<p>Jenny Bour with Robert Half is working with a growing organization that is seeking a diligent <strong>HR Generalist</strong> to join their team! As an HR Generalist, you will play a crucial role in managing various HR functions such as processing paperwork for new permanent staff, scheduling, and overseeing time and attendance, among others. As an HR Generalist, you will also be involved in accident/incident report processing, safety audits, and managing unemployment claims. If you enjoy working directly with employees, answering employee questions, and with helping in the onboarding process, this may be the job for you!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Accurately process paperwork for new staff and schedule them efficiently</li><li>Oversee time and attendance review and processing, ensuring accurate records for payroll submission</li><li>Respond promptly to phone and email inquiries, providing clear and concise information</li><li>Process accident and incident reports, reporting accidents to the worker's compensation carrier and completing necessary follow-ups</li><li>Serve on the Safety Committee, initiating safety recommendations to minimize Workers Compensation claims</li><li>Conduct regular unit/operational safety audits, ensuring compliance with all safety-related requirements</li><li>Manage unemployment claims for the organization efficiently and effectively</li><li>Perform data entry into our HRIS system for timekeeping, personnel, and payroll related information</li><li>Work closely with student staff on HR-related projects, providing coaching and guidance to ensure proper execution of processes and department filing</li><li>Maintain OSHA log and ensure compliance with OSHA and all safety-related requirements regarding injury reporting.</li></ul>
<p>Jenny Bour with Robert Half is working with an exciting manufacturing company that is seeking a detail-oriented <strong>Accounts Receivable Specialist</strong> to join their finance team. This Accounts Receivable Specialist role is responsible for managing invoicing, accounts receivable processes, credit memos, customer account setup, and monthly closing entries. This AR Specialist role is crucial to the smooth operation of the teams financial processes and requires a high level of accuracy and diligence. If you have experience in accounts receivable and are looking to take the next step in your career, we encourage you to apply!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Generate and distribute Accounts Receivable reports daily; process invoice batching and ensure timely invoicing through various customer portals, including government invoicing systems.</li><li>Collaborate with the shipping manager to address invoicing issues related to unshipped products. Work closely with sales administrators to resolve billing discrepancies.</li><li>Review and enter credit memos into the financial system, ensuring accuracy and preventing duplicate entries.</li><li>Process orders, including credit memos and billing-only transactions, using the company’s order entry system.</li><li>Independently manage assigned tasks once fully trained, demonstrating initiative and problem-solving skills.</li><li>Provide assistance to the Credit Analyst as needed.</li><li>Respond to customer requests for invoice copies and maintain accurate records of all invoices.</li><li>Monitor invoice sequencing through a daily control log.</li><li>Set up new customer accounts in the system after the completion and approval of the required process.</li><li>Assist with cash application and sales reporting as necessary</li></ul><p><br></p>
<p><strong>Job Description:</strong></p><p>We are seeking a detail-oriented and proactive <strong>Platform Specialist</strong> to join our operations team. This role will focus on managing day-to-day business operations, including <strong>data entry</strong>, <strong>sending quotes</strong>, and <strong>placing orders</strong>. The Platform Specialist will also address unique or complex transactions outside of our standard platform workflows.</p><p>As a key support role, you will be responsible for processing customer transactions, verifying and correcting order data, and maintaining accurate records. You will work closely with Account Managers, Business Owners, and internal stakeholders to ensure a seamless experience for both customers and team members.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Handle data entry and transactional support with accuracy and efficiency</li><li>Generate and send quotes to customers based on internal requests</li><li>Place and track orders while ensuring data integrity</li><li>Maintain and update records, systems, and reports</li><li>Support inquiries related to platform transactions in accordance with service level agreements (SLAs)</li><li>Assist in optimizing operational processes and identifying opportunities to improve platform usage</li><li>Work collaboratively with cross-functional teams to convert opportunities into actionable outcomes</li><li>Produce data quality reports and share relevant insights with stakeholders</li><li>Support the team with general administrative and operational tasks</li></ul><p><br></p>
