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48 results for Administrative Assistant in Chester Pa

Administrative Assistant <p>We are offering a long-term contract employment opportunity for an Administrative Assistant role in the Manufacturing industry located in Bala Cynwyd, PA, Pennsylvania. The successful Administrative Assistant will be tasked with a variety of responsibilities aimed at supporting our sales team and ensuring efficient operations.</p><p><br></p><p>What you get to do every single day:</p><p>• Oversee the distribution of incoming leads and quote opportunities to the inside sales team.</p><p>• Manage and update the customer database and CRM system to provide accurate and timely information.</p><p>• Accurately enter customer sales orders into the CRM system and produce order confirmations when necessary.</p><p>• Provide prompt responses to customer inquiries or phone calls, offering information on products and services.</p><p>• Ensure that the sales team is fully equipped with the necessary resources for optimal performance.</p><p>• Utilize various software such as ADP - Financial Services, Configure Price Quote (CPQ), ERP - Enterprise Resource Planning, and ERP Solutions.</p><p>• Perform auditing duties and manage billing functions.</p><p>• Maintain high standards of customer service by promptly answering inbound calls.</p><p>• Employ the 'About Time' approach in all responsibilities, ensuring tasks are completed in a timely manner.</p> Administrative Assistant <p>We are offering a long-term contract employment opportunity in the non-profit industry in Philadelphia, Pennsylvania. We are seeking an Administrative Assistant to join our team and help us with important administrative functions. As an Administrative Assistant In this role, you'll be handling customer inquiries, keeping customer records up-to-date, and processing customer applications. </p><p> </p><p>What you get to do every single day:</p><p>• Oversee the process of invoice verification and timely processing </p><p>• Maintain up-to-date records of all financial transactions </p><p>• Coordinate team meetings, including the creation and distribution of agendas</p><p>• Monitor and document key points and action items during team meetings</p><p>• Review and approve employee timecards, ensuring their accuracy </p><p>• Work with team members to resolve any discrepancies in timecards </p><p>• Collaboratively document team successes, challenges, and lessons learned </p><p>• Assist in the preparation of reports or presentations to showcase team achievements </p><p>• Review and submit expense reports, ensuring their accuracy and compliance with company policies.</p> Administrative Assistant <p>We are offering a long-term contract employment opportunity for an Administrative Assistant in the non-profit sector, based in Philadelphia, Pennsylvania. As an Administrative Assistant the role involves providing comprehensive administrative support, handling communication, and managing data with a high level of accuracy.</p><p><br></p><p>What you get to do every single day:</p><p>• Play a crucial role in managing and responding to all inbound and outbound calls and emails</p><p>• Handle general administrative duties to support the smooth functioning of the organization</p><p>• Ensure accurate data entry and database management to maintain up-to-date records</p><p>• Support membership and donor relations through prompt and efficient service</p><p>• Resolve inquiries and challenges faced by members or donors in a timely manner</p><p>• Coordinate and assisting with the planning and execution of projects and events</p><p>• Generate detailed and accurate reports as per requirement</p><p>• Assist with expense reports and ensuring they are up-to-date and accurate</p><p>• Schedule appointments and managing calendars effectively</p><p>• Undertake additional tasks and projects related to the role as needed.</p> Administrative Assistant <p>We are seeking a diligent Administrative Assistant to join our client's dynamic team, based in Philadelphia, Pennsylvania. The role offers a hybrid work model, allowing the selected individual to work from both the office and home. The position is within the consulting sector and requires the successful individual to manage credit applications from customers, maintain meticulous customer records, and resolve customer queries.</p><p><br></p><p>Responsibilities:</p><p>• Act as the primary point of contact for clients and vendors, addressing their requests and queries in a detail oriented and timely manner.</p><p>• Coordinate and manage the logistics and communication for meetings, events, and travel arrangements.</p><p>• Maintain a strict level of confidentiality in all dealings and communications.</p><p>• Assist in the preparation and formatting of information for internal and external distribution, including but not limited to, writing letters and memos, compiling data for reports, creating presentations, writing reports, and other information preparation duties.