<p>Robert Half is working with a respected client in the engineering space north of Boston that is seeking a Human Resources Coordinator to join its team. This role reports into a Director and would be responsible for administrative HR tasks to begin with. Once established, the Human Resources Coordinator can take on more complex responsibilities, working in conjunction with the Director.</p><p><br></p><p>The desired candidate should have at least 2 years of professional experience in human resources. Experience in the areas of recruiting, onboarding, employee relations, and compliance is required. A Bachelors Degree is also required for the role.</p><p><br></p><p>The HR Coordinator will primarily work on-site as this is an in-office position Monday thru Friday. Starting salary is commensurate with experience and the benefits are competitive.</p><p><br></p><p>If interested and qualified please apply via this listing, or email your resume to Bill.Nichols@roberthalf. Thanks!</p>
<p>We are looking for a proactive Member Services Coordinator/Admin Assistant to support daily member service activities and front office operations. This role combines administrative coordination, customer support, and data management to help keep member records, communications, and event logistics organized and accurate. The ideal candidate brings a service-focused mindset, strong attention to detail, and the flexibility to assist across multiple office functions in a collaborative team environment. This rle is in the greater MIlfrod MA area and is 100% in office. </p><p><br></p><p>Responsibilities:</p><p>• Guide new members through the onboarding process and help create a positive, well-organized introduction to the organization.</p><p>• Keep member-facing documents, website content, and communications current by coordinating updates from internal teams and external partners.</p><p>• Enter and maintain product and membership data, ensuring records, categories, and status details remain accurate in internal systems.</p><p>• Support members with service-related requests, including assistance with backorder cancellation needs and other account updates.</p><p>• Prepare reports related to promotions and data entry activities to support tracking, review, and process improvement efforts.</p><p>• Coordinate logistics for member events, shows, meetings, training sessions, and board gatherings, including ordering materials and supplies as needed.</p><p>• Manage front desk and reception responsibilities by greeting visitors, handling incoming deliveries, and maintaining an organized office presence.</p><p>• Update the shared office calendar and assist with general administrative tasks such as supply ordering and keeping common areas organized and stocked.</p><p><br></p><p><strong><em><u>For immediate consideration please reach out to me directly! Eric Lebow 508-205-2127 </u></em></strong></p>
We are looking for a Project Coordinator to support strategic initiatives within a non-profit organization in Worcester, Massachusetts. This Contract position works closely with Administration & Finance leadership to organize projects, improve workflows, and maintain the tools and documentation needed to keep priorities moving forward. The role blends project coordination, process documentation, and digital systems support while handling sensitive information with professionalism and sound judgment.<br><br>Responsibilities:<br>• Create and manage workflow tools, digital forms, and tracking resources that help move assigned initiatives from planning through execution.<br>• Turn business needs and established procedures into practical templates, process maps, forms, and other operational materials that support day-to-day work.<br>• Maintain project schedules, milestone plans, task lists, and dependency tracking so teams can monitor progress and address risks in a timely manner.<br>• Assist with process improvement efforts by documenting existing workflows and helping design tools that support updated operating methods.<br>• Prepare draft charters, leadership briefings, status updates, summaries, and other written materials for review, including content that may be confidential.<br>• Consolidate information from meetings, records, and stakeholder input into clear documentation that supports planning, decision-making, and follow-up actions.<br>• Update and organize SharePoint pages, web content, dashboards, and reusable project resources to improve access to key information.<br>• Keep project files, version history, workflow records, and supporting documentation accurate and well organized to ensure continuity across initiatives.
