15 results for Executive Assistant in Chicago, IL

Executive Assistant to the CEO We are seeking a highly organized and professional top notch Executive Assistant to provide comprehensive support to the CEO. The Executive Assistant will be a strategic partner and will play a critical role for the organization. We are looking for a strategic thinker who thrives in a fast-paced environment. This role focuses on streamlining the CEO’s day-to-day operations through efficient schedule management, travel arrangements, and coordination of high-level meetings. Additionally, the position involves planning travel through private jet, town hall meetings, event coordination, requiring a proactive approach, strong communication skills, and utmost confidentiality. The ideal candidate will have a well-rounded background and prior experience in the C-Suite. This role requires working in Chicago 4 days on-site and 1 day remote. Salary target $120k-$135k plus bonus. Benefits include: health, dental, critical illness, life insurance, disability, PTO, and 401kRecruiter: Connie Stathopoulos *Scheduling activities and creating calendar events for CEO. *Coordinate business and personal travel arrangements including private *Oversee and assist with liaison and communication between the CEO and internal and external office engagements. *Provide day-to-day administrative support for the CEO. *Manage, plan and organize daily calendar activities. *Book and manage all domestic and international travel arrangements. *Manage day-to-day correspondences internally and externally, including responding to all local and international mail. *Assist in technical matters and courier correspondence. *Arrange for meetings and conferences, including preparing agendas and minute *Manage membership dues to various organizations, subscriptions, distributions and circulation lists. *Prepare, update and distribute itineraries, letters, memos and meeting minutes and continually keep for a record for future events and meetings. *Serve as liaison with department managers to ensure a manageable flow of work and communication. *Prepare a variety of high-quality memos, letters, and other required documents

Executive Assistant Are you a proactive, highly organized professional with a talent for anticipating needs and streamlining processes? We’re looking for an Executive Assistant to the CEO to join our client's team near Schaumburg, Illinois and play a critical role in supporting executive-level operations. In this role, you’ll manage the CEO's calendar, coordinate complex travel arrangements, handle high-level communications, and ensure smooth day-to-day operations. If you thrive in a fast-paced environment, excel at multitasking, and are passionate about being the trusted right hand to a dynamic CEO, apply today! Onsite Monday-Friday 8:00am-5:00pm and work from home when the CEO is traveling Compensation: $85k-$105k plus open to a bonusBenefits: Medical, Dental, Vision, PTO, Holiday, Sick Days, Paid Holidays Responsibilities:• Efficient management of calendar, coordinating meetings and ensuring smooth operations.• Assisting the team in time management and task prioritization.• Proactively preparing for meetings, including the creation and maintenance of complex itineraries.• Crafting meticulous and accurate verbal and written communications.• Efficiently arranging travel, keeping cost-consciousness in mind.• Handling documentation and preparing presentations with utmost discretion.• Managing special projects and conducting research for vendors.• Organizing team events with staff and colleagues in a leadership role.• Overseeing personal tasks such as errands, schedules, shopping, etc.

Underwriting Administrative Assistant We are offering an exciting opportunity for an Underwriting Administrative Assistant in Chicago, Illinois. The role is within the insurance industry and the selected candidate will be expected to provide support to our client's underwriting department. The role involves the processing of new and renewal business, maintaining policy data, and handling member inquiries. The position is offering a salary of $60,000-$70,000 + full, rich benefits, and a hybrid work schedule. Responsibilities: • Manage and validate data for contacts in the underwriting system and customer relations management system.• Perform data entry tasks for new business, renewal, and mid-year policy changes; prepare mid-year policy endorsements.• Maintain electronic member and policy files, and related data for new business and renewal policies.• Coordinate with underwriters to prepare and send renewal memos and other member communications.• Work closely with other members of the underwriting group on renewal efforts, specifically online insurance applications, renewal worksheets, and process management.• Update, maintain, and prepare all policy documents for issuance and publication on website and member-specific portals.• Collaborate with member firms to provide Confirmations and Certificates of Insurance (COIs) and respond to other member inquiries.• Prepare correspondence, memoranda, charts, and project materials; distribute communications (emails, reports, etc.) to appropriate parties.• Maintain various underwriting reports and maintain and update underwriting guidelines as needed.• Undertake any other duties as assigned.

