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39 results for Office Administrative Assistant in Avon-by-the-Sea, NJ

Sr. Executive Assistant

Roseland, NJ
onsite
Permanent / Full Time
120000 - 160000 USD / Yearly
A well-established and highly respected organization is seeking an experienced Sr. Executive Assistant to provide strategic administrative support to members of its senior leadership team. This is a high-visibility role requiring exceptional professionalism, discretion, and the ability to thrive in a fast-paced corporate environment.The ideal candidate will serve as a trusted partner to executive leadership, managing complex priorities while ensuring day-to-day operations run smoothly and efficiently.Responsibilities<ul><li>Manage demanding executive calendars, scheduling, and meeting coordination.</li><li>Arrange domestic and international travel, prepare itineraries, and process expense reports.</li><li>Prepare presentations, reports, correspondence, and other executive-level documentation.</li><li>Coordinate leadership meetings, board-related materials, and company-wide initiatives.</li><li>Act as a key liaison between executives, internal departments, and external stakeholders.</li><li>Screen and prioritize communications, ensuring timely follow-up on critical matters.</li><li>Maintain highly confidential information with professionalism and discretion.</li><li>Organize briefing materials and provide executives with the information needed to effectively prepare for meetings and strategic discussions.</li><li>Support special projects and contribute to operational efficiency across leadership teams.</li></ul>
2026-07-31T00:00:00Z

Mailroom Assistant

New York, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a dependable Mailroom Assistant to support daily mail operations in New York, New York. This Long-term Contract position focuses on keeping incoming and outgoing correspondence organized, accurately routed, and delivered on schedule. The ideal candidate is attentive to detail, comfortable handling routine mail tasks, and committed to maintaining efficient office support services. Responsibilities: • Receive, sort, and organize incoming mail and packages for timely distribution across the office • Deliver correspondence, parcels, and internal documents to the appropriate departments each day • Prepare outgoing mail by checking labels, packaging, and postage before dispatch • Maintain orderly mailroom procedures to support consistent daily mail processing activities • Track shipments and report delivery issues or discrepancies to the appropriate team members • Assist with handling high volumes of mail while ensuring accuracy and confidentiality • Keep the mailroom clean, stocked, and ready to support ongoing business operations
2026-07-24T00:00:00Z

Mailroom Assistant

New York, NY
onsite
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for a dependable Mailroom Assistant to support daily mail and package operations. This Long-term Contract position is ideal for someone who takes pride in staying organized, providing courteous service, and keeping deliveries moving efficiently throughout the workplace. The right candidate will be comfortable handling physical tasks, navigating office floor layouts, and assisting with outgoing shipments and general office support as needed. Responsibilities: • Receive incoming letters, parcels, and deliveries, then organize them for timely distribution across departments and individual recipients. • Deliver mail and packages throughout the office by following floor plans accurately and ensuring items reach the correct destination. • Prepare outgoing mail by weighing items, applying appropriate postage, and coordinating carrier pickups when required. • Maintain orderly mailroom operations by separating standard mail, registered items, returns, and undeliverable pieces for proper handling. • Process outbound courier shipments using shipping and tracking systems, and keep records updated for accountability. • Assist with unloading deliveries and moving bins, packages, or supply items safely, including heavier materials when needed. • Support office operations by restocking mailroom and copy area supplies, setting up meeting spaces, and helping with small internal moves. • Provide attentive customer service to employees and visitors while offering occasional front desk or reception coverage when needed.
2026-08-13T00:00:00Z

Administrative Operations Associate

New York, NY
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for an Administrative Operations Associate to support vehicle-related administrative processes and deliver a dependable experience for customers and internal partners in New York, New York. In this role, you will coordinate documentation tied to ownership, registration, insurance, and financing while helping maintain organized, compliant operations. This position is ideal for someone who thrives in a detail-focused environment, communicates clearly, and can manage multiple priorities with consistency and care. Responsibilities: • Oversee vehicle paperwork from initial submission through completion, ensuring documents related to titling, registration, insurance, and financing are processed accurately and on time. • Partner with internal teams, external offices, and lending contacts to resolve documentation issues and keep transactions moving efficiently. • Review files for completeness, maintain organized records, and help ensure all activity aligns with applicable legal and regulatory standards. • Research state and partner requirements to interpret documentation rules and apply them correctly to each transaction. • Respond to customer and stakeholder questions with professionalism, providing clear updates and support throughout the process. • Track multiple cases at once, prioritize urgent items, and follow through on deadlines without compromising quality. • Contribute to operational improvements by identifying process gaps and recommending practical ways to increase accuracy and efficiency.
2026-07-27T00:00:00Z

