29 results for Administrative Assistant in Chicago Il
Administrative AssistantWe are in search of an Administrative Assistant to join our team located in ELGIN, Illinois. This opportunity is within the industry, and offers a short term contract employment opportunity. As an Administrative Assistant, your role will be to aid the contracts and legal team by handling a variety of administrative tasks. <br><br>Responsibilities:<br><br>• Providing administrative support to the contracts and legal team<br>• Effectively handling inbound and outbound calls <br>• Ensuring accurate data entry and maintaining up-to-date records<br>• Proficiently navigating Microsoft Office Suite including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word <br>• Efficiently corresponding through emails and providing timely updates<br>• Scheduling appointments in a timely and organized manner<br>• Demonstrating computer savvy in all tasks <br>• Showing willingness to assist wherever necessary and follow directions effectively.Administrative AssistantWe are offering a long-term contract employment opportunity for an Administrative Assistant in Chicago, Illinois, 60606, United States. The Administrative Assistant will play a vital role in our operations by handling a variety of tasks, such as answering inbound calls, managing email correspondence, and scheduling appointments. <br><br>Responsibilities:<br><br>• Handle inbound and outbound calls and effectively communicate with customers<br>• Provide excellent customer service, addressing and resolving customer inquiries <br>• Efficiently carry out data entry tasks <br>• Maintain an organized email correspondence and respond to emails in a timely manner <br>• Schedule appointments and manage calendars effectively <br>• Use Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word to complete various administrative tasks <br>• Monitor and update customer accounts regularly to ensure accurate records <br>• Process customer credit applications with precision and efficiency.Office AssistantWe are offering a long-term contract employment opportunity for an Office Assistant in the diverse industry of Real Estate, located in the vibrant city of Chicago, Illinois. As an Office Assistant, your role will revolve around providing comprehensive administrative support to the property management team, which includes handling reception duties, assisting in leasing procedures, managing work orders efficiently, and maintaining effective communication with various stakeholders.<br><br>Responsibilities<br>• Your primary duty will involve managing and processing work orders and repair requests, ensuring they are dealt with promptly and effectively.<br>• Answering phone calls, welcoming visitors, and addressing general inquiries related to property management will be an essential part of your role.<br>• You will assist in leasing procedures, which includes the preparation of leasing documents, conducting property tours, and guiding potential tenants through the application process.<br>• A significant part of your role will involve supporting the property management team with administrative tasks such as data entry, filing, and maintaining office supply inventory.<br>• You will be responsible for maintaining effective communication and coordination with vendors, contractors, and other staff to ensure smooth property operations.<br>• Addressing and resolving tenant issues professionally and in a timely manner will be a crucial part of your role.Administrative Assistant / Order Entry Specialist<p>We are providing a contract to permanent employment opportunity for an Administrative Assistant / Order Entry Specialist in Darien, Illinois. In this role, you will be managing various administrative tasks to support our team and ensuring smooth operations in our office.</p><p><br></p><p>Responsibilities:</p><p>• Manage digital and physical filing systems, ensuring they are maintained and up-to-date.</p><p>• Enter and process customer orders accurately and promptly, verifying all details including product, quantity, and pricing.</p><p>• Handle all incoming and outgoing correspondence, including emails and phone calls.</p><p>• Prepare various types of documents as needed, such as reports, invoices, and purchase orders.</p><p>• Schedule meetings and appointments, as well as maintaining team calendars.</p><p>• Oversee office supplies and place orders when necessary to ensure the office is well-equipped.</p><p>• Assist with coordinating travel arrangements and events.</p><p>• Perform additional administrative tasks as assigned by the team.</p><p><br></p><p>The salary range for this position is $25/hr to $30/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <u>roberthalf.gobenefits.net</u> for more information.