66 results for Administrative Assistant in Carlsbad Ca
Sr. Administrative AssistantRobert Half is partnering with a dynamic and well-established client in San Diego, CA, to fill the position of Senior Administrative Assistant. This opportunity is ideal for a highly organized and experienced administrative detail oriented who thrives in supporting senior leadership teams in a fast-paced and collaborative environment. If you have a proven track record of handling complex administrative tasks and balancing competing priorities with poise, we encourage you to apply. <br> Responsibilities: Provide high-level administrative support to senior executives, including calendaring, meeting coordination, and preparing reports or presentations. Act as a liaison between senior leadership and internal/external stakeholders. Manage correspondence, including emails, phone calls, and memos, ensuring timely and detail oriented responses. Coordinate travel arrangements, including booking accommodations, itineraries, and resolving any last-minute changes. Oversee special projects, track deadlines, and ensure the successful completion of assigned initiatives. Organize and maintain confidential files and records. Assist with office administration tasks, such as ordering supplies, processing invoices, or managing department budgets. Provide ad hoc support for leadership as needed to ensure efficient operations.Administrative AssistantWe are offering a permanent employment opportunity for an Administrative Assistant in Costa Rica, Mesa, California, 92626, United States. The selected candidate will be an integral part of our team, ensuring the smooth and efficient operation of our office environment. This role encompasses a variety of administrative tasks, from handling customer inquiries to managing office supplies.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to facilitate office operations<br>• Handle and resolve customer inquiries in a timely and detail oriented manner<br>• Use Microsoft Office and Microsoft Office 365 to maintain and manage customer records<br>• Ensure the implementation of administrative policies and procedures<br>• Order and manage office supplies to ensure an efficient workplace<br>• Oversee the stocking of the kitchen and other common areas<br>• Process and monitor customer credit applications, ensuring accuracy and efficiency<br>• Perform various administrative tasks as required, demonstrating a 'can do' mentality.Administrative AssistantWe are offering a long term contract employment opportunity for an Administrative Assistant in Newport Beach, California. This role primarily involves administrative tasks in a fast-paced environment, including attending to guests, handling mail, and managing office supplies.<br><br>Responsibilities:<br><br>• Greet and attend to guests at the front desk, ensuring a warm welcome and prompt attention to inquiries.<br>• Receive, sort, and distribute incoming mail to the appropriate recipients.<br>• Take responsibility for ordering office supplies and food to maintain a well-stocked and efficient workspace.<br>• Arrange and prepare conference rooms for meetings, including setting up necessary equipment and materials.<br>• Handle ad-hoc administrative tasks as needed to support the smooth operation of the office.<br>• Utilize Microsoft Suite (Word, Excel, PowerPoint, Outlook) to manage tasks and communicate effectively.<br>• Answer inbound and outbound calls, providing excellent customer service to all callers.<br>• Perform data entry tasks, maintaining accuracy and attention to detail.<br>• Correspond via email professionally, responding to inquiries and communicating information as needed.<br>• Schedule appointments and meetings, ensuring efficient time management and avoidance of conflicts.Administrative Assistant<p>Our client, a dynamic and fast-paced organization in San Diego, CA is seeking an organized and proactive <strong>Administrative Assistant</strong> to join their team. This role is crucial in supporting daily administrative operations and ensuring the office runs smoothly.</p><p><br></p><p>The Administrative Assistant will provide administrative support to ensure the efficient operation of the office. This role involves working closely with various departments, managing calendars, handling correspondence, and maintaining organized office systems. The ideal candidate is resourceful, detail-oriented, and capable of handling multiple tasks with efficiency.</p><p><br></p><p><strong>Responsibilities:</strong></p><ol><li><strong>General Administration</strong>: Perform administrative tasks such as scheduling meetings, managing calendars, and maintaining organized office systems.</li><li><strong>Correspondence</strong>: Draft, edit, and proofread emails, letters, memos, and other documents.</li><li><strong>Record-Keeping</strong>: Maintain accurate and up-to-date records, filing systems, and databases.</li><li><strong>Communication Support</strong>: Answer and direct phone calls professionally, taking messages when necessary.