Legal Assistant

New York, NY
onsite
Permanent / Full Time
68000 - 124000 USD / Yearly
A leading international law firm with a global presence and hundreds of attorneys across offices in the United States, Canada, Europe, and Asia is seeking a Legal Assistant to join its Corporate Department in its New York office.The firm provides sophisticated legal services to domestic and international clients across a broad range of industries, including financial services, infrastructure, energy, healthcare, life sciences, technology, and consumer industries. The Corporate Department represents high-profile clients on complex transactional matters and is seeking a detail-oriented professional to support attorneys in a fast-paced, client-focused environment. This role requires fluency in Mandarin and English to assist Mandarin-speaking clients with intake, scheduling, and routine correspondence. Responsibilities:<ul><li>Provide comprehensive legal administrative support to multiple attorneys and serve as a liaison between attorneys and clients.</li><li>Assist with new client and matter openings, including conflict checks and engagement letters.</li><li>Manage attorney calendars, deadlines, and follow-up procedures.</li><li>Enter attorney time and ensure accuracy in accordance with firm policies.</li><li>Support billing processes, including reviewing proformas, preparing invoices, and handling client correspondence.</li><li>Assist with closing procedures, including preparation of closing binders and electronic files.</li><li>Draft, format, proofread, and edit correspondence, pleadings, discovery materials, briefs, and legal documents.</li><li>Maintain electronic client files and ensure timely document management.</li><li>Process incoming and outgoing correspondence, mail, and shipments.</li><li>Prepare reimbursement requests, check requests, and vendor invoices.</li><li>Coordinate attorney meetings, conference rooms, and appointments.</li><li>Arrange domestic and international travel.</li><li>Maintain attorney CLE records.</li><li>Provide exceptional service to attorneys, clients, and internal teams.</li><li>Perform additional administrative duties as needed.</li></ul>
2026-07-31T00:00:00Z

Legal Assistant

Trenton, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support a busy litigation practice in Hamilton Square, New Jersey. This is a Contract position offering a hybrid schedule, with at least two days per week in the office. The role focuses on landlord-tenant and civil litigation matters and calls for someone who can manage court filings, prepare legal documents, and keep case materials organized. Experience with land use matters will be valued for candidates who can contribute across a broader range of legal work. Responsibilities: • Prepare, organize, and maintain pleadings and other case documents to ensure files are accurate and ready for review or submission. • Handle electronic filing of legal materials through New Jersey court systems and federal court platforms, including PACER when needed. • Draft litigation documents such as complaints, interrogatories, responses to interrogatories, and related case paperwork under attorney direction. • Assist with the preparation of settlement agreements and support contract drafting for matters requiring formal documentation. • Coordinate calendars, track filing deadlines, and help keep litigation matters moving in a timely and orderly manner. • Support landlord-tenant cases by assembling required documents, monitoring case activity, and maintaining well-structured records. • Contribute to land use matters when needed by preparing supporting documentation and helping manage related filings and correspondence.
2026-08-10T00:00:00Z