</p>Project Administrative Assistant<p>We are in search of a Project Administrative Assistant to join our client's team based in Chicago, Illinois. This role will involve coordinating various project activities, conducting research and analysis, and supporting sales and marketing efforts. Your duties will be spread across different departments, including sales, marketing, and third-party vendors to ensure the smooth execution of projects. This position requires a minimum of 1 year working in the real estate industry. This position offers a salary of $65,000-$72,000 annually plus a full benefits package. </p><p><br></p><p>Responsibilities:</p><p>• Assist in the formulation and execution of sales and marketing strategies for multiple developmental projects.</p><p>• Collaborate with the sales, marketing, and design teams to ensure the effective staging and furnishing of model units.</p><p>• Participate in the planning, budgeting, and financial tracking of each development project.</p><p>• Compile relevant information for new development proposals and collaborate with the VP of Development and development marketing prior to final presentation.</p><p>• Conduct market research to identify trends and opportunities and update quarterly new development market reports.</p><p>• Create market reports specific to location and comparable developments in our market.</p><p>• Maintain a database of potential new development opportunities.</p><p>• Coordinate marketing efforts to support sales goals and generate interest in projects.</p><p>• Prepare sales materials such as brochures, websites, floor plans, virtual tours, and presentations in collaboration with the marketing team.</p><p>• Oversee marketing strategies and ensure marketing efforts are being completed and are effective.</p><p>• Assist the VP of Development in weekly sales meetings to prepare weekly inquiry and tour details to be shared with developer clients.</p><p>• Demonstrate excellent verbal and written communication skills and a high level of organizational habits.</p><p>• Collaborate effectively with a team and work independently in a deadline-oriented environment.</p>Executive Assistant<p>We have a new position for a high level Executive Assistant experienced supporting C-Suite Executives for a client located at the boarder of Chicago and Indiana near the Chatham neighborhood. The Executive Assistant provides high-level administrative support to the CEO, CFO, COO, and Head of Human Resources, ensuring seamless day-to-day operations in a fast-paced manufacturing environment. This role requires exceptional organizational skills, attention to detail, and the ability to handle diverse tasks with discretion and professionalism. The ideal candidate is proactive, adaptable, and thrives in a manufacturing industry setting.</p><p>Client offers the following benefits: medical, dental, vision, retirement benefits, disability, PTO, and life insurance- Pay range $80-$90k</p><p>Recruiter: Connie Stathopoulos</p><p><br></p><p><br></p><p>Key Responsibilities:</p><ol><li>Executive Support o Manage and prioritize complex calendars, including coordinating meetings, appointments, and site visits.</li><li> Serve as the liaison between executives and internal teams, ensuring clear and timely communication.</li><li> Prepare, edit, and distribute reports, presentations, and correspondence for meetings.</li><li>Assist with ongoing operational initiatives and special projects.</li><li> Support the VP of Operations in monitoring production metrics and generating operational reports.</li><li> Meeting & Event Coordination & Office Management</li><li> Organize leadership and cross-departmental meetings, including preparing agendas and recording meeting minutes.</li><li> Coordinate company events, executive town halls, and employee engagement activities.</li><li> Order kitchen and office supplies for the administration building</li><li> Manage the office facilities by coordinating with the facilities team anything that needs to be fixed throughout the administration building.</li><li> Arrange national and international travel for executives, including flights, accommodations, and ground transportation</li><li>. Process and track expense reports in accordance with company policies.</li><li> Handle sensitive information with the highest level of discretion and confidentiality.</li></ol>Administrative Assistant<p><strong>Responsibilities</strong></p><ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li></ul><p><strong>Benefits</strong></p><p>Medical, Dental, Vision, 401k Contribution and PTO</p>Executive Assistant<p>Are you a proactive, highly organized professional with a talent for anticipating needs and streamlining processes? We’re looking for an <strong>Executive Assistant to the CEO</strong> to join our client's team near Schaumburg, Illinois and play a critical role in supporting executive-level operations. In this role, you’ll manage the CEO's calendar, coordinate complex travel arrangements, handle high-level communications, and ensure smooth day-to-day operations. If you thrive in a fast-paced environment, excel at multitasking, and are passionate about being the trusted right hand to a dynamic CEO, apply today!