Essential Duties and Responsibilities: A review of this description has excluded the marginal functions of this job which are incidental to the performance of fundamental job duties. All duties or requirements are essential job functions. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be expected to follow any other job-related instruction and to perform any other job-related duties requested by their supervisor. This document does not create an employment contract, implied or otherwise, other than an “at-will” employment relationship.<br><br>1. Provides next-level guest service to internal and external guests. Demonstrates #AddLife culture in all interactions with guests and co-workers.<br><br>2. Responsible for fostering an environment of support and motivation for Team Members.<br><br>3. Maintains confidentiality of all privileged information in accordance with established procedures with company policy and state regulations. <br><br>4. Adheres to all Internal Control Policies and Procedures, Bank Secrecy Act, Title 31 Rules and Regulations, and ensures company accounting procedures and reporting conform to Generally Accepted Accounting Principles (GAAP). <br><br>5. Scans paperwork for Revenue Audit and files paperwork appropriately.<br><br>6. Manually enters data into preset spreadsheets for the Accounting, Payroll, and Revenue Audit departments.<br><br>7. Investigates any questionable invoices and follows up with the vendors and/or departments; including working with vendors, service providers, and departments to reconcile.<br><br>8. Routes invoices for approval within the purchasing software.<br><br>9. Processes check requests, obtains all approvals for vouchers and checks, and routes requests to corporate AP for payment.<br><br>10. Works with department heads to identify status of vendor invoices within the purchasing system.<br><br>11. Keeps position supervisor informed of relevant activities.<br><br>12. Other duties as assigned.
We are looking for a dedicated Family Services Specialist to join our team in Newport News, Virginia. In this long-term contract position, you will provide essential social work services to families, ensuring their access to critical resources such as food, shelter, and clothing. This role requires strong case management skills and the ability to collaborate with individuals and community partners to enhance their well-being.<br><br>Responsibilities:<br>• Conduct comprehensive assessments to identify family needs and recommend appropriate services.<br>• Manage case files effectively, maintaining accurate documentation and timely updates.<br>• Provide guidance to clients regarding personal safety, housing options, and access to essential resources.<br>• Facilitate referrals to community programs and services that address clients' specific needs.<br>• Collaborate with colleagues and external organizations to ensure coordinated care for families.<br>• Perform follow-up activities to monitor progress and address any ongoing concerns.<br>• Offer support to seniors and adults with disabilities, ensuring their access to necessary services.<br>• Utilize Word and other software tools to create reports and manage records.<br>• Operate office equipment, including copiers and scanners, to support administrative tasks.<br>• Communicate effectively with clients, families, and team members to provide exceptional customer service.
We are looking for a detail-oriented Accounting Clerk to support a variety of financial tasks within our organization in Chesapeake, Virginia. The ideal candidate will bring expertise in managing accounts, reconciling data, and ensuring compliance with financial regulations. This role requires a proactive approach to problem-solving and strong communication skills to address diverse customer needs.<br><br>Responsibilities:<br>• Oversee and coordinate accounting tasks for complex accounts across multiple programs.<br>• Distribute and manage workloads effectively, while providing on-the-job training to team members.<br>• Apply foundational accounting principles and ensure compliance with appropriation laws and procurement regulations.<br>• Reconcile financial data, identify discrepancies, and make necessary adjustments to maintain accuracy.<br>• Respond to inquiries from a diverse customer base, providing clear and comprehensive solutions.