Legal Assistant

Garden City, NY
onsite
Temporary to Hire
31.6635 - 36.663 USD / Hourly
Robert Half is seeking an experienced Legal Secretary / Litigation Legal Assistant for a prominent law firm in Garden City, NY. This position is fully onsite and offers the opportunity to join a well-established legal team supporting busy attorneys in litigation, trusts and estates, and appellate matters. The role is expected to continue until a permanent hire is identified and could convert to a permanent position for the right candidate. Location: Garden City, NY (Onsite 5 Days per Week) Employment Type: Temporary-to-Hire or Long-Term ContractHours: Standard Business Hours Pay Rate: $30-$35 per hour Key Responsibilities<ul><li>Prepare and format legal documents, including motions, briefs, affidavits, affirmations, litigation backs, and court filings.</li><li>Independently gather exhibits, supporting documentation, and prepare exhibit lists.</li><li>Perform electronic court filings in New York State and Federal Courts, including: </li><li>New York Supreme Courts</li><li>Surrogate's Courts</li><li>Federal Courts (PACER)</li><li>New York Court of Appeals</li><li>Monitor attorney eTracks notifications and manage critical court deadlines.</li><li>Maintain attorney calendars and scheduling through Microsoft Outlook.</li><li>Update and maintain attorney contacts and client information.</li><li>Coordinate depositions, service of process, appellate printing, and other litigation support activities with outside vendors.</li><li>Bates-stamp and organize documents for productions and discovery requests.</li><li>Transcribe attorney dictation using Philips SpeechExec and digital audio recordings.</li><li>Answer and direct incoming calls professionally.</li><li>Schedule and coordinate client meetings, conference calls, and Zoom meetings.</li></ul>
2026-08-11T00:00:00Z

Legal Assistant

New York, NY
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
We are looking for an experienced Legal Assistant to support a busy litigation practice in New York, New York. This role offers the chance to work closely with attorneys on complex real estate and construction disputes, contributing to matters at every stage of the case lifecycle. The ideal candidate brings strong litigation support skills, sound judgment, and the ability to keep deadlines, filings, and case materials organized in a fast-paced legal environment. Responsibilities: • Support attorneys handling litigation matters by managing case-related administrative tasks from initial filing through trial preparation. • Draft, edit, proofread, and finalize legal documents such as pleadings, motions, discovery materials, correspondence, and related case records with careful attention to accuracy. • Prepare and submit filings in state and federal courts using applicable electronic filing platforms while ensuring compliance with procedural rules and deadlines. • Track court dates, filing deadlines, depositions, hearings, and meetings, and maintain organized attorney calendars to keep matters on schedule. • Coordinate logistics for meetings, depositions, and trial-related activities, including travel, conference space, catering, and technology arrangements when needed. • Organize and maintain both digital and physical case files in accordance with firm document management practices and naming conventions. • Assist with client intake, matter opening, and conflict check processes to support smooth case onboarding. • Prepare expense submissions, enter attorney time when requested, and provide additional administrative support to facilitate efficient practice operations. • Help assemble trial materials, exhibits, and case documents, and provide general litigation support to keep matters moving effectively. • Collaborate with attorneys and colleagues across teams to provide coverage, share information, and contribute to a cooperative work environment.
2026-08-05T00:00:00Z

Legal Practice Assistant

New York, NY
onsite
Permanent / Full Time
100000 - 120000 USD / Yearly
We are looking for a skilled Legal Practice Assistant to provide comprehensive support to attorneys across multiple legal disciplines. This position is well suited for someone who can balance competing priorities, handle sensitive information with discretion, and produce high-quality work in a deadline-driven legal environment. The successful candidate will play an important role in keeping daily operations organized while supporting attorneys, clients, and internal teams with professionalism and accuracy. Responsibilities: • Coordinate complex calendars for several attorneys, including arranging meetings, travel plans, and event logistics while keeping schedules aligned with changing priorities. • Prepare, revise, and finalize a variety of legal materials such as agreements, pleadings, correspondence, and related documents with a strong focus on formatting and accuracy. • Organize and maintain client and matter records in both digital and physical formats using established document management practices and systems. • Assist with legal and case-related research by gathering relevant information, tracking correspondence, and assembling supporting documentation for attorney review. • Handle administrative support activities tied to new matters, client intake processes, expense submissions, and attorney time entry. • Provide filing support for state and federal matters, including electronic court submissions and related document preparation. • Serve as a dependable team resource by offering coverage for colleagues when needed and helping maintain continuity across the practice. • Foster effective working relationships with attorneys, clients, and staff while exercising sound judgment and preserving confidentiality in all interactions.
2026-07-29T00:00:00Z

Accounting Clerk

Cranford, NJ
onsite
Temporary to Hire
24 - 30 USD / Hourly
We are looking for a detail-oriented Accounting Clerk in Union County, NJ. In this role you will be responsible for accounts payables, accounts receivables, collections, payment processing, and more. If you have 2+ years of accounting experience and are looking to grow your career, this might be the opportunity for you! Responsibilities:• Process accounts payable and accounts receivable activities with strong attention to accuracy and timeliness.• Support collection efforts by monitoring outstanding balances and following up as needed.• Examine incoming cash receipts and apply payments appropriately to customer accounts.• Create and maintain new customer records within the system, ensuring all information is entered correctly.• Use Excel to organize financial information.
2026-08-07T00:00:00Z