</p><p>• Contribute to the team effort by accomplishing related tasks as needed.</p><p>• Ensure office efficiency by maintaining the appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment.</p><p>• Perform general office duties, which may include ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.</p><p>• Assist in the development and implementation of administrative standards, policies, and practices for the organization.</p><p>• Conduct research, compile data, and prepare documents for consideration and presentation by executives and boards of directors.</p><p>• Manage and maintain executives' schedules, appointments, and travel arrangements.</p> Executive Administrative Assistant <p>Wilmington Delaware firm is looking to staff a dynamic and highly organized Executive Administrative Assistant to support their executive team and ensure the smooth operation of the office. As the Executive Assistant/ Office Admin, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, maintain and update client files, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications.</p><p><br></p><p>Primary Responsibilities</p><p>·      Oversee office supply inventory</p><p>·      Process client invoices</p><p>·      Calendar Management</p><p>·      Monitor expenses</p><p>·      Answer incoming phone calls</p><p>·      Draft email correspondence and create presentations</p><p>·      POC to outside vendors</p><p>·      Identify areas for process improvements</p><p>·      Maintain petty cash</p><p>·      Provide reports to management</p> Administrative Assistant <p>We are offering a long-term contract employment opportunity for an Administrative Assistant in Princeton, New Jersey. This role will play an instrumental role in ensuring smooth office operations. </p><p><br></p><p>Responsibilities:</p><p>• Expertly handle inbound and outbound calls, addressing client queries and concerns promptly and professionally.</p><p>• Perform data entry tasks, ensuring information is accurate and up-to-date across our systems.</p><p>• Manage email correspondence; respond to inquiries, provide information, and maintain communications.</p><p>• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) for various administrative tasks.</p><p>• Responsible for editing and formatting documents to maintain consistency and clarity in all external communications.</p><p>• Monitor customer accounts, providing updates and taking necessary actions when required.</p> Administrative Assistant <p>Financial Services company seeks an Administrative Assistant with excellent time management skills. This Administrative Assistant will maintain and update internal records, process and maintain vendor memberships, assist with event coordination, enter journal entries into the general ledger, monitor attendance recording, perform research and development, assist with daily office needs, confirm all cash receipts/disbursements, and be point of contact for donor acknowledgement communications. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment.</p><p><br></p><p>How you will make an impact</p><p>·      Organize, schedule, and confirm appointments/meetings</p><p>·      Track and analyze accounting data</p><p>·      Calendar Management</p><p>·      Prepare financial statements and reports</p><p>·      Draft internal/external correspondence</p><p>·      Generate travel arrangements & itineraries </p><p>·      Perform clerical research</p> Administrative Assistant <p>We are in the process of recruiting an Administrative Assistant for our client based in Lancaster, Pennsylvania. The Administrative Assistant is centered around providing administrative support, managing phone communications, executing clerical tasks, and assisting with customer support. </p><p><br></p><p>Responsibilities of the Administrative Assistant</p><p>• Ensure detail-oriented handling of phone communication and correspondences.</p><p>• Provide comprehensive administrative support across various departments.</p><p>• Execute a range of clerical tasks effectively and efficiently.</p><p>• Maintain accurate records of customer accounts and take appropriate actions.</p><p>• Handle order taking and billing processes, ensuring accuracy and timeliness.</p><p>• Offer customer service, resolving inquiries promptly and professionally.</p><p>• Assist with accounting support as required.</p><p>• Manage inventory documentation, ensuring accuracy and adherence to regulations.</p><p>• Maintain a high level of attention to detail and problem-solving skills.