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4 results for Administrative Assistant in Charlotte Nc

Part-Time Administrative Assistant <p>We are offering a long term contract employment opportunity for a part-time Administrative Assistant in the Telecom Services industry, based in Hickory, North Carolina, United States. As an Administrative Assistant, you will play a crucial role in managing legal files, contracts, and confidential information, requiring high levels of organization and attention to detail. This role will be about 15-20 hours a week, 100% on-site. </p><p><br></p><p>Responsibilities</p><p>• Oversee Data Entry operations to maintain accurate records.</p><p>• Engage in Email Correspondence to facilitate communication.</p><p>• Utilize Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word for various administrative tasks.</p><p>• Handle Travel Expense reports and reimbursements.</p><p>• Draft Legal Documents, Legal Agreements, Legal Briefs, and Legal Contracts as needed.</p><p>• Manage Legal Correspondence and Legal Documentation to ensure all legal matters are addressed properly.</p><p>• Maintain and organize Legal Files and Legal Forms.</p><p>• Provide Administrative Assistance and Administrative Office support.</p><p><br></p> Office Administrator <p>We are offering a <strong>short term contract </strong>employment opportunity for a <strong>BILINGUAL Office Assistant</strong> in the construction industry, located in Charlotte, North Carolina, 28216, United States. As an Office Assistant, you will be tasked with a range of duties, including clerical duties, billing functions, receptionist duties, and must be <strong>bilingual in Spanish & English</strong>. All candidates must be available to start immediately as this is an urgent need.</p><p><br></p><p>Responsibilities</p><p>• Handle incoming calls, providing comprehensive support and redirecting inquiries as necessary</p><p>• Perform data entry tasks, ensuring all customer information is up-to-date and accurate</p><p>• Undertake clerical duties, including filing, handling mail, and preparing documents</p><p>• Maintain customer credit records, ensuring all information is correct and current</p><p>• Use Microsoft Excel to track, record, and organize customer data</p><p>• Manage CRM system to maintain customer relationships and ensure efficient communication</p><p>• Conduct billing functions, including issuing invoices and following up on payments</p><p>• Carry out receptionist duties, such as greeting visitors, answering inquiries, and managing appointments</p><p><br></p> Virtual Support Specialist/ Administrative Assistant Virtual Support Specialist provides administrative support to Financial Advisors. Account establishment, account maintenance, transferring accounts, moving money, client reporting, market submissions. resolve advisor escalations. We are seeking a dedicated and detail-oriented Virtual Support Specialist to provide high-quality, administrative and operational support to financial advisors. In this role, you will play a critical part in facilitating daily tasks, ensuring efficiency, and helping financial advisors deliver superior results to their clients. The ideal candidate will possess strong communication, organizational, and problem-solving skills, as well as familiarity with financial services operations and tools. Key Responsibilities: Administrative Assistance: Manage calendars, schedule appointments, and coordinate meetings for financial advisors. Handle travel arrangements, expense reporting, and other administrative tasks. Client Relationship Management (CRM): Update and maintain CRM systems with client data, notes, and meeting outcomes. Track client communications to ensure timely follow-ups and relationship building. Document Preparation & Management: Prepare client-facing documents, presentations, and reports using tools like Excel, Word, and PowerPoint. Monitor and file sensitive documents securely to ensure compliance with industry regulations. Client Communication Support: Assist with drafting correspondence, newsletters, and client outreach materials. Schedule and support client review meetings, ensuring all necessary data and resources are available. Operational Support: Process new client onboarding paperwork and ensure compliance with industry standards. Monitor account activity and flag action items for financial advisors. Technology & Tools Assistance: Use and support technology platforms frequently utilized by financial advisors, such as CRM systems, financial planning software, and video conferencing tools. Troubleshoot minor technical issues and liaise with IT personnel as needed. Compliance and Documentation: Ensure all communication and documentation aligns with regulatory requirements within the financial services industry. Maintain privacy and confidentiality standards when handling sensitive client information. Continuous Improvement: Proactively identify process improvement opportunities to optimize workflows and enhance productivity. Stay up to date on industry trends and best practices related to supporting financial advisors. Legal Assistant -Litigation <p><strong>Job Title: Legal Assistant – Litigation</strong></p><p>Parking is paid for</p><p>100% of employee health premium paid for by firm</p><p>Onsite</p><p><br></p><p><strong>About the Role:</strong></p><p>Our client, a well-respected law firm, is seeking an experienced <strong>Legal Assistant – Litigation</strong> to support their dynamic legal team. This role requires a detail-oriented professional with a strong background in litigation, case management, and trial preparation. The ideal candidate will be highly organized, proactive, and proficient in legal document production and eDiscovery tools.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee <strong>case management</strong>, maintain case files, and assist in developing litigation strategy.</li><li>Manage <strong>calendaring and docketing</strong> of case deadlines to ensure timely filings and compliance.</li><li>Assist with <strong>discovery and trial preparation</strong>, including drafting discovery requests, organizing exhibits, and preparing witness materials.</li><li>Utilize <strong>eDiscovery tools</strong> to manage electronic documents and discovery processes.</li><li>Create, edit, and produce high-quality <strong>legal documents</strong> with precision and efficiency.</li><li>Perform <strong>office administration and management tasks</strong> to support daily firm operations.</li></ul><p><br></p>