<p>Jenny Bour with Robert Half is working with a well-established financial firm that is looking for a <strong>Financial Services Administrative Assistant</strong> to join their team! This exciting opportunity for a Financial Services Administrative Assistant is ideal for someone looking for long-term employment with growth potential and an interest in working in a client-facing, detail-oriented environment. As a Financial Services Administrative Assistant, you will play a vital role in supporting the team by managing various administrative tasks, from answering client calls and managing calendars, to processing client transactions and maintaining client accounts. This position offers excellent benefits and a great opportunity for growth within the financial services industry!</p><p><br></p><p>Responsibilities will include...</p><p><br></p><ul><li>Act as the first point of contact for clients, handling calls and in-person greetings, and providing basic information and instructions as required.</li><li>Oversee the setup and management of staff calendars, ensuring daily updates and task allocation.</li><li>Handle incoming and outgoing mail, including UPS preparation and notifications to the team.</li><li>Prepare and review new account paperwork for clients, ensuring accuracy and completeness before delivery and onboarding.</li><li>Carry out account maintenance, including paperwork preparation, delivery, and processing, as well as monitoring for completion.</li><li>Handle client check deposits and prepare meeting folders as required.</li><li>Download daily transactions from our mutual fund custodian and update client mailing spreadsheets and Outlook contacts.</li><li>Create charity donation letters for client gifting and track delivery to entities.</li><li>Update various established spreadsheets and team pending task logs.</li><li>Make use of key skills such as Data Entry, Invoice Processing, Microsoft Excel, QuickBooks, SAP, and Mail Merge.</li></ul>
<p>Jenny Bour with Robert Half is working with a growing construction company that is looking for a detail-oriented <strong>Accounting Specialist </strong>to join their team! This Accounting Specialist role role involves supporting payroll processing, accounts payable, accounts receivable, and other bookkeeping tasks with a high level of accuracy and efficiency. The ideal Accounting Specialist candidate will be able to work independently, communicate effectively, and manage multiple deadlines in a fast-paced environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process weekly payroll for approximately 30 employees, ensuring accurate time tracking, deductions, adjustments, and direct deposit file uploads.</li><li>Maintain payroll records and ensure compliance with certified payroll requirements, including proper classification of employees.</li><li>Handle per diem, travel time, and gas reimbursements by maintaining accurate rates and processing payments.</li><li>Prepare and submit weekly, quarterly, and year-end tax reports and payments, as well as process W-2 forms and other tax-related documentation.</li><li>Coordinate employment verifications and book hotels for employees working on out-of-town assignments.</li><li>Process accounts payable invoices, route them for timely approvals, and manage vendor setups, including uploading W-9 forms.</li><li>Prepare and distribute credit card transaction reports, ensuring proper coding and approvals.</li><li>Process accounts receivable payments and assist with invoicing, job setups, and proposal preparation.</li><li>Generate weekly reports on delinquent accounts and oversee collection efforts.</li><li>Support project managers with financial tasks and other duties as assigned by the manager.</li></ul>
<p><strong>Position Summary</strong></p><p>We are seeking an <strong>Order Processing Specialists</strong> to support our dynamic sales team. In this role, you’ll ensure all sales orders are processed efficiently, accurately, and within delivery deadlines. You will serve as a key point of contact between sales reps, customer service, and management to coordinate order activity and customer fulfillment.</p><p>This is a great opportunity to contribute to a global technology leader and develop your skills in sales operations and administrative support.