</p> Administrative Assistant <p>We are offering a short term contract employment opportunity for an Administrative Assistant in Princeton, New Jersey. This role requires a candidate who can handle a variety of administrative tasks in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Accurately process data entries and maintain customer records</p><p>• Efficiently answer inbound calls and handle both inbound and outbound calls professionally</p><p>• Manage email correspondence and respond to inquiries in a timely manner</p><p>• Schedule appointments and manage the office calendar using Microsoft Outlook</p><p>• Assist with receptionist duties as needed</p><p>• Utilize Microsoft Suite (Excel, Word, PowerPoint) for various tasks</p><p>• Handle expense reporting using Concur Expense software</p> Office Assistant <p>Wilmington Delaware client seeks an Office Assistant with construction and union experience. This Office Assistant will organize files, schedule appointments, acts as receptionist, sort and distribute communications, and assist with administrative support tasks. If you’re an enthusiastic, outgoing, organized individual, this Office Assistant role may be perfect for you!</p><p><br></p><p>Primary Duties</p><p>·      Answer incoming calls</p><p>·      Data entry of legal documents</p><p>·      Schedule appointments/Calendar Management</p><p>·      Timely email correspondence</p><p>·      Handle incoming/outgoing mail</p><p>·      Prepare and file internal documents</p><p>·      Assist the Accountant with projects when needed</p> Administrative Assistant A Financial Services firm in Willow Grove is seeking an Office Manager/Receptionist for a long-term contract engagement. This position will begin immediately and run through the end of April or through early May. The hours for this position are 9am - 5:30pm and is 100% on site. The ideal candidate will have strong organizational skills, be comfortable answering phones and speaking with clients, intermediate Outlook and Excel skills, and a friendly but professional demeanor. In this role you will answer phones, assist with collating tax packets, and ad hoc projects as they arise. For immediate consideration please call Christine at 215-244-1551, or send your updated resume to Christine.MacMahon@RobertHalf com. Thank you! Administrative Assistant <p>We are seeking an Administrative Assistant to join a team located in Wayne, Pennsylvania. In this role, you'll be expected to handle a range of administrative tasks including data entry, scheduling, and customer service. This is a short-term contract employment opportunity.</p><p><br></p><p>Responsibilities: </p><p><br></p><p>• Efficiently respond to and handle inbound customer calls </p><p>• Provide high-level customer service, addressing customer inquiries and resolving issues </p><p>• Maintain and update customer files with accurate information </p><p>• Manage and schedule appointments using Microsoft Outlook </p><p>• Perform data entry tasks with attention to detail </p><p>• Greet and assist clients, going through intake questions and setting up their files </p><p>• Effectively use Microsoft Office tools including Excel, PowerPoint, and Word </p><p>• Handle email correspondence professionally and promptly </p><p>• Make copies of documents as needed </p><p>• Perform other administrative tasks as required.</p> Administrative Assistant 1 <p>We are offering a short term contract employment opportunity (at least 3 months with possible extensions and long-term employment) for an Administrative Assistant in Northeast Philadelphia, Pennsylvania. This role primarily involves providing comprehensive administrative support, managing information, and conducting research. As an Administrative Assistant, you will play a crucial role in maintaining efficient office operations in our industry.</p><p><br></p><p>Responsibilities:</p><p>• Efficiently handle information requests and conduct research as necessary.</p><p>• Manage and maintain records systems in an organized manner.</p><p>• Perform basic bookkeeping tasks and maintain financial statements.</p><p>• Prepare and distribute various documents such as invoices, reports, memos, and letters.</p><p>• Organize, file, and retrieve corporate documents, records, and reports.</p><p>• Handle incoming correspondence including faxes and emails, and distribute them appropriately.</p><p>• Prepare responses to routine inquiries and correspondences.</p><p>• Demonstrate proficiency in computer applications including Microsoft Word, Excel, and PowerPoint.</p><p>• Deliver customer service and exhibit strong interpersonal and communication skills.</p><p>• Maintain confidentiality and manage time effectively while working independently.</p> Office Assistant We are offering a long term contract employment opportunity for an Office Assistant in Philadelphia, Pennsylvania. This role involves working three days in the office and two days remotely, with flexible hours. The Office Assistant will be part of our Producer Services team and will be responsible for setting up and maintaining records for Agents, assisting with projects, and processing data updates.<br><br>Responsibilities:<br><br>• Create and manage records for existing producers in our internal systems.<br>• Regularly update our internal systems with pertinent data.<br>• Provide assistance on various projects in line with business requirements.