</li><li><strong>Logistics Coordination</strong>: Arrange travel, accommodations, and meeting logistics for staff as needed.</li><li><strong>Office Supplies</strong>: Monitor and manage inventory of office supplies, reordering as necessary.</li><li><strong>Team Support</strong>: Assist team members with various tasks and special projects to ensure deadlines are met.</li><li><strong>Problem-Solving</strong>: Anticipate and address operational challenges to keep day-to-day activities running smoothly</li></ol>Senior Administrative Assistant<p>We are looking for a detail-oriented and proactive <strong>Senior Administrative Assistant</strong> to join our client's team. This role involves managing complex administrative tasks, supporting senior executives, and ensuring operational efficiency. The ideal candidate will bring exceptional organizational skills, professionalism, and the ability to work in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to senior executives or leadership teams.</li><li>Manage and coordinate complex calendars, schedules, and appointments.</li><li>Organize and prepare materials for meetings, presentations, and reports.</li><li>Act as a liaison between executives, staff, and external stakeholders.</li><li>Handle confidential information with discretion and maintain data integrity.</li><li>Coordinate travel arrangements, including booking flights, accommodations, and transportation.</li><li>Monitor and respond to email correspondence and phone inquiries on behalf of executives.</li><li>Assist with budget tracking, expense reporting, and invoice processing.</li><li>Oversee special projects and ensure timely completion.</li><li>Proactively identify and address administrative needs to streamline operation</li></ul>Administrative Assistant<p>Are you a detail-oriented professional with a talent for keeping things organized and running smoothly? A respected nonprofit organization in San Diego, CA is looking for a motivated Administrative Assistant to support their team and help further their mission of making a difference in the community.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Administrative Support: Assist with filing, data entry, and maintaining accurate records and documentation.</li><li>Scheduling: Coordinate meetings, appointments, and calendars for team members and leadership.</li><li>Communication: Draft, edit, and format correspondence, reports, and presentations.</li><li>Office Management: Help with supply inventory, ordering, and general office upkeep.</li><li>Event Coordination: Provide support for organizational events, including preparing materials and managing logistics.</li></ul><p><br></p>Sr. Administrative Assistant<p>Robert Half has partnered with a client in the education field to find a highly organized and proactive Senior Administrative Assistant. This pivotal role will support key personnel within the organization and ensure the seamless execution of administrative and operational functions. If you’re an experienced administrative professional who thrives in a mission-driven environment, we’d love to hear from you!</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide executive-level support to leadership, including scheduling meetings, managing calendars, and handling correspondence.</li><li>Assist with preparing documents, reports, and presentations; proofread materials for accuracy and professionalism.</li><li>Coordinate and organize events, including staff meetings, training sessions, and educational programs.</li><li>Manage sensitive information and maintain confidentiality of student, staff, and organizational records.</li><li>Serve as a liaison between departments, staff, and external stakeholders, ensuring clear and effective communication.</li><li>Oversee office operations, including supply inventory, vendor management, and equipment maintenance.</li><li>Support hiring processes by coordinating interviews and onboarding for new team members, as needed.</li><li>Provide guidance to junior administrative staff, monitoring workload and mentoring as appropriate.</li></ul><p><br></p>Administrative Assistant<p>We are in search of an Administrative Assistant for our operations based in Newport Beach, California. This role involves a multitude of administrative tasks, ranging from handling phone calls and data entry to event planning and support for our accounting team. </p><p><br></p><p>Responsibilities:</p><p>• Address and redirect accounting-related calls, ensuring minimal phone interruptions </p><p>• Provide support to the accounting department by assisting with orders and data verification</p><p>• Manage the office filing system and supplies, restock the kitchen when needed</p><p>• Handle monthly store orders for all locations, enter in the system</p><p>• Respond to inquiries and distribute necessary paperwork</p><p>• Assist with event planning and coordination for company and store manager gatherings</p><p>• Assist the HR department and enter new hires into the system, facilitating efficient onboarding</p><p>• Utilize Microsoft Office and Sage Intacct software for various tasks</p><p>• Manage bank dispute filings to ensure accurate financial records</p><p>• Perform various administrative tasks as required.