13 results for Executive Assistant in Chicago Il

Executive Assistant Are you a proactive, highly organized professional with a talent for anticipating needs and streamlining processes? We’re looking for an Executive Assistant to the CEO to join our client's team near Schaumburg, Illinois and play a critical role in supporting executive-level operations. In this role, you’ll manage the CEO's calendar, coordinate complex travel arrangements, handle high-level communications, and ensure smooth day-to-day operations. If you thrive in a fast-paced environment, excel at multitasking, and are passionate about being the trusted right hand to a dynamic CEO, apply today! Onsite Monday-Friday 8:00am-5:00pm and work from home when the CEO is traveling Compensation: $85k-$105k plus open to a bonusBenefits: Medical, Dental, Vision, PTO, Holiday, Sick Days, Paid Holidays Responsibilities:• Efficient management of calendar, coordinating meetings and ensuring smooth operations.• Assisting the team in time management and task prioritization.• Proactively preparing for meetings, including the creation and maintenance of complex itineraries.• Crafting meticulous and accurate verbal and written communications.• Efficiently arranging travel, keeping cost-consciousness in mind.• Handling documentation and preparing presentations with utmost discretion.• Managing special projects and conducting research for vendors.• Organizing team events with staff and colleagues in a leadership role.• Overseeing personal tasks such as errands, schedules, shopping, etc.

Executive Assistant We have an exciting working with our client for an Executive Assistant/ Office Manager within our clients organization. As an Executive Assistant, your primary function will be to support the CFO and Chief Legal Officer, ensuring smooth operation of their daily tasks and schedules. This position is located in Chicago, Illinois. This is an onsite position, Monday-Friday 8:00am-5:00pm. Compensation: $100,000 - $140,000 + a bonusBenefits: Medical, Dental, Vision, 401k, Paid Holidays, 20 days PTO Responsibilities: • Oversee the organization and management of CFO and Chief Legal Officer's schedules• Prepare and assemble digital materials for Board Meetings• Handle the logistics for Board Meetings, such as arranging meeting location, food, ground transportation, and lodging• Coordinate Meetings/Relations, including the preparation of presentations and arrangement of travel accommodations.• Serve as a point of contact and manage the organization of meeting spaces and materials for property tours.• Process Expense reports for the CFO and Chief Legal Officer.• Oversee event management, including organizing fundraisers and conferences.• Maintain business and personal mailing lists.• Over see Office making sure items are in tock and vendor management.

Executive Assistant We have a new position for a high level Executive Assistant experienced supporting C-Suite Executives for a client located at the boarder of Chicago and Indiana near the Chatham neighborhood. The Executive Assistant provides high-level administrative support to the CEO, CFO, COO, and Head of Human Resources, ensuring seamless day-to-day operations in a fast-paced manufacturing environment. This role requires exceptional organizational skills, attention to detail, and the ability to handle diverse tasks with discretion and professionalism. The ideal candidate is proactive, adaptable, and thrives in a manufacturing industry setting.Client offers the following benefits: medical, dental, vision, retirement benefits, disability, PTO, and life insurance- Pay range $80-$90kRecruiter: Connie Stathopoulos Key Responsibilities:<ol><li>Executive Support o Manage and prioritize complex calendars, including coordinating meetings, appointments, and site visits.</li><li> Serve as the liaison between executives and internal teams, ensuring clear and timely communication.</li><li> Prepare, edit, and distribute reports, presentations, and correspondence for meetings.</li><li>Assist with ongoing operational initiatives and special projects.</li><li> Support the VP of Operations in monitoring production metrics and generating operational reports.</li><li> Meeting & Event Coordination & Office Management</li><li> Organize leadership and cross-departmental meetings, including preparing agendas and recording meeting minutes.</li><li> Coordinate company events, executive town halls, and employee engagement activities.</li><li> Order kitchen and office supplies for the administration building</li><li> Manage the office facilities by coordinating with the facilities team anything that needs to be fixed throughout the administration building.</li><li> Arrange national and international travel for executives, including flights, accommodations, and ground transportation</li><li>. Process and track expense reports in accordance with company policies.</li><li> Handle sensitive information with the highest level of discretion and confidentiality.</li></ol>

Executive Assistant Key Responsibilities:1. Accurately enter and verify data, including remittances, payments, and charges, into designated systems.2. Process ancillary charges and make minor adjustments as required.3. Apply knowledge of medical terminology and billing procedures to interpret and process information when necessary.4. Adhere to confidentiality and data security protocols.