</p><p><br></p><p>Onsite Monday-Friday 8:00am-5:00pm and work from home when the CEO is traveling </p><p><br></p><p>Compensation: $85k-$105k plus open to a bonus</p><p>Benefits: Medical, Dental, Vision, PTO, Holiday, Sick Days, Paid Holidays</p><p><br></p><p>Responsibilities:</p><p>• Efficient management of calendar, coordinating meetings and ensuring smooth operations.</p><p>• Assisting the team in time management and task prioritization.</p><p>• Proactively preparing for meetings, including the creation and maintenance of complex itineraries.</p><p>• Crafting meticulous and accurate verbal and written communications.</p><p>• Efficiently arranging travel, keeping cost-consciousness in mind.</p><p>• Handling documentation and preparing presentations with utmost discretion.</p><p>• Managing special projects and conducting research for vendors.</p><p>• Organizing team events with staff and colleagues in a leadership role.</p><p>• Overseeing personal tasks such as errands, schedules, shopping, etc.</p>Receptionist<p><strong>Job Summary</strong></p><p>Robert Half is seeking a professional and personable <strong>Receptionist</strong> to join our client’s team in St. Charles, IL. This is a <strong>contract-to-hire opportunity</strong> offering an hourly rate of $19.00. The ideal candidate will be the first point of contact, greeting visitors, handling front desk responsibilities, and providing administrative support for the office. If you are organized, friendly, and detail-oriented, this role is an excellent opportunity to grow professionally in a welcoming environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Front Desk Operations:</strong> Manage the front desk and act as the first point of contact, warmly greeting visitors, clients, and employees.</li><li><strong>Phone Support:</strong> Answer, screen, and direct phone calls promptly, while addressing inquiries or taking detailed messages.</li><li><strong>Scheduling Assistance:</strong> Maintain calendars for conference rooms, meetings, and appointments as requested by team members.</li><li><strong>Clerical Support:</strong> Perform general administrative duties, including data entry, filing, and preparing documents as needed.</li><li><strong>Mail & Deliveries:</strong> Handle incoming and outgoing mail, including courier deliveries, and ensure timely distribution.</li><li><strong>Office Organization:</strong> Help maintain a tidy and organized office environment, ensuring common areas are presentable.</li><li><strong>Customer Interaction:</strong> Provide excellent customer service to visitors and assist with inquiries or concerns in-person and over the phone.</li><li><strong>Supply Management:</strong> Monitor and maintain office supplies, placing orders as needed to ensure the office runs smoothly.</li><li><strong>Cross-functional Assistance:</strong> Support other departments with events, projects, or administrative duties as needed.</li></ul><p><br></p>Receptionist<p>We are providing an excellent opportunity for an administrative assistant in the Northbrook, IL area.</p><p><br></p><p>This role is a long-term contract employment opportunity that involves handling essential office tasks such as managing phone lines, maintaining customer service standards, and performing various administrative duties.</p><p><br></p><p>Responsibilities:</p><p>• Provide top-tier customer service, resolving customer inquiries and issues professionally and promptly</p><p>• Perform data entry tasks with a focus on accuracy, using tools such as spreadsheet software</p><p>• Contribute to maintaining an efficient office environment by assisting with various administrative tasks as required</p><p>• Engage in numeric data entry tasks, ensuring precision and reliability in data management</p><p>• Support in managing customer emails, ensuring timely and appropriate responses.</p>Executive Assistant<p>We have an exciting working with our client for an Executive Assistant/ Office Manager within our clients organization. As an Executive Assistant, your primary function will be to support the CFO and Chief Legal Officer, ensuring smooth operation of their daily tasks and schedules. This position is located in Chicago, Illinois. This is an onsite position, Monday-Friday 8:00am-5:00pm.</p><p><br></p><p>Compensation: $100,000 - $140,000 + a bonus</p><p>Benefits: Medical, Dental, Vision, 401k, Paid Holidays, 20 days PTO</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee the organization and management of CFO and Chief Legal Officer's schedules</p><p>• Prepare and assemble digital materials for Board Meetings</p><p>• Handle the logistics for Board Meetings, such as arranging meeting location, food, ground transportation, and lodging</p><p>• Coordinate Meetings/Relations, including the preparation of presentations and arrangement of travel accommodations.