24 results for Administrative Assistant in Chicago Il
Executive Assistant/Office CoordinatorWe are seeking an Executive Assistant/Office Coordinator to join our team located in Chicago, Illinois. This role primarily involves providing administrative support to the senior leadership team and ensuring the smooth operation of our office. As an Executive Assistant/Office Coordinator, you will serve as the primary contact for both internal staff and external visitors, handling their inquiries and issues. This role is office-based and is a crucial part of our operations.<br><br>Responsibilities:<br><br>• Coordinate and manage the calendars of senior leadership, organizing meetings and business commitments efficiently.<br>• Serve as a liaison with administrative services and interact extensively with both internal teams and external business contacts.<br>• Handle all aspects of travel arrangements, both domestic and international, and hotel reservations.<br>• Ensure monthly expense claims are submitted promptly.<br>• Assist with event coordination in collaboration with the marketing department when required.<br>• Maintain a detail-oriented and welcoming environment within the office suite, reflecting high standards of care.<br>• Manage the online security portal, including monitoring access for new joiners and visitors.<br>• Handle daily mail, accepting deliveries, and directing mail to the appropriate parties.<br>• Oversee the functioning of office equipment, including printers, and manage the ordering of necessary supplies.<br>• Coordinate room bookings and arrange necessary catering and refreshments.<br>• Ensure meeting rooms and office spaces, including kitchen area, are ready for use and maintain standards of cleanliness.<br>• Liaise with cleaning crew to ensure satisfactory service delivery.<br>• Order and maintain office supplies and kitchen consumables, and ensure all office equipment is functioning correctly.<br>• Process incoming mail daily and handle checks as directed by the Finance team.<br>• Coordinate IT equipment such as laptops for new team members and manage inventory.<br>• Handle the shipment of laptops and cell phones as needed and coordinate equipment returns and recycling with the IT team.<br>• Address issues with AV equipment by escalating to IT where necessary.<br>• Provide support in other areas of the business as assigned.Administrative Assistant / Order Entry Specialist<p>We are providing a contract to permanent employment opportunity for an Administrative Assistant / Order Entry Specialist in Darien, Illinois. In this role, you will be managing various administrative tasks to support our team and ensuring smooth operations in our office.</p><p><br></p><p>Responsibilities:</p><p>• Manage digital and physical filing systems, ensuring they are maintained and up-to-date.</p><p>• Enter and process customer orders accurately and promptly, verifying all details including product, quantity, and pricing.</p><p>• Handle all incoming and outgoing correspondence, including emails and phone calls.</p><p>• Prepare various types of documents as needed, such as reports, invoices, and purchase orders.</p><p>• Schedule meetings and appointments, as well as maintaining team calendars.</p><p>• Oversee office supplies and place orders when necessary to ensure the office is well-equipped.</p><p>• Assist with coordinating travel arrangements and events.</p><p>• Perform additional administrative tasks as assigned by the team.</p><p><br></p><p>The salary range for this position is $25/hr to $30/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <u>roberthalf.gobenefits.net</u> for more information.</p>Project Administrative Assistant<p>We are in search of a Project Administrative Assistant to join our client's team based in Chicago, Illinois. This role will involve coordinating various project activities, conducting research and analysis, and supporting sales and marketing efforts. Your duties will be spread across different departments, including sales, marketing, and third-party vendors to ensure the smooth execution of projects. This position requires a minimum of 1 year working in the real estate industry. This position offers a salary of $65,000-$72,000 annually plus a full benefits package. </p><p><br></p><p>Responsibilities:</p><p>• Assist in the formulation and execution of sales and marketing strategies for multiple developmental projects.</p><p>• Collaborate with the sales, marketing, and design teams to ensure the effective staging and furnishing of model units.</p><p>• Participate in the planning, budgeting, and financial tracking of each development project.</p><p>• Compile relevant information for new development proposals and collaborate with the VP of Development and development marketing prior to final presentation.</p><p>• Conduct market research to identify trends and opportunities and update quarterly new development market reports.