We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Rochester, New York. This role involves supporting daily office operations, managing communications, and ensuring smooth administrative processes. The ideal candidate will have excellent interpersonal skills and a strong ability to multitask effectively in a fast-paced environment.<br><br>Responsibilities:<br>• Handle incoming calls professionally, providing accurate information and redirecting inquiries as needed.<br>• Perform data entry tasks with precision to maintain accurate records and databases.<br>• Support daily office functions, including scheduling, filing, and managing correspondence.<br>• Carry out receptionist duties, such as welcoming visitors and maintaining front desk operations.<br>• Coordinate meetings and appointments to ensure effective time management.<br>• Prepare and distribute internal and external communications, including memos and emails.<br>• Maintain an organized workspace by managing office supplies and inventory.<br>• Assist with documentation and record-keeping to ensure compliance and efficiency.<br>• Collaborate with team members to ensure smooth workflow and timely completion of tasks.
We are looking for an organized and detail-oriented Administrative Assistant to join our team in Rochester, New York. This contract position offers an excellent opportunity to support daily operations within a university environment. The ideal candidate will excel in multitasking, communication, and maintaining administrative efficiency.<br><br>Responsibilities:<br>• Manage incoming calls and direct them to the appropriate departments, ensuring attentive and courteous communication.<br>• Perform data entry tasks with accuracy and attention to detail to maintain up-to-date records.<br>• Provide receptionist duties, including welcoming visitors and addressing inquiries.<br>• Support office operations by organizing and managing documentation and correspondence.<br>• Utilize Microsoft Office Suites to prepare reports, presentations, and other administrative materials.<br>• Coordinate schedules and appointments to streamline office workflows.<br>• Assist in maintaining an organized and efficient office environment.<br>• Collaborate with team members to ensure timely completion of administrative tasks.<br>• Handle confidential information with discretion and care.
We are looking for a detail-oriented Administrative Assistant to join our team in Fairport, New York. This long-term contract position offers an excellent opportunity to contribute to an organized office environment while honing your administrative and organizational skills. The ideal candidate will bring strong multitasking abilities and a commitment to delivering high-quality support to daily operations.<br><br>Responsibilities:<br>• Manage incoming phone calls, providing attentive and courteous assistance to callers.<br>• Perform accurate data entry tasks to maintain and update records and databases.<br>• Organize and maintain office files, ensuring easy access to necessary documents.<br>• Support daily administrative tasks, including scheduling meetings and handling correspondence.<br>• Serve as the first point of contact for visitors, ensuring a welcoming reception experience.<br>• Coordinate office supplies and inventory to ensure smooth operations.<br>• Assist in preparing reports and presentations as needed.<br>• Collaborate with team members to streamline office procedures and improve efficiency.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Syracuse, New York. In this role, you will support daily office operations by performing a variety of administrative tasks with precision and efficiency. The ideal candidate brings excellent organizational skills, a proactive attitude, and a commitment to maintaining high standards of customer service.<br><br>Responsibilities:<br>• Respond to inbound calls professionally, addressing inquiries and directing them appropriately.<br>• Provide exceptional customer service to clients and resolve concerns in a timely manner.<br>• Accurately input and maintain data in company systems.<br>• Manage email correspondence, including drafting, responding, and organizing communications.<br>• Handle both inbound and outbound calls to support business needs.<br>• Utilize Microsoft Excel, Outlook, and Word to create documents, track information, and communicate effectively.<br>• Schedule appointments and coordinate meeting logistics.<br>• Maintain organized filing systems for both physical and digital documents.<br>• Support general office operations by completing various administrative tasks as needed.
We are looking for a skilled Administrative Assistant to join our team on a contract basis in Manlius, New York. This role involves supporting tax preparation processes, ensuring accuracy and organization in documentation, and maintaining confidentiality at all times. If you are detail-oriented, reliable, and possess strong administrative skills, we encourage you to apply.<br><br>Responsibilities:<br>• Assist in preparing tax return documentation, including organizing and printing client copies.<br>• Ensure tax return folders are accurately prepared and placed on partners’ desks.<br>• Create and maintain copies of tax returns for both client binders and business files.<br>• Organize and process tax-related documents efficiently and in the required order.<br>• Handle inbound and outbound calls with professionalism and accuracy.<br>• Respond to email correspondence promptly and ensure clear communication.<br>• Perform data entry tasks with attention to detail and timeliness.<br>• Provide excellent customer service by addressing inquiries and resolving issues.<br>• Maintain confidentiality of sensitive client and business information.<br>• Support general administrative tasks to contribute to smooth office operations.
<p>Tess Gilmore with Robert Half is seeking a highly organized and adaptable <strong>Executive Assistant</strong> to provide comprehensive support to her client. This newly created role offers an exciting opportunity to grow and evolve with the organization. The ideal candidate will be proactive, tech-savvy, and comfortable managing multiple priorities in a dynamic environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex calendars and scheduling for the Owner.</li><li>Screen and prioritize emails, ensuring only essential items reach the Owner’s attention.</li><li>Keep the Owner on track for meetings and ensure proper preparation.</li><li>Coordinate occasional travel arrangements (professional and personal).</li><li>Draft professional correspondence and prepare meeting agendas.</li><li>Assist with project coordination and act as a liaison between the Owner, employees, and clients.</li><li>Provide light personal assistance as needed.</li><li>Future responsibilities may include:</li><li>Client-facing tasks such as screening applications, onboarding new clients, assisting with proposals, and conducting client check-ins.</li><li>Adapt to evolving responsibilities as the role grows based on organizational needs and candidate skillset.</li></ul><p>For immediate and confidential consideration apply here or contact Tess Gilmore with Robert Half's Rochester, NY branch today!</p>