We are looking for an experienced Workflow Coordinator to support an office in Boston, Massachusetts through a Long-term Contract assignment. This position blends front-desk hospitality with administrative service support, making it ideal for someone who is comfortable in a client-facing environment and takes pride in delivering an organized, high-touch experience. The role works closely with office leadership and meeting hosts to ensure visitors, employees, and conference spaces are supported efficiently throughout the day.<br><br>Responsibilities:<br>• Welcome visitors and employees at the front desk, answer incoming calls, and provide a courteous first point of contact for the office.<br>• Prepare conference rooms for meetings by arranging materials, confirming room readiness, and ensuring spaces are presented appropriately.<br>• Support meeting logistics by coordinating basic setup needs and placing food or refreshments when requested.<br>• Assist with document handling tasks such as scanning, printing, and related office support activities using standard business equipment.<br>• Monitor shared office areas and help maintain a smooth day-to-day experience aligned with a service-focused workplace.<br>• Partner with remote management and onsite support contacts to learn procedures, follow service expectations, and adapt to office needs.<br>• Provide occasional early-morning assistance for scheduled events or depositions when advance notice is given.<br>• Contribute flexible administrative support as the office continues to build and refine local service operations.
We are looking for a personable and organized Administrative Assistant to support leasing and office operations for a real estate and property team in Malden, Massachusetts. This Long-term Contract position focuses on maintaining strong communication with prospective tenants, coordinating appointments, and helping keep daily administrative activities running smoothly. The ideal candidate brings a service-minded approach, strong follow-through, and the ability to manage documentation and prospect activity with accuracy.<br><br>Responsibilities:<br>• Connect with prospective tenants or clients to introduce available opportunities and arrange appointments in a timely, thorough manner.<br>• Coordinate and manage property showing schedules while ensuring a welcoming and informative experience for visitors.<br>• Maintain consistent follow-up with prospects to answer questions, encourage engagement, and move opportunities through the pipeline.<br>• Track prospect interactions and status updates in CRM and related systems so records remain current and actionable.<br>• Organize, file, and maintain paper and digital documents, ensuring required information is accurately entered into Yardi.<br>• Provide day-to-day administrative support to the team by handling routine communications, scheduling needs, and record management.<br>• Assist with operational tasks that may involve accounting-related documentation, billing support, or coordination with internal business systems as needed.
We are looking for an Administrative Assistant to support a Risk Services team in Boston, Massachusetts. This Contract position is ideal for someone who excels in a fast-paced administrative environment and enjoys delivering responsive, high-quality service to internal and external stakeholders. The role centers on document coordination, inbox management, record accuracy, and timely communication across a high volume of requests.<br><br>Responsibilities:<br>• Oversee the preparation, review, and distribution of Certificates of Insurance while maintaining accuracy and completeness.<br>• Monitor shared departmental mailboxes, prioritize incoming inquiries, and provide prompt, attentive responses or route requests to the appropriate contacts.<br>• Serve as a key point of contact for stakeholders by addressing administrative questions and ensuring consistent follow-up on outstanding items.<br>• Coordinate with insurance brokers and related partners to obtain documentation, resolve issues, and keep requests moving efficiently.<br>• Maintain tracking logs, spreadsheets, and departmental records to support visibility into request status and deadlines.<br>• Perform detailed data entry and document management tasks to keep files organized and current.<br>• Track pending matters proactively and follow up with relevant parties to ensure timely completion.<br>• Provide general administrative support to the department, including handling service-related communications and assisting with office coordination tasks.
We are looking for an experienced Administrative Assistant to support daily office operations in a Contract position. This role is ideal for someone who enjoys creating an organized, welcoming workplace while handling a wide range of front desk and administrative responsibilities. The successful candidate will help keep the office running smoothly by coordinating communications, maintaining shared spaces, and assisting staff with essential clerical and scheduling needs.<br><br>Responsibilities:<br>• Manage daily office opening and closing routines while ensuring the workspace remains orderly, well-maintained, and ready for employees and visitors.<br>• Welcome guests warmly, identify the purpose of their visit, and connect them with the appropriate team members in a thoughtful manner.<br>• Process incoming packages, mail, and deliveries accurately, and arrange outgoing shipments through courier, postal, and express mail services.<br>• Oversee the upkeep of conference rooms, shared office areas, and kitchen spaces to maintain a clean and functional environment.<br>• Track inventory levels for office, kitchen, and beverage supplies and replenish materials on a regular schedule.<br>• Coordinate food service and meeting support for client sessions, internal gatherings, presentations, and office events, including room setup and reset.<br>• Communicate consistently with department leaders to confirm priorities, receive direction on assignments, and address questions as they arise.<br>• Provide administrative assistance to staff by preparing documents and presentations, organizing print requests, and supporting project-related tasks.<br>• Complete a variety of clerical duties such as copying, printing, data entry, proofreading, and expense report preparation, while also assisting with onboarding activities and calendar coordination for shared spaces and office events.