Compiles & inputs payroll data, such as hours worked, bonuses, and commissions from time sheets and other records.<br><br>Reviews wages computed and corrects errors to ensure accuracy of payroll.<br><br>Records changes affecting net wages, such as exemptions, child support, garnishments, tax liens, and loan payments for each employee to update master payroll records.<br><br>Maintains vacation records for all employees.<br><br>Handles and resolves payroll discrepancies and disputes.<br><br>Prepares journal entry for SUTA adjustments for each pay cycle.<br><br>Prepares journal entry for ACOV, Diligence, and Wholesale payroll for repayment for each pay cycle.<br><br>Prepares journal entry for 401K and HSA. Also posts 401K and HSA payments after Benefits Coordinator has made payment. <br><br>Balances payroll taxes withheld to general ledger and makes deposits to appropriate agencies.<br><br>Reviews uniform bills and sets up deductions in payroll system. <br><br>Maintains employee garnishments, child support orders, and tax liens, including making payments and maintaining balance owed.<br><br>Helps process and prepares W-2’s yearly.<br><br>Prepares checks for all employee related advances or reimbursements including travel expenses, lunches and spiffs. Verifies receipts submitted and posts expenses accordingly. Collects payments when expenses exceed travel advance.<br><br>Prepares quarterly tax reports. <br><br>Maintains all employee referral payments.<br><br>Process captains’ cup checks, reconciles and prepares journal entry.<br><br>Maintains files for employee payments and advances and reconciles employee accounts receivable schedule. Purges terminated employee files.<br><br>Prepares checks to ACOV for payments withheld from employees for each pay cycle.<br><br>Processes direct deposit file for each pay cycle.<br><br>Sets up and distributes company pay cards.<br><br>Conduct periodic payroll and compensation audits.<br><br>Other accounting duties related to employee deductions/income.<br><br>Stay up to date on all payroll best practices and payroll law through scheduled seminars, webinars, and other continuing professional education.<br><br>MARGINAL DUTIES Other duties may be assigned.<br><br>QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<br><br>EDUCATION AND/OR EXPERIENCE Three years of payroll processing and/or accounting experience preferably with 200+ employees. Auto dealership and Reynolds & Reynolds software experience strongly preferred. Knowledge of payroll and FLSA laws, regulations, and best practices required.
<p>The Benefits Analyst will be responsible for all aspects of a multi-state, comprehensive employee Health and Welfare benefits program to meet employee needs and align with business objectives. This position contributes to the administration of employee benefits programs, and employee pension and retirement savings plans.</p><p>Responsibilities:</p><p>• Responsible for the administration of health insurance plans, life insurance, COBRA, EAP, and voluntary plans for all entities within the Company’s control group, which includes identifying and resolving issues, maintaining accurate records, ensuring appropriate deductions are applied, reconciling invoices, and running audit reports to capture discrepancies.</p><p>• Coordinates annual projects (Total Comp Statements, census reporting, and audits). Responds to data requests from actuaries, insurance carriers and management. Assist with annual nondiscrimination testing and annual 401k audit. coordinate/distribute annual required reports.</p><p>• Assists with planning and execution of the annual open enrollment process, create employee communication, review, and update HRIS system with new rates and benefits when appropriate.</p><p>• Assist with benefits administration system enhancements, interface file issues and troubleshooting discrepancies.</p><p>• Oversees retirement savings plans and pension for all entities within the Company’s control group; partners with pension administration vendor to ensure participant payments are processed accurately and timely.</p><p>• Maintenance of benefits & HIPAA records, including enrollments, applications, and other records required for all benefit plans.</p><p>• Assists with ACA process and compliance, as well as auditing Forms 1094 and 1095 for all covered entities to ensure IRS deadlines for distribution and filing are met.</p><p>• Acts as escalation point for more complicated benefit plan issues.</p><p>• Assist with management of the leave programs.</p><p>Knowledge, Skills, and Abilities Required:</p><p>• Understanding of employer benefit programs and processes</p><p>• Working knowledge of laws and regulations governing benefits including ACA, ERISA, HIPAA, Section 125, COBRA, ADA, FMLA and FLSA Ability to monitor and assess performance of yourself, other individuals, or organizations to make improvements or take corrective action</p><p>• Ability to work both independently as well as in a team partnership. Self-motivated and able to work with little direction Ability to build strong relationships with employees, constituent organizations, brokers, and vendors Ability to prioritize and manage multiple responsibilities.