14 results for Job in Buffalo, NY

Project Accountant/Administrator Jenny Bour with Robert Half is working with a growing Construction Management company that is seeking a skilled and detail-oriented Project Accountant/Administrator to join their team! In this Project Accountant role, you will work closely with project teams and the corporate accounting department to manage project-specific financials, ensure compliance, and support reporting requirements. This Project Accountant position offers an opportunity to contribute to the financial success of construction projects by ensuring accuracy in billing, subcontractor compliance, and cost tracking. This is an exciting opportunity with room for growth in the future! Responsibilities:<ul><li>Prepare and submit monthly payment applications, including notarization and collection of lien waivers, to project owners.</li><li>Oversee subcontractor compliance by managing insurance documentation and lien waivers prior to payment processing.</li><li>Set up and manage subcontractor invoicing within designated software platforms, ensuring alignment with project schedules.</li><li>Assist in reviewing retention amounts, stored materials, and change orders to ensure accurate billing.</li><li>Collaborate with project managers to prepare and review job-specific invoices, supplier work orders, and purchase orders.</li><li>Coordinate and assist in processing Prime Contract Change Orders (PCCOs) and subcontractor change orders.</li><li>Support the setup of project budgets and cost codes, ensuring accurate documentation in Procore.</li><li>Assist with the preparation of quarterly budget-to-forecast reports and variance analyses for project teams.</li><li>Maintain organized job files, ensuring all subcontracts, change orders, and purchase orders are cost coded and processed efficiently.</li><li>Prepare financial documentation for project closeout, including Certificates of Final Accounting and final lien waivers.</li></ul>

Platform Specialist/Data Analyst Job Description:We are seeking a detail-oriented and proactive Platform Specialist to join our operations team. This role will focus on managing day-to-day business operations, including data entry, sending quotes, and placing orders. The Platform Specialist will also address unique or complex transactions outside of our standard platform workflows.As a key support role, you will be responsible for processing customer transactions, verifying and correcting order data, and maintaining accurate records. You will work closely with Account Managers, Business Owners, and internal stakeholders to ensure a seamless experience for both customers and team members.Key Responsibilities:<ul><li>Handle data entry and transactional support with accuracy and efficiency</li><li>Generate and send quotes to customers based on internal requests</li><li>Place and track orders while ensuring data integrity</li><li>Maintain and update records, systems, and reports</li><li>Support inquiries related to platform transactions in accordance with service level agreements (SLAs)</li><li>Assist in optimizing operational processes and identifying opportunities to improve platform usage</li><li>Work collaboratively with cross-functional teams to convert opportunities into actionable outcomes</li><li>Produce data quality reports and share relevant insights with stakeholders</li><li>Support the team with general administrative and operational tasks</li></ul>

Accounts Receivable Specialist Jenny Bour with Robert Half is working with an exciting manufacturing company that is seeking a detail-oriented Accounts Receivable Specialist to join their finance team. This Accounts Receivable Specialist role is responsible for managing invoicing, accounts receivable processes, credit memos, customer account setup, and monthly closing entries. This AR Specialist role is crucial to the smooth operation of the teams financial processes and requires a high level of accuracy and diligence. If you have experience in accounts receivable and are looking to take the next step in your career, we encourage you to apply! Key Responsibilities:<ul><li>Generate and distribute Accounts Receivable reports daily; process invoice batching and ensure timely invoicing through various customer portals, including government invoicing systems.</li><li>Collaborate with the shipping manager to address invoicing issues related to unshipped products. Work closely with sales administrators to resolve billing discrepancies.</li><li>Review and enter credit memos into the financial system, ensuring accuracy and preventing duplicate entries.</li><li>Process orders, including credit memos and billing-only transactions, using the company’s order entry system.</li><li>Independently manage assigned tasks once fully trained, demonstrating initiative and problem-solving skills.</li><li>Provide assistance to the Credit Analyst as needed.</li><li>Respond to customer requests for invoice copies and maintain accurate records of all invoices.</li><li>Monitor invoice sequencing through a daily control log.</li><li>Set up new customer accounts in the system after the completion and approval of the required process.</li><li>Assist with cash application and sales reporting as necessary</li></ul>