We are looking for a detail-oriented Administrative Assistant to support daily office operations. This is a contract position suited for someone who can manage front-desk activity, handle incoming calls effectively, and keep administrative tasks organized and on schedule. The ideal candidate is comfortable working in a fast-paced office environment and can maintain accurate records while providing dependable support to staff and visitors.<br><br>Responsibilities:<br>• Manage day-to-day administrative activities to help the office run efficiently and stay well organized.<br>• Receive and direct inbound phone calls, taking clear messages and routing inquiries to the appropriate team members.<br>• Welcome visitors and provide attentive front-desk support while maintaining a positive office experience.<br>• Enter, update, and maintain information in office records and databases with a high level of accuracy.<br>• Prepare, organize, and file documents so materials are easy to access and kept up to date.<br>• Support general office coordination by scheduling meetings, monitoring shared resources, and assisting with routine clerical tasks.
We are looking for an Administrative Assistant to support daily office operations for a manufacturing environment. This Long-term Contract position is well suited for someone who enjoys variety in their workday, stays organized, and maintains a detail-oriented approach when interacting with visitors and team members. The role combines front-desk support, data coordination, and general administrative tasks to help keep materials, information, and workflow organized.<br><br>Responsibilities:<br>• Welcome visitors and provide a courteous, detail-oriented first point of contact for the office.<br>• Maintain and update spreadsheets and other records to track production samples and related information accurately.<br>• Receive incoming products or materials and organize them for easy identification and access.<br>• Perform data entry and general administrative support tasks to keep office documentation current and orderly.<br>• Assist with answering inbound calls and directing questions to the appropriate team members.<br>• Provide flexible support across a range of office duties based on daily business needs.<br>• Help maintain an organized administrative workspace that supports smooth day-to-day operations.
<p>Robert Half's client in Worcester MA is seeking an Administrative Assistant to help support their education program within the medical space for a long term engagement!</p><p><br></p><p>Responsibilities include:</p><p>- Administrative work to set up scenarios for medical students</p><p>- Scheduling</p><p>- Arranging training</p><p>- Communications with various internal coordinators</p><p>- Light communication to external vendors</p><p>- Keep workplace organized</p><p>- Phone/Email correspondence</p><p>- Assessment support (assist medical students and per diem employees who are acting as patients with any guidance they may need during trainings)</p><p>○ Check-in</p><p>○ Set up orientations</p><p>○ Ensure everyone arrives on time</p><p>○ Print schedules</p><p>○ Make announcements (as needed)</p><p><br></p><p>Start Date: 10/5</p><p>End Date: Through end of year (could extend)</p><p>Hours: M-F | 8:30am-4:30pm & someone who can be flexible to work different hours on day of events!</p><p>Work Type: On-site</p><p>Pay Rate: $19.50+ (dependent on experience) </p><p><br></p><p>**If interested, APPLY now</p>
We are looking for an Administrative Assistant to support office operations for a busy HR-focused team in Dorchester, Massachusetts. This position plays an important role in keeping daily administrative activities organized, assisting internal staff and members, and ensuring requests are handled accurately and promptly. The ideal candidate is adaptable, detail-oriented, and comfortable balancing routine tasks with changing priorities in a fast-paced, fully onsite environment.<br><br>Responsibilities:<br>• Provide day-to-day administrative support to leadership and partner teams, ensuring office activities run smoothly and efficiently.<br>• Assist members and internal stakeholders by answering questions, directing requests, and following up on service needs in a thorough and attentive manner.<br>• Process and track quarterly dues payments while maintaining accurate records and resolving routine payment-related inquiries.<br>• Prepare daily reconciliation and balancing reports to support financial accuracy and organized recordkeeping.<br>• Coordinate project-based assignments and general office tasks across multiple departments, adjusting priorities as business needs shift.<br>• Create, update, and organize documents, spreadsheets, and correspondence using Microsoft Office applications.<br>• Support communication and collaboration among cross-functional teams by sharing information and helping keep assignments on schedule.
