<p>A well-established financial services firm in San Diego is looking for a highly accurate and dependable Data Entry Specialist to support their operations and compliance teams. This role is ideal for someone who enjoys working with numbers, has a keen eye for detail, and understands the importance of data integrity in a regulated industry.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Enter and update client financial data into internal systems</li><li>Review documents for accuracy and completeness</li><li>Assist with data audits and compliance checks</li><li>Maintain confidentiality and security of sensitive financial information</li><li>Generate reports and assist with data cleanup projects</li><li>Collaborate with analysts and operations staff to ensure data consistency</li></ul>
<p>A well-established rental services company is seeking a detail-driven and analytical Financial Accounting Specialist to join their accounting team. This role is ideal for someone who enjoys working in a fast-paced, service-oriented environment and has a strong foundation in financial reporting, reconciliations, and general ledger management. You’ll play a key role in supporting the company’s financial operations, ensuring accuracy in reporting, and helping maintain compliance with internal and external standards. If you’re someone who thrives on structure, enjoys solving problems, and takes pride in clean financials, this could be a great fit.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and maintain monthly financial statements and supporting schedules</li><li>Reconcile general ledger accounts, including bank and credit card statements</li><li>Assist with month-end and year-end close processes</li><li>Track rental revenue, depreciation, and asset utilization</li><li>Support budgeting and forecasting activities</li><li>Ensure compliance with GAAP and internal accounting policies</li><li>Assist with audits and provide documentation as needed</li><li>Collaborate with operations and rental teams to ensure accurate financial tracking</li></ul>
<p>Our client, a mission-driven nonprofit organization dedicated to making a positive impact in the community, is seeking an experienced Payroll Specialist to support their finance and HR operations. As part of an organization that values integrity, compassion, and teamwork, this role offers a unique opportunity to contribute to meaningful work while ensuring timely and accurate payroll processing for the staff who uphold the nonprofit’s mission.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage end-to-end payroll functions, ensuring timely and accurate processing for staff, including full-time, part-time, and contract employees.</li><li>Handle salary, hourly wages, bonuses, stipends, deductions, tax withholding, garnishments, and other payroll adjustments.</li><li>Ensure payroll practices comply with local, state, and federal regulations, including IRS and Department of Labor guidelines.</li><li>Maintain payroll systems and records accurately, ensuring data integrity and troubleshooting discrepancies.</li><li>Process and submit payroll tax filings such as W-2s and 1099s, and handle related reporting requirements.</li><li>Coordinate payroll functions with benefit plans, including retirement contributions, healthcare deductions, and other related benefits.</li><li>Prepare payroll documentation as needed for internal and external audits and maintain organized payroll records.</li><li>Address employee inquiries regarding payroll, deductions, and tax forms in a timely and professional manner.</li><li>Generate payroll reports as requested to support organizational decision-making and budgeting processes.</li></ul><p><br></p>
<p>Robert Half is partnering with a fast-paced organization seeking an <strong>Accounts Receivable Specialist</strong> to support high-volume, full cycle AR operations through the end of the year. This role is critical to the daily flow of receivables and revenue recognition.</p><p>Key Responsibilities:</p><p><br></p><ul><li>Post high-volume daily cash receipts (lockbox, ACH, wires, checks)</li><li>Apply payments accurately to customer accounts across multiple entities</li><li>Manage invoicing cycles and resolve unapplied payments in real-time</li><li>Reconcile AR subledger to the general ledger regularly</li><li>Monitor customer aging and collaborate with internal teams to resolve discrepancies</li><li>Assist with month-end AR reporting and ensure audit-ready records</li></ul><p><br></p>
<p>You’re the kind of person who thrives on structure, precision, and follow-through. You bring a calm, methodical energy to your work—someone who finds satisfaction in clean ledgers, reconciled statements, and systems that run like clockwork. If that sounds like you, this Accounts Payable Specialist role with a dynamic general contractor in Carlsbad might be your next great move. This company is known for its innovative approach to construction and project management, offering a wide range of services from residential builds to commercial renovations. As part of their growing finance team, you’ll play a key role in keeping vendor relationships strong and financial operations running smoothly.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process high-volume vendor invoices with accuracy and timeliness</li><li>Match purchase orders, receipts, and invoices to ensure proper documentation</li><li>Reconcile vendor statements and resolve discrepancies proactively</li><li>Prepare weekly check runs and manage ACH and wire payments</li><li>Maintain organized AP files and ensure compliance with internal controls</li><li>Assist with month-end close and support audits as needed</li><li>Communicate with vendors and internal project teams to resolve payment issues</li><li>Track subcontractor payments and ensure lien waivers are collected when applicable</li></ul>