<br>• Offer support to the team as required.<br>• Handle appointments and terminations when necessary.<br>• Conduct mass data updates on the system.<br>• Use Microsoft Office products, particularly Excel for data entry, Word for utilizing templates, and Outlook for managing emails.<br>• Demonstrate a high level of attention to detail and organizational skills.<br>• Work independently to complete assignments in a timely manner.<br>• Exhibit excellent communication skills.<br>• Apply insurance industry knowledge and accounting functions when necessary. Executive Assistant <p>Growing real estate firm, located in the Wilmington Delaware area is looking to hire a thorough Executive Assistant with proven multi-tasking abilities. In this role, the Executive Assistant will be responsible for providing a high level of support by completing administrative tasks such as: organizing travel, maintaining calendars, drafting internal and external correspondence, placing catering orders, preparing reports, and providing a high-level of customer service. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications.</p><p> </p><p>What you get to do daily</p><p>·      Coordinate executive communications</p><p>·      Prepare internal and external corporate documents</p><p>·      Schedule meeting and appointments</p><p>·      Prepare weekly reports</p><p>·      Draft meeting agendas</p><p>·      Distribute incoming mail/packages</p><p>·      Travel Arrangements</p><p>·      Order and maintain inventory of office supplies</p><p>·      Assist with property management activities</p><p>·      Bank Reconciliations</p><p>·      Assist with accounts payable/receivable transactions</p><p>·      Special errands as needed</p> Executive Assistant <p>Robert Half is in search of a top-notch Executive Assistant to add some dynamism to our client based in Philadelphia. The Executive Assistant will provide high-level administrative support to the client by managing schedules, monitoring and responding to emails, organizing materials for meetings, and ensuring key initiatives progress efficiently. The ideal Executive Assistant will be successful if they have excellent verbal and written communication skills and the ability to perform multiple tasks within set deadlines.</p><p><br></p><p>Responsibilities:</p><ul><li>Efficiently and promptly resolve any scheduling conflicts and keep the client's calendar updated</li><li>Prioritize and manage the client's email inbox, ensuring timely responses and follow-ups</li><li>Field and prioritize incoming calls, providing detailed messages as necessary</li><li>Ensure all necessary materials for meetings are prepared and organized in advance</li><li>Act as a liaison between the client and both internal and external contacts, maintaining efficient communication</li><li>Monitor the progression of key initiatives and projects, ensuring they are advancing as planned</li><li>Provide general administrative support, including document preparation, file management, and handling confidential information with discretion</li><li>Utilize calendaring skills to manage and maintain schedules</li><li>Coordinate meetings, confirming availability and preparations with other Executive Assistants and attendees</li></ul> Executive Assistant <p>We are in need of a diligent Executive Assistant to join a team in Newark, Delaware. In this role, you will be executing a range of administrative tasks in support of our senior-level managers. The role involves ensuring a productive work environment, maintaining high standards of organization, communication, and safety.</p><p><br></p><p>Responsibilities </p><p>• Facilitate internal and external communication, representing executives in meetings when they are unavailable, and guaranteeing timely communication with all stakeholders.</p><p>• Handle sensitive data with discretion, ensuring confidentiality at all times.</p><p>• Serve as a key link between executives and HR, assisting with benefits administration such as health insurance, retirement plans, and employee wellness programs. You will also be responsible for distributing information on company benefit programs and addressing staff queries about these programs.</p><p>• Ensure the smooth daily operation of the office, carrying out tasks such as filing, generating reports, setting up for meetings, and restocking supplies.</p><p>• Manage the complex calendars of top executives, scheduling internal and external meetings, appointments, and conferences. This includes making adjustments and handling unexpected changes effectively.</p><p>• Generate and prepare necessary operational reports and presentations, providing summaries of these reports to the executives.</p> Executive Assistant <p>We are offering a permanent employment opportunity for an Executive Assistant in the Legal industry, located in Norristown, Pennsylvania. This role will be 100% on site. </p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.