We are looking for a dependable Part Time Office Coordinator to support daily office operations for a service-focused organization. This Long-term Contract position is ideal for someone who enjoys creating an organized, welcoming workplace while keeping administrative tasks on track. The person in this role will help manage office needs, coordinate front desk activities, and provide support with routine financial and operational duties.<br><br>Responsibilities:<br>• Oversee day-to-day administrative activities to help the office run efficiently and maintain an organized work environment.<br>• Monitor inventory levels for workplace materials and arrange timely purchases to ensure teams have the supplies they need.<br>• Receive visitors, answer incoming calls, and provide attentive front desk support to employees and guests.<br>• Keep office supply storage areas orderly, track usage, and restock essential items as needed.<br>• Assist with accounts payable tasks, including reviewing invoices and helping process vendor-related paperwork accurately.<br>• Support general office coordination by handling routine clerical duties, scheduling needs, and administrative follow-up.<br>• Maintain office records and documentation in a clear and accessible manner to support daily operations.
<p>We are looking for a Service Operations Coordinator to join our team in the Marlborough, MA area. In this role, you will help keep service activities running smoothly by managing quotes, orders, billing-related tasks, and customer payment processing. This position works closely with service teams and customers to support parts coordination, maintain accurate records, and deliver responsive service throughout the order and payment cycle.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and manage service-related quotations, customer orders, and billing documentation with accuracy and timeliness.</p><p>• Enter and apply customer payments in company systems to support order release and service fulfillment.</p><p>• Respond to customer questions regarding pricing, invoices, parts availability, and expected delivery timelines.</p><p>• Coordinate the movement of service parts and assist internal teams with updates needed to complete service requests.</p><p>• Track field part usage and maintain organized records to support operational visibility and planning.</p><p>• Share service updates with customers when needed, including warranty-related information and completed documentation.</p><p>• Follow established quality and compliance procedures aligned with applicable internal standards and regulated requirements.</p><p>• Contribute to workflow improvements that increase efficiency across service operations and related administrative processes.</p><p>• Keep required training current and provide general support to the broader service organization as business needs evolve.</p>
We are looking for a Patient Care Coordinator to support a busy endocrine practice in Massachusetts. This contract opportunity with permanent potential is ideal for someone who excels at coordinating patient access, maintaining accurate records, and creating a welcoming experience for patients and families. The person in this role will help keep provider schedules organized, prepare visits thoroughly, and serve as a dependable point of contact for administrative and clinical coordination.<br><br>Responsibilities:<br>• Welcome patients and visitors professionally, answer routine questions, and provide attentive service throughout the scheduling and check-in process.<br>• Coordinate office visits, follow-up appointments, hospital-based services, and outpatient procedures while ensuring timely action on patient needs.<br>• Arrange endocrine-related testing and treatments, including specialized procedures, and place patients appropriately to support efficient provider workflows.<br>• Review provider schedules at the close of each day to confirm follow-up visits have been arranged and address any outstanding scheduling needs.<br>• Gather required records, prepare charts in advance of appointments, and ensure the provider has the necessary clinical information before each visit, evaluation, or procedure.<br>• Process provider-ordered referrals, schedule future testing, and communicate appointment details clearly to patients and internal team members.<br>• Verify patient demographic and insurance information, support pre-certification activities, and maintain confidentiality in accordance with practice policies.<br>• Assist with administrative office tasks such as faxing, copying, filing, mailings, and coordination with external vendors or service partners.<br>• Support patients with required forms, help coordinate medication-related authorization workflows, and alert clinical staff in advance of scheduled injection visits.<br>• Communicate scheduling concerns or operational issues promptly to the provider or team lead and provide cross-training support to other staff when needed.