</p><p><strong>Key Responsibilities</strong></p><ul><li>Accurately process and manage sales orders and customer change orders</li><li>Ensure timely delivery of orders by coordinating with internal teams</li><li>Support a group of inside/outside sales representatives</li><li>Verify and review orders for accuracy and completeness</li><li>Monitor account activity and track key data and performance indicators</li><li>Generate reports on sales results, market conditions, and other metrics</li><li>Assist with lead qualification and order entry, when needed</li><li>Prepare quotes for products and licenses for pre-sales support</li><li>Maintain excellent communication with stakeholders to ensure customer satisfaction</li></ul><p><strong>What You Bring to the Role</strong></p><ul><li>Proven ability to work independently and manage routine tasks with minimal supervision</li><li>Strong analytical skills to resolve non-routine issues and suggest improvements</li><li>Excellent communication skills, with the ability to explain policies and procedures to external stakeholders</li><li>Proficiency in order processing systems and basic administrative tools</li><li>Experience supporting a sales team or working in a similar operations or administrative role</li><li>High attention to detail and a proactive mindset</li><li>Ability to adapt quickly and make decisions under pressure</li><li>Comfortable working in a fast-paced, deadline-driven environment</li></ul>
<p>Jenny Bour with Robert Half is working with a growing company that is looking to add a Human Resources Leaves Specialist to their team! We are seeking a detail-oriented and knowledgeable <strong>Human Resources Leaves Specialist</strong> to manage and administer leave of absence programs, ensuring compliance with federal, state, and company policies. This role will focus on handling Family and Medical Leave Act (FMLA), workers’ compensation, paid family leave, disability benefits, and OSHA compliance. The ideal HR Leaves Specialist candidate will be well-versed in leave laws, possess strong organizational skills, and provide excellent support to employees navigating various leave options.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Administer and manage employee leave programs, including FMLA, paid family leave, workers’ compensation, short-term and long-term disability, and unpaid leaves of absence.</li><li>Serve as the primary point of contact for employees and managers regarding leave policies, processes, and eligibility requirements.</li><li>Ensure compliance with federal, state, and local leave regulations, including proper documentation and reporting.</li><li>Process and track leave requests, ensuring accuracy in leave balances and payroll adjustments.</li><li>Work closely with HR, payroll, and legal teams to ensure smooth coordination and adherence to company policies.</li><li>Partner with third-party administrators, insurance carriers, and medical professionals to manage claims and return-to-work programs.</li><li>Support OSHA compliance efforts by maintaining records of workplace injuries and coordinating return-to-work accommodations.</li><li>Conduct employee education and training on leave policies and workplace safety regulations.</li><li>Maintain confidentiality of sensitive employee information and handle cases with professionalism and empathy.</li></ul><p><br></p>
<p>Jenny Bour with Robert Half is seeking a motivated and detail-focused<strong> Construction Accounting Specialist</strong> to support the finance team in a dynamic Architecture & Engineering environment. This Construction Accounting Specialist role plays a key part in managing day-to-day accounting operations, including journal entries, reconciliations, accounts payable and receivable, fixed assets, and support for month-end close processes. The ideal Construction Accounting Specialst candidate is analytical, organized, and able to prioritize effectively in a deadline-driven setting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Reconcile various general ledger accounts including bank accounts, credit cards, payables, receivables, and intercompany balances.</li><li>Process vendor invoices and payments (EFT, ACH, checks), and apply client payments accurately.</li><li>Handle client billing, including finalizing and distributing invoices, monitoring collections, and following up on past-due accounts.</li><li>Assist with onboarding vendors, collecting W-9s, and managing certificates of insurance (COIs).</li><li>Maintain fixed asset records and support month-end depreciation activities.</li><li>Assist with QA/QC on job setups and support project closures as needed.</li><li>Provide backup support for billing systems and assist with subconsultant and PO documentation.</li></ul>