</p><p>• Serve as a point of contact and manage the organization of meeting spaces and materials for property tours.</p><p>• Process Expense reports for the CFO and Chief Legal Officer.</p><p>• Oversee event management, including organizing fundraisers and conferences.</p><p>• Maintain business and personal mailing lists.</p><p>• Over see Office making sure items are in tock and vendor management.</p><p><br></p>Executive Assistant<p>Key Responsibilities:</p><p>1. Accurately enter and verify data, including remittances, payments, and charges, into designated systems.</p><p>2. Process ancillary charges and make minor adjustments as required.</p><p>3. Apply knowledge of medical terminology and billing procedures to interpret and process information when necessary.</p><p>4. Adhere to confidentiality and data security protocols.</p>IP Docketing Coordinator<p>We are partnering with a <strong>leading national law firm</strong> that is seeking an <strong>IP Docketing Coordinator to join their team in Chicago, Illinois</strong>. In this role, you will offer critical support to the IP Practice Group, managing the group's docketing system and ensuring a high standard of service to both clients and the internal team. </p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage and upkeep the docketing system for the IP Practice Group, ensuring all vital information and deadlines are correctly recorded.</p><p>• Process and review incoming communication from various bodies including the USPTO, the WIPO, overseas patent offices, and foreign associates, ensuring all important data is recorded and stored in the firm's document management system.</p><p>• Continuous update of the docket based on instructions received from firm attorneys, paralegals, and administrative assistants, as well as communications with firm clients and foreign associates.</p><p>• Responsible for the distribution of incoming correspondence to the respective attorneys.</p><p>• Oversee the client billing process through invoice reviewing and inputting relevant information into the system.</p><p>• Conduct reconciliation of the USPTO and WIPO's deposit accounts and prepare monthly reports.</p><p>• Address internal queries and prepare docketing reports as necessary; participate in the meetings of both IP Practice Group and docketing team.</p><p>• Assist with new client intake and outtake procedures, this includes opening and closing of cases in the docketing system.</p><p>• Assist in dealing with intake and transfers associated with new clients, large-scale transfers from existing clients, hiring, and exiting of attorneys or counsel change, and allocate client and case numbers.</p><p>• Check all foreign associate statements for receipt.</p><p>• Maintain the IP docketing system, that includes managing law updates and any standard or additional modules/features. Liaise with the software vendor regarding changes and issues.</p><p>• Complete project tasks like IP docketing system integrity checks and reviewing of transferred files.</p><p>• Keep up-to-date with changes in foreign trademark/patent law.</p><p>• Provide backup support to the docketing team, IP assistants, and other legal support staff as necessary.</p>Senior Assistant General Counsel<p>Robert Half is in search of a Senior Assistant General Counsel to join an organization in Chicago, Illinois. This role will involve a range of responsibilities related to contract and corporate counseling within the organization. The successful candidate will work closely with various departments, including procurement, to prepare and manage contracts and agreements. This is a permanent position which will play a key role in the legal department.</p><p><br></p><p>Responsibilities:</p><ul><li>Draft, negotiate, review, and revise contracts and agreements, ensuring the organization's best interests are protected.</li><li>Counsel and advise on contract interpretation, administration, modification, and closure.</li><li>Handle and assist with contract disputes, claims, and resolutions.</li><li>Draft construction contracts, contractor agreements, and amendments to safeguard against potential liabilities.</li><li>Provide legal support to the Board of Commissioners Office as directed.</li><li>Offer advice and guidance on governance and compliance issues.</li><li>Handle all aspects of procurement matters, from assisting with drafting solicitation and contract documents to providing advice relative to the procurement process.</li><li>Assist with responses to regulatory agencies inquiries or informal/formal actions; ensure compliance with administrative procedures.</li><li>Research statutes, regulations, rules, and orders and provide legal counsel with respect to regulatory considerations for planning and implementing business initiatives.