20 results for Job in Buffalo, NY

Accounts Receivable Clerk Job Opportunity: Accounts Receivable ClerkLocation: Buffalo, NYPay Range: $19 - $21 hourlyAre you a detail-oriented professional with excellent organizational skills and a knack for numbers? Robert Half is seeking an Accounts Receivable Clerk for an ongoing opportunity in the Buffalo area. This role offers a pay range of $19 to $21 per hour, based on experience and qualifications, and provides the chance to work in a collaborative and supportive environment with opportunities for long-term growth. Responsibilities:<ul><li>Invoice Management: Prepare, process, and send invoices to clients, ensuring accuracy and timeliness.</li><li>Payment Processing: Post customer payments to the correct accounts and maintain accurate payment records.</li><li>Collections Support: Follow up on outstanding accounts, contact clients to resolve overdue invoices, and facilitate payment arrangements as needed (Source: MC24 Job Search Guide US eBook.pdf).</li><li>Account Reconciliation: Reconcile discrepancies in accounts, investigate variances, and resolve billing and payment issues promptly.</li><li>Accurate Recordkeeping: Maintain up-to-date and organized accounts receivable files, reports, and documentation in compliance with company policies.</li><li>Customer Service: Respond to internal and external inquiries about billing and account details in a professional and friendly manner.</li><li>Process Improvement: Assist in identifying opportunities to optimize the accounts receivable process to improve efficiency and accuracy.</li></ul>

HR Recruiter We are inviting applications for the role of HR Recruiter in the non-profit industry, based in Buffalo, New York. This role offers a long-term contract employment opportunity and involves working in an office environment. Key responsibilities: • Accurately and efficiently process job applications from potential candidates• Maintain and update candidate records in the Applicant Tracking System• Address any inquiries from applicants promptly and professionally • Monitor the status of candidates throughout the recruitment process• Use CRM and other tools to manage and track candidate interactions• Conduct background checks on potential hires as part of the recruitment process• Work with ADP Workforce Now and other systems for various HR functions• Utilize platforms like CareerBuilder for sourcing potential candidates• Communicate effectively with all stakeholders involved in the recruitment process• Handle a fast-paced work environment and adapt to changing requirements.

Database Analyst We are offering a short term contract employment opportunity for a proficient Database Analyst to join our team in the Financial Services industry, located in East Aurora, New York. This role involves a significant level of engagement with Excel, Visual Basic, and Macros to analyze and manage our database. Responsibilities: • Conduct thorough analysis of our database using Excel VBA • Apply Visual Basic (VB) skills to enhance and streamline data management processes • Develop and utilize Macros to automate routine tasks and optimize efficiency • Conduct regular reviews and updates of our custom Excel worksheets to ensure accuracy and relevance • Provide consulting services as needed to address database-related issues • Collaborate with team members to identify opportunities for process improvement and implement solutions • Monitor and manage customer accounts effectively to ensure optimal customer service • Resolve customer inquiries promptly and professionally • Process customer credit applications with a high level of accuracy • Maintain comprehensive and up-to-date customer credit records.

HR Generalist Jenny Bour with Robert Half is working with a growing organization that is seeking a diligent HR Generalist to join their team! As an HR Generalist, you will play a crucial role in managing various HR functions such as processing paperwork for new permanent staff, scheduling, and overseeing time and attendance, among others. As an HR Generalist, you will also be involved in accident/incident report processing, safety audits, and managing unemployment claims. If you enjoy working directly with employees, answering employee questions, and with helping in the onboarding process, this may be the job for you! Responsibilities:<ul><li>Accurately process paperwork for new staff and schedule them efficiently</li><li>Oversee time and attendance review and processing, ensuring accurate records for payroll submission</li><li>Respond promptly to phone and email inquiries, providing clear and concise information</li><li>Process accident and incident reports, reporting accidents to the worker's compensation carrier and completing necessary follow-ups</li><li>Serve on the Safety Committee, initiating safety recommendations to minimize Workers Compensation claims</li><li>Conduct regular unit/operational safety audits, ensuring compliance with all safety-related requirements</li><li>Manage unemployment claims for the organization efficiently and effectively</li><li>Perform data entry into our HRIS system for timekeeping, personnel, and payroll related information</li><li>Work closely with student staff on HR-related projects, providing coaching and guidance to ensure proper execution of processes and department filing</li><li>Maintain OSHA log and ensure compliance with OSHA and all safety-related requirements regarding injury reporting.</li></ul>