</p><p>• Oversee the day-to-day administration of legal documentation and correspondence.</p><p>• Utilize Concur for expense reporting and management.</p><p>• Handle confidential information in a detail oriented and discreet manner.</p><p>• Manage communication including emails and phone calls.</p><p>• Screen and direct phone calls, organize and schedule meetings and appointments.</p><p>• Operate CRM and other systems like Cisco Webex Meetings, Kronos Timekeeping System, and About Time.</p><p>• Use Microsoft Office Suite, SharePoint, and Excel for various administrative tasks.</p><p>• Prepare reports and update internal databases as needed.</p><p>• Coordinate with other departments and teams as necessary.</p> Executive Assistant • Tenure-No jumpy resumes<br>• Strong computer skills- Calendar and email management<br>• HR /Payroll Background is a MUST-especially with onboarding, Healthcare, insurance, making appointments. Executive Assistant We are offering a permanent employment opportunity for an Executive Assistant in WYOMING, Pennsylvania, United States. This role is centered within the banking industry and will be situated in an office environment. As an Executive Assistant, you will be required to provide comprehensive support to executives, including calendar management and front desk duties. You will also assist with site, facilities, and security tasks as needed.<br><br>Responsibilities:<br><br>• Manage and maintain the calendar for one executive, ensuring all appointments and meetings are accurately scheduled.<br>• Provide moderate calendar support for an additional two executives as necessary.<br>• Perform front desk duties such as receiving packages, signing for subpoenas, and coordinating events and large meetings.<br>• Communicate effectively with hotels concerning invoices and other related matters.<br>• Assist with tasks related to site maintenance, facilities management, and security as needed.<br>• Use a variety of software tools including Office Suite, Workday, ServiceNow, and vehicle website for company car management.<br>• Solve problems proactively and demonstrate a detail-oriented approach to all tasks.<br>• Efficiently manage customer relationships using CRM tools.<br>• Conduct conference calls and manage correspondence effectively. <br>• Utilize timekeeping systems such as Kronos and About Time for accurate record keeping. Executive Assistant We are offering a long-term contract employment opportunity for an Executive Assistant in Wayne, Pennsylvania. The role is fully on-site and involves providing operational support within the industry. As an Executive Assistant, you will be tasked with a range of responsibilities, including managing calendars, scheduling meetings, and providing support for various events.<br><br>Responsibilities:<br>• Provide operational support for events such as funerals and weddings<br>• Manage and maintain calendars effectively<br>• Schedule and coordinate meetings as required<br>• Utilize ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, and About Time for various tasks<br>• Maintain clear and effective communication with various stakeholders<br>• Coordinate conference calls and handle related correspondence<br>• Ensure efficient and accurate record-keeping<br>• Monitor and take appropriate action on customer accounts<br>• Process customer credit applications with accuracy and efficiency<br>• Maintain accurate customer credit records. Executive Assistant <p>We are offering a long-term contract employment opportunity for an Executive Assistant in Burlington Township, New Jersey. Within our team, the Executive Assistant will primarily focus on managing customer records, handling customer inquiries, and monitoring customer accounts. This role is situated within the bustling environment of our state-of-the-art office building.</p><p><br></p><p>Responsibilities:</p><p>• Efficiently process customer credit applications</p><p>• Maintain an accurate record of customer credit</p><p>• Handle customer inquiries promptly and professionally</p><p>• Monitor customer accounts and take appropriate action when necessary</p><p>• Manage calendar events and schedule conference calls</p><p>• Maintain clear and efficient communication within the team</p><p>• Utilize the Timekeeping System for accurate record keeping</p><p>• Employ the Expensify system for expense management</p><p>• Utilize Cisco Webex Meetings for virtual communication and collaboration.</p> Administrative / AP Assistant <p>Robert Half is seeking an Administrative professional who can support office operations in the areas of Accounts Payable and front desk duties. We are looking for candidates with 5+ years of office experience and specifically with a focus on Accounts Payable. This role is great for someone who enjoys working with a close-knit team and being part of an established organization. This role is onsite Mon-Fri in the East Windsor area. Apply today! </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee front desk by greeting visitors and handling inquiries</li><li>Answer and direct incoming phone calls.