</li></ul>Legal Assistant<p><strong>Position Summary</strong></p><p> A reputable plaintiff personal injury law firm located in Chicago is seeking a skilled and motivated <strong>Legal Assistant</strong> to join our team. The ideal candidate will have <strong>at least 1 year of experience in personal injury law</strong>, with a demonstrated ability to draft legal documents such as complaints, motions, discovery requests, and responses to discovery. This is an excellent opportunity for someone looking to further their career in a fast-paced, client-focused legal environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>The selected candidate will be responsible for a wide variety of duties, including but not limited to:</strong></p><p><strong>Document Preparation:</strong></p><ul><li>Draft, revise, and finalize litigation documents such as complaints, motions, interrogatories, and responses to discovery requests (Source: SG25 US Legal.docx context: Litigation leads law firm needs).</li><li>File pleadings and other legal documents with applicable courts or through e-filing systems, ensuring accuracy and compliance with court rules.</li></ul><p><strong>Case File Management:</strong></p><ul><li>Maintain and organize case files, including physical and electronic documentation.</li><li>Monitor case deadlines and coordinate with attorneys to ensure timely submission of necessary documents.</li></ul><p><strong>Client Communication:</strong></p><ul><li>Serve as a liaison between attorneys, clients, and other legal firms.</li><li>Provide exceptional customer service by addressing client inquiries and ensuring they are informed about case progress.</li></ul><p><strong>Legal Research and Administrative Support:</strong></p><ul><li>Conduct basic legal research to assist with case preparation.</li><li>Assist attorneys with trial preparation, pre-litigation tasks, and correspondence drafting.</li></ul><p><strong>Discovery Coordination:</strong></p><ul><li>Collaborate with attorneys to compile, review, and prepare responses to discovery requests, including interrogatories, requests for production, and requests for admission</li></ul>Office Services AssociateWe are seeking an Office Services Associate to join our team in Chicago, Illinois. You will play a crucial role in supporting our operations by providing administrative assistance and excelling in data-related tasks. This opportunity offers short-term contract employment in a detail oriented office setting.<br><br>Responsibilities:<br>• Accurately process and reconcile information using Excel against various databases and spreadsheets.<br>• Manage and prioritize workflow to ensure tasks are completed efficiently and within specified deadlines.<br>• Maintain electronic and hardcopy logs for tracking work progress.<br>• Communicate effectively with clients and supervisors about job progress and potential deadline concerns.<br>• Perform data entry tasks with precision and accuracy.<br>• Conduct quality assurance checks on personal work as well as that of others.<br>• Adhere to established procedures and policies.<br>• Interact effectively with clients in person, via email, and over the phone.<br>• Troubleshoot issues, knowing when to escalate them appropriately.<br>• Maintain a detail oriented office environment, ensuring all tasks are completed in an orderly and detail oriented manner.Office Services AssociateWe are offering a short term contract employment opportunity for an Office Services Associate in Chicago, Illinois. This role focuses on providing crucial back office services in both physical and digital environments, extending support across various service lines. The job functions span across multiple industries including legal, banking, and corporate. <br><br>Responsibilities:<br><br>• Efficiently process and handle customer credit applications<br>• Maintain detailed and accurate records of customer credit<br>• Monitor customer accounts and initiate appropriate actions when necessary<br>• Provide reprographic copy and mail services<br>• Support hospitality and facility services<br>• Handle audio/visual reception tasks as required<br>• Maintain and enhance customer relationships through exceptional customer service<br>• Ensure detail oriented communication via phone and email<br>• Uphold general back office procedures to meet client satisfaction<br>• Display acute attention to detail and solid organizational skills in all tasks.General Office ClerkWe are offering a contract for a permanent employment opportunity for a General Office Clerk at our location. The role involves a variety of tasks related to administrative assistance and customer service within the industry. The position requires an individual who can manage data entries, organize files, and handle shipping functions.<br><br>Responsibilities:<br><br>• Accurately processing daily data entries related to materials.