Project Administrative Assistant We are in search of a Project Administrative Assistant to join our client's team based in Chicago, Illinois. This role will involve coordinating various project activities, conducting research and analysis, and supporting sales and marketing efforts. Your duties will be spread across different departments, including sales, marketing, and third-party vendors to ensure the smooth execution of projects. This position requires a minimum of 1 year working in the real estate industry. This position offers a salary of $65,000-$72,000 annually plus a full benefits package. Responsibilities:• Assist in the formulation and execution of sales and marketing strategies for multiple developmental projects.• Collaborate with the sales, marketing, and design teams to ensure the effective staging and furnishing of model units.• Participate in the planning, budgeting, and financial tracking of each development project.• Compile relevant information for new development proposals and collaborate with the VP of Development and development marketing prior to final presentation.• Conduct market research to identify trends and opportunities and update quarterly new development market reports.• Create market reports specific to location and comparable developments in our market.• Maintain a database of potential new development opportunities.• Coordinate marketing efforts to support sales goals and generate interest in projects.• Prepare sales materials such as brochures, websites, floor plans, virtual tours, and presentations in collaboration with the marketing team.• Oversee marketing strategies and ensure marketing efforts are being completed and are effective.• Assist the VP of Development in weekly sales meetings to prepare weekly inquiry and tour details to be shared with developer clients.• Demonstrate excellent verbal and written communication skills and a high level of organizational habits.• Collaborate effectively with a team and work independently in a deadline-oriented environment.

Administrative Assistant / Order Entry Specialist We are providing a contract to permanent employment opportunity for an Administrative Assistant / Order Entry Specialist in Darien, Illinois. In this role, you will be managing various administrative tasks to support our team and ensuring smooth operations in our office. Responsibilities:• Manage digital and physical filing systems, ensuring they are maintained and up-to-date.• Enter and process customer orders accurately and promptly, verifying all details including product, quantity, and pricing.• Handle all incoming and outgoing correspondence, including emails and phone calls.• Prepare various types of documents as needed, such as reports, invoices, and purchase orders.• Schedule meetings and appointments, as well as maintaining team calendars.• Oversee office supplies and place orders when necessary to ensure the office is well-equipped.• Assist with coordinating travel arrangements and events.• Perform additional administrative tasks as assigned by the team. The salary range for this position is $25/hr to $30/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Administrative Assistant Responsibilities<ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li></ul>BenefitsMedical, Dental, Vision, 401k Contribution and PTO

Bookkeeper/Accounting Assistant Our client, a growing construction business, is looking for an organized and reliable Office Assistant/Bookkeeper to join their team. As a key member of the office, you will play a vital role in managing administrative tasks and supporting the day-to-day operations of the office while maintaining accurate financial records. The ideal candidate will have experience working in a fast-paced, hands-on construction environment and be proficient in Excel and QuickBooks.Key Responsibilities:<ul><li>Maintain accurate and up-to-date financial records in QuickBooks.</li><li>Process invoices, track payments, and manage accounts payable and receivable.</li><li>Prepare and maintain financial reports, budgets, and forecasts.</li><li>Assist with payroll processing and ensure compliance with tax requirements.</li><li>Perform general administrative duties including answering phones, scheduling meetings, and maintaining office supplies.</li><li>Organize and file construction project-related documents.</li><li>Support project managers with document control and administrative tasks as needed.</li><li>Handle vendor communications and coordinate purchasing of materials.</li><li>Assist with general office organization and support the smooth operation of the office.</li><li>Ensure compliance with company policies, procedures, and regulatory requirements.</li></ul>Requirements:<ul><li>Proven experience in bookkeeping or accounting, particularly in a small office environment, preferably in the construction industry.</li><li>Strong proficiency in Microsoft Excel and QuickBooks.</li><li>Excellent organizational and multitasking skills.</li><li>Strong attention to detail and ability to handle sensitive information.</li><li>Ability to work independently and as part of a team.</li><li>Strong verbal and written communication skills.</li><li>Ability to thrive in a fast-paced, dynamic environment.</li><li>Previous experience in the construction industry is a plus.</li></ul>Benefits:<ul><li>Benefits are not available but can be discussed based on a candidate's needs. </li></ul>If you are looking to join a dynamic and fast-growing construction business and have the skills and experience, we're seeking, we'd love to hear from you!

Legal Assistant Robert Half is looking for a Legal Assistant to join a wonderful firm in Chicago, Illinois. As a Legal Assistant, your role will involve preparing and reviewing various legal documents and correspondence, managing estate planning documents, maintaining trust/estate financial records, and acting as a liaison between lawyers and clients. Responsibilities: • Prepare, review, and edit a wide range of legal documents and correspondence, ensuring high quality, accuracy, and comprehensiveness.• Prepare and review estate planning documents.• Maintain trust/estate financial records.• Create and maintain a filing system; open and close files in a timely fashion.• Process client intake forms.• Manage mail, e-mail, faxes, and phone calls in a confidential, organized, and efficient manner.• Arrange meetings, coordinate travel arrangements, and schedule appointments.• Prepare attorney expense claims and close transactions.• Act as a liaison between assigned lawyer(s) and clients, as well as internal departments and external affiliates including financial institutions, municipal, and government departments as requested.• Perform other related and administrative duties as assigned.

