants through the application process.<br>• A significant part of your role will involve supporting the property management team with administrative tasks such as data entry, filing, and maintaining office supply inventory.<br>• You will be responsible for maintaining effective communication and coordination with vendors, contractors, and other staff to ensure smooth property operations.<br>• Addressing and resolving tenant issues professionally and in a timely manner will be a crucial part of your role. Office Administrator <p><strong>Job Summary</strong></p><p>Robert Half is seeking a highly organized and detail-oriented <strong>Office Administrator</strong> to support general office operations for our client in Sycamore, IL. This is a <strong>4-month contract opportunity</strong> with an hourly pay rate of $19.00. The ideal candidate will be responsible for coordinating administrative tasks, maintaining office efficiency, and supporting various departments with clerical and operational needs.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Administrative Support:</strong> Perform a variety of administrative tasks such as answering phones, handling correspondence, and maintaining calendars.</li><li><strong>Data Management:</strong> Update and maintain records, databases, and reports with high levels of accuracy and confidentiality.</li><li><strong>Office Operations:</strong> Monitor office supplies and place orders to ensure adequate inventory. Assist with scheduling meetings, managing office equipment, and organizing files.</li><li><strong>Communication:</strong> Act as a point of contact for internal and external inquiries and deliver exceptional customer service.</li><li><strong>Documentation:</strong> Prepare documents, presentations, and spreadsheets as needed to support office and team operations.</li><li><strong>Logistics Coordination:</strong> Assist in organizing events, coordinating travel arrangements, or scheduling appointments as necessary.</li><li><strong>Problem Solving:</strong> Address and resolve minor workflow, operational, or customer challenges throughout the day.</li><li><strong>Process Improvement:</strong> Suggest and implement procedures to enhance workplace efficiency and effectiveness.</li></ul><p><br></p> Office Services Associate We are offering a short term contract employment opportunity for an Office Services Associate in Chicago, Illinois. This role focuses on providing crucial back office services in both physical and digital environments, extending support across various service lines. The job functions span across multiple industries including legal, banking, and corporate. <br><br>Responsibilities:<br><br>• Efficiently process and handle customer credit applications<br>• Maintain detailed and accurate records of customer credit<br>• Monitor customer accounts and initiate appropriate actions when necessary<br>• Provide reprographic copy and mail services<br>• Support hospitality and facility services<br>• Handle audio/visual reception tasks as required<br>• Maintain and enhance customer relationships through exceptional customer service<br>• Ensure detail oriented communication via phone and email<br>• Uphold general back office procedures to meet client satisfaction<br>• Display acute attention to detail and solid organizational skills in all tasks. Office Services Associate We are seeking an Office Services Associate to join our team in Chicago, Illinois. You will play a crucial role in supporting our operations by providing administrative assistance and excelling in data-related tasks. This opportunity offers short-term contract employment in a detail oriented office setting.<br><br>Responsibilities:<br>• Accurately process and reconcile information using Excel against various databases and spreadsheets.<br>• Manage and prioritize workflow to ensure tasks are completed efficiently and within specified deadlines.<br>• Maintain electronic and hardcopy logs for tracking work progress.<br>• Communicate effectively with clients and supervisors about job progress and potential deadline concerns.<br>• Perform data entry tasks with precision and accuracy.<br>• Conduct quality assurance checks on personal work as well as that of others.<br>• Adhere to established procedures and policies.<br>• Interact effectively with clients in person, via email, and over the phone.<br>• Troubleshoot issues, knowing when to escalate them appropriately.<br>• Maintain a detail oriented office environment, ensuring all tasks are completed in an orderly and detail oriented manner. Administrative Assistant <p>We are seeking a <strong>Administrative Assistant</strong> for a <strong>temporary, part-time position</strong> to provide support. The <strong>Administrative Assistant</strong> will work at a physical location in Chicago, IL, 60607, and assist with moderately complex administrative and clerical tasks. This role requires flexibility, professionalism, and organizational skills to manage schedules, events, and routine administrative requests. This part-time (20 hours a week) role will allow flexibility to work hours between 8 am to 5 pm.</p><p><br></p><p>Responsibilities:</p><ul><li>Provide administrative and clerical support to multiple leaders.</li><li>Manage and coordinate calendars, meetings, and travel arrangements.</li><li>Collect, organize, and enter data into systems with accuracy.</li><li>Respond to routine administrative inquiries and relay messages.</li><li>Assist with event coordination, including scheduling and logistics for dinners and social gatherings.</li><li>Apply knowledge of office procedures and infrastructure policies to administrative tasks.</li><li>Address moderately complex customer support issues and escalate more complex issues as needed.</li></ul> Personal Assistant <p>We are in the process of recruiting a Personal Assistant to join our client's team in CHICAGO, Illinois. The role will involve a diverse range of tasks related to office administration and will require proficiency in Microsoft Office Suites and Microsoft Outlook. This position offers a short term contract employment opportunity.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Utilize Microsoft Office Suites to create, edit, and manage documents, spreadsheets, and presentations</p><p>• Handle inquiries and concerns from clients, ensuring their needs are met promptly and efficiently</p><p>• Oversee the organization and maintenance of office administrative processes </p><p>• Utilize Microsoft Outlook for email correspondence, scheduling, and task management </p><p>• Support team members with clerical tasks, including filing, photocopying, and data entry</p><p>• Maintain an organized and efficient workspace, ensuring all files and records are up to date</p><p>• Assist in the coordination of office activities and operations to secure efficiency and compliance with company policies.