<p>About the Role:</p><p>Robert Half is partnering with a dynamic and fast-paced investment firm in search of an experienced <strong>HR Specialist</strong> to join their growing team. This role is ideal for a detail-oriented and proactive HR professional who thrives in a collaborative environment and enjoys supporting a full range of HR functions.</p><p>Key Responsibilities:</p><ul><li>Administer day-to-day HR operations including onboarding, offboarding, employee records management, and HRIS data entry</li><li>Assist with benefits administration and serve as a point of contact for employee inquiries related to benefits, policies, and procedures</li><li>Support payroll team with audits, data reviews, and compliance reporting</li><li>Ensure accuracy and maintenance of employee files and documentation in accordance with legal requirements</li><li>Prepare and send HR communications, including policy updates, offer letters, and employment verification</li><li>Maintain up-to-date knowledge of federal, state, and local employment laws and regulations</li><li>Partner with internal teams to support employee engagement initiatives and internal events</li><li>Assist in coordinating performance review cycles, training initiatives, and compliance-related reporting</li><li>Utilize HRIS platforms and Excel to track, analyze, and report on HR metrics and personnel data</li></ul><p><br></p>
<p>Robert Half is seeking a detail-oriented and highly organized Document Control Specialist to oversee the management, tracking, and protection of company documents and records. This role involves ensuring accuracy, compliance, and accessibility for key documents related to the organization’s processes and operations. The ideal candidate will possess excellent organizational skills, proficiency in document management systems, and a desire to contribute to efficient workflows. </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Develop, implement, and maintain document control processes and systems for efficient handling of confidential documents.</li><li>Ensure all records are accurately cataloged, stored, and archived according to company policies and regulatory requirements.</li><li>Maintain document repositories and databases, ensuring easy access for authorized personnel.</li><li>Review and update documentation for accuracy, completeness, and compliance with standards before submission or storage.</li><li>Manage the lifecycle of documents, including revisions, approvals, and distributions.</li><li>Collaborate with cross-functional teams to meet document control requirements for projects or audits.</li><li>Conduct periodic audits to ensure document accuracy and resolve discrepancies.</li><li>Develop clear and comprehensive workflows for document control processes, along with training manuals or guides.</li><li>Process requests for documentation from internal and external sources in a timely manner.</li><li>Address and resolve document-related issues while maintaining confidentiality and quality standards.</li></ul><p><br></p>
<p>About the Role:</p><p>Robert Half is seeking a highly organized and experienced Senior HR Specialist to provide advanced HR administrative support and coordination for a growing investment firm. This key role involves managing complex HR processes, collaborating closely with HR leadership, and ensuring smooth delivery of HR services across the organization.</p><p>Key Responsibilities:</p><ul><li>Lead and manage the full lifecycle of employee onboarding and offboarding, ensuring compliance and a positive experience</li><li>Coordinate and support recruitment logistics including interview scheduling, candidate communications, and offer letter preparation</li><li>Maintain and audit HR records, ensuring data integrity and adherence to compliance requirements</li><li>Assist with benefits administration, including enrollment coordination and employee inquiries</li><li>Support payroll operations by reviewing timesheets, verifying data accuracy, and liaising with payroll vendors</li><li>Facilitate employee relations activities, including investigations, disciplinary actions, and performance review processes</li><li>Prepare and distribute HR communications, policy updates, and internal announcements</li><li>Generate and analyze HR reports and metrics to provide insights for leadership decision-making</li><li>Coordinate training and development programs and support compliance with regulatory requirements</li><li>Partner cross-functionally with business leaders and external vendors to streamline HR initiatives</li><li>Ensure confidentiality and discretion in handling sensitive employee information</li></ul><p><br></p>
We are looking for a skilled Payroll Specialist to join our team on a contract basis in Encinitas, California. This position requires expertise in managing full-cycle payroll operations for a large workforce while ensuring compliance with regulatory standards. If you thrive in a fast-paced environment and excel at handling multi-state payroll, this role offers an opportunity to contribute to the seamless execution of payroll processes.<br><br>Responsibilities:<br>• Manage and execute complete payroll processing for over 900 employees, ensuring accuracy and adherence to deadlines.<br>• Verify payroll data for completeness and resolve any discrepancies prior to processing.<br>• Implement payroll adjustments such as bonuses, commissions, deductions, and salary changes.<br>• Ensure compliance with payroll tax regulations, including accurate calculations, submissions, and reconciliation of tax discrepancies.<br>• Oversee the issuance and filing of W-2 forms and handle stale-dated payroll checks when necessary.<br>• Collaborate with the HR department to maintain accurate employee records and address payroll-related inquiries.<br>• Prepare for and participate in audits by maintaining thorough documentation and records.<br>• Stay updated on changes to payroll systems and regulations, recommending and implementing process improvements.<br>• Utilize Dayforce Ceridian payroll modules to optimize payroll operations.<br>• Reconcile payroll-related accounts to ensure the accuracy of financial records.