<br>• Managing administrative tasks such as filing and organizing files.<br>• Handling shipping functions as required.<br>• Providing customer service by resolving inquiries and issues.<br>• Booking reservations as needed.<br>• Using Microsoft Excel, Microsoft Outlook, and Microsoft Word for various tasks.<br>• Maintaining customer credit records with accuracy.<br>• Assisting in scheduling appointments.<br>• Supervising entries to ensure accuracy and efficiency. <br>• Conducting scanning tasks as needed.Marketing Assistant<p>We are seeking a dedicated Events/Marketing Assistant to join our team. In this role, you will be responsible for the organization and execution of local technical center events, open houses, and customer trips. Additionally, you will manage suppliers and undertake various projects within the team. </p><p>This is a direct hire hybrid position, 3 days office and 2 days remote.</p><p>Salary target $75k-$85k plus bonus, and benefits include: medical, dental, vision, short and long term disability, 401k, and unlimited PTO.</p><p>Recruiter: Connie Stathopoulos</p><p>Primary scope of position includes but is not limited to:</p><p><br></p><ul><li>Planning and Organization of exhibitions, including onsite setup coordination, communication internally with involved parties within a project, externally with exhibition organization, suppliers, partners, booth builders, and agencies</li><li>Planning and organization of local events with local offices across the USA</li><li>Planning and organization of Open Houses including onsite setup coordination, communication internally with involved parties within a project, externally with, suppliers, partners, booth builders, and agencies</li><li>General organizational tasks within the Marketing team</li><li>Managing Suppliers: acquisition of new partners, negotiation of pricing, development of efficient supplier networks</li><li>Planning and organization of various projects within the team and at other internal / external facilities.</li><li>Preparation of documentation materials for management approval</li><li>Support with other tasks within the team to be able to fill in for team members as necessary</li><li>Other duties as assigned</li></ul><p><br></p><p><br></p>Legal Assistant<p>Robert Half is looking for a Legal Assistant to join a wonderful firm in Chicago, Illinois. As a Legal Assistant, your role will involve preparing and reviewing various legal documents and correspondence, managing estate planning documents, maintaining trust/estate financial records, and acting as a liaison between lawyers and clients.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Prepare, review, and edit a wide range of legal documents and correspondence, ensuring high quality, accuracy, and comprehensiveness.</p><p>• Prepare and review estate planning documents.</p><p>• Maintain trust/estate financial records.</p><p>• Create and maintain a filing system; open and close files in a timely fashion.</p><p>• Process client intake forms.</p><p>• Manage mail, e-mail, faxes, and phone calls in a confidential, organized, and efficient manner.</p><p>• Arrange meetings, coordinate travel arrangements, and schedule appointments.</p><p>• Prepare attorney expense claims and close transactions.</p><p>• Act as a liaison between assigned lawyer(s) and clients, as well as internal departments and external affiliates including financial institutions, municipal, and government departments as requested.</p><p>• Perform other related and administrative duties as assigned.</p>HR Assistant<p><strong>Job Summary</strong></p><p>Robert Half is seeking a detail-oriented, organized, and approachable <strong>HR Assistant</strong> to support the human resources team for our client in Oswego, IL. This is a <strong>contract-to-hire opportunity</strong> with a competitive hourly rate of $22.00. The ideal candidate will be responsible for assisting with daily HR operations, providing administrative support, and ensuring a smooth workflow within the department. This is a terrific opportunity for individuals looking to grow their HR career in a collaborative environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Employee Records:</strong> Maintain and update employee files, ensuring all documentation is accurate, complete, and compliant with company policies.</li><li><strong>New Hire Onboarding:</strong> Assist with the onboarding process, including preparing new hire paperwork, coordinating orientation schedules, and ensuring a seamless employee experience.</li><li><strong>Recruiting Support:</strong> Post job openings, screen resumes, coordinate interviews, and assist with communication between candidates and hiring managers.</li><li><strong>Payroll Support:</strong> Assist with timekeeping data, employee payroll discrepancies, and ensuring proper documentation for payroll processing.