<p>Jenny Bour with Robert Half is working with a construction company that is looking for an experienced <strong>Payroll Specialist </strong>to join their team! This Payroll Specialist position requires expertise in certified payroll processes and a strong understanding of labor compliance regulations. The ideal Payroll Specialist candidate will excel in maintaining accurate payroll records and ensuring compliance with federal and state wage laws. This is a permanent opportunity located in Tonawanda, NY.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process weekly payroll for a diverse workforce, including salaried, hourly, and laborer roles.</li><li>Prepare and submit Certified Payroll Reports in compliance with the Davis-Bacon Act and prevailing wage laws.</li><li>Maintain detailed records of employee timesheets, wages, benefits, and deductions.</li><li>Review and reconcile timekeeping data to ensure payroll accuracy.</li><li>Ensure adherence to federal, state, and local tax regulations and labor laws.</li><li>Collaborate with HR and project managers to gather relevant labor classification and job code information.</li><li>Provide payroll documentation and reports during internal and external audits.</li><li>Stay informed about updates in certified payroll regulations and wage determinations.</li><li>Set up and manage prevailing wage classifications within payroll systems.</li><li>Generate payroll-related reports for management and compliance purposes.</li></ul>
<p>We are looking for a dedicated Customer Experience Specialist to join our team on a contract to permanent basis in West Seneca, New York. In this role, you will be responsible for ensuring seamless interactions between customers, internal teams, and external stakeholders. The ideal candidate will excel at problem-solving, communication, and managing operational workflows to enhance customer satisfaction. </p><p><br></p><p> Responsibilities: </p><p>• Build and maintain effective working relationships with facilities to streamline scheduling and address issues promptly. </p><p>• Foster strong connections with current and potential shipping partners to support business continuity. </p><p>• Collaborate with internal departments and divisions to deliver a cohesive and efficient customer experience. </p><p>• Identify and address operational challenges proactively by implementing practical solutions. </p><p>• Oversee the smooth handling of customer orders, including order processing, appointment scheduling, and updating portals. </p><p>• Ensure the accuracy and timeliness of order entries and data management. </p><p>• Generate, review, and analyze reports to support operational decision-making. </p><p>• Take on additional responsibilities as assigned to support business objectives.</p>
We are looking for a skilled Administrative Assistant to join our team in Buffalo, New York. This is a long-term contract position offering an opportunity to support a highly collaborative and dynamic office environment. The ideal candidate will excel in managing administrative tasks efficiently while maintaining a high level of professionalism.<br><br>Responsibilities:<br>• Manage daily office operations, including scheduling meetings, handling correspondence, and maintaining organized records.<br>• Utilize Microsoft Office Suite applications such as Excel, Word, PowerPoint, and Outlook to prepare documents, presentations, and reports.<br>• Handle inbound calls and ensure effective communication with internal and external stakeholders.<br>• Coordinate travel arrangements and maintain schedules for executives and team members.<br>• Support compliance efforts by organizing and tracking relevant documentation.<br>• Assist in the planning and execution of webinars, conference calls, and site visits.<br>• Perform data entry, scanning, and photocopying tasks as needed.<br>• Maintain professionalism while interacting with C-Suite executives and other senior personnel.<br>• Prioritize and manage multiple assignments independently to meet deadlines.<br>• Provide editing and proofreading support to ensure accuracy in all communications.
We are looking for a proactive Accounts Receivable Clerk to join our team in Cheektowaga, New York. This position offers the potential for long-term employment and is ideal for someone eager to take ownership of accounts receivable processes, including payment applications, reconciliations, and vendor communication. If you have strong organizational skills and thrive in a detail-oriented environment, we encourage you to apply.<br><br>Responsibilities:<br>• Manage accounts receivable functions, including processing payments and applying them to appropriate accounts.<br>• Conduct account reconciliations to ensure accurate financial records.<br>• Communicate effectively with vendors and internal teams to resolve discrepancies and maintain positive relationships.<br>• Assist with billing processes and ensure timely invoice generation.<br>• Handle cash applications and collections to support company financial goals.<br>• Provide backup support for accounts payable during staff absences.<br>• Utilize accounting software such as Sage, with training provided as necessary.<br>• Identify opportunities to streamline AR processes and contribute to financial improvements.<br>• Collaborate with the Controller to maintain accurate reporting and compliance.<br>• Support credit management activities and contribute to the overall efficiency of the finance department.
