101 results for Office Administrator in Burnsville Mn

Office Assistant We are offering a contract-to-hire employment opportunity for an Office Assistant at a university in Bloomington, Minnesota. The successful candidate will be tasked with a range of responsibilities including administrative duties and event coordination. Responsibilities:• Efficiently process applications from customers• Accurately maintain records related to customer credit • Take the necessary action in monitoring customer accounts• Resolve any inquiries from customers in a timely manner• Utilize Microsoft Word and Microsoft Excel for administrative tasks• Coordinate and manage marketing and educational events• Keep precise records of event attendance • Provide general administrative assistance as required• Apply previous administrative experience to ensure smooth operations.

Office Assistant We are offering a short term contract employment opportunity for an Office Assistant in the west metro, Minnesota area. As an Office Assistant, you will be assigned to an important project that involves scanning and filing various documents, ensuring the digitalization and organization of critical files. Responsibilities:<ul><li>Undertake clerical duties and ensure office tasks are run smoothly and efficiently.</li><li>Engage in the scanning of documents, converting physical files into electronic copies.</li><li>Utilize scanner equipment effectively to digitize documents for easy accessibility.</li><li>Maintain a systematic digital filing system for easy retrieval of documents.</li><li>Create digital files and keep them updated, ensuring all documents are properly scanned and filed.</li><li>Operate photocopying devices for duplicating documents when needed.</li><li>Ensure all tasks are completed within the given timeframe, while maintaining high quality of work.</li></ul>

Office Assistant We are seeking a proactive and detail-oriented part-time Office Operations Coordinator to serve as the first point of contact for calls, inquiries, and in-office logistics. This role will also involve providing essential support to the Operations Department by ensuring efficient office supply management, administrative task execution, and smooth operational functionality. The ideal candidate will be a highly organized professional with strong communication and multitasking skills. Key Responsibilities:Front Desk and Communication Support:<ul><li>Act as the primary point of contact for incoming communications.</li><li>Handle approximately 10-15 calls per day, primarily related to inquiries or requests, and direct callers to the appropriate contacts.</li><li>Intercept and document incoming packages and mail.</li><li>Greet and assist the occasional in-person visitor, including volunteers.</li></ul>Office and Supply Management:<ul><li>Maintain sufficient stock of kitchen and office supplies by monitoring inventory levels and placing timely orders.</li><li>Ensure the postage machine remains fully funded for day-to-day mailing operations.</li><li>Oversee the functionality of the office copier and ensure it is fully stocked with paper and operational.</li></ul>Finance and Administrative Support:<ul><li>Collect and combine approved accounts payable (AP) check requests for submission to the national office every Thursday.</li><li>Process twice-weekly deposits — open mail, prepare and scan checks for upload to the bank, and organize required documentation.</li><li>Assist in preparing copies and documentation for data entry into Salesforce.</li></ul>

Administrative Assistant We are seeking an experienced Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract only. Description<ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul>

Office Manager We are offering an exciting opportunity for an Office Manager in the construction and contracting industry. The position is based in Medina, Minnesota, United States. In this role, you will be primarily responsible for overseeing financial records, managing work orders, handling invoices, and ensuring efficient customer interactions. Responsibilities:• Oversee and manage financial records to ensure accuracy and compliance.• Handle work orders efficiently, ensuring all information is correctly inputted and processed.• Process invoices accurately and promptly, keeping track of all outgoing and incoming payments.• Provide excellent customer service by resolving inquiries and handling any issues that arise.• Use Foundations, QuickBooks, and Excel proficiently to perform various tasks.• Manage proposal and job management platforms effectively.• Perform account reconciliation to ensure all financial transactions are accounted for.• Handle accounts payable and receivable, ensuring all payments are made on time and all incoming payments are recorded accurately.• Perform bank reconciliations to ensure all financial records are in sync.• Handle payroll duties, ensuring all employees are paid accurately and on time.• Perform month-end close duties, ensuring all financial records for the month are accurate and complete.• Use skills in data entry to input and manage information in various systems.