Spanish Speaking Administrative Assistant - Part Time We are in the process of hiring a Spanish speaking Part-Time (25 Hours/Week) Administrative Assistant for our operation based in Chicago, Illinois, 60604, United States. In this role, you will be an integral part of our team, providing support to an immigration lawyer, managing incoming calls, and offering assistance to visitors. This role offers a short-term contract employment opportunity. Responsibilities:• Manage incoming calls, direct them to the relevant departments, and ensure all callbacks are completed• Welcome all visitors, assist them in completing necessary paperwork• Deliver comprehensive administrative assistance • Ensure proficiency in both Spanish and English languages to cater to our diverse client base• Demonstrate a high level of customer service to all clients• Handle data entry tasks with accuracy and efficiency• Coordinate with the team and schedule appointments as required• Exhibit expertise in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook for various administrative tasks • Perform receptionist duties diligently• Communicate effectively through email, ensuring all correspondence is managed effectively.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in ELMWOOD PARK, Illinois. This role primarily functions in a fully onsite workplace, where a variety of administrative, clerical, and customer service tasks are performed. The industry involves engaging with inbound and outbound calls, email correspondence, and data entry. Responsibilities: • Assisting with various administrative functions, ensuring smooth office operations. • Responding to inbound calls and providing excellent customer service. • Accurately entering data and maintaining records. • Handling email correspondence efficiently and professionally. • Collaborating closely with the bookkeeping department. • Scheduling appointments and managing calendars. • Utilizing Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for various tasks. • Assisting with HR and accounting functions when necessary. • Managing and monitoring customer accounts.

Administrative Assistant We are offering a long-term contract employment opportunity for a meticulous Administrative Assistant in the finance industry, based in Chicago, Illinois. As an Administrative Assistant, your role will revolve around ensuring regulatory compliance, assisting with paperwork associated with insurance policies, annuities, and mutual funds, and providing excellent customer service. Responsibilities: • Assist in the completion and submission of forms and documents for clients to insurance and financial companies • Conduct follow-ups with these companies to confirm delivery and compliance • Ensure strict adherence to SEC regulatory compliance • Navigate seamlessly in a fast-paced environment with minimal training • Manage inbound and outbound calls, providing top-notch customer service • Perform data entry tasks and maintain accurate records • Schedule appointments and handle email correspondence proficiently • Demonstrate proficiency in Microsoft Excel, Outlook, PowerPoint, and Word • Familiarize and handle tasks related to underwriting, paperwork, mutual funds, and annuities efficiently.

Administrative Assistant We are seeking a skilled Administrative Assistant to become a part of our team in Warrenville, Illinois. In this role, you will be accountable for a range of tasks including processing financial transactions, offering administrative support to various team members, managing incoming calls, and delivering outstanding customer service. You will also be responsible for organizational tasks and mail-related duties. This position provides a contract to permanent employment opportunity. Responsibilities: • Manage all incoming calls, redirecting them to the relevant department or officer, and assist callers when possible. • Process cash receipts and transactions, ensuring accurate exchange of funds. • Offer comprehensive administrative support to Directors and Managers, which may include drafting business correspondence, gathering and providing information, and assisting with computer or clerical tasks. • Deliver exceptional customer service to members, answering their inquiries and directing their calls as needed. • Organize and carry out mass mailings, which includes printing letters, labeling, applying postage, and sealing envelopes. • Perform filing tasks to ensure all documents are properly stored and easily accessible. • Assist with front desk and receptionist duties as required. • Open and distribute mail to the appropriate recipients.