We are looking for an experienced Finance Manager to join our team in Lancaster, New York. In this role, you will oversee key financial operations, ensuring compliance with legal requirements and supporting the organization’s mission. This is a long-term contract position offering the opportunity to make a meaningful impact while managing diverse financial functions.<br><br>Responsibilities:<br>• Lead and advocate for the organization’s core purpose, vision, and values in all financial activities.<br>• Manage daily accounting operations, including payroll processing and reconciliation.<br>• Conduct bank reconciliations and oversee the preparation for annual audits in collaboration with external auditors.<br>• Generate detailed financial reports and provide insights to support decision-making.<br>• Supervise and assign tasks to the Bookkeeper, ensuring accuracy and efficiency.<br>• Coordinate the development of organizational and departmental budgets.<br>• Ensure compliance with state regulations and file required financial reports.<br>• Oversee and maintain various insurance policies, including business liability, worker’s compensation, and cyber insurance.<br>• Provide training and support to personnel on financial processes and systems.
<p>We are looking for a detail-oriented Insurance Specialist to join our team on a contract to hire basis in Amherst, New York. This role involves managing technical and administrative tasks to ensure smooth daily operations, with a focus on supporting business office functions and clinical teams. The ideal candidate will possess strong organizational, communication, and problem-solving skills, and thrive in a collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, proofread, and edit various documents, including correspondence, presentations, and meeting agendas, using Microsoft Office tools.</p><p>• Create and update patient Start of Care packets to ensure accurate and timely distribution.</p><p>• Scan and upload patient documents, including prior authorizations and closed filing, into the appropriate software systems.</p><p>• Handle incoming mail and faxes, ensuring proper distribution to relevant individuals.</p><p>• Verify patient insurance details on a monthly basis and request prior authorizations as required.</p><p>• Maintain open orders and assist with resolving billing issues for the organization.</p><p>• Manage office supplies, maintain equipment like the copier, and ensure a tidy work environment.</p><p>• Secure confidential information and comply with all organizational policies and procedures.</p><p>• Provide cross-functional support by serving as a backup for other team members and participating in cross-training activities.</p><p>• Attend necessary meetings and contribute to the coordination of office activities.</p>
<p><strong>Now Hiring: Platform Specialist</strong></p><p> <strong>Location:</strong> On-site in Williamsville, NY 14221</p><p> <strong>Contract Duration:</strong> 7 months</p><p>Join a dynamic team as a <strong>Platform Specialist</strong>, where you’ll play a key role in managing complex transactions, supporting platform adoption, and ensuring data accuracy. This role requires a detail-oriented, tech-savvy professional with strong communication and analytical skills.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process, update, and resolve customer transactions with accuracy.</li><li>Manage complex platform issues outside standard procedures.</li><li>Respond promptly to inquiries while meeting service level agreements (SLAs).</li><li>Execute transactional and order entry duties under moderate supervision.</li><li>Support and drive adoption of the Xvantage platform.</li><li>Maintain and enhance data integrity and quality.</li><li>Optimize and streamline business processes.</li><li>Identify opportunities to improve platform utilization.</li><li>Partner with Account Managers and Business Owners to drive successful outcomes.</li><li>Prepare data quality reports and offer actionable insights.</li><li>Provide administrative and operational support to the team.</li></ul><p><br></p>
Robert Half has an opening for an experienced, driven Senior Accountant to provide leadership and know-how to a growing team. This is a permanent opportunity in the NIAGARA FALLS, New York area. As a Senior Accountant, you will be responsible for producing financial statement preparation and consolidation, account analysis and reconciliations, cash flow analysis, budgets and forecasting, audit preparation, and internal control maintenance and regulatory reporting. This position offers a great long-term growth potential, including a strong compensation and benefits package for the candidate. We are currently looking for an individual who possess excellent analytical skills and thrives working in a challenging and fast-paced environment while contributing to company growth.