Purchasing Administrator We are offering a long term contract employment opportunity for a Purchasing Administrator in Buffalo, New York. In this role, you will be a key part of our team, responsible for managing and updating purchase orders, liaising with suppliers, and maintaining accurate records in our ERP system. Responsibilities: • Enter and update purchase orders in the ERP system (Sage) • Maintain and update reports with new information on a regular basis • Liaise with suppliers to confirm or change orders as needed • Collaborate with transportation companies and platers to ensure smooth operations • Manage and resolve any issues or inquiries from customers efficiently • Monitor and manage customer accounts and take appropriate action when necessary • Support the purchasing department by ensuring all data entries are accurate and up-to-date • Prioritize tasks effectively to meet deadlines in a fast-paced environment • Use excellent verbal and written communication skills to interact with various stakeholders • Perform other duties as assigned to support the overall function of the purchasing department.

Paralegal A highly regarded midsize law firm with offices across New York, New Jersey, and Connecticut is seeking a skilled Insurance Litigation Paralegal to join its collaborative team. Known for delivering BigLaw-caliber results while maintaining the personalized service of a midsize firm, we serve a diverse client base ranging from startups to Fortune 500 companies. Our attorneys work in multidisciplinary, industry-focused teams to meet the complex litigation, business, and insurance needs of our clients. Position Overview:The Paralegal will support attorneys in all phases of litigation, with responsibilities including drafting legal documents, organizing and analyzing case materials, and managing discovery. This is an exciting opportunity to join a firm that values initiative, attention to detail, and a strong team ethic. Key Responsibilities:<ul><li>Draft pleadings, discovery demands, notices to produce, and correspondence</li><li>Analyze case files to identify missing documents and coordinate with clients to obtain necessary materials</li><li>Review and process authorizations for medical and employment records</li><li>Draft responses to discovery and submit for attorney review</li><li>Summarize medical records and track treatment timelines</li><li>Communicate with clients, physicians, and expert witnesses on substantive case matters</li><li>Coordinate and schedule Independent Medical Examinations (IMEs)</li><li>Prepare subpoenas and coordinate service of process</li><li>Perform federal and state e-filings (electronic court filings)</li><li>Organize exhibits and assist with preparation of appellate briefs and records on appeal</li><li>Conduct light legal research using tools such as Westlaw or online legal resources</li><li>Assist attorneys with deposition preparation and summaries as needed</li><li>Support case organization, document management, and other billable tasks</li><li>Perform other duties as assigned</li></ul>

Human Resources Leaves Specialist Jenny Bour with Robert Half is working with a growing company that is looking to add a Human Resources Leaves Specialist to their team! We are seeking a detail-oriented and knowledgeable Human Resources Leaves Specialist to manage and administer leave of absence programs, ensuring compliance with federal, state, and company policies. This role will focus on handling Family and Medical Leave Act (FMLA), workers’ compensation, paid family leave, disability benefits, and OSHA compliance. The ideal HR Leaves Specialist candidate will be well-versed in leave laws, possess strong organizational skills, and provide excellent support to employees navigating various leave options. Key Responsibilities:<ul><li>Administer and manage employee leave programs, including FMLA, paid family leave, workers’ compensation, short-term and long-term disability, and unpaid leaves of absence.</li><li>Serve as the primary point of contact for employees and managers regarding leave policies, processes, and eligibility requirements.</li><li>Ensure compliance with federal, state, and local leave regulations, including proper documentation and reporting.</li><li>Process and track leave requests, ensuring accuracy in leave balances and payroll adjustments.</li><li>Work closely with HR, payroll, and legal teams to ensure smooth coordination and adherence to company policies.</li><li>Partner with third-party administrators, insurance carriers, and medical professionals to manage claims and return-to-work programs.</li><li>Support OSHA compliance efforts by maintaining records of workplace injuries and coordinating return-to-work accommodations.</li><li>Conduct employee education and training on leave policies and workplace safety regulations.</li><li>Maintain confidentiality of sensitive employee information and handle cases with professionalism and empathy.</li></ul>

