4 results for Collections Specialist in Buffalo Ny
Accounting Specialist<p>Lindsey McCarthy with Robert Half is offering an exciting opportunity for an <strong>Accounting Specialist</strong> in Gowanda, New York. The successful candidate will be responsible for maintaining accurate financial records, processing customer and vendor transactions, and contributing to the efficiency of the accounting operations.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Execute timely payments to vendors and manage accounts payable aging reports.</p><p>• Verify vendor invoices, ensuring alignment with purchase orders and receipts, and resolve any discrepancies.</p><p>• Reconcile the accounts payable subledger with the general ledger and manage accrual entries during month-end closing.</p><p>• Prepare and issue precise customer invoices, post payments, and reconcile the accounts receivable subledger.</p><p>• Monitor overdue invoices, initiate collections processes, and manage accounts receivable aging reports.</p><p>• Resolve any inconsistencies in customer accounts, including handling returns, discounts, and chargebacks.</p><p>• Support month-end/year-end closings with journal entries, reconciliations, and variance analyses.</p><p>• Provide necessary documentation for audits and contribute to improving accounts payable/accounts receivable processes.</p><p>• Assist with special projects, process improvements, and other duties as assigned.</p><p>• Utilize AS400 and ERP software for various accounting functions.</p>Accounts Payable Specialist<p>Jenny Bour with Robert Half is working with a growing, global organization that is seeking a detail-oriented <strong>Accounts Payable Specialist</strong> to join their team! This Accounts Payable Specialist will manage vendor payments efficiently and accurately, will have a strong grasp of general ledger reporting, and maintaining an accurate record of transactions. This Accounts Payable Specialist role requires a proactive problem-solver with excellent organizational skills. If you're detail-oriented, organized, and thrive in a dynamic setting, this may be the perfect job for you!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Efficiently process invoices, expense reports, and purchasing card transactions, ensuring all costs are accurately reflected in the general ledger.</li><li>Collaborate with the purchasing department to address inventory, receipt, and purchase related queries.</li><li>Handle the accurate annual printing and distribution of vendor 1099s.</li><li>Assist with the requirements of monthly journal entries.</li><li>Support the processing and analysis of monthly and quarterly financial statements/reports.</li><li>Reconcile advance payments related to materials purchased from third parties.</li><li>Maintain accurate records of paid and unpaid invoices.</li><li>Continually review and improve processes for better efficiency.</li><li>Provide necessary documentation during audits.</li><li>Uphold the confidentiality of organizational information.</li><li>Promote good accounting practices and ensure compliance with site/corporate requirements for self, department, and all contractors, visitors, and guests.</li></ul>Accounts Receivable Analyst<p>Jenny Bour with Robert Half is working with a local non-profit organization that is seeking an <strong>Accounts Receivable Analyst</strong> to help maintain financial integrity while supporting their programs and initiatives. In this Accounts Receivable Analyst role, you will be responsible for managing the organization’s receivables, ensuring timely and accurate processing of payments, and maintaining strong relationships with donors, grantors, and program partners. The ideal candidate AR Analyst has experience in nonprofit accounting, a passion for financial accuracy, and a commitment to advancing the organization's mission through sound financial management.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Invoice Management, prepare and send invoices for grants, contracts, sponsorships, and program fees.</li><li>Payment Processing, record and reconcile incoming donations, grants, and other revenue streams.</li><li>Aging Report Analysis, monitor outstanding receivables, follow up on overdue payments, and recommend strategies for improved collections.</li><li>Grant & Donor Tracking, ensure accurate allocation of funds, in compliance with grant and donor restrictions.</li><li>Reconciliation, perform monthly reconciliations of accounts receivable and deferred revenue accounts.</li><li>Financial Reporting, assist with financial reporting and audit preparation, ensuring compliance with nonprofit accounting standards (GAAP).</li><li>Process Improvement, identify and implement best practices to enhance AR efficiency.</li></ul>Billing Administrator<p>Jenny Bour with Robert Half is working with a growing construction company that is adding a <strong>Billing Administrator </strong>to their team! The primary function of this Billing Administrator role is to handle the preparation and processing of construction contract billings, financial documentation, and related processes. As a Billing Administrator, you will work closely with the project management team, ensuring all internal contract documentation and subcontractor required contract submissions are properly accounted for and processed timely. This exciting opportunity is a permanent position located onsite in Niagara Falls, NY!</p><p><br></p><p>Responsibilities will include...</p><ul><li>Coordinate the preparation of construction contract billings and related financial documentation</li><li>Manage all internal contract documentation and subcontractor required contract submissions, including AIA‐style payment applications, subcontracts, change orders, lien waivers, and other transmittals</li><li>Work closely with the project management team to finalize all contract change orders and subcontractor changes</li><li>Utilize Viewpoint Construction Accounting / Project Management software to manage work</li><li>Coordinate with the accounting department to provide accurate Accounts Receivable tracking and contract compliance information</li><li>Handle lien notices of subcontractors, answer inquiries from vendors, and maintain good communication with suppliers</li><li>Review, prepare, and/or coordinate the completion and submission of all documents required by the client to complete a payment application</li><li>Collect Pending Change Orders into client issues Contract Change Orders to maintain accurate contract values and facilitate timely billing</li><li>Manage the submission of final approved monthly billings to subcontractors for AP processing</li></ul>