Receptionist The Receptionist will serve as the first point of contact for visitors and callers, providing a warm and professional welcome to all. This role requires excellent communication and interpersonal skills, a high level of organization, and the ability to handle multiple tasks efficiently. The ideal candidate will be personable, detail-oriented, and capable of creating a positive first impression. Key Responsibilities:<ul><li>Greet and welcome visitors in a professional and friendly manner.</li><li>Answer and direct phone calls to the appropriate staff members.</li><li>Manage the reception area, ensuring it is clean, organized, and presentable.</li><li>Receive and distribute mail, packages, and deliveries.</li><li>Assist with scheduling appointments and meetings.</li><li>Maintain visitor logs and issue visitor badges.</li><li>Provide general administrative support, including data entry, filing, and photocopying.</li><li>Respond to inquiries and provide information about the company.</li><li>Assist with special projects and other duties as assigned.</li></ul>

Administrative Assistant We are offering a short-term contract employment opportunity for an Administrative Assistant located in Edina, Minnesota. This role will primarily involve administrative tasks in a business casual environment. Responsibilities: • Ensure efficient and accurate processing of client invoices• Handle the sorting and distribution of mail• Take charge of mailing out invoices to clients• Assist in the quarterly invoice runs, which involve large volumes of invoices• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for various tasks• Provide customer service through inbound and outbound calls• Manage data entry tasks and email correspondence• Schedule appointments as and when required.

Order Entry Associate Robert Half is working with a local company to find an ambitious and eager Order Entry Associate to join their team. We are looking for a data-driven expert who has great attention to detail and looking to thrive in a dynamic, growing environment. The Order Entry Associate will be expected to have intermediate experience in spreadsheets and proficiency in database management. Do you have quick and accurate typing skills and impeccable organization? Then this is the position for you! Your responsibilities in this role:<ul><li>Receive orders from e-fulfillment team</li><li>Submit information into spreadsheets, databases and customer relationship management systems</li><li>Examine customer information and process invoices as needed</li><li>Correct, verify, and delete non-required data and combine data from several different sources</li><li>Track down further information for documents that are deemed incomplete</li><li>Give pricing quotes, shipping and handling information and general support to customers via phone and email</li><li>Keep detailed records of tasks, files, and progress</li><li>Look over finalized work, reviewing for errors or duplicate entries before turning in the final product</li></ul>

Human Resources Assistant We are currently seeking an enthusiastic HR Assistant who will be an integral part of our human resources department. The successful candidate will assist in organizing, coordinating, and carrying out all human resource department projects and processes for the company. Responsibilities:<ol><li>Assist with day-to-day operations of the HR functions and duties.</li><li>Provide administrative support to the HR department.</li><li>Process paperwork and maintain all employee records.</li><li>Coordinate HR projects and meetings.</li><li>Assist in payroll preparation by providing relevant data.</li><li>Communicate with public services when necessary.</li><li>Support the recruitment/hiring process.</li><li>Compile and update employees' records (hard and soft copies).</li><li>Income and benefits administration.</li><li>Coordinate training sessions and seminars.</li><li>Perform orientations, onboarding, and update records with new hires.</li><li>Produce and submit reports on general HR activity.</li></ol>

HR Assistant - Effectively managing and maintaining our intricate employee database archives to ensure accuracy and accessibility.- Assisting in the organization and execution of seamless new employee orientation meetings that inspire and engage.- Accurate and time-efficient data entry.- Proactive workflow management including managing and tracking email correspondence and follow-ups.- Performing a diverse range of administrative duties with the utmost efficiency and precision.- Utilizing the internet as a tool to conduct comprehensive research and identify potential customers.