</li><li>Manage incoming and outgoing mail, including FedEx shipments.</li><li>File accounts payable (A/P) and accounts receivable (A/R) documents, including year-end file transfers.</li><li>Enter inventory transactions from daily billing and process inventory adjustments.</li><li>Process all A/P invoices, verifying pricing accuracy.</li><li>Coordinate check runs and process bank ACH payments to vendors.</li><li>Create and manage purchase orders.</li><li>Communicate with vendors to address and resolve inquiries.</li></ul><p><br></p> Trademark Docketing Paralegal <p>Position Summary:</p><p>This position provides support to the IP and Litigation and other Departments who engage in trademark prosecution work. They shall possess a mastery of technical and administrative skills, assume responsibility with minimal supervision, exercise initiative and judgment to make decisions within the scope of their assigned authority, work individually and as part of a team, and practice collaboration with firm employees in all offices. This is a remote, part-time (20 hour per week) position. It is an ongoing contract with no set end date.</p><p><br></p><p>Essential Functions:</p><p>• Works with attorneys, paralegals and legal administrative assistants to ensure that trademark matters are addressed in a timely and efficient fashion.</p><p>• Maintains docketing databases for all domestic and foreign trademark prosecution and dispute matters including accurately entering, monitoring and clearing deadlines in a timely manner as well as scanning and attaching relevant trademark images and documents. Accurate Docketing in two systems is required.</p><p>• Reviews and determines actions and due dates from various types of communication regarding domestic and foreign trademark filing (including communication with foreign correspondents), prosecution, renewal and Trademark Trial and Appeal Board matters. </p><p>• Reviews various websites to ascertain status of foreign and domestic trademarks. </p><p>• Ensures the integrity of the trademark database by performing quality review of docketed events and review docket records for consistency and completeness.</p><p>• Prepares regularly scheduled (i.e., monthly, weekly) and specially requested docket reports for clients, attorneys, paralegals and their legal administrative assistants on a timely basis.</p><p>• Prepares custom reports to track issues such as open deadlines and audits of recently docketed items.</p><p>• Responds to inquiries from clients, attorneys, paralegals and legal administrative assistants relating to docket and deadline issues in a timely fashion. </p><p>• Dockets domain names with renewal dates and other relevant information. Reviews domain name websites to determine status of domain names. </p><p>• Manages trademark files, including set-up of files for new marks.</p><p>• Assists with the integration of trademark files transferred from other firms including entry of relevant data into the docketing database.</p><p>• Attends firm required training and education programs.</p><p><br></p><p>Technical Skills</p><p>• Exhibits knowledge of docketing software, preferably Anaqua, WebTMs and/or CPI</p><p>• Displays knowledge of legal terminology, legal documents and legal processes specific to trademarks.  </p><p>• Ability to use computers and computer systems (including hardware and software) set up functions, enter data or process information. </p><p>• Demonstrates a high degree of proficiency in the firm’s computer applications and document management system, including but not limited to MS Office (Word, Outlook, Excel, PowerPoint), Nuance, Adobe PDF, FileSite, Elite, Workday and other practice area databases, as appropriate.</p> HR Assistant <p>Growing Healthcare company seeks a Bilingual HR Assistant to support the human resources department and facilitate communication in both English and Spanish. As the HR Assistant, you will handle a variety of administrative and human resource activities such as: recruitment, record keeping, interviewing, onboarding, employment verifications, documentation, and assembling policies and procedures. We are looking for a candidate who can excel in a fast-paced environment with the ability to implement strategic problem-solving and keep abreast with the latest HR trends and best practices.</p><p><br></p><p>Primary Duties</p><p>·      Recruit and interview potential candidates</p><p>·      Maintain organized employee records</p><p>·      Draft new hire documentation</p><p>·      Monitor/track employee pipeline</p><p>·      Benefits Administration</p><p>·      Auditing/Compliance</p><p>·      Arrange meetings and maintain calendars</p><p>·      Process pre-placement background/license screenings</p><p>·      Maintain office inventory</p><p>·      Employee Relations</p><p>·      Assist with HR inquiries</p>
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