</p>Administrative Assistant<p>Do you want to use your organizational and administrative skills to contribute to a meaningful cause? Robert Half is seeking a dedicated Administrative Assistant to join a nonprofit organization making a difference in the community. The ideal candidate is detail-oriented, proactive, and passionate about supporting the team and mission of a cause-driven environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support daily administrative tasks, including scheduling meetings, preparing agendas, and maintaining calendars for leadership and staff.</li><li>Handle incoming phone calls, emails, and correspondence, directing inquiries to the appropriate person or department.</li><li>Assist with filing, recordkeeping, and maintaining accurate and organized documentation in both physical and digital formats.</li><li>Prepare, format, and edit documents, presentations, and reports as required.</li><li>Coordinate office supplies, monitor inventory, and place orders to ensure adequate resources for operations.</li><li>Manage the logistics for internal and external meetings, including arranging space, technology, and catering needs.</li><li>Support event planning, fundraising efforts, and community outreach when needed.</li><li>Serve as a point of contact for nonprofit staff and stakeholders, fostering clear communication and collaboration.</li></ul><p><br></p>Administrative Assistant<p>Are you a highly organized and detail-oriented professional looking to support a successful team? Robert Half is seeking a skilled Administrative Assistant to join one of our valued clients in San Diego, CA.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Managing calendars and scheduling meetings for executives and team members.</li><li>Handling correspondence, including drafting, editing, and proofreading emails, memos, and reports.</li><li>Organizing and maintaining both digital and physical files and documentation.</li><li>Assisting with data entry, report generation, and preparing presentations.</li><li>Coordinating logistics for events, office operations, and travel arrangements.</li><li>Ordering and maintaining office supplies for the team.</li><li>Acting as a point of contact for internal and external stakeholders.</li><li>Supporting special projects and collaborating with team members across departments.</li></ul><p><br></p>Administrative AssistantRobert Half is currently working with a well-regarded client in San Diego, CA, to find a skilled Administrative Assistant. This role is ideal for a highly organized and detail-oriented individual who thrives in a fast-paced environment and enjoys supporting teams with administrative tasks. If you're a reliable detail oriented with excellent communication and multitasking abilities, this could be the perfect opportunity for you! <br> Responsibilities: Provide administrative support to multiple departments, including scheduling appointments, managing calendars, and coordinating meetings. Prepare correspondence, memos, presentations, and other documentation as needed. Maintain organized filing systems (both physical and electronic) for easy access to important records and information. Handle incoming phone calls, emails, and inquiries promptly and professionally. Assist with travel arrangements, including booking flights, hotels, and coordinating itineraries. Order and maintain office supplies, ensuring the office is well-stocked and organized. Support special projects and events as needed and provide assistance to other team members. Uphold a high level of confidentiality when dealing with sensitive business or employee information.Administrative Assistant<p>We are looking for a highly qualified administrative assistant for our client in Chula Vista. They are a leader in the Real Estate development industry and looking for someone long term.</p><p><br></p><p><strong>Job Responsibilities:</strong></p><ul><li>Provide general administrative support to the office and operations team.</li><li>Serve as the front desk receptionist, welcoming visitors and managing light phone calls.</li><li>Handle mail and postal-related tasks.</li><li>Support tenant relations by coordinating with store managers and landscapers.</li><li>Communicate with tenants via email, managing correspondence for 70 spaces and tenants.</li><li>Assist with contract preparation and administrative paperwork.</li><li>Use Yardi and MS Office for daily tasks and records management.</li></ul><p><br></p>Sr. Administrative Assistant<p>Are you a proactive, highly organized professional who excels in supporting busy executives? A cutting-edge technology company in San Diego, CA is looking for a Senior Administrative Assistant to join their team. This position offers a unique opportunity to provide executive and operational support in a fast-paced, dynamic environment where innovation thrives.