Legal Assistant Position Summary A reputable plaintiff personal injury law firm located in Chicago is seeking a skilled and motivated Legal Assistant to join our team. The ideal candidate will have at least 1 year of experience in personal injury law, with a demonstrated ability to draft legal documents such as complaints, motions, discovery requests, and responses to discovery. This is an excellent opportunity for someone looking to further their career in a fast-paced, client-focused legal environment. Key ResponsibilitiesThe selected candidate will be responsible for a wide variety of duties, including but not limited to:Document Preparation:<ul><li>Draft, revise, and finalize litigation documents such as complaints, motions, interrogatories, and responses to discovery requests (Source: SG25 US Legal.docx context: Litigation leads law firm needs).</li><li>File pleadings and other legal documents with applicable courts or through e-filing systems, ensuring accuracy and compliance with court rules.</li></ul>Case File Management:<ul><li>Maintain and organize case files, including physical and electronic documentation.</li><li>Monitor case deadlines and coordinate with attorneys to ensure timely submission of necessary documents.</li></ul>Client Communication:<ul><li>Serve as a liaison between attorneys, clients, and other legal firms.</li><li>Provide exceptional customer service by addressing client inquiries and ensuring they are informed about case progress.</li></ul>Legal Research and Administrative Support:<ul><li>Conduct basic legal research to assist with case preparation.</li><li>Assist attorneys with trial preparation, pre-litigation tasks, and correspondence drafting.</li></ul>Discovery Coordination:<ul><li>Collaborate with attorneys to compile, review, and prepare responses to discovery requests, including interrogatories, requests for production, and requests for admission</li></ul>

IP Docketing Coordinator We are partnering with a leading national law firm that is seeking an IP Docketing Coordinator to join their team in Chicago, Illinois. In this role, you will offer critical support to the IP Practice Group, managing the group's docketing system and ensuring a high standard of service to both clients and the internal team. Responsibilities:• Manage and upkeep the docketing system for the IP Practice Group, ensuring all vital information and deadlines are correctly recorded.• Process and review incoming communication from various bodies including the USPTO, the WIPO, overseas patent offices, and foreign associates, ensuring all important data is recorded and stored in the firm's document management system.• Continuous update of the docket based on instructions received from firm attorneys, paralegals, and administrative assistants, as well as communications with firm clients and foreign associates.• Responsible for the distribution of incoming correspondence to the respective attorneys.• Oversee the client billing process through invoice reviewing and inputting relevant information into the system.• Conduct reconciliation of the USPTO and WIPO's deposit accounts and prepare monthly reports.• Address internal queries and prepare docketing reports as necessary; participate in the meetings of both IP Practice Group and docketing team.• Assist with new client intake and outtake procedures, this includes opening and closing of cases in the docketing system.• Assist in dealing with intake and transfers associated with new clients, large-scale transfers from existing clients, hiring, and exiting of attorneys or counsel change, and allocate client and case numbers.• Check all foreign associate statements for receipt.• Maintain the IP docketing system, that includes managing law updates and any standard or additional modules/features. Liaise with the software vendor regarding changes and issues.• Complete project tasks like IP docketing system integrity checks and reviewing of transferred files.• Keep up-to-date with changes in foreign trademark/patent law.• Provide backup support to the docketing team, IP assistants, and other legal support staff as necessary.

Operations Support Assistant We are offering a contract for a permanent position as an Operations Support Assistant in the manufacturing industry, located in West Chicago, Illinois, United States. In this role, you will provide critical support to customer service representatives and other departments, ensuring the smooth running of operations. Responsibilities: • Accurately and efficiently process customer orders.• Use demand plans to assess inventory requirements.• Maintain precise records.• Verify the accuracy of entered orders and check product availability.• Assist with order entry, including the creation of new orders and modification of existing ones.• Coordinate with branches, customers, salespeople, and other departments on new orders, order statuses, products, shipments, and other related matters.• Generate batch tickets for products as required.• Provide support to other departments as needed.• Assist with inventory activities.

Insurance Billing Specialist The salary range for this position is $60,000-$65,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] The two biggest things on people’s minds right now: ‘Busy season is here!’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Responsibilities:<ul><li>Ability to prioritize, multitask, manage a high volume of bills per month and meet deadlines.</li><li>Experience with various e-billing vendors (e.g., CounselLink, Bottomline Legal eXchange, Tymetrix, Collaborati, Legal Solutions Suite, Legal Tracker, etc.) and LEDES file knowledge required to perform duties and responsibilities, including but not limited to preparing and submitting bills, budgets, and timekeeper rates according to client requirements.</li><li>Management of timekeepers and coordinate/process appeals as required.</li><li>Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split billing, preparation, submission and troubleshooting of electronic bills).</li><li>Monitor outstanding Work in Process (WIP) and Accounts Receivable (AR) balances. Collaborate with billing attorneys to ensure WIP is billed on a timely basis and AR balances are collected withina reasonable period. Follow up with billing attorney and client on all aged AR balances.</li><li>Follow up on collections as directed by either Attorneys or Accounting leadership in support of meeting firm’s financial goals.</li><li>Review and edit prebills in response to attorney requests.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Research and analyze deductions and provide best course of action for balances.</li><li>Process write-offs following Firm policy.</li><li>Ability to effectively interact and communicate with attorneys, legal administrative assistants, staff, and clients.</li><li>Assist with month-end close as needed.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Assume additional duties as needed or assigned</li></ul>