</p><p>• Ability to develop and deliver quality training and education to all levels of employees.</p><p>• Proficient in MS Office products, especially advanced knowledge in Excel.</p><p>• Attention to detail, organized and thorough with a desire for continuous process improvement</p><p>• Ability to maintain a high degree of sensitivity and exercise discretion in regard to confidential material</p><p>• Strong analytical skills, attention to detail, demonstrated ability to maintain a high degree of accuracy</p><p><br></p><p>High School Diploma required. Bachelor’s Degree preferred.</p><p>Any of the following certifications preferred: PHR, SPHR, SHRM-CP, SHRM-SCP, CCP, CEBS Minimum 5 years’ experience working in benefits administratio</p>
We are looking for an experienced Accounts Payable Clerk to join our team in Hopewell, Virginia. In this long-term contract position, you will play a key role in ensuring accurate and efficient processing of financial transactions for our manufacturing operations. If you are detail-oriented and skilled in managing invoices and payments, this is an excellent opportunity to contribute to a dynamic work environment.<br><br>Responsibilities:<br>• Accurately process invoices, including coding and verification, to ensure timely payments.<br>• Perform regular check runs and reconcile payment discrepancies as needed.<br>• Review and match invoices to purchase orders and other supporting documents.<br>• Maintain organized records of all accounts payable transactions for auditing purposes.<br>• Communicate with vendors to resolve billing issues or discrepancies.<br>• Ensure compliance with company policies and accounting regulations in all payment processes.<br>• Collaborate with other departments to address and resolve payment-related queries.<br>• Assist in preparing reports and summaries related to accounts payable activities.<br>• Monitor accounts payable systems and workflows to identify areas for improvement.<br>• Support month-end and year-end closing activities related to accounts payable.
The Tax Compliance Specialist is responsible for the federal and state direct and indirect tax compliance activities of the organization, including supporting examinations. This position gathers information and works closely with our co-sourcing partner for timely and accurate preparation of the international and U.S. income tax returns, estimated taxes and extensions. Lastly, this position will respond to all IRS notices or inquiries related to income tax compliance or tax payments.<br>Functions & Duties<br>· Gather the information for the preparation of U.S. and Canada direct and indirect tax returns, including extensions and quarterly estimates; FBAR; and trust returns. Prepare the annual tonnage tax calculation. Gather data for all intercompany transactions and prepare Forms 5472.<br>· Prepare the quarterly income tax provision for the quarterly and year-end tax provision computations for the group, including but not limited to provision schedules, NI reconciliation, M-3 adjustments, the net operating loss and credit carry forwards, the tax exposure roll forward, the quarterly interest calculation on tax exposures and other relevant data.<br>· Work closely with co-sourcing partners by responding to inquiries and resolving issues related to the preparation of the income tax returns to ensure timely and accurate preparation. Review all tax returns and supporting schedules prior to filing to ensure information is reported accurately. Ensure all required payments and filings are made timely. Research tax issues as necessary.<br> <br>Knowledge, Skills, Abilities <br>• Knowledge of U.S. federal and state income tax laws<br>• Experience preparing U.S. federal and state income tax returns• Proficient use of Microsoft Office applications, particularly Excel<br>• Excellent communication skills, both written and verbal. Ability to understand the details and effectively share with others in a clear and concise manner.<br>• Strong analytical skills<br>• Attention to detail and accuracy<br>• Ability to perform complex tasks independently, solve problems and achieve results while managing multiple priorities<br>• Strong skills in tax research<br>• Excellent organization skills and ability to meet deadlines <br> <br>Qualifications <br>Education<br>Required/Preferred Education Level Required Bachelor’s Degree <br><br>Work Experience<br>Experience Years of Experience DescriptionGeneral Experience 3-5 years Minimum 2 years of experience in accounting, corporate tax, or related field required.<br><br>License<br>Required/Preferred License or CertificationPreferred CPA Certification is preferred