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Executive Support: Manage calendars, coordinate meetings, and organize travel arrangements for senior leadership.</li><li>Communication: Draft, proofread, and handle sensitive correspondence with accuracy and discretion.</li><li>Project Assistance: Support cross-departmental projects by preparing reports, tracking deadlines, and providing logistical assistance.</li><li>Data Organization: Maintain accurate records, organize documents, and ensure confidentiality of company information.</li><li>Meeting Preparation: Prepare agendas, take meeting minutes, and distribute follow-up materials as needed.</li><li>Team Coordination: Act as a point of contact for internal and external stakeholders to facilitate smooth communication and collaboration.</li></ul><p><br></p>Administrative Assistant<p>Are you an organized, detail-oriented professional with a knack for multitasking in a fast-paced environment? A leading construction company in San Diego,CA is seeking a reliable Administrative Assistant to support their operations and help keep critical projects running smoothly. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Administrative Support: Handle a variety of tasks, such as organizing files, scheduling meetings, and managing calendars.</li><li>Document Management: Prepare, format, and distribute proposals, contracts, and project documentation with accuracy and speed.</li><li>Communication: Act as a liaison between internal teams, vendors, and clients to facilitate smooth workflow processes.</li><li>Office Organization: Maintain the office environment, including ordering supplies and managing incoming/outgoing mail.</li><li>Project Assistance: Support construction project managers with scheduling, compliance documentation, and tracking deliverables.</li></ul><p><br></p>Administrative Assistant<p>Are you an organized and detail-oriented professional with a passion for supporting business operations? Robert Half, the world's largest specialized talent solutions and business consulting firm, is seeking an Administrative Assistant to join our client's dynamic team. This role offers an exciting opportunity to contribute to the success of a company while growing your career in an administrative capacity.</p><p><br></p><p>Key Responsibilities</p><ul><li>Provide administrative support to various teams, including scheduling meetings, preparing correspondence, and managing calendars.</li><li>Handle phone calls, inquiries, and communication on behalf of the team or executives.</li><li>Organize and maintain physical and electronic filing systems to ensure accessibility of information.</li><li>Monitor and order office supplies, ensuring inventory levels meet team needs.</li><li>Assist in the preparation of reports, presentations, and spreadsheets as requested.</li><li>Coordinate travel arrangements, processing expense reports, and ensuring policy compliance.</li><li>Act as the central point of contact for internal and external communications, maintaining professionalism at all times.</li></ul><p><br></p>Senior Administrative Assistant<p>A reputable <strong>medical company</strong> is looking for a <strong>Senior Administrative Assistant</strong> to provide critical support to their leadership and operational teams. In this role, you’ll manage administrative needs, coordinate cross-functional efforts, and ensure smooth office operations in a highly regulated, patient-focused environment. If you have excellent organizational skills, an understanding of the medical field, and experience supporting leadership, this could be the role for you.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Provide executive-level administrative support, including scheduling, calendar management, and travel arrangements.</li><li>Act as a liaison between medical executives and internal departments, facilitating seamless communication and project coordination.</li><li>Prepare detailed reports, correspondence, and presentations while ensuring accuracy and professionalism.</li><li>Assist with compliance tasks, maintaining a thorough understanding of medical regulations and protocols.</li><li>Organize logistics for meetings, training sessions, and healthcare events, including drafting agendas and taking minutes.</li><li>Handle confidential patient information and sensitive data in compliance with HIPAA guidelines.</li><li>Proactively identify processes or systems in need of improvement and suggest viable solutions.</li></ul><p><br></p>Administrative Assistant<p>Robert Half is currently seeking a highly organized and service-oriented Administrative Assistant to join the team of a valued nonprofit client. This is an incredible opportunity to work in a mission-driven environment while contributing to the organization’s daily operations and administrative excellence.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide general administrative support, including managing schedules, responding to emails, and organizing meetings.</li><li>Coordinate and maintain calendars, schedules, and appointments for team members and executives.