Executive Secretaries and Administrative Assistants We are looking for a skilled Administrative Assistant to join our team in Buffalo, New York. This is a long-term contract position offering an opportunity to support a highly collaborative and dynamic office environment. The ideal candidate will excel in managing administrative tasks efficiently while maintaining a high level of professionalism. Responsibilities: • Manage daily office operations, including scheduling meetings, handling correspondence, and maintaining organized records. • Utilize Microsoft Office Suite applications such as Excel, Word, PowerPoint, and Outlook to prepare documents, presentations, and reports. • Handle inbound calls and ensure effective communication with internal and external stakeholders. • Coordinate travel arrangements and maintain schedules for executives and team members. • Support compliance efforts by organizing and tracking relevant documentation. • Assist in the planning and execution of webinars, conference calls, and site visits. • Perform data entry, scanning, and photocopying tasks as needed. • Maintain professionalism while interacting with C-Suite executives and other senior personnel. • Prioritize and manage multiple assignments independently to meet deadlines. • Provide editing and proofreading support to ensure accuracy in all communications.

Sr. Accountant Robert Half has an opening for an experienced, driven Senior Accountant to provide leadership and know-how to a growing team. This is a permanent opportunity in the NIAGARA FALLS, New York area. As a Senior Accountant, you will be responsible for producing financial statement preparation and consolidation, account analysis and reconciliations, cash flow analysis, budgets and forecasting, audit preparation, and internal control maintenance and regulatory reporting. This position offers a great long-term growth potential, including a strong compensation and benefits package for the candidate. We are currently looking for an individual who possess excellent analytical skills and thrives working in a challenging and fast-paced environment while contributing to company growth. Major responsibilities - Administer Ad-hoc projects as necessary - Prepare monthly consolidated P& L and Balance Sheet flux analysis for management reporting - Apply oneself to various department-wide initiatives - Assist in coordinating quarterly reviews and testing with internal and external auditors - Dedication to continuously improve the automation of the accounting and reporting process - Complete monthly accounting close procedures and deliverables that includes journal entries, reconciliations, and reports in the compensation area in compliance with GAAP - Supply Balance Sheet account reconciliations - Work with business partners to ensure compliance with corporate accounting policies, procedures and controls and provide support on special requests - Review financial information such as trends, performance metrics, benchmarks, etc. and present analysis in a clear manner

Receptionist We are looking for a skilled and approachable Receptionist to join our team on a contract basis in Elma, New York. This role is ideal for someone with strong organizational and communication skills who thrives in a well-structured office environment. The position will require handling front desk responsibilities and providing administrative support to ensure smooth daily operations. Responsibilities: • Manage a multi-line phone system, directing calls to the appropriate departments or individuals. • Greet visitors with a friendly and attentive demeanor, ensuring a welcoming experience. • Maintain and organize physical and digital files for easy access and retrieval. • Schedule and coordinate appointments while managing calendars effectively. • Handle email correspondence, responding to inquiries and forwarding messages as needed. • Assist with data entry tasks to support administrative projects. • Utilize Microsoft Office tools, including Outlook, Excel, and Word, to complete tasks efficiently. • Provide excellent customer service and maintain strong interpersonal relationships within the workplace. • Support additional office tasks as assigned, contributing to overall team productivity.

Staff Accountant We are looking for a detail-oriented Staff Accountant to join our team in Buffalo, New York. This long-term contract position offers the opportunity to contribute to essential accounting operations while ensuring accuracy and compliance with financial standards. If you thrive in a fast-paced environment and have a strong background in accounting principles, we encourage you to apply. Responsibilities: • Manage accounts payable and accounts receivable processes, ensuring timely and accurate transactions. • Perform detailed bank reconciliations to maintain financial accuracy. • Oversee general ledger activities, including posting entries and verifying balances. • Prepare and review journal entries to support accurate financial reporting. • Assist with month-end close procedures, ensuring deadlines are met. • Utilize QuickBooks to manage financial data and generate reports. • Collaborate with team members to resolve discrepancies and maintain compliance. • Support audits by providing documentation and explanations as needed. • Analyze financial data to identify trends and recommend improvements. • Ensure adherence to accounting policies and regulatory requirements.