<br><br>Major responsibilities<br><br>- Administer Ad-hoc projects as necessary<br><br>- Prepare monthly consolidated P& L and Balance Sheet flux analysis for management reporting<br><br>- Apply oneself to various department-wide initiatives<br><br>- Assist in coordinating quarterly reviews and testing with internal and external auditors<br><br>- Dedication to continuously improve the automation of the accounting and reporting process<br><br>- Complete monthly accounting close procedures and deliverables that includes journal entries, reconciliations, and reports in the compensation area in compliance with GAAP<br><br>- Supply Balance Sheet account reconciliations<br><br>- Work with business partners to ensure compliance with corporate accounting policies, procedures and controls and provide support on special requests<br><br>- Review financial information such as trends, performance metrics, benchmarks, etc. and present analysis in a clear manner
<p>We are searching for a contract to permanent Property Manager to join our team in Buffalo, NY!</p><p><br></p><p> The Property Manager is an integral member of our team, responsible for overseeing day-to-day building operations while fostering strong relationships with community members, tenants, vendors, municipalities, and contractors. This position requires a highly organized and proactive individual who exemplifies the organization’s mission and values while ensuring tenant satisfaction and optimal property performance. The Property Manager will supervise leasing processes, financial management, property maintenance, and compliance with legal requirements—all while managing tenant relations with professionalism and care. </p><p><br></p><p><strong><u> Key Responsibilities </u></strong></p><ul><li>Manage daily operations, including rent collection, lease administration, and maintenance coordination. </li><li>Conduct regular property inspections (including move-in/move-out) to ensure safety, cleanliness, and upkeep standards are consistently met. </li><li>Coordinate and supervise maintenance requests, repairs, and contractor services to ensure timely completion. </li><li>Market vacant units, screen potential tenants, and manage leasing activities. </li><li>Tenant Relations Serve as the main point of contact for tenants, addressing inquiries, concerns, and service requests promptly and professionally. </li><li>Communicate proactively regarding rent payments, past-due balances, service requests, and maintenance updates. </li><li>Implement processes for payment reminders, arranging payment plans, or overseeing eviction procedures in compliance with legal regulations. </li><li>Handle tenant disputes and violations with professionalism and fairness, ensuring alignment with local laws and company policies. </li><li>Create strategies to retain tenants, foster community engagement, and enhance tenant satisfaction. </li><li>Financial Management Maintain accurate records of income, expenses, leases, and legal documents. </li><li>Prepare budgets, monitor expenses, and report financial performance to the Finance Team and Executive Leadership Team. </li><li>Ensure properties comply with all applicable local, state, and federal regulations, including fair housing laws and safety guidelines. </li><li>Maintain compliance with specific certifications for affordable housing properties, such as LIHTC (Low-Income Housing Tax Credit) and Section 8 programs. </li><li>Process move-out paperwork, security deposits, and related updates in rental software systems. </li><li>Ensure timely communication of property operations, resident issues, and notable changes or concerns. </li><li>Monitor and enforce lease agreements and property rules fairly, upholding federal and state fair housing regulations. </li><li>Maintain a welcoming and detail oriented office atmosphere for residents, prospective tenants, and vendors, ensuring positive experiences for all visitors.</li></ul>
<p>Jenny Bour with Robert Half is working with a company that seeking a detail-oriented and employee-focused <strong>Benefits Specialist</strong> to join their HR team and ensure smooth administration of their benefits programs. This organization is dedicated to fostering a positive and supportive work environment where their employees can thrive! As a Benefits Specialist, you will play a crucial role in managing employee benefits programs, providing guidance on enrollments, and ensuring compliance with regulations. This Benefits Specialist position requires strong communication skills, attention to detail, and the ability to handle sensitive information with confidentiality.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support and manage <strong>open enrollment meetings</strong>, ensuring employees understand their benefits options.</li><li>Guide employees through the <strong>enrollment process</strong> for dental, vision, medical, and life insurance plans.</li><li>Conduct <strong>new hire benefits orientations</strong>, providing education on available benefits and utilization.</li><li>Oversee the <strong>COBRA administration process</strong>, including handling enrollments, payments, and required documentation.</li><li>Serve as a <strong>resource for employees</strong>, addressing benefit-related inquiries and resolving concerns.</li><li>Maintain up-to-date knowledge of <strong>ACA compliance</strong> and ensure company policies align with regulatory requirements.</li><li>Keep <strong>employee benefit files and records updated</strong>, ensuring accuracy and confidentiality.</li><li><strong>Reconcile benefits billing statements</strong> with precision, working closely with payroll and vendors to resolve discrepancies.</li><li>Ensure accurate benefits information is updated in <strong>ADP</strong> and other HRIS systems.</li></ul>