</p><p>• Create market reports specific to location and comparable developments in our market.</p><p>• Maintain a database of potential new development opportunities.</p><p>• Coordinate marketing efforts to support sales goals and generate interest in projects.</p><p>• Prepare sales materials such as brochures, websites, floor plans, virtual tours, and presentations in collaboration with the marketing team.</p><p>• Oversee marketing strategies and ensure marketing efforts are being completed and are effective.</p><p>• Assist the VP of Development in weekly sales meetings to prepare weekly inquiry and tour details to be shared with developer clients.</p><p>• Demonstrate excellent verbal and written communication skills and a high level of organizational habits.</p><p>• Collaborate effectively with a team and work independently in a deadline-oriented environment.</p>Executive Assistant<p>On behalf of our client for an Executive Assistant to the CEO of in Healthcare Industry in the bustling city of Chicago, Illinois. This role involves closely collaborating with CEO to manage daily priorities, calendar management, and draft correspondences. The Executive Assistant is also responsible for maintaining contact databases, overseeing projects and events, and developing strong relationships with board members, senior leaders, and other stakeholders.</p><p><br></p><p>Compensation: $66,165-$100,000 annually, medical, dental, vision, 403(b), PTO, sick days, and holiday pay</p><p>Responsibilities:</p><p>• Collaborate with executives to manage and organize daily tasks and priorities</p><p>• Facilitate meetings and project plans to implement the executive's desires</p><p>• Draft correspondences on behalf of the executive, capturing their tone and style</p><p>• Maintain and update contact databases to keep executives informed on attendees and key contacts for project success</p><p>• Assist in research to prepare and inform the work of the executive</p><p>• Monitor business and scheduling demands and assist in scheduling appointments</p><p>• Oversee project and event management to ensure the executive's responsibilities are fulfilled</p><p>• Develop and maintain strong relationships with board members, senior leaders, and other stakeholders</p><p>• Utilize skills in Concur, CRM, About Time, and Calendar Management to perform duties effectively</p><p>• Handle other duties as assigned</p><p><br></p>Administrative Assistant<p><strong>Responsibilities</strong></p><ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li></ul><p><strong>Benefits</strong></p><p>Medical, Dental, Vision, 401k Contribution and PTO</p>Bookkeeper/Accounting Assistant<p>Our client, a growing construction business, is looking for an organized and reliable Office Assistant/Bookkeeper to join their team. As a key member of the office, you will play a vital role in managing administrative tasks and supporting the day-to-day operations of the office while maintaining accurate financial records. The ideal candidate will have experience working in a fast-paced, hands-on construction environment and be proficient in Excel and QuickBooks.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain accurate and up-to-date financial records in QuickBooks.</li><li>Process invoices, track payments, and manage accounts payable and receivable.</li><li>Prepare and maintain financial reports, budgets, and forecasts.</li><li>Assist with payroll processing and ensure compliance with tax requirements.</li><li>Perform general administrative duties including answering phones, scheduling meetings, and maintaining office supplies.</li><li>Organize and file construction project-related documents.</li><li>Support project managers with document control and administrative tasks as needed.</li><li>Handle vendor communications and coordinate purchasing of materials.</li><li>Assist with general office organization and support the smooth operation of the office.</li><li>Ensure compliance with company policies, procedures, and regulatory requirements.</li></ul><p><strong>Requirements:</strong></p><ul><li>Proven experience in bookkeeping or accounting, particularly in a small office environment, preferably in the construction industry.</li><li>Strong proficiency in Microsoft Excel and QuickBooks.</li><li>Excellent organizational and multitasking skills.</li><li>Strong attention to detail and ability to handle sensitive information.</li><li>Ability to work independently and as part of a team.</li><li>Strong verbal and written communication skills.</li><li>Ability to thrive in a fast-paced, dynamic environment.</li><li>Previous experience in the construction industry is a plus.</li></ul><p><strong>Benefits:</strong></p><ul><li>Benefits are not available but can be discussed based on a candidate's needs. </li></ul><p>If you are looking to join a dynamic and fast-growing construction business and have the skills and experience, we're seeking, we'd love to hear from you!