Office Assistant We are offering a long term contract employment opportunity for an Office Assistant in Fox River Grove, Illinois. The role involves a variety of administrative tasks within the industry, including handling phone communications, processing office work, and managing invoicing tasks using QuickBooks. Responsibilities: • Handle telephone communications, addressing inquiries and providing support where necessary • Carry out various office tasks to ensure smooth operations • Process invoices using QuickBooks, maintaining accuracy and efficiency • Perform additional administrative tasks as required • Ensure all records are up-to-date and accurately maintained.

Legal Assistant Robert Half is looking for a Legal Assistant to join a wonderful firm in Chicago, Illinois. As a Legal Assistant, your role will involve preparing and reviewing various legal documents and correspondence, managing estate planning documents, maintaining trust/estate financial records, and acting as a liaison between lawyers and clients. Responsibilities: • Prepare, review, and edit a wide range of legal documents and correspondence, ensuring high quality, accuracy, and comprehensiveness.• Prepare and review estate planning documents.• Maintain trust/estate financial records.• Create and maintain a filing system; open and close files in a timely fashion.• Process client intake forms.• Manage mail, e-mail, faxes, and phone calls in a confidential, organized, and efficient manner.• Arrange meetings, coordinate travel arrangements, and schedule appointments.• Prepare attorney expense claims and close transactions.• Act as a liaison between assigned lawyer(s) and clients, as well as internal departments and external affiliates including financial institutions, municipal, and government departments as requested.• Perform other related and administrative duties as assigned.

Litigation Legal Assistant for a Prominent Law Firm Prominent law firm in downtown Chicago, Illinois seeks a litigation assistant to join a growing group. In this role, you will be responsible for a variety of tasks including administrative duties, document production, court filings, and communication with court staff. Responsibilities:• Contribute to efficient office operations through various administrative tasks.• Draft complex legal documents such as pleadings and correspondence.• Ensure accurate and efficient preparation of court filings, both traditional and e-filings.• Develop Tables of Contents and Tables of Authorities.• Accurately prepare responses to propounded discovery.• Communicate effectively with court staff to resolve various issues.• Manage outgoing and incoming mail/FedEx for assigned attorneys.• Maintain and manage calendars for assigned attorneys.• Prepare Trial Memorandums and schedule all appearances/deadlines.• Coordinate local and out-of-town depositions and Mediations.• Scan and upload documents, creating master’s for new files.• Answer telephones, taking detailed messages and, at the request of attorneys, provide follow up and interaction with clients, outside counsel, and others.

Legal Assistant Robert Half is looking for a Legal Assistant to join a wonderful firm in Chicago, Illinois. This role will provide comprehensive administrative support to legal professionals at the firm. The Legal Assistant will be expected to perform a variety of tasks including processing documents, coordinating schedules, and maintaining client communications. Responsibilities:<ul><li>Handle all incoming and outgoing mail as required.</li><li>Maintain and update attorney calendars using Firm software concerning court dates, meetings, conference calls, in-house meetings, and travel.</li><li>Assist with the arrangement of travel and timely completion of expense reports.</li><li>Provide direct administrative and clerical support such as timekeeping, processing billing memos, expense reports, scheduling, scanning, document editing, and preparing packages for mailing.</li><li>Use standard computer applications such as Microsoft Word, Excel and PowerPoint, Adobe Acrobat, and comparison software</li><li>Work directly with attorneys, paraprofessionals, and administrative assistants for projects requiring special or specific instruction, displaying the ability to work independently on those tasks as directed.</li><li>Demonstrate an understanding of how individual tasks impact other long-term projects and the overall functioning of the department.</li><li>Maintain good public relations with clients while observing the confidentiality of attorney-client relationships and following practice group guidelines for protecting client information.</li><li>Create and maintain all client and general files.</li><li>Develop familiarity with standard formatting and document production procedures.</li><li>Show initiative in seeking additional tasks to maintain a steady workload and assist in any other area of the Firm as assigned</li></ul>