Accounts Payable Specialist Job Opportunity: Accounts Payable SpecialistLocation: Buffalo, NYPay Range: $20 - $24 hourlyAre you a highly organized and detail-oriented professional with expertise in managing financial transactions? Robert Half is seeking an Accounts Payable Specialist for an ongoing opportunity in the Buffalo area. This exciting position offers competitive pay, ranging from $20 to $24 per hour depending on experience, and provides a chance to work with a team committed to excellence. Responsibilities:<ul><li>Invoice Processing: Review, verify, and process invoices in a timely and accurate manner to ensure proper documentation.</li><li>Payment Management: Prepare and execute payments to vendors, ensuring compliance with company policies and deadlines (Source: 5 Ways to Overcome Hiring Challenges in a Hot Market).</li><li>Reconciliation: Perform reconciliations of vendor statements to resolve discrepancies and ensure accounts are up to date.</li><li>Expense Reporting: Monitor and process employee expense reimbursements in line with company policies and procedures.</li><li>Recordkeeping: Maintain and organize accounts payable records, invoices, and other documentation for accuracy and regulatory compliance.</li><li>Vendor Relations: Manage vendor inquiries, build positive relationships, and resolve payment or contract issues.</li><li>Process Improvement: Collaborate with the team to identify opportunities to optimize accounts payable workflows for efficiency and accuracy.</li></ul>

Recruiter We are looking for a motivated Recruiter to join our team in Williamsville, New York. In this role, you will identify and engage top talent to fill current and future positions while fostering strong relationships with candidates and promoting the organization's career opportunities. This is a long-term contract position offering the chance to make a meaningful impact in the recruitment process. Responsibilities: • Conduct thorough searches to identify candidates with relevant experience using various tools such as databases, networking platforms, and online recruiting resources. • Screen and interview applicants to assess their skills and align them with job requirements. • Leverage media channels, cold calling, and employee referrals to expand the pool of potential candidates. • Collaborate with hiring managers to understand position needs and develop tailored recruitment strategies. • Manage and maintain candidate information within computer systems and databases to ensure accurate tracking and reporting. • Build and nurture relationships with candidates to create a positive experience throughout the hiring process. • Stay updated on industry trends and best practices to enhance recruitment efforts. • Coordinate hiring procedures and ensure compliance with organizational policies and guidelines. • Utilize strong written and verbal communication skills to negotiate offers and facilitate onboarding processes. • Support strategic planning initiatives to improve recruitment operations and meet organizational goals.

Financial Services Administrative Assistant Jenny Bour with Robert Half is working with a well-established financial firm that is looking for a Financial Services Administrative Assistant to join their team! This exciting opportunity for a Financial Services Administrative Assistant is ideal for someone looking for long-term employment with growth potential and an interest in working in a client-facing, detail-oriented environment. As a Financial Services Administrative Assistant, you will play a vital role in supporting the team by managing various administrative tasks, from answering client calls and managing calendars, to processing client transactions and maintaining client accounts. This position offers excellent benefits and a great opportunity for growth within the financial services industry! Responsibilities will include... <ul><li>Act as the first point of contact for clients, handling calls and in-person greetings, and providing basic information and instructions as required.</li><li>Oversee the setup and management of staff calendars, ensuring daily updates and task allocation.</li><li>Handle incoming and outgoing mail, including UPS preparation and notifications to the team.</li><li>Prepare and review new account paperwork for clients, ensuring accuracy and completeness before delivery and onboarding.</li><li>Carry out account maintenance, including paperwork preparation, delivery, and processing, as well as monitoring for completion.</li><li>Handle client check deposits and prepare meeting folders as required.</li><li>Download daily transactions from our mutual fund custodian and update client mailing spreadsheets and Outlook contacts.</li><li>Create charity donation letters for client gifting and track delivery to entities.</li><li>Update various established spreadsheets and team pending task logs.</li><li>Make use of key skills such as Data Entry, Invoice Processing, Microsoft Excel, QuickBooks, SAP, and Mail Merge.</li></ul>

