5 results for Executive Assistant in Cedar Rapids Ia

Executive Assistant We are offering a short-term position for an Executive Assistant for a law firm in Waterloo, Iowa. There is opportunity for this position to become permanent for the right individual. The role involves various tasks to facilitate smooth operations, including handling initial client intakes, managing organizational tasks, acting as a liaison, and maintaining client relationships. Responsibilities • Engage with callers to conduct initial client intakes over the phone• Oversee intake management system and respond promptly to new inquiries• Support the managing attorney with organizational tasks including email organization, managing calendars, and monitoring deadlines• Serve as the intermediary between the firm and external vendors like advertising agencies, suppliers, etc.• Participate in community-related tasks such as organizing donations, attending fundraisers, and creating promotional materials• Cultivate and preserve client relationships through regular interaction, feedback solicitation, and tokens of appreciation• Undertake other administrative duties such as dispatching payments, scheduling settlement meetings, and assisting with bookkeeping (no financial experience needed).

Administrative Assistant We are offering a short-term contract employment opportunity for an Administrative Assistant t in Cedar Rapids, IA. The primary function of this role is to ensure the smooth running of our office by handling administrative tasks and maintaining the hospitality aspects. Responsibilities: • Ensure the efficient setup, tear down, and cleaning of catered meals• Oversee the maintenance of coffee areas and dishwashers• Coordinate the provision of afternoon snacks• Support front desk responsibilities and other administrative tasks as needed• Execute small-scale office activities to maintain efficient operations• Liaise with building management, vendors, internal clients, external clients, and support services team members as required• Collaborate with the Location Services Manager or Supervisor to maintain a safe, well-maintained, and clean office environment• Oversee the maintenance of office equipment and supplies, including furniture, phones, security cards, and other supplies• Contribute to a positive office culture through participation in internal and client-facing activities• Manage multiple tasks and projects, maintaining professionalism and strong attention to detail at all times.

Administrative Assistant We are seeking an Administrative Assistant for our clients expanding team as an Administrative Assistant. This role primarily focuses on supporting the insurance team by efficiently handling various administrative tasks such as client communicating and correspondence, obtaining proper documentation and ensuring compliance, and more. This is a great opportunity to kickstart your career within the Health Care industry. This is a contract to hire opportunity within the Cedar Rapids, Iowa area seeking help immediately. Apply today to gather more information regarding this role. Responsibilities• Effectively handle the team's daily correspondence, ensuring timely responses and clear communication.• Coordinate specific projects, ensuring smooth day-to-day operations.• Manage the daily return mail and special requests for ID cards from customers.• Coordinate documentation to send to clients, providers, and others • Utilize Microsoft Office Suite for data entry and other administrative tasks.• Ensure accuracy in data entry tasks, maintaining precise customer records.• Monitor customer accounts, taking appropriate action as needed.

Administrative Assistant We are seeking a dedicated Administrative Assistant to join our team in Iowa City, Iowa to assist with the busy tax season. In this role, the successful candidate will be expected to handle inbound calls, provide customer service, and ensure accurate data entry. This role presents a short-term contract employment opportunity. Responsibilities:• Handle and manage inbound and outbound calls efficiently• Provide top-notch customer service by resolving customer inquiries promptly• Conduct data entry tasks with a high level of accuracy• Maintain regular email correspondence with clients and team members• Utilize Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word to perform daily tasks• Schedule appointments and meetings as required• Monitor customer accounts and take necessary action when needed• Ensure the maintenance of accurate customer credit records• Process customer credit applications with precision and speed.

Administrative Coordinator We are seeking a dedicated Administrative Coordinator to join our team. The successful candidate will play a crucial role in ensuring the smooth operation of our office, providing essential administrative support, and managing a variety of office functions. This role requires a meticulous individual with strong leadership skills and the ability to handle multiple tasks effectively in a fast-paced environment. Join us as we strive for excellence in our administrative functions while supporting our team's growth and success! Responsibilities• Facilitate a detail-oriented and inviting environment for visitors and clients through expert management of front desk operations• Oversee office management duties such as scheduling meetings, stocking office supplies, and organizing files• Develop and implement training programs aimed at enhancing staff skills and increasing overall productivity• Use financial tracking, budgeting, and vendor management tools such as QuickBooks to ensure optimal resource allocation• Promote a collaborative work environment by supervising and supporting team members• Maintain relationships with vendors and ensure timely delivery of services and supplies through effective coordination• Assist in medical office management tasks as needed, ensuring compliance with relevant regulations• Handle customer inquiries and monitor customer accounts• Process customer credit applications accurately and efficiently• Keep accurate customer credit records.