</p>Executive Assistant<p>Are you a proactive, highly organized professional with a talent for anticipating needs and streamlining processes? We’re looking for an <strong>Executive Assistant to the CEO</strong> to join our client's team near Schaumburg, Illinois and play a critical role in supporting executive-level operations. In this role, you’ll manage the CEO's calendar, coordinate complex travel arrangements, handle high-level communications, and ensure smooth day-to-day operations. If you thrive in a fast-paced environment, excel at multitasking, and are passionate about being the trusted right hand to a dynamic CEO, apply today!</p><p><br></p><p>Onsite Monday-Friday 8:00am-5:00pm and work from home when the CEO is traveling </p><p><br></p><p>Compensation: $85k-$105k plus open to a bonus</p><p>Benefits: Medical, Dental, Vision, PTO, Holiday, Sick Days, Paid Holidays</p><p><br></p><p>Responsibilities:</p><p>• Efficient management of calendar, coordinating meetings and ensuring smooth operations.</p><p>• Assisting the team in time management and task prioritization.</p><p>• Proactively preparing for meetings, including the creation and maintenance of complex itineraries.</p><p>• Crafting meticulous and accurate verbal and written communications.</p><p>• Efficiently arranging travel, keeping cost-consciousness in mind.</p><p>• Handling documentation and preparing presentations with utmost discretion.</p><p>• Managing special projects and conducting research for vendors.</p><p>• Organizing team events with staff and colleagues in a leadership role.</p><p>• Overseeing personal tasks such as errands, schedules, shopping, etc.</p>Executive Assistant<p>We have an exciting working with our client for an Executive Assistant/ Office Manager within our clients organization. As an Executive Assistant, your primary function will be to support the CFO and Chief Legal Officer, ensuring smooth operation of their daily tasks and schedules. This position is located in Chicago, Illinois. This is an onsite position, Monday-Friday 8:00am-5:00pm.</p><p><br></p><p>Compensation: $100,000 - $140,000 + a bonus</p><p>Benefits: Medical, Dental, Vision, 401k, Paid Holidays, 20 days PTO</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee the organization and management of CFO and Chief Legal Officer's schedules</p><p>• Prepare and assemble digital materials for Board Meetings</p><p>• Handle the logistics for Board Meetings, such as arranging meeting location, food, ground transportation, and lodging</p><p>• Coordinate Meetings/Relations, including the preparation of presentations and arrangement of travel accommodations.</p><p>• Serve as a point of contact and manage the organization of meeting spaces and materials for property tours.</p><p>• Process Expense reports for the CFO and Chief Legal Officer.</p><p>• Oversee event management, including organizing fundraisers and conferences.</p><p>• Maintain business and personal mailing lists.</p><p>• Over see Office making sure items are in tock and vendor management.</p><p><br></p>Executive Assistant<p>Key Responsibilities:</p><p>1. Accurately enter and verify data, including remittances, payments, and charges, into designated systems.</p><p>2. Process ancillary charges and make minor adjustments as required.</p><p>3. Apply knowledge of medical terminology and billing procedures to interpret and process information when necessary.</p><p>4. Adhere to confidentiality and data security protocols.</p>IP Docketing Coordinator<p>We are partnering with a <strong>leading national law firm</strong> that is seeking an <strong>IP Docketing Coordinator to join their team in Chicago, Illinois</strong>. In this role, you will offer critical support to the IP Practice Group, managing the group's docketing system and ensuring a high standard of service to both clients and the internal team. </p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage and upkeep the docketing system for the IP Practice Group, ensuring all vital information and deadlines are correctly recorded.</p><p>• Process and review incoming communication from various bodies including the USPTO, the WIPO, overseas patent offices, and foreign associates, ensuring all important data is recorded and stored in the firm's document management system.</p><p>• Continuous update of the docket based on instructions received from firm attorneys, paralegals, and administrative assistants, as well as communications with firm clients and foreign associates.</p><p>• Responsible for the distribution of incoming correspondence to the respective attorneys.</p><p>• Oversee the client billing process through invoice reviewing and inputting relevant information into the system.</p><p>• Conduct reconciliation of the USPTO and WIPO's deposit accounts and prepare monthly reports.</p><p>• Address internal queries and prepare docketing reports as necessary; participate in the meetings of both IP Practice Group and docketing team.