Human Resources Benefits Specialist Jenny Bour with Robert Half is working with a company that seeking a detail-oriented and employee-focused Benefits Specialist to join their HR team and ensure smooth administration of their benefits programs. This organization is dedicated to fostering a positive and supportive work environment where their employees can thrive! As a Benefits Specialist, you will play a crucial role in managing employee benefits programs, providing guidance on enrollments, and ensuring compliance with regulations. This Benefits Specialist position requires strong communication skills, attention to detail, and the ability to handle sensitive information with confidentiality. Key Responsibilities<ul><li>Support and manage open enrollment meetings, ensuring employees understand their benefits options.</li><li>Guide employees through the enrollment process for dental, vision, medical, and life insurance plans.</li><li>Conduct new hire benefits orientations, providing education on available benefits and utilization.</li><li>Oversee the COBRA administration process, including handling enrollments, payments, and required documentation.</li><li>Serve as a resource for employees, addressing benefit-related inquiries and resolving concerns.</li><li>Maintain up-to-date knowledge of ACA compliance and ensure company policies align with regulatory requirements.</li><li>Keep employee benefit files and records updated, ensuring accuracy and confidentiality.</li><li>Reconcile benefits billing statements with precision, working closely with payroll and vendors to resolve discrepancies.</li><li>Ensure accurate benefits information is updated in ADP and other HRIS systems.</li></ul>

Sr. Accountant We are looking for a detail-oriented Senior Accountant to join our team in Amherst, New York. In this role, you will manage key accounting functions, ensuring accuracy and compliance across financial processes. This is an excellent opportunity to apply your expertise in financial analysis, reporting, and reconciliations within the real estate and property industry. Responsibilities: • Perform monthly reconciliations of balance sheet accounts to maintain financial accuracy. • Process agent commissions and address transaction-related issues in a timely manner. • Prepare and present monthly financial reports directly to senior leadership. • Manage monthly and year-end closing processes for assigned properties, ensuring compliance with accounting standards. • Analyze financial data to evaluate profitability, monitor capital expenditures, and compare performance against budgets and prior years. • Collaborate on the annual budgeting process, providing insights and support to leadership. • Oversee the processing and review of insurance claims to ensure proper documentation and resolution. • Assist with special projects in partnership with the Accounting Manager and other team members as needed.

Purchasing Agent We are looking for an experienced Purchasing Agent to join our team in Williamsville, New York. In this long-term contract role, you will oversee the procurement of materials, supplies, and services to meet the organization’s operational needs efficiently. This position is ideal for someone who thrives in a collaborative environment and has a strong background in purchasing and vendor management. Responsibilities: • Coordinate the procurement of materials, supplies, and services to ensure timely availability while adhering to quality and budget standards. • Support the Director in enhancing departmental processes and procedures for improved efficiency. • Monitor vendor performance, negotiate pricing, and assist in soliciting competitive quotes. • Manage contracts, ensuring compliance with organizational standards and requirements. • Facilitate staff meetings and training sessions related to updated purchasing policies and procedures. • Maintain accurate documentation and update software systems pertinent to the Purchasing Department. • Handle credit applications for new vendors and establish relationships with suppliers. • Ensure adherence to organizational policies and procedures in all purchasing activities. • Make critical financial decisions in the absence of the Director. • Perform additional tasks as needed to support the department's objectives.

Assistant Controller We are recruiting for an Assistant Controller role on the west side of Rochester. This position offers a long-term contract employment opportunity. The role primarily revolves around handling financial accounting and reporting, auditing, and assisting with policies and procedures. Responsibilities: • Maintaining and updating financial records, including billing, credit applications, and cash reconciliations.• Assisting in the implementation of accounting software systems and ensuring their efficient operation.• Executing accounts payable and accounts receivable functions to ensure timely and accurate payment processing.• Conducting audits, both financial and operational, to ensure compliance with accounting standards and regulations.• Analyzing and revising credit policies and procedures to improve efficiency and accuracy.• Assisting in the creation and updating of department SOPs to enhance operational effectiveness.• Utilizing advanced Excel skills for tasks such as pivot tables and vlookups.• Overseeing grant accounting and grant management operations to ensure proper use of funds.• Contributing to the billing collection process to ensure prompt and accurate collection of payments.• Participating in the review and revision of billing procedures and systems to ensure optimal performance.