</li><li>Assist with preparing and editing correspondence, reports, presentations, and other documents.</li><li>Manage office operations, including supply inventory, vendor coordination, and equipment maintenance.</li><li>Answer and direct phone calls in a professional and welcoming manner.</li><li>Organize and maintain files, both physical and digital, ensuring accurate record-keeping and confidentiality.</li><li>Assist in planning and executing events, fundraisers, or volunteer activities.</li><li>Provide support for onboarding new staff or volunteers, ensuring an organized and positive process.</li></ul><p><br></p>Administrative Assistant<p>Are you a highly organized, proactive professional with a passion for supporting the nonprofit sector? Robert Half is currently seeking a dedicated and detail-oriented Administrative Assistant to join one of our valued clients in the nonprofit industry in San Diego, CA. </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide comprehensive administrative support to leadership and team members, including managing calendars, scheduling meetings, and handling correspondence.</li><li>Coordinate logistics for events, workshops, and board meetings, including preparing agendas, documents, and taking minutes.</li><li>Perform data entry, maintain accurate donor and stakeholder records, and assist with reporting tasks.</li><li>Respond promptly to inquiries via email, phone, or in person with professionalism and a high level of customer service.</li><li>Maintain the organization of office files, documents, and supplies.</li><li>Collaborate cross-functionally to streamline operations and support special projects aligned with the nonprofit's mission.</li><li>Handle mail distribution, shipping, and other general office duties as needed.</li></ul><p><br></p>Administrative Assistant<p>We are looking for a <strong>detail-oriented and organized Administrative Assistant</strong> to provide essential support to our team and help ensure smooth daily operations. As an <strong>Administrative Assistant</strong>, you will play a crucial role in keeping our organization running efficiently. You will provide administrative support to leadership, manage office tasks, coordinate schedules, and assist with donor and community engagement efforts. This role is perfect for a proactive and resourceful individual who thrives in a fast-paced, mission-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to executives and department leaders, including scheduling meetings and managing calendars.</li><li>Handle general correspondence, emails, and phone inquiries from donors, community members, and stakeholders.</li><li>Assist in the preparation of reports, presentations, and organizational documents.</li><li>Maintain accurate records and files, including donor databases and program documentation.</li><li>Coordinate logistics for events, board meetings, and volunteer activities.</li><li>Support fundraising efforts by tracking donations and assisting with donor outreach.</li><li>Order and maintain office supplies, ensuring a well-organized and efficient workspace.</li><li>Perform data entry and assist with financial record-keeping as needed.</li></ul><p><br></p>Administrative Assistant (Construction)<p>A well-established <strong>construction company</strong> is seeking a proactive and detail-oriented <strong>Administrative Assistant</strong> to join their team. This role plays an integral part in supporting daily operations and ensuring the administrative functions of the company run smoothly. This is a perfect opportunity if you're a highly organized professional eager to contribute to a fast-paced and dynamic environment.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Provide administrative support to team members, managers, and executives.</li><li>Maintain project schedules, track deadlines, and coordinate meetings.</li><li>Create, edit, and distribute operational documents such as reports, memos, and correspondence.</li><li>Organize and maintain filing systems, including project records and documentation.</li><li>Manage incoming calls and emails, ensuring prompt and professional communication.</li><li>Monitor office inventory and ensure that supplies are replenished as needed.</li><li>Assist with vendor coordination and document processing for construction projects.</li></ul>Administrative Assistant<p>Are you an organized, detail-oriented professional looking to play an integral role in a dynamic and fast-paced environment? Robert Half is seeking an Administrative Assistant for a valued client in the construction industry. This role offers an exciting opportunity to work behind the scenes to support critical operations within a growing, solution-driven company.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide general administrative support to the team, including managing correspondence, handling scheduling, and maintaining records.</li><li>Serve as the primary point of contact for internal and external stakeholders, ensuring timely and accurate communication.