</p> Project Administrative Assistant <p>We are in search of a Project Administrative Assistant to join our client's team based in Chicago, Illinois. This role will involve coordinating various project activities, conducting research and analysis, and supporting sales and marketing efforts. Your duties will be spread across different departments, including sales, marketing, and third-party vendors to ensure the smooth execution of projects. This position requires a minimum of 1 year working in the real estate industry. This position offers a salary of $65,000-$72,000 annually plus a full benefits package. </p><p><br></p><p>Responsibilities:</p><p>• Assist in the formulation and execution of sales and marketing strategies for multiple developmental projects.</p><p>• Collaborate with the sales, marketing, and design teams to ensure the effective staging and furnishing of model units.</p><p>• Participate in the planning, budgeting, and financial tracking of each development project.</p><p>• Compile relevant information for new development proposals and collaborate with the VP of Development and development marketing prior to final presentation.</p><p>• Conduct market research to identify trends and opportunities and update quarterly new development market reports.</p><p>• Create market reports specific to location and comparable developments in our market.</p><p>• Maintain a database of potential new development opportunities.</p><p>• Coordinate marketing efforts to support sales goals and generate interest in projects.</p><p>• Prepare sales materials such as brochures, websites, floor plans, virtual tours, and presentations in collaboration with the marketing team.</p><p>• Oversee marketing strategies and ensure marketing efforts are being completed and are effective.</p><p>• Assist the VP of Development in weekly sales meetings to prepare weekly inquiry and tour details to be shared with developer clients.</p><p>• Demonstrate excellent verbal and written communication skills and a high level of organizational habits.</p><p>• Collaborate effectively with a team and work independently in a deadline-oriented environment.</p> Administrative Assistant <p>We are seeking a PART TIME Administrative Assistant to join our team located in Rolling Meadows, Illinois. This position will involve handling sensitive information, supporting both administrative and clinical staff, and coordinating office tasks. </p><p><br></p><p>Responsibilities: </p><p>• Assist in handling sensitive and confidential information with utmost discretion</p><p>• Support administrative and clinical staff in their daily operations</p><p>• Answer and direct phone calls professionally, maintaining proper phone etiquette</p><p>• Greet visitors with a positive attitude, ensuring a welcoming environment</p><p>• Schedule and prepare session and conference rooms, including set-up and clean-up</p><p>• Assist with transferring data from one location to another, ensuring accuracy</p><p>• Maintain visitor logs to help uphold workplace security</p><p>• Communicate effectively with clinical and administrative staff regarding client inquiries and referral source questions</p><p>• Assist with additional administrative tasks as required by the Office Manager and Agency Director.</p> Operations Support Assistant <p>We are offering a contract for a permanent position as an Operations Support Assistant in the manufacturing industry, located in West Chicago, Illinois, United States. In this role, you will provide critical support to customer service representatives and other departments, ensuring the smooth running of operations.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Accurately and efficiently process customer orders.</p><p>• Use demand plans to assess inventory requirements.</p><p>• Maintain precise records.</p><p>• Verify the accuracy of entered orders and check product availability.</p><p>• Assist with order entry, including the creation of new orders and modification of existing ones.</p><p>• Coordinate with branches, customers, salespeople, and other departments on new orders, order statuses, products, shipments, and other related matters.</p><p>• Generate batch tickets for products as required.</p><p>• Provide support to other departments as needed.</p><p>• Assist with inventory activities.</p> Admin Assistant <p><strong>Responsibilities </strong></p><p>• Bill pay, including calls to payees regarding incorrect bills and preparation of payments for client approval </p><p>• Reconcile checking accounts and investment statements </p><p>• Prepare and make bank deposits </p><p>• Organize tax documents </p><p>• Negotiate with creditors </p><p>• Review medical insurance papers and verifying proper processing of claims </p><p>• Provide general organization of financial papers and systems </p><p>• Collaborate with clients’ tax preparer, attorney, and investment professionals </p><p>• Connect clients to vetted community resources </p><p>• Prepare accountings and track client spending </p><p><br></p><p>Additional responsibilities may include supporting the Company in providing: </p><p>• Notary services </p><p>• Fulfilling roles to act as power of attorney, trustee, executor, or guardian </p><p>• Prepare client spending plans and update budgets </p><p>• Preparing plans to reduce debt </p><p>• Other duties, as assigned All Roles </p><p>• Attend weekly staff meetings to review client cases </p><p>• Record time daily and expenses monthly by/before deadline(s) </p> Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in Chicago, Illinois, 60606, United States. The Administrative Assistant will play a vital role in our operations by handling a variety of tasks, such as answering inbound calls, managing email correspondence, and scheduling appointments. <br><br>Responsibilities:<br><br>• Handle inbound and outbound calls and effectively communicate with customers<br>• Provide excellent customer service, addressing and resolving customer inquiries <br>• Efficiently carry out data entry tasks <br>• Maintain an organized email correspondence and respond to emails in a timely manner <br>• Schedule appointments and manage calendars effectively <br>• Use Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word to complete various administrative tasks <br>• Monitor and update customer accounts regularly to ensure accurate records <br>• Process customer credit applications with precision and efficiency. Administrative Assistant We are in search of an Administrative Assistant to join our team located in ELGIN, Illinois. This opportunity is within the industry, and offers a short term contract employment opportunity. As an Administrative Assistant, your role will be to aid the contracts and legal team by handling a variety of administrative tasks. <br><br>Responsibilities:<br><br>• Providing administrative support to the contracts and legal team<br>• Effectively handling inbound and outbound calls <br>• Ensuring accurate data entry and maintaining up-to-date records<br>• Proficiently navigating Microsoft Office Suite including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word <br>• Efficiently corresponding through emails and providing timely updates<br>• Scheduling appointments in a timely and organized manner<br>• Demonstrating computer savvy in all tasks <br>• Showing willingness to assist wherever necessary and follow directions effectively.