7 results for Administrative Assistant in Chesapeake Va
Administrative Assistant<p>Immediate opportunity for an Administrative Assistant in Norfolk, Virginia. This role will encompass a variety of tasks, including the processing of transactions, reception duties, and clerical support among others.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Providing comprehensive administrative support to the team, ensuring smooth daily operations.</p><p>• Serving as the initial contact for the department, assisting with various programs and routing external customers to the appropriate person when necessary.</p><p>• Handling daily transactions through the eVA PO system efficiently.</p><p>• Undertaking receptionist duties such as receiving visitors, managing the telephone system, and scanning and indexing documents.</p><p>• Managing mail distribution, including time stamping and distributing incoming bids.</p><p>• Utilizing computer software and programs for the preparation of reports and correspondence as needed.</p><p>• Ensuring excellent customer service through effective communication and prompt resolution of inquiries.</p><p>• Maintaining accurate records of customer credit applications.</p>Administrative Assistant in Customer Service<p>We are offering a long-term contract employment opportunity for an Administrative Assistant in Customer Service in the Manufacturing industry, located in VIRGINIA BEACH, Virginia. The role is focused on administrative and customer service tasks, with a key emphasis on data entry and order management. </p><p><br></p><p>Responsibilities:</p><ul><li>Entering orders and quotes into system</li><li>Monitoring the status of late purchase orders</li><li>Confirming purchase orders and inventory levels</li><li>Electronic filing</li><li>Providing backup support for phone calls as needed</li><li>Potential training for backup responsibilities with the Customer Service Representative (CSR) team</li></ul><p><br></p><p>.</p>Legal Assistant<p>My client's <strong>personal injury law firm</strong>, located in picturesque <strong>Gloucester Count</strong>y on the Chesapeake Bay, is looking for an experienced <strong>Personal Injury Legal Assistant/Paralegal</strong> to join their dedicated team. If you excel in a fast-paced environment and enjoy providing compassionate support to individuals affected by car, truck, or motorcycle accidents, we encourage you to apply!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Document Preparation & Management</strong>: Draft, review, and track legal documents and correspondence.</li><li><strong>Client & Court Interaction</strong>: Communicate effectively with clients, courts, and other parties.</li><li><strong>File Maintenance</strong>: Organize and maintain both electronic and physical case files.</li><li><strong>Intake Support</strong>: Conduct initial intake interviews with new clients.</li><li><strong>Office Operations</strong>: Manage a multi-line phone system and provide administrative support.</li><li><strong>Attorney Assistance</strong>: Collaborate with two attorneys and other team members to ensure efficient case handling.</li></ul><p><strong>Why Join?</strong></p><p>This firm offers a welcoming and supportive environment where collaboration and autonomy go hand in hand. Here, you'll find a team genuinely dedicated to helping one another succeed and delivering outstanding results for our clients. The firm prides themselves on maintaining a strong track record of excellence—not just in serving their clients but also in fostering loyalty and care for employees. If you're looking for a place where your contributions are valued and your professional growth is supported, this is the team for you.</p><p><br></p><p><strong>Benefits</strong></p><ul><li>Paid Time Off (PTO).</li><li>Retirement Plan.</li><li>Comprehensive Medical, Dental, and Vision Insurance.</li></ul>Administrative CoordinatorWe have an immediate opening for a Facilities Coordinator in Chesapeake, VA. <br> Handling facilities requests for all stores Must have experience using Microsoft Office Collaborates with all departments Previous experience in facility coordination or related role. Manage communication between facility managers and internal/external customers. Schedule & coordinate facility maintenance, repairs, and service requests. strong organizational and multitasking abilities. Excellent communication and interpersonal skills. Detail-oriented with a focus on delivering high-quality service.Administrative TechnicianWe are offering a short term contract employment opportunity for an Administrative Technician in the non-profit sector, based in Newport News, Virginia. In this role, you will provide vital assistance to clients, helping them to understand and access various benefits available to them. <br><br>Responsibilities<br>• Guide clients through the process of accessing benefits and services, providing crucial information.<br>• Facilitate the completion and processing of application forms related to benefits such as healthcare, housing, welfare, social security, etc.<br>• Act as a liaison between clients and benefit providers or agencies, advocating for clients as required.<br>• Interpret complex documents and programs to aid clients.<br>• Ensure the accuracy of records and uphold the confidentiality of client information.<br>• Assist in resolving any issues or conflicts that arise between clients and benefit providers.<br>• Work collaboratively with other team members, making referrals as needed to ensure clients receive comprehensive support.<br>• Stay up-to-date with laws, regulations, and policies related to various benefits.<br>• Maintain a high level of customer service, handling inbound and outbound calls, and managing email correspondence.<br>• Utilize Microsoft Excel, Microsoft Outlook, and Microsoft Word for data entry and to schedule appointments.Administrative Coordinator<p>We are offering an opportunity in the healthcare industry for an Administrative Coordinator. This role will involve a variety of administrative and support functions, with a particular focus on data coordination, departmental communication and support, and maintaining the integrity of confidential information. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Plays a detail oriented collaborative role in supporting a variety of departments and multidisciplinary teams</p><p>• Handles data coordination and aggregation for a variety of special projects, including operational dashboards and process improvement initiatives</p><p>• Takes charge of planning and writing departmental communication, and assists various departmental management with meeting coordination, scheduling, correspondence, and other communication needs</p><p>• Develops presentation materials using Microsoft PowerPoint, writes talking points, and scripts for key meetings and events</p><p>• Ensures the security of confidential information, including patient records, correspondence, data, and other related information. Screens visitors and manages phone calls</p><p>• Coordinates special functions, which may include catering logistics and travel arrangements</p><p>• Manages a variety of administrative functions across various departments, including mail distribution, requisitions, invoices, expense reports, and check/disbursement requests</p><p>• Facilitates new employee orientation and departmental training on policies and procedures</p><p>• Liaises with other departments including, but not limited to, Information Services, Human Resources, and Payroll to coordinate various daily needs</p><p>• Performs all other duties as assigned.</p>Administrative Technician<p>We are offering a contract employment opportunity in Newport News, Virginia for a Bi-lingual Administrative Technician. The selected candidate will be primarily involved in aiding clients to comprehend and utilize various benefits they are entitled to.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Assist clients in comprehending the range of benefits and services at their disposal.</p><p>• Handle the completion and processing of application forms linked to benefits such as healthcare, housing, social security, among others.</p><p>• Act as a liaison between clients and benefit providers or agencies, stepping in to advocate for clients when required.</p><p>• Interpret complex documents and programs to assist clients. Must be bi-lingual. </p><p>• Uphold accurate records and guarantee the confidentiality of client information.</p><p>• Address and resolve any conflicts or issues that occur between clients and benefit providers.</p><p>• Collaborate with other team members and make necessary referrals to ensure clients receive comprehensive support.</p><p>• Remain up to date with laws, regulations, and policies related to various benefits.</p><p>• Utilize Microsoft Excel, Microsoft Outlook, and Microsoft Word to maintain records and schedule appointments.</p><p>• Provide excellent customer service through inbound and outbound calls and email correspondence.</p>