We are looking for an Insurance Authorization Coordinator to support timely coverage approvals for members receiving care in Massachusetts. This contract opportunity with permanent potential is ideal for someone who is organized, proactive, and comfortable managing detailed administrative work across several systems. In this role, you will help keep authorization activity moving efficiently by coordinating documentation, monitoring payer responses, and partnering with internal teams to avoid delays in service.<br><br>Responsibilities:<br>• Oversee a queue of members requiring initial insurance approvals and ongoing reauthorizations, ensuring requests are addressed within expected timeframes.<br>• Prepare and send authorization submissions to health plans and payers, including MassHealth, with complete and accurate supporting documentation.<br>• Review payer updates regularly, record authorization outcomes, and process approvals so services can continue without interruption.<br>• Investigate pending or denied requests by gathering missing information, escalating issues when needed, and following through to resolution.<br>• Maintain precise and up-to-date records across internal platforms and related tracking tools to support visibility and compliance.<br>• Coordinate with clinical, administrative, and operations teams to collect required details and keep the authorization process on schedule.<br>• Use standard office applications and digital systems to organize information, manage workflow, and support daily administrative needs.<br>• Assist with related coordination tasks such as scheduling follow-ups and responding to inbound inquiries connected to authorization status.
We are looking for an organized and service-focused Administrative Assistant- Registrar to support daily operations within a college registrar environment in Roxbury, Massachusetts. This Long-term Contract position is ideal for someone who enjoys helping students, coordinating administrative activities, and keeping office processes running smoothly. The role works closely with students, faculty, staff, and campus partners while contributing to registration support, records-related tasks, and event coordination.<br><br>Responsibilities:<br>• Guide students through registrar-related paperwork and answer questions about required forms and documentation.<br>• Deliver attentive front-line support to students, faculty, staff, administrators, and other campus community members.<br>• Support planning and execution for academic events such as registration activities, commencement, and other college functions.<br>• Manage office supply ordering, monitor stock levels, and help maintain an organized and efficient workspace.<br>• Welcome visitors, assist walk-in students, and help ensure the office remains presentable and functional each day.<br>• Coordinate calendars and arrange meetings for registrar office needs and related administrative activities.<br>• Review and refresh forms, published materials, and website content to keep information current and accurate.<br>• Assist with course enrollment processes, transcript fulfillment, student verification requests, and diploma-related inquiries.<br>• Prepare, print, and mail official transcript requests in accordance with established procedures.
We are looking for an organized Human Resources Administrator to support hiring and core HR operations for a service-focused organization in Bridgewater, Massachusetts. This Long-term Contract position is well suited for someone who can manage recruiting workflows, coordinate candidate activity, and keep documentation accurate throughout the hiring process. The role requires strong day-to-day use of ADP Workforce Now, along with solid communication skills and experience conducting interviews and prescreening candidates.<br><br>Responsibilities:<br>• Manage recruitment activities from requisition setup through closure in ADP Workforce Now, ensuring each opening is tracked accurately and updated promptly.<br>• Coordinate the talent acquisition process by scheduling interviews, communicating with applicants, and supporting hiring managers throughout candidate selection.<br>• Conduct candidate prescreening and participate in interviews to help identify candidates with relevant experience for open positions.<br>• Prepare, review, and maintain HR records, legal forms, and employment-related correspondence with attention to accuracy and confidentiality.<br>• Support pre-employment screening processing and related onboarding documentation to help move selected candidates efficiently through pre-employment steps.<br>• Assist with benefit-related administrative tasks and general HR support functions as needed across the employee lifecycle.<br>• Use Microsoft Outlook and Word to manage communications, maintain documentation, and produce HR materials.<br>• Partner with internal stakeholders to keep recruiting and administrative processes organized, timely, and compliant.