<p>Are you an experienced professional with a background in industrial piping systems and equipment looking to utilize your industry knowledge and communication skills? Our client is seeking a <strong>Technical Procedure Writer</strong> to join their team and create detailed operating procedures for complex piping systems and equipment. This role provides an excellent opportunity for technical professionals who have hands-on experience with large-scale piping distribution systems, including steam, condensate, compressed air, potable water, and more.</p><p><strong>Responsibilities:</strong></p><ul><li>Collaborate directly with clients (engineers, operators, and maintenance teams) to gain insight into the design, operation, and maintenance requirements of piping systems and equipment.</li><li>Review technical documentation, such as P& IDs, technical manuals, and engineering drawings.</li><li>Conduct site inspections to verify existing conditions and evaluate system setups.</li><li>Develop comprehensive operating procedures and manuals using pre-established formats.</li><li>Coordinate procedure reviews with client teams, addressing feedback and making revisions as needed.</li></ul><p><strong>Why Join Us?</strong></p><p>Our client offers a dynamic and collaborative environment where you can help optimize industrial operations through your expertise. This opportunity allows you to contribute to major projects with industry-leading organizations in Newport News, VA.</p><p>Apply now to join the team and take the next step in your technical writing and engineering career!</p><p><br></p>
<p>We are looking for a dedicated Assistant Controller to oversee accounting operations and ensure the accuracy and compliance of financial reporting for international subsidiaries. This role involves supporting strategic decision-making by providing budgeting, forecasting, and financial analysis. Based in Hampton Roads, Virginia, this position is ideal for a results-driven, detail-oriented individual with strong leadership and technical accounting skills.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily accounting operations, including the monthly and annual financial close processes.</p><p>• Prepare detailed financial statements, cash flow forecasts, and other key financial reports.</p><p>• Oversee the maintenance and reconciliation of the general ledger and ensure the accuracy of the chart of accounts.</p><p>• Ensure compliance with tax regulations, including sales tax filings, and provide support during audits.</p><p>• Lead the budgeting process, conduct variance analysis, and identify opportunities for process improvements.</p><p>• Supervise and mentor the accounting team, fostering a culture of accountability and excellence.</p><p>• Collaborate closely with the Finance Director to align financial strategies with organizational goals.</p>
<p>We are looking for an experienced Payroll Specialist to manage payroll processes with precision and ensure compliance. If you have a proven track record in handling payroll and expertise in ADP Workforce Now, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Process full-cycle payroll for employees across multiple states, ensuring accuracy and compliance with regulations.</p><p>• Utilize ADP Workforce Now to manage payroll operations efficiently and resolve any system-related issues.</p><p>• Collaborate with HR and accounting teams to address payroll discrepancies and improve workflows.</p><p>• Prepare and submit tax filings and other required reports in accordance with federal and state laws.</p><p>• Respond to employee inquiries regarding payroll, benefits, and deductions with professionalism.</p><p>• Conduct audits of payroll data to identify and correct errors or inconsistencies.</p><p>• Ensure adherence to company policies and legal standards in all payroll processes.</p><p>• Generate detailed payroll reports and summaries for management review.</p>
We are looking for a dedicated Accounting Clerk to join our team in Virginia Beach, Virginia. In this role, you will play a vital part in ensuring the accuracy of financial transactions and maintaining well-organized financial records. If you have a passion for numbers and a proven track record in accounting, this is an excellent opportunity to advance your career within a collaborative and dynamic environment.<br><br>Responsibilities:<br>• Input financial transactions, invoices, and receipts into accounting software with precision.<br>• Organize and maintain financial records, ledgers, and related databases.<br>• Handle accounts payable tasks, including invoice processing, vendor account management, and issuing payments.<br>• Track and report employee travel and entertainment expenses, ensuring compliance with company policies.<br>• Reconcile bank and investment statements to verify accuracy and address discrepancies promptly.<br>• Keep financial filing systems orderly and manage department-related paperwork effectively.<br>• Provide administrative and clerical support to the accounting team, assisting with various tasks as required.