Receptionst We currently have a short term temporary opening for an intelligent, highly-skilled Receptionist in a growing company. This dynamic and creative company offers a stimulating work environment with fulfilling challenges and is based in the south west, Minnesota region. Are you a motivated self-starter who can handle multiple projects at once with a smile? Then this Receptionist position is the opportunity for you. What you get to do every day:<ul><li>Manage various office files and provide general office filing support</li><li>Oversee and answer all incoming phone calls</li><li>Order office and kitchen supplies</li><li>Employ strong prioritization skills and a sense of urgency</li><li>Manage various office files and provide general office filing support</li><li>Be a welcoming presence for visitors</li><li>Assist other administrative staff with support overflow work, including word processing, data entry and Internet research tasks</li><li>Arrange, review, and distribute incoming mail according to specified procedures</li></ul>

Executive Assistant Our client is seeking an experienced Executive Assistant for a long-term contract opportunity located in the South West Metro area. To be successful in this Executive Assistant position, you will be proficient with tasks such as creating reports, calendar management, taking meeting minutes, and preparing presentation materials. We are seeking applicants with 3-5+ years of previous Executive Assistant experience within a corporate company environment. Job Responsibilities:<ul><li>Answer phones and route calls to the correct internal department and take messages as needed</li><li>Gather materials for meetings and assist with preparing presentations utilizing Word and PowerPoint</li><li>Create and run reports utilizing Excel</li><li>Take meeting minutes</li><li>Coordinate travel arrangements</li><li>Schedule meetings and manage multiple calendars</li><li>Perform office duties which may include ordering office supplies, filing, scanning, and faxing</li><li>Provide general administrative support</li></ul>

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant based in Eagan, Minnesota. The role is in the industry and involves a variety of tasks that require strong attention to detail, excellent organizational skills, and a high level of proficiency in computer applications, particularly Microsoft Word, Excel, and PowerPoint. Responsibilities: • Accurately process customer credit applications in a timely manner. • Ensure the maintenance of precise customer credit records. • Resolve customer inquiries professionally and efficiently. • Monitor customer accounts and take necessary actions as required. • Handle the preparation of invoices, reports, memos, letters, financial statements, and other documents. • Manage the filing and retrieval of corporate documents, records, and reports. • Distribute incoming correspondence, including faxes and emails, in an organized manner. • Prepare responses to correspondence containing routine inquiries. • Perform general office duties such as ordering supplies, maintaining records management systems, and basic bookkeeping work. • Uphold confidentiality and organize information effectively.

Human Resources (HR) Assistant Are you passionate about supporting HR functions and eager to grow in a position that could lead to long-term employment? Our client in the construction industry is seeking an organized and detail-oriented HR Assistant to join their team on a contract-to-hire basis. This role offers the opportunity to contribute to a fast-paced, collaborative environment where no two days are alike. Key Responsibilities<ul><li>Assist with day-to-day HR operations, including maintaining employee records, processing paperwork, and managing HR files.</li><li>Support the onboarding process for new employees, including drafting offer letters, verifying employment documents, and coordinating orientation sessions.</li><li>Maintain compliance with federal, state, and local employment laws, as well as company policies, ensuring timely updates to necessary documentation.</li><li>Coordinate recruitment efforts by posting job openings, scheduling interviews, and conducting reference checks as needed.</li><li>Serve as a point of contact to employees for HR-related inquiries, resolving issues or redirecting them to appropriate team members.</li><li>Help administer employee benefits, track PTO, and assist with payroll-related updates.</li><li>Support special HR projects, such as employee engagement initiatives, training programs, and compliance audits.</li></ul>

Technical Support Specialist Our client is seeking a Technical Support Specialist to work onsite in their downtown Minneapolis office. Responsibilities: • Provide efficient and effective technical support to customers, addressing their queries and resolving issues• Operate and manage Microsoft Office 365 applications to support business operations• Use Active Directory services for network management and user authentication• Work with Microsoft Windows operating systems to troubleshoot and resolve technical issues• Employ your skills in Deskside Support and Desktop Support to enhance user experience and resolve issues• Provide End-User Support, assisting with hardware and software problems and providing solutions• Harness your knowledge of Cisco Technologies and Computer Hardware to maintain and repair systems• Utilize Citrix Technologies to support virtualization and networking functions• Monitor customer accounts and take appropriate action when necessary