Administrative/Order Entry Specialist We are in the process of recruiting a Sales Assistant to be a part of our client's team in Wood Dale, Illinois. This role involves delivering administrative support to the sales team, managing customer service, and operating in the broker services industry. This is a great opportunity to develop your skills in a dynamic and fast-paced environment. The position offers a salary range of $50,000-$70,000 + health insurance. This position is initially 100% on-site, then once fully trained, anywhere from 3-6 months, there will an opportunity to work from home, 2 days/week. Responsibilities:• Facilitate daily interactions with the sales team• Efficiently handle customer calls and inquiries• Maintain accurate records of customer orders and provide updates on shipment status• Administer customer programs and keep product information up to date• Use CRM tools for efficient customer relationship management• Ensure precise order entry and management• Oversee customer shipments and manage any backorders• Handle outgoing shipments and ordering office supplies when necessary• Utilize data processing skills to maintain accurate customer records.

Estate Planning Legal Assistant We are recruiting an Estate Planning Legal Assistant for a law firm based in Wheaton, Illinois. In this role, you will be an essential part of a leading law firm, managing various administrative tasks, streamlining processes using technology, and maintaining a positive attitude under pressure. Responsibilities:<ol><li>Assist in drafting estate plans, wills, trusts, powers of attorney, and healthcare documents.</li><li>Retrieve, organize and analyze pertinent legal documents, conduct legal research when needed.</li><li>Assist attorneys in preparation for court appearances, depositions, and client meetings.</li><li>Review and proofread all legal documents to ensure accuracy.</li><li>Communicate professionally and promptly with clients and all team members.</li><li>Organize, maintain and manage client files, deeds, trusts, and other documents.</li><li>Handle routine correspondence, phone calls, and emails.</li><li>Perform administrative tasks including filing, typing, and faxing document</li></ol>

Legal Assistant We are in search of a Legal Assistant to join our team operating in the corporate industry, located in Chicago, Illinois, United States. This role involves handling various tasks including document management, contract review, and administrative duties. Responsibilities: • Oversee and manage contract drafting and revisions, including engagement letters, non-disclosure agreements, Independent Contractor agreements, Vendor agreements, and more. • Implement and maintain comprehensive schedules for effective time management and coordination. • Handle the filing of documents and emails to ensure organized record keeping. • Proactively identify and address issues, suggesting improvements when necessary. • Coordinate travel arrangements as needed. • Perform various administrative tasks such as mailing, faxing, and copying. • Prepare and manage expense reports to track department spending. • Carry out any additional tasks as required by the Legal Department.

Insurance Billing Specialist The salary range for this position is $60,000-$65,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] The two biggest things on people’s minds right now: ‘Busy season is here!’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Responsibilities:<ul><li>Ability to prioritize, multitask, manage a high volume of bills per month and meet deadlines.</li><li>Experience with various e-billing vendors (e.g., CounselLink, Bottomline Legal eXchange, Tymetrix, Collaborati, Legal Solutions Suite, Legal Tracker, etc.) and LEDES file knowledge required to perform duties and responsibilities, including but not limited to preparing and submitting bills, budgets, and timekeeper rates according to client requirements.</li><li>Management of timekeepers and coordinate/process appeals as required.</li><li>Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split billing, preparation, submission and troubleshooting of electronic bills).</li><li>Monitor outstanding Work in Process (WIP) and Accounts Receivable (AR) balances. Collaborate with billing attorneys to ensure WIP is billed on a timely basis and AR balances are collected withina reasonable period. Follow up with billing attorney and client on all aged AR balances.</li><li>Follow up on collections as directed by either Attorneys or Accounting leadership in support of meeting firm’s financial goals.</li><li>Review and edit prebills in response to attorney requests.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Research and analyze deductions and provide best course of action for balances.</li><li>Process write-offs following Firm policy.</li><li>Ability to effectively interact and communicate with attorneys, legal administrative assistants, staff, and clients.</li><li>Assist with month-end close as needed.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Assume additional duties as needed or assigned</li></ul>