<p>Robert Half is partnering with an in-house organization in their search for a Legal administrative Assistant to join their team. This role is located in the Greater Boston area and has a hybrid work model of 4 days in office, 1 day remote. This position is ideal for an experienced legal administrative assistant who can manage competing priorities, maintain accuracy in sensitive work, and operate confidently in a fast-paced environment. The role requires strong judgment, careful attention to detail, and the ability to build effective working relationships while handling confidential matters with discretion.</p><p><br></p><p>Responsibilities:</p><p>• Provide day-to-day administrative and legal support to the General Counsel, ensuring priorities are organized and critical matters are addressed promptly.</p><p>• Coordinate complex scheduling, maintain calendars, and arrange meetings while balancing shifting demands and deadlines.</p><p>• Prepare, edit, proofread, and organize legal correspondence, reports, and other documents with a high level of accuracy.</p><p>• Manage electronic filing processes and maintain orderly records for legal and administrative materials.</p><p>• Review documents for completeness, formatting, and consistency before submission or distribution.</p><p>• Track action items, monitor deadlines, and follow up on outstanding requests to help keep legal work moving efficiently.</p><p>• Handle sensitive information with discretion and sound judgment while supporting confidential legal matters.</p><p>• Assist with office processes and administrative workflows related to legal operations as needed.</p>
<p>Our client, a full-service law firm, is seeking a <strong>Litigation Legal Administrative Assistant </strong>to support daily legal operations. This role is ideal for someone who can manage administrative priorities while maintaining accuracy in document preparation and case-related coordination. The position requires strong organizational skills, sound judgment, and the ability to work efficiently in a legal environment.</p><p><br></p><p><strong>Role: </strong>Litigation Legal Administrative Assistant</p><p><strong>Location:</strong> Boston, MA</p><p><strong>Salary: </strong>$85,000 - $115,000 (depending on experience) + amazing benefits</p><p><strong>Schedule: </strong>Hybrid (4 days in, 1 day remote) after onboarding period</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepares and proofreads standard legal documents, such as pleadings, motions, and discovery requests.</li><li>Ensures that legal documents are compliant with court rules and filed properly.</li><li>Efficiently create, organize, and maintain client files.</li><li>Conduct comprehensive research using various tools, including Westlaw, PACER, and different state court dockets.</li><li>Act as a liaison with courts and various litigation-related vendors such as process servers and couriers.</li><li>Assist attorneys in preparing for trial and hearing by organizing and summarizing relevant documents.</li><li>Communicate with clients, witnesses, and other parties to gather information and answer questions.</li><li>Prepares and assembles materials, documents, and exhibits for various court appearances, depositions and meetings.</li><li>Receives and screens telephone calls responding to inquiries on a variety of matters such as case status and attorney scheduling.</li><li>Handle general administrative duties, including organizing litigation binders, managing phone coverage, processing incoming mail, and overseeing the office calendar with case deadlines.</li><li>Manages incoming mail and outgoing mail and properly files in case file and scans to office document management files.</li><li>Manages attorney’s calendars including scheduling appointments and adding new appearances as received in the attorney’s mail.</li><li>Organize and maintain case files, including physical and electronic files.</li><li>Performs additional duties as requested.</li></ul>
<p>Our client, a successful law firm, a Legal Administrative Assistant to support a busy trust and estates practice. This permanent position is ideal for someone who brings strong organizational skills, sound judgment, and an effective communication style to a legal environment that values accuracy and attention to detail. The person in this role will help keep daily operations on track while providing dependable administrative support to attorneys and delivering attentive service to clients and internal stakeholders.</p><p><br></p><p><strong>Role: </strong>Legal Administrative Assistant</p><p><strong>Location: </strong>Wellesley, MA</p><p><strong>Salary:</strong> $75,000 - $90,000 (depending on experience) + great benefits</p><p><strong>Schedule: </strong>In Office M-F first 90 days, then hybrid (3 days in office, 2 days remote)</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to a Managing Partner while effectively managing competing priorities and deadlines.</li><li>Serve as a professional point of contact for prospective clients, responding to inquiries promptly and professionally.</li><li>Coordinate and maintain attorney calendars, including scheduling meetings, appointments, and client calls.</li><li>Draft, proofread, and prepare professional written correspondence with accuracy and attention to detail.</li><li>Monitor and manage client billing activities, ensuring invoices and billing information are processed accurately and in a timely manner.</li><li>Perform a variety of administrative duties, including mailings, scanning, copying, document organization, and maintaining organized client files.</li></ul>