Executive Assistant The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills. Key Responsibilities:<ul><li>Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Conduct research and gather information as needed to support executive decision-making.</li><li>Assist in the preparation and management of budgets, expense reports, and other financial documents.</li><li>Manage special projects and initiatives as assigned by the executive team.</li><li>Provide administrative support to other departments as needed.</li></ul>

Litigation Legal Assistant Robert Half's Legal Practice is partnering with a well-respected large Law Firm in search of an experienced Litigation Legal Assistant to join the team in Downtown Minneapolis, Minnesota. This role involves providing litigation legal assistant support to attorneys and other legal professionals on complex and high-stakes Litigation matters. The position includes a hybrid work schedule with three days in the office per week and two remote days, facilitating collaboration with key stakeholders. The firm/company offers comprehensive benefits including affordable health/dental insurance, PTO, 401k with match, profit sharing, and life and disability insurance. Responsibilities:• Manage and coordinate deposition and trial logistics.• Draft and send client and potential client correspondence.• Assist with timekeeping and reconcile expenses and invoices.• E-file and serve in state, federal, and appellate courts.• Perform file openings and conflict checks.• Prepare legal documents, exhibits, and case-related materials.• Manage physical and electronic case files.• Coordinate travel logistics and itineraries.• Register and log attorney admissions, licenses, and registrations.• Track and file Continuing Legal Education credits.• Organize meeting and event logistics.• Assist with business development and social media efforts.• Provide back-up support to other legal assistants.• Perform day-to-day administrative functions such as scheduling meetings, distributing/send mail, screening and placing phone calls.• Draft fee agreements and docket court dates and case deadlines.• Use Aderant, Adobe Acrobat, Automated City Register Information System (ACRIS), Case Management Software, CompuLaw, Billing Functions, Calendar Management, Claim Administration, Client Relations, Communication tools effectively and efficiently.

Contract Administrator - Rebates and Fees We are offering a long-term contract employment opportunity for a Contract Administrator position located in Arden Hills, Minnesota. This hybrid role requires three days on-site and involves a combination of customer service, communication, and sales. As a Contract Administrator, you will have the opportunity to work cross-functionally with various teams and utilize your skills in Microsoft Excel, Operations, Payment Processing, and more. Responsibilities: • Accurately and consistently maintain the status of market share forms in contract management systems.• Collaborate effectively with the Rebates and Fees team, Pricing and Contracting teams, Global Business Support, and other divisions to ensure a smooth workflow.• Prepare and submit payment requests through Accounting on a weekly basis following Standard Operating Procedures and Work Instructions.• Communicate with the Sales organization regarding final rebate performance, ensuring accurate and timely rebate payments.• Develop solutions to problems of moderate scope and complexity, applying your critical thinking skills and attention to detail.• Support rebate payment and ad-hoc information requests from the Sales organization and/or customer, demonstrating your strong customer service skills.• Assist other members of the Quality team as needed, showcasing your willingness to learn and contribute to team goals.• Utilize contracting management system tools and adhere to Standard Operating Procedures and Work Instructions.• Prepare final customer documentation of rebate performance, ensuring all details are accurate and clear.• Stay updated with general knowledge of industry practices, techniques, and standards.

Bookkeeper We are recruiting an Office Manager role for our team located in Brooklyn Park, Minnesota. In this role, you will handle a variety of accounting tasks, including the management of Accounts Payable and Accounts Receivable, journal entries, and month-end processes, within the manufacturing industry. Responsibilities: • Efficiently and accurately oversee the processing of customer credit applications.• Maintain and manage customer credit records with utmost precision.• Promptly address and resolve any customer inquiries that arise.• Monitor and manage customer accounts, taking necessary actions when needed.• Oversee and ensure the efficient operation of both Accounts Payable and Accounts Receivable.• Prepare and post journal entries with accuracy.• Carry out month-end close procedures effectively and within the required time frame.• Effectively utilize Odoo and other relevant Accounting Software Systems to optimize tasks.• Partner with the HR department on payroll-related tasks.• Collaborate with the CPA to develop and maintain financial statements.• Conduct reconciliation tasks focusing on credit card accounts as needed.• Utilize Microsoft Excel and Great Plains for various accounting functions.