<p>We are looking for an experienced Full Charge Bookkeeper to join our team. This candidate will oversee comprehensive accounting functions, ensuring accuracy and compliance across financial processes. This position offers an opportunity to work in a dynamic environment managing multiple entities and contributing to the organization's financial success.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and manage all aspects of full charge bookkeeping, including preparing financial statements and reports.</p><p>• Utilize accounting software's to handle daily accounting tasks and ensure data accuracy.</p><p>• Process accounts payable and accounts receivable efficiently and in a timely manner.</p><p>• Conduct thorough bank reconciliations to ensure financial records align with bank statements.</p><p>• Manage payroll operations, ensuring compliance and accuracy across multiple entities.</p><p>• Oversee financial transactions for multiple entities, ensuring proper documentation and tracking.</p><p>• Identify discrepancies in financial records and resolve them promptly to maintain accuracy.</p><p>• Collaborate with team members to improve accounting workflows and processes.</p><p>• Ensure adherence to accounting regulations and company policies in all financial activities.</p><p>• Provide support for audits and other financial reviews as needed.</p>
We are looking for a meticulous and customer-focused Customer Service Representative to join our team in Virginia Beach, Virginia. This is a Contract-to-continuous position, offering a great opportunity to grow within the organization. In this role, you will provide exceptional support to customers by addressing inquiries, processing orders, and coordinating with internal teams to ensure a seamless experience.<br><br>Responsibilities:<br>• Respond to customer inquiries via phone and email, providing accurate information and resolving issues promptly.<br>• Process customer orders, quotes, and returns with efficiency and attention to detail.<br>• Collaborate with internal departments, including sales and logistics, to ensure timely order fulfillment and delivery.<br>• Coordinate shipping logistics and handle related documentation to meet customer requirements.<br>• Maintain and update customer records, ensuring all information is accurate and up-to-date.<br>• Process credit applications and manage related approvals or rejections.<br>• Assist in supporting sales and marketing initiatives by providing necessary administrative support.<br>• Handle inbound and outbound calls, ensuring a thorough and courteous communication experience for all customers.
We are looking for a detail-oriented Staff Accountant to join a healthcare organization in Newport News, Virginia. In this Contract position, you will play a vital role in managing financial operations, ensuring accuracy, and maintaining compliance with accounting standards. This role is ideal for professionals with over five years of accounting experience who thrive in dynamic environments.<br><br>Responsibilities:<br>• Perform month-end close processes, including preparing and reviewing journal entries.<br>• Maintain and reconcile the general ledger to ensure accurate financial reporting.<br>• Review and approve invoices for payment, ensuring proper coding and adherence to company policies.<br>• Conduct account reconciliations to verify the accuracy of financial transactions.<br>• Manage bank reconciliation processes to identify and resolve discrepancies.<br>• Collaborate with other departments to gather financial data and support decision-making.<br>• Ensure compliance with accounting standards and organizational policies.<br>• Analyze financial data to identify trends and provide meaningful insights.<br>• Assist with audits and other financial reviews as needed.
<p>We are looking for a dedicated Collections Specialist who will be responsible for managing and optimizing collection processes while ensuring compliance with industry standards. </p><p><br></p><p>Responsibilities:</p><p>• Handle both commercial and consumer collection accounts, ensuring timely resolution and payment.</p><p>• Analyze credit data to assess the risk and establish appropriate collection strategies.</p><p>• Maintain accurate records of billing and collection activities to ensure proper documentation.</p><p>• Communicate effectively with clients to address payment issues and negotiate solutions.</p><p>• Monitor outstanding accounts and follow up consistently to reduce delinquency rates.</p><p>• Prepare detailed reports on collection performance and provide insights for improvement.</p><p>• Ensure compliance with relevant laws and regulations in all collection activities.</p><p><br></p>
We are looking for an experienced Director of Tax to lead our organization's U.S. tax strategy and treasury operations in Norfolk, Virginia. This leadership role requires a blend of technical expertise and strategic vision to ensure compliance, optimize tax performance, and guide a talented team. The ideal candidate will play a pivotal role in shaping financial policies, driving tax planning initiatives, and aligning treasury functions with organizational goals.<br><br>Responsibilities:<br>• Develop and execute comprehensive tax strategies to minimize liabilities while adhering to federal, state, and local regulations.<br>• Oversee the preparation, review, and filing of all corporate tax returns and manage audits conducted by external authorities.<br>• Evaluate and implement tax planning opportunities to achieve savings and improve financial efficiency.<br>• Provide expert guidance to senior leadership on tax implications related to transactions, restructurings, and other strategic decisions.<br>• Train and support finance teams with technical tax insights and ensure proper treatment of various transactions.<br>• Manage treasury operations, including cash flow management, borrowing strategies, and compliance with debt agreements.<br>• Monitor and execute incremental borrowing requirements to support operational funding needs.<br>• Lead a team of tax and treasury professionals, fostering their development and encouraging a collaborative work environment.<br>• Build and maintain strong relationships with external consultants to ensure cost-effective and efficient outcomes.<br>• Collaborate with executive leadership to uphold financial integrity and align tax and treasury functions with organizational objectives.
