2 results for Payroll Administrator in Charlottesville, VA

Controller Exciting opportunity for a standalone Finance Manager (Controller) to join a small, stable, and dynamic organization. You will have ample time to train with and transition all work from the President/Finance Manager that is retiring after 30+ years of service. This is a family-like environment for a small business where everyone has a multi-functional role. The Finance Manager will be tasked with learning the business, handling the full cycle of accounting and financial reporting, and enhancing the organizations processes and reporting. The Finance Manager will work closely with ownership, leadership and the sales/service team. Current responsibilities include but are not limited to:<ul><li>AP - check, post and pay incoming invoices. Process & monitor recurring invoice by direct debit. Send AP list to German ownership weekly</li><li>AR - Create outgoing invoices and monitor incoming payments. Maintain the COD lists and ensure that employees have and follow them. Collections. Send R list to German ownership weekly.</li><li>Insurance - obtain quotes, negotiate and close contracts (Auto, Liability, Workers Comp, etc.)</li><li>Bank - Handle all banking matters. Check employees' credit card statements. Transfer money between accounts (US to/from Germany)</li><li>Licenses - Ensure all business licenses are valid (locations in 3 states). Obtain tax stamps for vehicles</li><li>Taxes - Make payments for any taxes due on time. Both federal and state taxes in states with sales. Prepare and carry out upcoming audits such as with the tax office, insurance, workers comp, etc. Work with external CPA.</li><li>Wages & Salaries - responsible for payroll (outsourced) and HR</li><li>Accountant / CPA - Keep in touch with our CPA and ensure that he receives documents required to prepare annual financial statements</li><li>Financial Statements - Prepare financials monthly by the 5th of the month.</li></ul>My client is interested in individuals that have experience with the full cycle of accounting and reporting for a small business but also individuals who have experience updating policies, procedures, and processes to gain efficiencies and also enhance reporting. They embrace change and are looking forward to automating as much as possible and bringing their processes current. Please apply directly to this job post for consideration. If you have additional questions, please contact Lee Chernett, VP at Robert Half Finance & Accounting, via LinkedIn or by calling 571.297.9074

Accounts Payable Clerk We are in search of an Accounts Payable Clerk to join our team located in Charlottesville, Virginia. The role involves processing invoices, maintaining up-to-date vendor records, and resolving related inquiries. This position presents a contract to permanent employment opportunity where you will be playing a crucial role in our accounting operations. Responsibilities: • Efficiently handling the processing of invoices received for payment through platforms like Stampli and Sage Intacct • Ensuring the accuracy of vendor records and managing W-9 and COI • Reconciling vendor statements in Accounts Payables • Assisting in the processing of AutoPay and Online payments • Contributing to the management of insurance documents • Assisting in the completion of bank forms, vendor credit applications, and other related forms • Coordinating various office events, lunches, and team-building activities • Managing the processing and distribution of mail as needed • Assisting team members in setting up and closing vendor accounts • Providing necessary assistance during audits • Utilizing skills in Account Reconciliation, Accounts Payable (AP), Check Runs, Coding Invoices, Data Entry, Invoice Processing, Microsoft Excel, Oracle, QuickBooks, SAP, and Sage Intacct.