Staff Accountant Job Opportunity: Staff AccountantLocation: Buffalo, NYPay Range: $22 - $27 hourlyAre you a detail-oriented accounting professional in search of an exciting and dynamic opportunity? Robert Half is seeking a Staff Accountant for an ongoing role in the Buffalo area. This position offers competitive pay, ranging from $22 to $27 per hour, based on experience and qualifications, and provides you with the chance to grow and contribute to a forward-thinking organization.Responsibilities:<ul><li>Prepare and record journal entries, ensuring accurate and timely reflection in general ledgers (Source: US Demand for Skilled Talent Q1 2025.pdf).</li><li>Perform account reconciliations to ensure completeness and accuracy of financial data (Source: Robert Half insights).</li><li>Assist in month-end and year-end financial close processes (Source: 5 Ways to Overcome Hiring Challenges in a Hot Market).</li><li>Process accounts payable and accounts receivable tasks, ensuring compliance with internal controls and procedures.</li><li>Partner with team members to monitor budgets and forecast reporting needs.</li><li>Maintain key financial documentation and produce ad hoc reports as needed.</li><li>Support audits by preparing detailed financial schedules and responding to inquiries.</li></ul>Workplace Culture:At Robert Half, we pride ourselves on matching talent with corporate cultures that create synergy. For this position, we're looking for candidates who align with values such as collaboration, problem-solving, and accountability.Apply today to join a growing organization that values your skills and expertise!

Human Resources Leaves Specialist Jenny Bour with Robert Half is working with a growing company that is looking to add a Human Resources Leaves Specialist to their team! We are seeking a detail-oriented and knowledgeable Human Resources Leaves Specialist to manage and administer leave of absence programs, ensuring compliance with federal, state, and company policies. This role will focus on handling Family and Medical Leave Act (FMLA), workers’ compensation, paid family leave, disability benefits, and OSHA compliance. The ideal HR Leaves Specialist candidate will be well-versed in leave laws, possess strong organizational skills, and provide excellent support to employees navigating various leave options. Key Responsibilities:<ul><li>Administer and manage employee leave programs, including FMLA, paid family leave, workers’ compensation, short-term and long-term disability, and unpaid leaves of absence.</li><li>Serve as the primary point of contact for employees and managers regarding leave policies, processes, and eligibility requirements.</li><li>Ensure compliance with federal, state, and local leave regulations, including proper documentation and reporting.</li><li>Process and track leave requests, ensuring accuracy in leave balances and payroll adjustments.</li><li>Work closely with HR, payroll, and legal teams to ensure smooth coordination and adherence to company policies.</li><li>Partner with third-party administrators, insurance carriers, and medical professionals to manage claims and return-to-work programs.</li><li>Support OSHA compliance efforts by maintaining records of workplace injuries and coordinating return-to-work accommodations.</li><li>Conduct employee education and training on leave policies and workplace safety regulations.</li><li>Maintain confidentiality of sensitive employee information and handle cases with professionalism and empathy.</li></ul>

Legal Secretary We are offering a long-term contract to permanent employment opportunity for a Legal Secretary in Buffalo, New York. You will be a part of our legal team, providing support to our attorneys in a variety of tasks and ensuring smooth operations. Your role will be office-based, providing a chance to work closely with the team. Responsibilities: • Provide administrative support to two attorneys, including dictation and scheduling • Answer incoming calls and handle inquiries professionally • Request and manage medical records as required • Manage electronic filing of documents to ensure easy access and retrieval • Use Microsoft Office and Cloudlex software for various tasks • Employ your skills in Aderant, Adobe Acrobat, Automated City Register Information System (ACRIS), Case Management Software, CompuLaw, and Billing Functions • Prepare briefing documents to assist attorneys in case proceedings • Manage the calendar of the attorneys ensuring all appointments and deadlines are accurately logged • Build and maintain strong client relations • Handle tasks related to Consumer Electronics as needed.

Legal Administrative Assistant We are offering a contract employment opportunity for an Administrative Assistant in the legal industry, Buffalo, New York. The role involves a diverse range of administrative tasks and requires a high level of attention to detail and strong communication skills. The position is based in the office and involves working in a business casual environment. Responsibilities: • Provide excellent customer service and handle inbound and outbound calls• Draft legal documents using dictation with high attention to detail• Effectively manage client intake process• Answer phones professionally and courteously• Process incoming and outgoing mail in a timely manner• Maintain and manage client files accurately• Utilize Microsoft Office suite, including Excel, Outlook, Word, and PowerPoint, to perform daily tasks• Schedule appointments and meetings as necessary• Perform data entry tasks and maintain accurate records• Handle email correspondence professionally and promptly.