Accounting Clerk

New York, NY
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for an Accounting Clerk to support a special project with a payment-focused organization in New York, New York. This Long-term Contract position is well suited for an early-career accounting candidate who brings strong accuracy, organization, and follow-through to daily work. The role will focus on handling payment-related records, maintaining reliable data in Salesforce, and assisting with core accounting activities in a fast-paced environment. Responsibilities: • Review and enter payment and accounting information with a high level of precision to support accurate financial records. • Maintain and update Salesforce records so transaction details, account activity, and supporting information remain current and organized. • Use Microsoft Excel to track activity, reconcile data, and prepare clear reporting for project needs. • Assist with processing transactions and verifying documentation to help ensure timely and accurate payment operations. • Compare records across systems, identify discrepancies, and escalate issues when corrections are needed. • Support project-based accounting tasks by organizing financial data, monitoring progress, and meeting established deadlines.
2026-07-29T00:00:00Z

Accounting Clerk

New Hyde Park, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Accounting Clerk to support payroll and accounting operations for a construction contractor in Garden, City New York. This is a Contract position suited to an early-career accounting specialist who is comfortable handling detailed records and working with prevailing wage documentation. The ideal candidate will help maintain accurate payroll and invoice information while supporting day-to-day financial administration. Responsibilities:• Prepare and maintain certified payroll records in compliance with prevailing wage requirements for construction projects.• Enter payroll, billing, and related financial data into accounting systems with a high level of accuracy.• Review timesheets and supporting documents to confirm completeness and alignment with wage reporting standards.• Assist with processing invoices and organizing backup documentation for payment and audit purposes.• Reconcile payroll and accounting information by identifying discrepancies and escalating issues when needed.• Support the accounting team with routine clerical tasks, file maintenance, and records management.• Communicate with internal staff to gather missing payroll or invoice details and keep reporting current.
2026-08-12T00:00:00Z

Accounting Clerk

New York, NY
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for an Accounting Clerk to support a high-volume financial project for a payments-focused organization in New York, New York. This Long-term Contract position is well suited for someone early in their accounting career who is highly organized, accurate, and comfortable working with transactional data. The ideal candidate will help maintain reliable records, support payment-related activities, and use Salesforce and Excel to keep information current and actionable. Responsibilities: • Review payment-related records for accuracy and completeness, resolving discrepancies through careful research and follow-up. • Enter, update, and maintain financial and customer transaction details in Salesforce and associated tracking files. • Prepare spreadsheets and reconcile data sets in Excel to support daily accounting and reporting needs. • Assist with processing routine payment transactions while ensuring documentation is complete and properly recorded. • Monitor assigned project tasks closely and escalate issues when inconsistencies or exceptions are identified. • Support special accounting initiatives that may involve updates to workflows, records, or system-based tracking activities. • Partner with internal team members to keep financial information organized, current, and aligned across platforms.
2026-08-03T00:00:00Z

Personal Assistant

New York, NY
onsite
Permanent / Full Time
65000 - 95000 USD / Yearly
We are looking for a highly organized Personal Assistant to provide day-to-day support for a president of a company in New York, New York. This role focuses on managing schedules, handling communication with professionalism, and keeping important personal obligations on track. The ideal candidate is detail-oriented, dependable, and comfortable balancing multiple priorities in a fast-paced environment. Responsibilities:• Oversee personal bill payments and track due dates to help ensure all financial obligations are addressed on time.• Manage a dynamic calendar by organizing appointments, reminders, and daily commitments efficiently.• Handle incoming and outgoing communication with discretion, professionalism, and strong attention to detail.• Coordinate meetings and related scheduling logistics to support smooth daily operations.• Monitor upcoming deadlines and provide proactive reminders to keep priorities organized.• Maintain accurate records of appointments, tasks, and recurring responsibilities for easy reference. If this person is you, please apply directly to victoria.iacoviello@roberthalf
2026-08-03T00:00:00Z