<p>This leadership role is responsible for overseeing all aspects of an organization’s Information Technology (IT) operations. The position manages a wide range of IT functions including business continuity planning, database and systems administration, network infrastructure, cybersecurity, technical services, and application development and support. The role emphasizes innovation and strategic leadership in developing and implementing initiatives that support organizational goals.</p><p><br></p><p><strong>What You’ll Do: Responsibilities</strong></p><ul><li>Establish and execute the overall IT strategy and vision in alignment with the organization’s strategic objectives.</li><li>Lead the development, implementation, and oversight of a comprehensive information security and cybersecurity program to protect data assets and technology infrastructure from internal and external threats.</li><li>Prioritize and manage strategic and tactical IT projects, allocating resources based on scope, timelines, and organizational priorities. Monitor performance metrics and ensure risks are mitigated.</li><li>Identify and implement emerging technologies and process improvements to enhance agility, innovation, and responsiveness to business needs.</li><li>Direct and support IT staff, including performance management, training, and professional development.</li><li>Oversee multiple projects to successful completion within budget and timeline constraints.</li><li>Manage relationships with technology vendors and ensure compliance with service level agreements.</li><li>Collaborate with internal and external stakeholders on IT-related initiatives and issues.</li><li>Recommend and implement new technologies and services to improve operational efficiency and effectiveness, ensuring systems capacity meets organizational needs.</li><li>Serve as a liaison between IT and other departments to ensure alignment and support for cross-functional initiatives.</li><li>Lead efforts related to IT grant proposals and execution, ensuring compliance with grant requirements.</li><li>Prepare and manage the annual IT budget, including planning for current and future capital projects.</li><li>Contribute to the development and implementation of asset management strategies that minimize lifecycle costs and support organizational objectives.</li><li>Perform other duties as assigned.</li><li>This role may require flexibility in schedule and location to support a 24/7 operational environment.</li></ul>
<p>We are looking for an experienced Accountant/Analyst to join our team in Newport News, Virginia. This role is essential in supporting the financial planning, reporting, and analysis for a portfolio of multifamily residential properties. The ideal candidate will combine technical accounting expertise with strong analytical capabilities to drive accurate reporting and optimize property performance.</p><p><br></p><p>Responsibilities:</p><p>• Prepare detailed monthly, quarterly, and annual financial statements for a portfolio of properties.</p><p>• Analyze budget-to-actual variances, identify trends, and propose actionable solutions.</p><p>• Manage the budgeting and forecasting process for property operations and capital projects.</p><p>• Conduct in-depth cash flow analysis, rent roll reviews, and occupancy trend reporting.</p><p>• Ensure the accuracy of general ledger reconciliations and compliance with internal controls.</p><p>• Support audits, tax filings, and lender reporting requirements with thorough documentation.</p><p>• Develop financial models to evaluate acquisitions, dispositions, and refinancing opportunities.</p><p>• Collaborate with property managers and leadership teams to provide financial insights for decision-making.</p><p>• Drive process improvements to enhance the accuracy and efficiency of financial reporting.</p><p>• Handle other financial tasks and responsibilities as needed.</p>