<p>Jenny Bour with Robert Half is seeking a detail-oriented and proactive <strong>Accounts Receivable & Credit Specialist</strong> to join the finance team of a growing manufacturing company. The ideal AR & Credit Specialist candidate will have a strong background in accounts receivable and credit management. As an AR & Credit Specialist, you will play a crucial role in managing accounts receivable processes, ensuring accurate and timely collections, and maintaining customer credit limit files. This is a permanent opportunity and <u>offers excellent benefits!</u></p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare daily bank deposits and ensure accurate recording of all transactions.</li><li>Manage accounts receivable collections to ensure timely and efficient payment from customers.</li><li>Maintain and update customer credit limit files, ensuring all information is current and accurate.</li><li>Release credit holds as necessary, following established protocols and guidelines.</li><li>Process credit card payments and ensure they are accurately recorded in the system.</li><li>Monitor and report on accounts receivable aging and take appropriate actions to address overdue accounts.</li><li>Communicate effectively with customers to resolve payment discrepancies and provide excellent customer service.</li><li>Assist in month-end closing activities related to accounts receivable.</li><li>Collaborate with other departments to ensure seamless integration of credit and collection processes.</li></ul><p><br></p>
<p>Jenny Bour with Robert Half is looking for a detail-oriented<strong> Accounts Receivable Specialist </strong>to join a global manufacturing company's team in Lancaster, New York! In this AR Specialist role, you will be instrumental in managing the financial transactions related to accounts receivable, ensuring accuracy, and maintaining strong relationships with clients. This Accounts Receivable Specialist position offers an excellent opportunity to contribute to the financial health of an innovative organization!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process and record customer payments and transactions to maintain accurate accounts receivable records.</li><li>Generate and distribute invoices in compliance with company policies.</li><li>Update and manage customer files, including changes to contact details and other relevant information.</li><li>Prepare detailed reports on account statuses and provide insights to management as needed.</li><li>Investigate and resolve discrepancies or overdue payments in collaboration with the Controller.</li><li>Assist in reconciling accounts receivable and revenue accounts on a regular basis.</li><li>Create and manage monthly billing statements based on general ledger data.</li><li>Research and negotiate chargeback claims to ensure proper resolution.</li><li>Audit ledgers periodically to confirm their accuracy and completeness.</li><li>Prepare and distribute monthly customer statements while making collection calls when necessary.</li></ul>
We are looking for a detail-oriented Staff Accountant to join our team on a long-term contract basis in Buffalo, New York. The ideal candidate will have expertise in managing financial processes, including accounts payable, accounts receivable, and general ledger activities. This position offers an excellent opportunity to contribute to the organization's financial operations while working in a collaborative environment.<br><br>Responsibilities:<br>• Process and manage accounts payable and accounts receivable transactions efficiently and accurately.<br>• Perform thorough bank reconciliations to ensure financial records align with bank statements.<br>• Maintain and update the general ledger, ensuring all entries are accurate and properly categorized.<br>• Prepare and post journal entries for various financial transactions.<br>• Assist in month-end close procedures, including preparing reports and reconciling accounts.<br>• Utilize accounting software such as NetSuite, Oracle, QuickBooks, or SAP to manage financial data.<br>• Analyze financial discrepancies and recommend corrective actions.<br>• Support audits by providing necessary documentation and clarifications.<br>• Collaborate with other departments to ensure seamless financial operations.