</li><li>Prepare project documentation, reports, and presentations while maintaining confidentiality of sensitive information.</li><li>Coordinate office operations, including ordering supplies, organizing files, and managing equipment maintenance.</li><li>Assist with payroll, invoicing, and expense tracking.</li><li>Support bid preparation, contract management, and project coordination activities.</li><li>Monitor deadlines and manage workflows to ensure projects stay on schedule and under budget.</li></ul><p><br></p>Administrative AssistantWe are offering a contract to permanent employment opportunity in the non-profit industry, located in San Diego, California. The position we're looking to fill is for an Administrative Assistant. As part of our team, you'll be tasked with a variety of administrative duties, including customer service and data management.<br><br>Responsibilities:<br><br>• Accurately and efficiently process customer credit applications<br>• Maintain comprehensive and up-to-date customer credit records<br>• Address customer inquiries promptly and professionally<br>• Monitor customer accounts and take appropriate action when necessary<br>• Handle inbound and outbound calls, providing excellent customer service<br>• Manage email correspondence with accuracy and professionalism<br>• Utilize Microsoft Excel, Word, Outlook, and PowerPoint to complete tasks<br>• Schedule appointments and manage calendars effectively<br>• Perform various office tasks, such as filing and faxing<br>• Ensure the smooth running of the office on a daily basis.Medical Office Assistant<p>A healthcare organization in <strong>San Marcos</strong> is looking for a <strong>Medical Office Assistant</strong> with strong administrative skills to provide top-tier support to their medical team. This hybrid role combines administrative assistant duties with responsibilities specific to a medical office, making it ideal for a professional who thrives in a dynamic, patient-centered environment.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Greet patients warmly and assist with check-in/check-out processes.</li><li>Handle scheduling for appointments and manage the medical office calendar.</li><li>Answer phone calls, respond to inquiries, and redirect as necessary.</li><li>Maintain accurate and organized patient records, ensuring confidentiality and compliance with HIPAA regulations.</li><li>Assist with general office administration, including ordering supplies and maintaining a clean office environment.</li><li>Verify patient insurance information, process copayments, and manage billing inquiries.</li><li>Coordinate communication between medical staff, patients, and external vendors.</li></ul>Office Assistant<p>Our client is looking for a reliable <strong>Office Assistant</strong> to join their team and ensure the smooth operation of their office environment. The perfect candidate will have strong administrative and multitasking skills, with a proactive approach to getting things done. If you enjoy working in a collaborative and fast-paced environment, this may be the ideal role for you!</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Perform general office duties including answering phones, responding to emails, and distributing mail.</li><li>Maintain office organization by keeping common areas clean and well-stocked with supplies.</li><li>Schedule appointments, meetings, and handle travel arrangements as needed.</li><li>Assist with data entry tasks and creation of spreadsheets or presentations.</li><li>Support staff by handling administrative requests and special projects.</li><li>Manage filing systems and ensure important documents are easily accessible.</li></ul><p><br></p>Sr. Administrative Assistant<p>Are you an experienced and resourceful administrative professional ready to take your career to the next level? Robert Half is seeking a Senior Administrative Assistant for a dynamic and growing client in San Diego, CA. This is an exciting opportunity to provide high-level support to executives or senior managers while helping a mission-driven organization achieve its goals. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Supporting executives or senior managers with comprehensive administrative tasks, including calendar management, meeting coordination, and preparing reports.</li><li>Drafting and proofreading correspondence, presentations, and documents in a professional and timely manner.</li><li>Performing advanced data entry and organizing information to create accurate and detailed reports.</li><li>Actively coordinating travel arrangements, itineraries, and expense reports.</li><li>Facilitating communication and acting as a liaison between executives and internal/external stakeholders.</li><li>Managing complex project timelines and ensuring tasks are executed on time.</li><li>Supervising office administration functions, including maintaining supplies, managing schedules, and overseeing junior staff, if applicable.</li><li>Providing support with special projects and confidential matters as needed.</li></ul><p><br></p>