Administrative Assistant (1) We are offering a contract employment opportunity for an Administrative Assistant in Buffalo, New York. This role is centered around handling administrative tasks within a medical conduct office. As an Administrative Assistant, you will be pivotal in managing office correspondence, maintaining documentation, and coordinating meetings and travel. Responsibilities: • Handle incoming calls and visitor inquiries in a detail oriented manner. • Oversee the accurate and efficient data entry into Microsoft Access, Excel, and Word documents. • Act as a liaison among staff, other employees, and the public to ensure smooth information flow. • Organize and schedule meetings and travel arrangements as necessary. • Sort and distribute incoming mail, ensuring all correspondence is dealt with in a timely and efficient manner. • Operate office equipment, including Xerox, fax machines, and printers/scanners. • Maintain both physical and electronic filing systems for easy access and retrieval. • Review incoming and outgoing correspondence, drafting responses when appropriate. • Use your skills in Microsoft Office Suite to create reports, correspondence, and other agency documents. • Scan and save documents in electronic format as required. • Perform other duties as required to support the day-to-day operations of the office.

Accounting Specialist Jenny Bour with Robert Half is working with a growing company that is searching for an Accounting Specialist to join their team! In this Accounting Specialist role, you will be responsible for executing various accounting duties including Accounts Payable, Accounts Receivable, and Billing. As an Accounting Specialist, you will work closely with their team and customers, utilizing specific industry software to ensure accurate financial operations. Responsibilities:<ul><li>Accurately processing weekly invoices and executing check payments</li><li>Handling accounts receivable and collections, with a focus on automated utility payments</li><li>Directly billing a select number of customers on a monthly basis</li><li>Assisting with the preparation of 1099s and other special projects</li><li>Conducting light filing duties as necessary</li><li>Utilizing Converge software for industry-specific tasks</li><li>Leveraging QuickBooks for various accounting functions.</li></ul>

Sr. Accountant We are offering an exciting opportunity for a Sr. Accountant in Buffalo, New York. This role primarily revolves around accounting tasks in a dynamic environment and offers the opportunity to work collaboratively with a dedicated team. Responsibilities: • Maintaining the integrity of financial records by conducting regular reconciliations. • Tracking and reconciling external grants and personnel efforts for accurate reporting and compliance with funding requirements. • Handling the accounting for Greenway projects and maintaining the associated entries in the financial system. • Ensuring the Finance Check Log's accuracy and timeliness through regular reviews and management. • Overseeing the uploading process of gifts and verifying their accurate allocation to the correct accounts and funds. • Conducting Stripe reconciliations to ensure seamless processing and accurate financial reporting. • Managing deposits and ensuring all incoming funds are accurately recorded and allocated. • Collaborating with other team members to enhance system efficiencies and ensure reporting accuracy. • Assisting in preparation for audits and other compliance activities, under the guidance of the Associate Vice President/Controller. • Upholding the highest standards of accuracy and confidentiality to protect the organization's reputation and value.

Associate II, Logistics We are offering an opportunity for an Associate II, Logistics to become a part of our team in Miami, Florida. The primary function of this role is to support our operations by handling customer queries, maintaining accurate customer records, and processing applications. This role also focuses on monitoring customer accounts and taking necessary actions. Responsibilities: • Efficiently and accurately process customer credit applications. • Maintain up-to-date and accurate customer credit records. • Monitor in-transit shipments to ensure timely delivery and communicate any delays proactively. • Collaborate with internal and external partners to gather required documentation and track claim status. • Assist with tracking and resolving quality tickets to ensure timely follow-up and closure. • Conduct detailed investigations on reported losses, focusing on specific product losses. • Assist in scheduling and coordinating trailer audits to ensure compliance with operational standards. • Help generate routine and ad hoc reports to support initiatives. • Assist with ongoing projects, data collection, and process improvements related to security and compliance.

Human Resources Benefits Specialist Jenny Bour with Robert Half is working with a company that seeking a detail-oriented and employee-focused Benefits Specialist to join their HR team and ensure smooth administration of their benefits programs. This organization is dedicated to fostering a positive and supportive work environment where their employees can thrive! As a Benefits Specialist, you will play a crucial role in managing employee benefits programs, providing guidance on enrollments, and ensuring compliance with regulations. This Benefits Specialist position requires strong communication skills, attention to detail, and the ability to handle sensitive information with confidentiality. Key Responsibilities<ul><li>Support and manage open enrollment meetings, ensuring employees understand their benefits options.</li><li>Guide employees through the enrollment process for dental, vision, medical, and life insurance plans.</li><li>Conduct new hire benefits orientations, providing education on available benefits and utilization.</li><li>Oversee the COBRA administration process, including handling enrollments, payments, and required documentation.</li><li>Serve as a resource for employees, addressing benefit-related inquiries and resolving concerns.</li><li>Maintain up-to-date knowledge of ACA compliance and ensure company policies align with regulatory requirements.</li><li>Keep employee benefit files and records updated, ensuring accuracy and confidentiality.</li><li>Reconcile benefits billing statements with precision, working closely with payroll and vendors to resolve discrepancies.</li><li>Ensure accurate benefits information is updated in ADP and other HRIS systems.</li></ul>