We are looking for an experienced Senior Accountant to join our team in Lancaster, New York. In this role, you will play a pivotal part in ensuring the accuracy and integrity of financial records, while collaborating with cross-functional teams to support the organization’s financial objectives. This is an excellent opportunity for a meticulous individual eager to contribute to process improvements and maintain robust internal controls.<br><br>Responsibilities:<br>• Manage month-end, mid-year, and year-end closing processes, including preparation of journal entries and performing balance sheet reconciliations.<br>• Compile monthly financial reporting packages and analyze balance sheet and profit and loss variances, collaborating with controllers to provide insights into financial trends.<br>• Oversee key account reconciliations, coordinating with various teams to validate balances and ensure audit compliance.<br>• Execute fixed asset close processes and revenue accrual procedures with precision and timeliness.<br>• Investigate and resolve intercompany transactions, optimizing global financial workflows for efficiency.<br>• Provide support for internal and external audits by preparing schedules, conducting analyses, and furnishing required documentation.<br>• Lead and collaborate on financial transformation initiatives, focusing on automation, simplification, and standardization of accounting processes.<br>• Develop and document effective internal controls that scale with organizational growth and ensure financial compliance.
We are looking for a detail-oriented Part Time Accounting Administrator to join our team in Buffalo, New York. In this Contract-to-permanent role, you will play a key part in supporting our financial operations, ensuring accuracy and efficiency in day-to-day accounting tasks. This position offers an excellent opportunity to contribute to a dynamic organization while utilizing your expertise in accounting software and processes.<br><br>Responsibilities:<br>• Manage daily accounting tasks, including data entry and maintaining accurate financial records.<br>• Perform bank reconciliations to ensure consistency between financial statements and bank records.<br>• Utilize accounting software such as QuickBooks Enterprise, CaseWare, and Concur to process transactions and generate reports.<br>• Assist in preparing financial documents and reports for internal and external use.<br>• Maintain and update records within ERP systems to support financial operations.<br>• Conduct regular reviews of expense reports and ensure compliance with company policies.<br>• Collaborate with team members to improve accounting workflows and resolve discrepancies.<br>• Support month-end and year-end closing processes by preparing necessary documentation.<br>• Analyze financial data using Excel, including creating and applying advanced formulas.<br>• Provide administrative support for various financial projects as needed.
<p>We are looking for an experienced Accounts Payable Clerk to join our manufacturing team in Tonawanda, New York. This role involves managing collections, reconciling accounts, and ensuring accurate cash applications and reporting. As a Contract-to-permanent position, this opportunity offers the potential for long-term growth within the organization.</p><p><br></p><p>Responsibilities:</p><p>• Handle business-to-business collections, including direct communication with customers and internal teams to resolve invoicing discrepancies.</p><p>• Collaborate with the Finance and Commercial teams to assess and address overdue accounts.</p><p>• Prepare and analyze Accounts Receivable Aging reports to monitor outstanding balances.</p><p>• Work closely with international colleagues to resolve cash application and daily cash reconciliation challenges.</p><p>• Maintain accurate records and ensure timely billing processes.</p><p>• Implement effective strategies to improve collections and reduce overdue payments.</p><p>• Support the team with account reconciliation tasks and ensure compliance with company policies.</p><p>• Utilize accounting software systems such as Oracle, QuickBooks, or SAP for financial operations.</p><p>• Communicate effectively with remote personnel to address financial queries and issues.</p><p>• Contribute to process improvements within the accounts receivable function.</p>
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Tonawanda, New York. This is a Contract position with the potential to transition into a long-term role, offering an excellent opportunity for growth and stability within the organization. The ideal candidate will play a key role in managing financial transactions and supporting the smooth operation of accounts payable processes.<br><br>Responsibilities:<br>• Process invoices with accuracy, ensuring proper coding and timely entry into the system.<br>• Conduct account reconciliation to verify financial data and resolve discrepancies.<br>• Prepare and execute check runs to meet payment deadlines.<br>• Review and code invoices in compliance with company policies and procedures.<br>• Maintain organized and up-to-date records of financial transactions and supplier information.<br>• Manage data entry tasks related to accounts payable, ensuring precision and efficiency.<br>• Collaborate with team members to address payment issues and support financial reporting.<br>• Utilize software tools such as Microsoft Excel, Oracle, QuickBooks, and SAP to streamline processes.<br>• Assist in improving accounts payable workflows and ensuring adherence to best practices.