</p><p>• Assist with new client intake and outtake procedures, this includes opening and closing of cases in the docketing system.</p><p>• Assist in dealing with intake and transfers associated with new clients, large-scale transfers from existing clients, hiring, and exiting of attorneys or counsel change, and allocate client and case numbers.</p><p>• Check all foreign associate statements for receipt.</p><p>• Maintain the IP docketing system, that includes managing law updates and any standard or additional modules/features. Liaise with the software vendor regarding changes and issues.</p><p>• Complete project tasks like IP docketing system integrity checks and reviewing of transferred files.</p><p>• Keep up-to-date with changes in foreign trademark/patent law.</p><p>• Provide backup support to the docketing team, IP assistants, and other legal support staff as necessary.</p>Insurance Billing Specialist<p><em>The salary range for this position is $60,000-$65,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>The two biggest things on people’s minds right now: ‘Busy season is here!’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Ability to prioritize, multitask, manage a high volume of bills per month and meet deadlines.</li><li>Experience with various e-billing vendors (e.g., CounselLink, Bottomline Legal eXchange, Tymetrix, Collaborati, Legal Solutions Suite, Legal Tracker, etc.) and LEDES file knowledge required to perform duties and responsibilities, including but not limited to preparing and submitting bills, budgets, and timekeeper rates according to client requirements.</li><li>Management of timekeepers and coordinate/process appeals as required.</li><li>Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split billing, preparation, submission and troubleshooting of electronic bills).</li><li>Monitor outstanding Work in Process (WIP) and Accounts Receivable (AR) balances. Collaborate with billing attorneys to ensure WIP is billed on a timely basis and AR balances are collected withina reasonable period. Follow up with billing attorney and client on all aged AR balances.</li><li>Follow up on collections as directed by either Attorneys or Accounting leadership in support of meeting firm’s financial goals.</li><li>Review and edit prebills in response to attorney requests.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Research and analyze deductions and provide best course of action for balances.</li><li>Process write-offs following Firm policy.</li><li>Ability to effectively interact and communicate with attorneys, legal administrative assistants, staff, and clients.</li><li>Assist with month-end close as needed.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Assume additional duties as needed or assigned</li></ul><p> </p>Legal Assistant<p><strong>Position Summary</strong></p><p> A reputable plaintiff personal injury law firm located in Chicago is seeking a skilled and motivated <strong>Legal Assistant</strong> to join our team. The ideal candidate will have <strong>at least 1 year of experience in personal injury law</strong>, with a demonstrated ability to draft legal documents such as complaints, motions, discovery requests, and responses to discovery. This is an excellent opportunity for someone looking to further their career in a fast-paced, client-focused legal environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>The selected candidate will be responsible for a wide variety of duties, including but not limited to:</strong></p><p><strong>Document Preparation:</strong></p><ul><li>Draft, revise, and finalize litigation documents such as complaints, motions, interrogatories, and responses to discovery requests (Source: SG25 US Legal.docx context: Litigation leads law firm needs).</li><li>File pleadings and other legal documents with applicable courts or through e-filing systems, ensuring accuracy and compliance with court rules.</li></ul><p><strong>Case File Management:</strong></p><ul><li>Maintain and organize case files, including physical and electronic documentation.</li><li>Monitor case deadlines and coordinate with attorneys to ensure timely submission of necessary documents.</li></ul><p><strong>Client Communication:</strong></p><ul><li>Serve as a liaison between attorneys, clients, and other legal firms.</li><li>Provide exceptional customer service by addressing client inquiries and ensuring they are informed about case progress.</li></ul><p><strong>Legal Research and Administrative Support:</strong></p><ul><li>Conduct basic legal research to assist with case preparation.</li><li>Assist attorneys with trial preparation, pre-litigation tasks, and correspondence drafting.