Property Office Assistant Summary: We are seeking a to fill a contract position with a dedicated and detail-oriented Recertification/Admin Specialist to manage HUD compliance and recertifications for Section 8 properties. This role entails tracking HUD updates, overseeing recertifications, ensuring compliance, and maintaining accurate records using property management software. Additionally, you'll provide support for customer service and administrative duties, including work order responses, resident interactions, and office operations. Key Responsibilities: <ul><li>Manage HUD updates, notifications, and compliance processes, following established company systems. </li><li>Handle full resident recertification, including communication, file audits, and EIV website use. </li><li>Assist with applicant certifications and address non-compliance issues with the Community Manager (CM). </li><li>Perform cross-trained duties to cover office staff absences, including responding to maintenance requests, giving property tours, and entering traffic data. </li><li>Support general office tasks such as filing, scheduling, purchasing office supplies, and planning resident events.</li></ul>

Recertification Specialist We are looking for a dedicated Recertification Specialist to join our team in Hamburg, New York. This long-term contract position is an excellent opportunity for a detail-oriented individual with a strong background in property administration and compliance, particularly within Section 8 housing. You will play a key role in ensuring adherence to regulations while fostering a welcoming and supportive environment for residents. Responsibilities:• Monitor and manage compliance updates and notifications related to Section 8 housing, escalating issues to the Manager and Vice President of Operations when necessary.• Oversee the complete recertification process, including resident communications and documentation verification.• Utilize property management software to prepare and maintain necessary forms and reports.• Conduct audits of resident files, ensuring accuracy and compliance with regulations, and address any discrepancies.• Collaborate with the Community Manager to resolve non-compliance issues and maintain transparent communication regarding resident files.• Assist with applicant certifications as needed, ensuring all processes align with company standards.• Provide administrative support during staff absences, including greeting visitors, responding to work orders, and entering maintenance requests.• Guide prospective residents through property tours and present the community in alignment with Fair Housing Laws.• Maintain organized file systems, prepare necessary correspondence, and manage office supply inventory.• Support the planning and execution of resident activities, including creating newsletters and event materials.

Assistant Controller We are recruiting for an Assistant Controller role on the west side of Rochester. This position offers a long-term contract employment opportunity. The role primarily revolves around handling financial accounting and reporting, auditing, and assisting with policies and procedures. Responsibilities: • Maintaining and updating financial records, including billing, credit applications, and cash reconciliations.• Assisting in the implementation of accounting software systems and ensuring their efficient operation.• Executing accounts payable and accounts receivable functions to ensure timely and accurate payment processing.• Conducting audits, both financial and operational, to ensure compliance with accounting standards and regulations.• Analyzing and revising credit policies and procedures to improve efficiency and accuracy.• Assisting in the creation and updating of department SOPs to enhance operational effectiveness.• Utilizing advanced Excel skills for tasks such as pivot tables and vlookups.• Overseeing grant accounting and grant management operations to ensure proper use of funds.• Contributing to the billing collection process to ensure prompt and accurate collection of payments.• Participating in the review and revision of billing procedures and systems to ensure optimal performance.

Accounting Specialist Hannah Savage with Robert Half is looking for a highly organized Accounting Specialist to manage accounting and administrative tasks for an organization in Le Roy, New York. This role requires a detail-oriented individual with a strong background in accounts payable, accounts receivable, and administration. If you thrive in a collaborative environment and have experience in the construction industry, apply today! Responsibilities:• Process accounts payable transactions by reviewing invoices, obtaining necessary approvals, and ensuring accurate general ledger coding.• Reconcile vendor statements and address any discrepancies in a timely manner.• Communicate effectively with vendors to resolve issues and maintain productive relationships.• Create and distribute invoices for accounts receivable, ensuring proper coding to the general ledger.• Enter employee information and timesheet data accurately into the payroll system.• Manage payroll processing to ensure employees are paid correctly and on schedule.• Organize, distribute, and track vendor and subcontractor documentation efficiently. For immediate, confidential consideration contact Hannah Savage with Robert Half's Rochester, NY branch today!