Human Resources Assistant Robert Half is seeking an HR Assistant to provide support for an HR department on a contract basis. In this HR Assistant role, you will be responsible for working closely with the HR Manager on a daily basis. A successful HR assistant is expected to be a problem solver with excellent organizational and time management skills. Job Duties:<ul><li>Support all internal and external HR-related inquiries or requests</li><li>Maintain digital and electronic records of employees</li><li>Assist with the recruitment process by identifying candidates, performing reference checks, and issuing employment contracts</li><li>Oversee the completion of compensation and benefit documentation</li><li>Assist with FMLA paperwork for internal employees as needed</li><li>Schedule meetings, interviews, HR events and maintain agendas</li><li>Keep up-to-date with the latest HR trends and best practices</li></ul>

Financial Planning & Analysis Manager We are on the lookout for a diligent Financial Planning & Analysis Manager to work in our Bloomington, Minnesota office. Your primary roles will be to oversee the corporate FP& A function, collaborate with senior leaders to devise and implement corporate strategies, and maintain accurate financial records. Responsibilities • Facilitate the budgeting process by setting targets with the executive team and collaborating with business leaders to develop plans that achieve these targets. • Actively support the forecast process, Annual Operating Plan (AOP), and monitor performance against targets. • Manage business sensitivities, risks, and opportunities to ensure achievement of targets. • Take charge of the management reporting by developing and distributing KPI dashboards and automating data and reporting. • Conduct scenario analysis, model business scenarios, and devise contingency plans to navigate market changes. • Continuously update the corporate financial model and work towards increasing the insights and value provided by the model. • Collaborate closely with key business stakeholders and finance business partners to understand the business strategy, operations, risks, and controls. • Analyze revenue and cost drivers, operating expenses, and cash trends, and coordinate with business unit finance teams to align spending with targets. • Oversee the financial performance management processes, reports, and KPI's to enable achievement of corporate goals. • Ensure accurate and timely delivery of monthly results, forecast, and budget pack.

Staff Accountant Key ResponsibilitiesThe Staff Accountant will perform a variety of financial and administrative tasks, including but not limited to:<ul><li>Managing the complete Accounts Payable and Accounts Receivable processes.</li><li>Processing monthly invoicing and sending statements to vendors.</li><li>Posting journal entries.</li><li>Preparing monthly accrual and cash flow statements.</li><li>Supporting forecasts and cash reporting processes.</li><li>Assisting with daily, weekly, and monthly accounting tasks.</li><li>Maintaining knowledge of vendor contracts and commission rates.</li><li>Overseeing travel and office supply budgets.</li><li>Helping coordinate company events as needed.</li><li>Performing other administrative and operational functions as assigned.</li></ul>QualificationsTo be considered for this position, candidates should meet the following requirements:<ul><li>1-2 years of Accounting/Bookkeeping experience, including full-cycle accounting.</li><li>Bachelors Degree or Associates Degree in Accounting, Finance, Business, or similar is preferred but not required. New grads are welcome and encouraged to apply!</li><li>Proficiency in intermediate to advanced Excel skills with strong general computer literacy.</li><li>Highly motivated with a strong degree of initiative and ability to work independently.</li><li>Customer and service-focused mindset.</li></ul>Why Join Our Team?<ul><li>Flexible, hybrid schedule with remote work two days per week.</li><li>Opportunity to work in a supportive and collaborative environment that fosters growth.</li><li>A chance to play a key role in the organization's financial success while maintaining work-life balance.</li></ul>This exciting opportunity offers beginning pay of $55-60k with discretionary bonus potential, depending on qualifications and experience. Full, comprehensive benefits are available including health, dental, vision, PTO, paid parking or public transportation, and 401k with match! This position offers an excellent opportunity for career growth with a focus on flexibility and work-life balance. If you meet the outlined requirements and are ready to contribute your expertise, we’d love to hear from you! Please apply today with an up to date resume for immediate consideration.