</li></ul><p><strong>Discovery Coordination:</strong></p><ul><li>Collaborate with attorneys to compile, review, and prepare responses to discovery requests, including interrogatories, requests for production, and requests for admission</li></ul>Office Services AssociateWe are seeking an Office Services Associate to join our team in Chicago, Illinois. You will play a crucial role in supporting our operations by providing administrative assistance and excelling in data-related tasks. This opportunity offers short-term contract employment in a detail oriented office setting.<br><br>Responsibilities:<br>• Accurately process and reconcile information using Excel against various databases and spreadsheets.<br>• Manage and prioritize workflow to ensure tasks are completed efficiently and within specified deadlines.<br>• Maintain electronic and hardcopy logs for tracking work progress.<br>• Communicate effectively with clients and supervisors about job progress and potential deadline concerns.<br>• Perform data entry tasks with precision and accuracy.<br>• Conduct quality assurance checks on personal work as well as that of others.<br>• Adhere to established procedures and policies.<br>• Interact effectively with clients in person, via email, and over the phone.<br>• Troubleshoot issues, knowing when to escalate them appropriately.<br>• Maintain a detail oriented office environment, ensuring all tasks are completed in an orderly and detail oriented manner.Office Services AssociateWe are offering a short term contract employment opportunity for an Office Services Associate in Chicago, Illinois. This role focuses on providing crucial back office services in both physical and digital environments, extending support across various service lines. The job functions span across multiple industries including legal, banking, and corporate. <br><br>Responsibilities:<br><br>• Efficiently process and handle customer credit applications<br>• Maintain detailed and accurate records of customer credit<br>• Monitor customer accounts and initiate appropriate actions when necessary<br>• Provide reprographic copy and mail services<br>• Support hospitality and facility services<br>• Handle audio/visual reception tasks as required<br>• Maintain and enhance customer relationships through exceptional customer service<br>• Ensure detail oriented communication via phone and email<br>• Uphold general back office procedures to meet client satisfaction<br>• Display acute attention to detail and solid organizational skills in all tasks.Marketing Assistant<p>We are seeking a dedicated Events/Marketing Assistant to join our team. In this role, you will be responsible for the organization and execution of local technical center events, open houses, and customer trips. Additionally, you will manage suppliers and undertake various projects within the team. </p><p>This is a direct hire hybrid position, 3 days office and 2 days remote.</p><p>Salary target $75k-$85k plus bonus, and benefits include: medical, dental, vision, short and long term disability, 401k, and unlimited PTO.</p><p>Recruiter: Connie Stathopoulos</p><p>Primary scope of position includes but is not limited to:</p><p><br></p><ul><li>Planning and Organization of exhibitions, including onsite setup coordination, communication internally with involved parties within a project, externally with exhibition organization, suppliers, partners, booth builders, and agencies</li><li>Planning and organization of local events with local offices across the USA</li><li>Planning and organization of Open Houses including onsite setup coordination, communication internally with involved parties within a project, externally with, suppliers, partners, booth builders, and agencies</li><li>General organizational tasks within the Marketing team</li><li>Managing Suppliers: acquisition of new partners, negotiation of pricing, development of efficient supplier networks</li><li>Planning and organization of various projects within the team and at other internal / external facilities.</li><li>Preparation of documentation materials for management approval</li><li>Support with other tasks within the team to be able to fill in for team members as necessary</li><li>Other duties as assigned</li></ul><p><br></p><p><br></p>Legal Assistant<p>Robert Half is looking for a Legal Assistant to join a wonderful firm in Chicago, Illinois. As a Legal Assistant, your role will involve preparing and reviewing various legal documents and correspondence, managing estate planning documents, maintaining trust/estate financial records, and acting as a liaison between lawyers and clients.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Prepare, review, and edit a wide range of legal documents and correspondence, ensuring high quality, accuracy, and comprehensiveness.</p><p>• Prepare and review estate planning documents.</p><p>• Maintain trust/estate financial records.</p><p>• Create and maintain a filing system; open and close files in a timely fashion.</p><p>• Process client intake forms.</p><p>• Manage mail, e-mail, faxes, and phone calls in a confidential, organized, and efficient manner.