Legal Administrative Assistant<p>We are offering a contract employment opportunity for an Administrative Assistant in the legal industry, Buffalo, New York. The role involves a diverse range of administrative tasks and requires a high level of attention to detail and strong communication skills. The position is based in the office and involves working in a business casual environment.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Provide excellent customer service and handle inbound and outbound calls</p><p>• Draft legal documents using dictation with high attention to detail</p><p>• Effectively manage client intake process</p><p>• Answer phones professionally and courteously</p><p>• Process incoming and outgoing mail in a timely manner</p><p>• Maintain and manage client files accurately</p><p>• Utilize Microsoft Office suite, including Excel, Outlook, Word, and PowerPoint, to perform daily tasks</p><p>• Schedule appointments and meetings as necessary</p><p>• Perform data entry tasks and maintain accurate records</p><p>• Handle email correspondence professionally and promptly.</p>Legal Secretary<p>We are offering a long-term contract to permanent employment opportunity for a Legal Secretary in Buffalo, New York. You will be a part of our legal team, providing support to our attorneys in a variety of tasks and ensuring smooth operations. Your role will be office-based, providing a chance to work closely with the team. </p><p> Responsibilities:</p><p> • Provide administrative support to two attorneys, including dictation and scheduling</p><p> • Answer incoming calls and handle inquiries professionally</p><p> • Request and manage medical records as required</p><p> • Manage electronic filing of documents to ensure easy access and retrieval</p><p> • Use Microsoft Office and Cloudlex software for various tasks</p><p> • Employ your skills in Aderant, Adobe Acrobat, Automated City Register Information System (ACRIS), Case Management Software, CompuLaw, and Billing Functions</p><p> • Prepare briefing documents to assist attorneys in case proceedings </p><p>• Manage the calendar of the attorneys ensuring all appointments and deadlines are accurately logged </p><p>• Build and maintain strong client relations </p><p>• Handle tasks related to Consumer Electronics as needed.</p>Legal SecretaryWe are looking for an organized and detail-oriented Legal Secretary to join our team in Buffalo, New York. This is a long-term contract position offering the opportunity to support our legal operations in a collaborative and efficient environment. The ideal candidate will bring strong administrative skills and legal knowledge to ensure the smooth functioning of daily activities.<br><br>Responsibilities:<br>• Prepare, format, and proofread legal documents such as contracts, briefs, and correspondence.<br>• Manage calendars, schedule appointments, and coordinate meetings for attorneys.<br>• Handle case management tasks, including updating and maintaining files in Cloudlex and other case management software.<br>• Assist with billing processes, ensuring accurate and timely invoicing.<br>• Maintain client relations by addressing inquiries and providing updates on case statuses.<br>• Conduct research using legal databases and prepare summaries for attorney review.<br>• File and retrieve legal documents using systems such as ACRIS and other relevant tools.<br>• Support attorneys in briefing and preparing for court proceedings.<br>• Ensure compliance with deadlines by monitoring schedules and reminders in tools like CompuLaw.<br>• Provide administrative support, including photocopying, scanning, and managing office supplies.