Legal Assistant Supervisor Are you a proactive leader with a passion for fostering collaboration and ensuring team success? We're seeking a Legal Administrative Assistant Manager to join a dynamic team. In this role, you will oversee and support our Legal Administrative Assistants (LAAs), receptionists, and team leads, driving operational excellence, team growth, and employee satisfaction. This position plays a critical role in ensuring our legal support teams align with business priorities and client needs.Key Responsibilities<ul><li>Supervise and support Legal Administrative Assistant (LAA) staff, receptionists, and team leads to promote efficiency, teamwork, and clear communication.</li><li>Act as a liaison between the LAA team, timekeepers, and other stakeholders to ensure effective workflow management and issue resolution.</li><li>Partner with HR to address employee relations matters promptly and thoughtfully, fostering a respectful and inclusive workplace.</li><li>Manage the annual performance evaluation process for LAAs, receptionists, and team leads while supporting their professional development through training and feedback.</li><li>Oversee recruitment activities, collaborate with HR to identify top talent, and facilitate seamless onboarding/offboarding processes.</li><li>Promote team engagement by leading regular check-ins, providing guidance, and facilitating communication to address challenges and celebrate successes.</li><li>Lead administrative support functions, ensuring alignment between departments and the broader firm objectives.</li></ul>

Customer Service Representative We are in search of a Customer Service Representative to join our team within the Healthcare/NHS industry, located in Minneapolis, Minnesota. This role provides a unique opportunity to work from home while serving as a vital link between patients and healthcare providers. Your role will entail processing complex and sensitive information, advocating for patients, and ensuring high-quality service delivery. Responsibilities: • Accurately process patient appointments, authorizations, claims, invoices, eligibility benefits, and appeals. • Maintain meticulous records of patient interactions and transactions, documenting details of inquiries, complaints, and comments. • Utilize double monitors for efficient data entry and resource usage while adhering to guidelines. • Support other team members with daily paperwork load to document and resolve patient issues. • Recognize financial, medical, and legal risks based on data collected during customer interactions and follow appropriate procedures. • Exhibit superior communication skills that demonstrate commitment to quality care and concern for both internal and external customers. • Provide services to internal and external customers involving the exchange of complex and sensitive information, acting as a patient advocate. • Utilize company systems to resolve customer needs and assist in the choice of Primary Care Providers (PCP). • Assist Telehealth Nurses as necessary and provide general information about the medical group to new or potential members. • Ensure adherence to company's Telecommuter Policy and meet department standards for attendance and performance metrics.

Bookkeeper We are in search of a Bookkeeper to join our team located in Saint Paul, Minnesota. This role is heavily involved within the industry, where the individual will be responsible for managing office operations including bookkeeping, accounts receivable, and accounts payable. The Bookkeeper will also contribute to team efforts and ensure the cleanliness and safety of the work environment. Responsibilities: • Oversee the management and organization of office operations and procedures. • Handle accounts receivable and payable, ensuring accuracy and efficiency. • Coordinate with the management team to identify process improvement opportunities. • Provide administrative support including scheduling meetings, events, and booking travel. • Ensure the work environment is clean and safe by following health and safety guidelines. • Address and resolve customer inquiries and complaints via phone calls and emails. • Assist in HR activities when needed. • Maintain and manage the office supplies inventory. • Oversee the office infrastructure planning including changes to workstations. • Manage office equipment to ensure uninterrupted functions and coordinate food delivery as needed. • Oversee the safety protocols of the plant and act as a first responder when issues arise. • Assist in operational practices such as modifying labor reporting from the plant with the help of the floor managers.