</p><p>• Arrange meetings, coordinate travel arrangements, and schedule appointments.</p><p>• Prepare attorney expense claims and close transactions.</p><p>• Act as a liaison between assigned lawyer(s) and clients, as well as internal departments and external affiliates including financial institutions, municipal, and government departments as requested.</p><p>• Perform other related and administrative duties as assigned.</p>Legal AssistantWe are offering a short term contract employment opportunity for a Legal Assistant in Chicago, Illinois, United States. As a Legal Assistant, your role will involve a comprehensive understanding of litigation filing along with a strong focus on calendaring and document management. Your responsibilities will also include preparing legal documents such as notices of motions, summons, and subpoenas, and managing billing and scheduling tasks.<br><br>Responsibilities: <br><br>• Handle e-filing tasks with a general understanding of litigation filing<br>• Manage scheduling and billing processes<br>• Prepare a variety of legal documents, including notices of motions, summons, and subpoenas<br>• Maintain an organized calendar<br>• Filter incoming email traffic and send out correspondence as required<br>• Utilize a document management system, preferably iManage<br>• Possess a background in bankruptcy and commercial litigation, with a bonus for understanding real estate litigation and title insurance<br>• Manage client relations and communications effectively<br>• Use various skills and software, such as Aderant, Adobe Acrobat, Automated City Register Information System (ACRIS), Case Management Software, CompuLaw, and others to perform tasks efficiently.Medical Malpractice Legal AssistantWe are in the process of recruiting a Medical Malpractice Legal Assistant to become an integral part of our team. The role involves a wide range of tasks within the legal field, with a particular focus on medical malpractice. The position is based in Chicago, Illinois, offering a contract to permanent employment opportunity.<br><br>Responsibilities:<br>• Handle incoming calls professionally and promptly to ensure effective communication<br>• Organize and manage the calendar efficiently, ensuring all appointments and deadlines are met<br>• Schedule crucial events such as appointments and depositions, ensuring all parties are informed in a timely manner<br>• Summarize medical records accurately for easy reference and understanding<br>• Draft abstracts meticulously, ensuring all relevant information is included<br>• File court documents appropriately, ensuring all procedures and deadlines are adhered to<br>• Utilize various software such as Aderant, Adobe Acrobat, Automated City Register Information System (ACRIS), and CompuLaw to perform tasks effectively<br>• Manage client relations, maintaining a high level of professionalism and customer service <br>• Administer claims effectively, ensuring all necessary procedures are followed <br>• Carry out billing functions accurately, ensuring all charges are correctly recorded and collected.Accounting Assistant<p><em>The salary range for this position is $80,000-$90,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p><strong><u>Job description</u></strong></p><ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off </li></ul>Human Resources (HR) AssistantWe are recruiting an experienced Human Resources (HR) Assistant for our team based in SYCAMORE, Illinois, United States. This role involves a variety of HR-related duties, including managing HR communications, maintaining personnel records, and processing payroll updates.<br><br>Responsibilities: <br><br>• Accurately documenting staff alterations and performance evaluations.<br>• Efficiently scheduling tasks related to new employee onboarding.<br>• Handling payroll alterations in a timely and accurate manner.<br>• Overseeing all communication tasks within the Human Resources department.<br>• Ensuring the HR filing systems are well-organized and up-to-date.<br>• Utilizing HRMS and About Time software tools to streamline HR processes.<br>• Administering benefits and compensation in accordance with company policy.<br>• Ensuring compliance with relevant laws and regulations in all HR functions.<br>• Fostering positive employee relations and addressing any issues that may arise.Accounting Manager<p><em>The salary range for this position is $120,000-$140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>The two biggest things on people’s minds right now: ‘Busy season is just around the corner’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. </p><p><br></p><p><strong>Job Description</strong></p><ul><li>Management of all financial accounting functions of the firm.