7 results for Front Desk Coordinator in Chicago, IL

Front Desk Coordinator We are looking for a Front Desk Coordinator to join our team in Chicago, Illinois. As a Front Desk Coordinator, you will be responsible for managing front desk operations, organizing space, answering phones, and scheduling meetings and events. This role offers a short-term contract employment opportunity. Responsibilities: • Oversee the management of front desk operations. • Ensure the optimal organization of workspace. • Handle incoming calls and redirect them as necessary. • Schedule and coordinate meetings and events. • Serve as a Facility Service Coordinator, addressing any facility-related issues.

Spanish Speaking Administrative Assistant - Part Time We are in the process of hiring a Spanish speaking Part-Time (25 Hours/Week) Administrative Assistant for our operation based in Chicago, Illinois, 60604, United States. In this role, you will be an integral part of our team, providing support to an immigration lawyer, managing incoming calls, and offering assistance to visitors. This role offers a short-term contract employment opportunity. Responsibilities:• Manage incoming calls, direct them to the relevant departments, and ensure all callbacks are completed• Welcome all visitors, assist them in completing necessary paperwork• Deliver comprehensive administrative assistance • Ensure proficiency in both Spanish and English languages to cater to our diverse client base• Demonstrate a high level of customer service to all clients• Handle data entry tasks with accuracy and efficiency• Coordinate with the team and schedule appointments as required• Exhibit expertise in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook for various administrative tasks • Perform receptionist duties diligently• Communicate effectively through email, ensuring all correspondence is managed effectively.

Administrative Assistant We are seeking a skilled Administrative Assistant to become a part of our team in Warrenville, Illinois. In this role, you will be accountable for a range of tasks including processing financial transactions, offering administrative support to various team members, managing incoming calls, and delivering outstanding customer service. You will also be responsible for organizational tasks and mail-related duties. This position provides a contract to permanent employment opportunity. Responsibilities: • Manage all incoming calls, redirecting them to the relevant department or officer, and assist callers when possible. • Process cash receipts and transactions, ensuring accurate exchange of funds. • Offer comprehensive administrative support to Directors and Managers, which may include drafting business correspondence, gathering and providing information, and assisting with computer or clerical tasks. • Deliver exceptional customer service to members, answering their inquiries and directing their calls as needed. • Organize and carry out mass mailings, which includes printing letters, labeling, applying postage, and sealing envelopes. • Perform filing tasks to ensure all documents are properly stored and easily accessible. • Assist with front desk and receptionist duties as required. • Open and distribute mail to the appropriate recipients.

Office Services Associate We are offering a short term contract employment opportunity for an Office Services Associate in Chicago, Illinois. This role focuses on providing crucial back office services in both physical and digital environments, extending support across various service lines. The job functions span across multiple industries including legal, banking, and corporate. Responsibilities: • Efficiently process and handle customer credit applications • Maintain detailed and accurate records of customer credit • Monitor customer accounts and initiate appropriate actions when necessary • Provide reprographic copy and mail services • Support hospitality and facility services • Handle audio/visual reception tasks as required • Maintain and enhance customer relationships through exceptional customer service • Ensure detail oriented communication via phone and email • Uphold general back office procedures to meet client satisfaction • Display acute attention to detail and solid organizational skills in all tasks.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in ELMWOOD PARK, Illinois. This role primarily functions in a fully onsite workplace, where a variety of administrative, clerical, and customer service tasks are performed. The industry involves engaging with inbound and outbound calls, email correspondence, and data entry. Responsibilities: • Assisting with various administrative functions, ensuring smooth office operations. • Responding to inbound calls and providing excellent customer service. • Accurately entering data and maintaining records. • Handling email correspondence efficiently and professionally. • Collaborating closely with the bookkeeping department. • Scheduling appointments and managing calendars. • Utilizing Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for various tasks. • Assisting with HR and accounting functions when necessary. • Managing and monitoring customer accounts.

Administrative Assistant We are offering a long-term contract employment opportunity for a meticulous Administrative Assistant in the finance industry, based in Chicago, Illinois. As an Administrative Assistant, your role will revolve around ensuring regulatory compliance, assisting with paperwork associated with insurance policies, annuities, and mutual funds, and providing excellent customer service. Responsibilities: • Assist in the completion and submission of forms and documents for clients to insurance and financial companies • Conduct follow-ups with these companies to confirm delivery and compliance • Ensure strict adherence to SEC regulatory compliance • Navigate seamlessly in a fast-paced environment with minimal training • Manage inbound and outbound calls, providing top-notch customer service • Perform data entry tasks and maintain accurate records • Schedule appointments and handle email correspondence proficiently • Demonstrate proficiency in Microsoft Excel, Outlook, PowerPoint, and Word • Familiarize and handle tasks related to underwriting, paperwork, mutual funds, and annuities efficiently.

Office Assistant We are offering a long term contract employment opportunity for an Office Assistant in Fox River Grove, Illinois. The role involves a variety of administrative tasks within the industry, including handling phone communications, processing office work, and managing invoicing tasks using QuickBooks. Responsibilities: • Handle telephone communications, addressing inquiries and providing support where necessary • Carry out various office tasks to ensure smooth operations • Process invoices using QuickBooks, maintaining accuracy and efficiency • Perform additional administrative tasks as required • Ensure all records are up-to-date and accurately maintained.