We are looking for an experienced AP/AR Specialist to join our dynamic, growing team in the Medical Device Manufacturing Industry on a contract-to-permanent basis in Irvine, California. This role involves managing accounts payable and receivable processes, ensuring accurate financial transactions, and supporting reconciliation tasks. If you have a strong background in accounting and enjoy working in a dynamic environment, this position is a great opportunity for you. <br> Responsibilities: • Process approximately 30 invoices per week with accuracy and efficiency. • Manage accounts payable tasks, including coding and processing invoices. • Handle accounts receivable operations, including cash applications and reconciliation. • Perform paper-based reconciliations to ensure financial accuracy. • Utilize general ledger coding knowledge to support financial processes. • Export data into Excel and create pivot tables for reporting purposes. • Collaborate with team members to meet deadlines and maintain workflow. • Adhere to alternative work schedules, including modified hours on Fridays.
<p>We are actively searching for an Supply Chain Business Analyst with D365 F& O experience to be a part of our team. The position will be based in Irvine, California. The role involves working closely with the warehouse teams, and occasional visits to the warehouse located in Los Angeles may be required for issue resolution or training.</p><p><br></p><p>Responsibilities:</p><p>• Engage in the conversion of standard warehouses into advanced warehouses, with a goal of upgrading multiple warehouses each year</p><p>• Handle ERP tasks (D365 F& O) and advanced warehouse operations</p><p>• Implement and manage Supply Chain Management (SCM) processes</p><p>• Work on role-based access compliance, ensuring security processes within D365</p><p>• Participate in audits and ensure compliance with security standards and policies</p><p>• Collaborate with warehouse teams, promoting strong teamwork</p><p>• Maintain accurate records and manage customer inquiries</p><p>• Process customer credit applications accurately and efficiently</p><p>• Monitor customer accounts and take appropriate action when necessary</p><p>• Participate in various projects and undergo additional training as provided by the manager.</p>
<p>We are seeking a talented <strong>Dynamics 365 Solutions Lead</strong> to work with one of our renewable energy partners based in <strong>Newport Beach, CA</strong>. This is a full-time, permanent position with a hybrid schedule, 2 days a week working remote.</p><p><br></p><p><u>Job Overview and Responsibilities:</u></p><ul><li>Work closely with the Supply Chain department to ensure ERP solutions align with overall business objectives and cost/service level balancing considerations.</li><li>Leverage technology and automation to streamline warehouse operations and reduce labor costs.</li><li>Implement efficient order fulfillment processes to ensure timely and accurate delivery of products.</li><li>Design and optimize warehouse layouts to improve efficiency and reduce handling times.</li><li>Develop and implement strategies to optimize inventory levels and effective stock control measures to minimize stockouts and overstock situations.</li><li>Utilize ERP systems for users to track inventory levels, movements, and transactions in real-time.</li><li>Implement quality control processes to ensure products meet specified standards and reduce defects.</li><li>Develop and implement periodic cycle counts plans like monthly, quarterly, and annual year end plans to ensure all inventory is accurately counted on acceptable level by the business.</li><li>Coordinate with warehouse and inventory teams to ensure adequate staffing and resources for the cycle count process.</li><li>Ensure all inventory data is accurately recorded, detect any discrepancies and investigate and resolve promptly.</li><li>Maintain detailed documentation of existing and new system processes related to the business, including procedures, results, and corrective actions taken.</li><li>Function as the first line of support on all ERP, specifically Microsoft D365 Finance and Ops and/or Microsoft D365 Customer Engagement, related issues, prioritizing as needed to maintain business continuity.</li><li>Analyze, resolve, and/or escalate issues as they are reported to meet Service Level Agreements with the business.</li><li> Collaborate with both internal and third-party consultants to ensure root cause issue resolution.</li><li>Keep track of all ERP requests and their progress and resolutions via the IT Help Desk system.</li><li>Assist in determining the impact of any operational issues and provide input into their resolution via data extraction and quantification.</li><li>Assess critical path and assist in implementation of any ERP project required by the business.</li><li>Familiar with Software development life cycle, Train users on specific applications and related business processes.</li><li>Expertise in the business processes for Supply Chain, Production control, Inventory Management, Warehouse Management, Master Planning, and Asset Management.</li></ul><p><br></p>
<p>We are looking for a Business Analyst that specializes in ERPs to join our team in Irvine, California!</p><p><strong>Key Responsibilities:</strong></p><ul><li>Own KPI dashboards for demand planning, supply planning, and inventory management</li><li>Pull and analyze data from NetSuite ERP and other systems (e.g., SFDC)</li><li>Ensure data integrity across platforms</li><li>Build SQL queries and dashboards in Power BI (Excel required, Tableau is a plus)</li><li>Provide actionable insights to guide supply chain decisions</li><li>Support ongoing transition from NetSuite to SAP</li><li>Facilitate communication between stakeholders to ensure alignment on project objectives.</li></ul>