</li><li><strong>Benefits Administration:</strong> Provide employees with general information on benefit programs and assist with benefits enrollment or updates.</li><li><strong>Compliance:</strong> Ensure all HR practices comply with state, federal, and company regulations, such as maintaining I-9 forms and other mandated documents.</li><li><strong>Employee Communications:</strong> Serve as a resource for employee questions and concerns, escalating issues to the HR Manager as needed.</li><li><strong>Reports & Documentation:</strong> Create and maintain HR reports (e.g., headcount, turnover, attendance) as needed.</li><li><strong>Administrative Duties:</strong> Provide general administrative support to the HR team, including scheduling meetings, preparing correspondence, maintaining calendars, and other clerical tasks.</li></ul><p><br></p>Accounting Assistant<p><em>The salary range for this position is $80,000-$90,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p><strong><u>Job description</u></strong></p><ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off </li></ul>Accounting Manager<p><em>The salary range for this position is $120,000-$140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>The two biggest things on people’s minds right now: ‘Busy season is just around the corner’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. </p><p><br></p><p><strong>Job Description</strong></p><ul><li>Management of all financial accounting functions of the firm.</li><li>Leads the firm's budgeting and expense management processes, including the development of annual operating budgets and financial projections and periodic variance review</li><li>Ensures the accuracy of monthly financial reporting and assists external CPA in the preparation of financial reports</li><li>Manages all daily accounting functions: bank reconciliations, cash receipts/accounts receivables</li><li>Handles partner distribution, payroll, 401k administration, benefits administration, and expense report management</li><li>Supervises Accounting Assistant in the Accounts Payable and Billing functions</li><li>Works closely with Accounting Consultant in London client billing</li><li>Works closely with Office Manager in human resource and benefits and facilities and vendor contract management</li><li>May participate in the strategic planning of operations</li><li>Management of all billing functions of the firm.</li><li>Tracks and reports on timekeeper hours</li><li>Prepares prebills and reviews edits by billing partner(s)</li><li>Verifies the accuracy of billing entries and supporting documentation.</li><li>Prepares invoices for submission to clients via various Ebilling platforms or by email, dependent on client requirements</li><li>Monitors accounts receivable and collection efforts</li><li>Submits budgets per client requirements</li><li>Works closely with billing partners on bill appeals</li></ul><p><strong> </strong></p>Estate Planning Legal Assistant<p>We are in the process of recruiting a Estate Planning Legal Assistant for a law firm based in Wheaton, Illinois. In this role, you will be an essential part of a leading law firm, managing various administrative tasks, streamlining processes using technology, and maintaining a positive attitude under pressure. </p><p><br></p><p>RResponsibilities:</p><ol><li>Assist in drafting estate plans, wills, trusts, powers of attorney, and healthcare documents.</li><li>Retrieve, organize and analyze pertinent legal documents, conduct legal research when needed.</li><li>Assist attorneys in preparation for court appearances, depositions, and client meetings.</li><li>Review and proofread all legal documents to ensure accuracy.</li><li>Communicate professionally and promptly with clients and all team members.</li><li>Organize, maintain and manage client files, deeds, trusts, and other documents.</li><li>Handle routine correspondence, phone calls, and emails.</li><li>Perform administrative tasks including filing, typing, and faxing documents.</li></ol><p><br></p>Litigation Legal Assistant for a Growing Friendly Law Firm<p>Growing law firm located downtown Chicago seeks a litigation Legal Assistant. This is a permanent role that offers you the chance to work in a dynamic and challenging environment.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Assisting in commercial litigation processes to ensure smooth legal proceedings.</p><p>• Participating in intellectual property litigation when required.</p><p>• Ensuring timely and accurate e-filing of legal documents.</p><p>• Managing and organizing exhibits for legal proceedings.</p><p>• Responsible for document revision to maintain accuracy and relevancy.</p><p>• Handling time entry tasks to maintain efficient work schedules.</p><p>• Answering phone calls professionally and providing necessary assistance.</p><p>• Using your litigation skills to add value to our legal processes.</p>