</li><li>Leads the firm's budgeting and expense management processes, including the development of annual operating budgets and financial projections and periodic variance review</li><li>Ensures the accuracy of monthly financial reporting and assists external CPA in the preparation of financial reports</li><li>Manages all daily accounting functions: bank reconciliations, cash receipts/accounts receivables</li><li>Handles partner distribution, payroll, 401k administration, benefits administration, and expense report management</li><li>Supervises Accounting Assistant in the Accounts Payable and Billing functions</li><li>Works closely with Accounting Consultant in London client billing</li><li>Works closely with Office Manager in human resource and benefits and facilities and vendor contract management</li><li>May participate in the strategic planning of operations</li><li>Management of all billing functions of the firm.</li><li>Tracks and reports on timekeeper hours</li><li>Prepares prebills and reviews edits by billing partner(s)</li><li>Verifies the accuracy of billing entries and supporting documentation.</li><li>Prepares invoices for submission to clients via various Ebilling platforms or by email, dependent on client requirements</li><li>Monitors accounts receivable and collection efforts</li><li>Submits budgets per client requirements</li><li>Works closely with billing partners on bill appeals</li></ul><p><strong> </strong></p>Litigation Legal Assistant for a Growing Friendly Law Firm<p>Growing law firm located downtown Chicago seeks a litigation Legal Assistant. This is a permanent role that offers you the chance to work in a dynamic and challenging environment.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Assisting in commercial litigation processes to ensure smooth legal proceedings.</p><p>• Participating in intellectual property litigation when required.</p><p>• Ensuring timely and accurate e-filing of legal documents.</p><p>• Managing and organizing exhibits for legal proceedings.</p><p>• Responsible for document revision to maintain accuracy and relevancy.</p><p>• Handling time entry tasks to maintain efficient work schedules.</p><p>• Answering phone calls professionally and providing necessary assistance.</p><p>• Using your litigation skills to add value to our legal processes.</p>Legal Assistant<p>Robert Half is seeking a Legal Assistant in Chicago, Illinois for a growing law firm. This role involves working in the legal industry, providing essential support to the litigation team. The successful candidate will be responsible for a variety of tasks including processing legal documents, managing client relationships, and facilitating effective communication within the team.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Formatting, proofreading, and processing legal documents to ensure accuracy and compliance with legal standards.</p><p>• Utilizing case management software to maintain and manage electronic file systems efficiently.</p><p>• Assisting in client intake processes, establishing and maintaining strong client relations.</p><p>• Managing attorneys' calendars, ensuring all appointments, deadlines, and obligations are met.</p><p>• Utilizing Adobe Acrobat for document management and e-Filing tasks.</p><p>• Conducting efficient time entries for accurate billing functions.</p><p>• Handling client inquiries, resolving any issues promptly and professionally.</p><p>• Maintaining a high level of communication within the team, promoting a positive and efficient work environment.</p><p>• Engaging in commercial litigation tasks as needed.</p><p>• Utilizing organizational skills to ensure smooth operations within the legal team.</p>Legal AssistantWe are in the process of recruiting a Legal Assistant in the legal industry, specifically located in Chicago, Illinois. This role offers a contract to permanent employment opportunity. The selected candidate will be expected to handle various tasks related to legal assistance, including managing call sheets, drafting and sending status letters and emails, handling new cases, and maintaining an organized filing system. <br><br>Responsibilities:<br><br>• Accurately process and manage call sheets and docket dates.<br>• Draft, export, and send status letters to clients.<br>• Communicate effectively through status emails.<br>• Handle new cases including drafting letters to clients and opposing counsel, preparing budgets, labeling files/cases, reviewing filing systems for prior WC claims, and filling out and filing appearances and proofs of service.<br>• Prepare and issue subpoenas to facilities/providers.<br>• Efficiently manage mail by opening, scanning, uploading to NetDocuments, and updating the subpoena schedule and docket.<br>• Process HIPAA authorizations and maintain an organized filing system.<br>• Prepare abstracts of medical records, organize records for IMEs, copy medical imaging, and review IPM logs.<br>• Utilize various software and programs including Aderant, Adobe Acrobat, Automated City Register Information System (ACRIS), Case Management Software, CompuLaw, and NetDocuments.<br>• Perform additional projects as assigned by the team.